Meeting colors

OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Leesburg Mistletoe Market Artist Selection Meeting - October 8, 2026

Town Council & Commissions — Thursday, October 8, 2026

BodyLeesburg, Virginia

SessionTown Council & Commissions

DateThursday, October 8, 2026

StatusFILED

Video Record

0:00 / 1:00:47

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:02

Good evening.

0:04

We are gonna get started for our virtual uh additional meeting agenda for uh selecting our call to artists.

0:13

Uh for as a disclosure, my camera is not working, but I am located in my office at the National Conference Center uh in Leesburg.

0:25

Um do you want anyone else to disclose their locations, Whitney, and say why their cameras aren't

Unassigned speaker

0:31

on?

Speaker 2

0:32

Yeah, if we could just do it for the people who who don't have cameras, that would be great.

Speaker 3

0:38

So I am uh at my home in Leesburg, Virginia, and this is Pamela Butler.

0:45

And my computer, my laptop says my camera is on, but it is not showing that way on the screen.

0:52

And so clearly this is a technical issue, but I'm here and I can see all of you and hear you.

Speaker 4

1:00

Uh Peter Peter Lang here.

1:02

I'm on the I'm on the phone.

1:04

I have four devices currently trying to connect to teams, and they're all saying connecting, connecting, but they're next

Unassigned speaker

1:11

next.

Unassigned speaker

1:12

So

Speaker 4

1:12

I'm on the phone.

1:13

I'm at my home in Leesburg.

Unassigned speaker

1:15

Okay,

Speaker 1

1:16

thank you, Peter.

1:17

I appreciate that.

1:18

Thank you, Pamela.

Unassigned speaker

1:19

Uh,

Speaker 4

1:19

we're gonna go

Speaker 1

1:20

ahead and get started.

1:20

Whitney, thank you for attending our additional meeting.

1:24

Um recording disclosure.

1:31

Is there a uh I think we just did the disclosure.

1:34

Do we need to say anything else, Whitney?

Speaker 2

1:37

No, I just let everybody know that uh that we're recording.

1:40

Do you want me to read the title six demographic?

Speaker 1

1:43

That would be great.

1:44

Thank you.

Speaker 2

1:45

Okay.

Unassigned speaker

1:45

So

Speaker 2

1:46

the town strives to provide equal access to services regardless of race, color, national origin, or English proficiency to help us access.

1:53

I'm sorry, to help us assess our communities needs.

1:56

The town would appreciate members of the public completing a voluntary and anonymous demographic survey to access the survey.

2:02

And this is a little bit different from our normal where we have the QR code.

2:07

But um, if people could please go to the title six page of the town's website, there's a link to the demographic survey there.

2:14

People could complete that.

2:16

That would be greatly appreciated.

Speaker 1

2:18

Thank you so much, Whitney.

2:20

Uh, we do have an established quorum.

2:24

And all of us are uh participating electronically and remotely.

2:32

Do I have a motion to adopt today's agenda?

2:37

So moved.

Unassigned speaker

2:39

Thank

Speaker 1

2:39

you, Pam.

2:40

Do I have a second?

2:42

Thank you, Peter.

2:44

All those in favor.

2:48

Aye.

Speaker 5

2:48

Hi.

Speaker 1

2:50

Thank you.

2:51

One, two, three, four, five.

Speaker 5

2:54

Six

Speaker 1

2:55

zero zero zero, Kaylee.

Speaker 5

2:58

Well, uh, Mark's absent.

Speaker 1

3:01

Or six zero zero one.

3:02

Yeah.

3:03

Yeah.

Discussion Breakdown — Share of Meeting

Arts And Culture█████████████████████████████████████████████50%

Community Events███████████████████████████30%

Budget Equity Analysis███████8%

Procedural██████7%

Public Engagement████4%

Disability Rights█1%

Summary of Proceedings

Leesburg Mistletoe Market Artist Selection Meeting (October 8, 2026)

The committee held a virtual additional meeting to review and select vocalists for the upcoming Mistletoe Market. Five submissions were scored, and after deliberation on scheduling and payment, all five performers were selected.

Discussion Items

Call to Artists Review: Five vocalist submissions were evaluated: Emma Tolowitzky (solo, age 17), Laurie Blue Music (children's music), On That Note / Sterling Playmakers (musical theater show choir), Scott Clark (baritone/jazz vocalist), and Two of Us (duet). All submissions were vocalists due to seasonal and weather-related constraints.
Scoring: Committee members scored each applicant. Final totals: On That Note (228), Laurie Blue (227), Scott Clark (216), Two of Us (212), Emma Tolowitzky (206).
Number of Performers: Debate on selecting three highest-scored or all five. A motion to include all five passed 5-1 (Peter dissenting).
Scheduling: A detailed schedule was proposed and adopted:
- Emma: 11:00-11:30 (includes setup, performance, and takedown)
- Scott Clark (solo): set up by 10:00, perform 11:30-12:15, takedown 12:15-12:45
- Two of Us: set up 12:45, perform 1:00-1:30
- Laurie Blue: set up 1:45, perform 2:00-2:45
- Sterling Playmakers: set up 3:00, perform 3:15-4:00 Motion to adopt this schedule passed unanimously (6-0).
Payment Structure: After several proposals, payments were set per performance lengths:
- Emma (20 minutes): $125
- Two of Us (30 minutes): $175
- Laurie Blue (45 minutes): $250
- Scott Clark (45 minutes): $325
- Sterling Playmakers (45 minutes): $325 Total $1,200, within the entertainment budget. Motion passed (6-0).

Key Outcomes

All five performers selected via motion (5-1).
Schedule approved (6-0).
Payment structure approved (6-0).
Next Steps: Staff member Whitney will contact artists and prepare the agenda item for Town Council, due Tuesday, October 13 (Monday holiday). FY28 budget discussion noted for upcoming meeting.

SUMMARIZED BY OPENPUBLICA AI

TRANSCRIPT VIA PUBLIC VIDEO
openpublica.com