The Leesburg Commission on Public Art (COPA) met on September 15, 2026, from 5:30 PM to 6:12 PM. The meeting focused on adopting a new online art submission portal, setting the timeline and submission limit for the 2027 Town Calendar, reviewing the recent "Art in Your Yard" event, discussing a Loudoun County grant application, and providing updates on the Airport Mural, a pollinator sculpture, and other arts initiatives. All motions passed unanimously.
All right, we're gonna call the meeting in order at 5 30. Oops. All right. Um we are still one down. So we if you have anybody that is interested, um have uh you can connect with Leah and she'll get you the information for um sending it to Eileen. Okay. Um do we have a motion to approve the agenda? Motion to approve and second. All in favor. Hi, who seconded? Is it Mary? All right, approval of the August 26 minutes. Any changes do I have a motion to approve the mission to Linda? I'll go ahead and second. All right, I think everybody was here last time. So all in favor to approve the motion to approve the August 26th meeting minutes. And motion carries. Okay. Uh we don't have much on our agenda today, so we'll prank through as quickly as we can here. All right, so we got to get ready for the calendar. Um we're um running up to time. So um I had asked the town last year to come up with an online submission portal because you know you guys know we're missing submissions. We have a lot coming in. The calendar is probably the most robust. Um so IT came up with this form here that you can see on the screen. Um that will have a form that people will be able to upload depending on the call. Um, they'll put in their information, all of that stuff. Um and then depending on how many submissions we allow them to put in, they can put those, they'll be able to upload the uh photograph release and all of that in there as well. The description, and then there's a list of conditions that they'll have to meet down at the bottom. They'll submit it and then it'll go into one repository. So then we can pull them all off at once and see them. So we can add to it. Yeah, go ahead. So this is going to be taking the place of the public art email that all submissions have been going to because I know some of you haven't been getting them, they'll get stuck. Um, you know, if there's something that's been attached to it, then it's not safe. Yeah, so they go to a quarantine, which none of us have access to other than IT. So unless if we're asking that to check it, we don't know. You know, for instance, when Glenn had her submission and we're like, we're not getting it, we're not getting it. For some reason we never get your email. So we have to go to IT for that. And we don't know if that's happening. Right. And the only reason we knew it was happening with Glenn was because she specifically did it. Yeah, so this form will no longer be using the art submission email. Everyone would be following this form. So when I issue a news release, this form link, whatever form I'm creating, will have its own link and people can go to it and they will fill this out. And the great thing about this form is that with just a few clicks, we can personalize it depending on the call. So this is just the test form what you see here for the 2027 town calendar. So it has the call here at the top. We can also attach the actual call to it.