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Record of Proceedings

Leesburg Technology and Communications Commission Meeting - October 13, 2026

Town Council & Commissions — Tuesday, October 13, 2026
BodyLeesburg, Virginia
SessionTown Council & Commissions
DateTuesday, October 13, 2026
StatusFILED
Video Record
0:00 / 47:46

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:53

So go ahead and start it.

0:59

You're live, so there

Speaker 2

1:04

we

Unassigned speaker

1:04

go.

Speaker 2

1:06

Okay.

1:07

Hereby call this meeting of the Technology and Communications Commission to order.

1:14

One, two, three, four, five.

1:18

And a half, maybe.

Speaker 3

1:20

Please leave a

Speaker 2

1:21

message after.

1:22

So form is achieved.

1:26

All right.

1:27

If you

Speaker 4

1:29

would like to join

Unassigned speaker

1:30

me.

Unassigned speaker

1:34

I

Speaker 4

1:34

pledge allegiance to the flag of the United States of America.

1:38

And to the Republic for which it stands.

1:41

One nation under God.

1:45

Liberty and justice for all.

Speaker 2

1:54

All right.

1:55

In front of you are our meetings from August and September.

2:08

Because our little snafu.

Speaker 1

2:09

Yes, I had the July minutes instead of the August minutes, so

Speaker 2

2:16

it's just it's a relationship of trust with you.

2:18

That's that's just

Speaker 4

2:20

how

Speaker 2

2:20

we roll.

2:22

So all right.

2:23

So uh do we need two motions for that, John?

2:26

I assume.

Speaker 1

2:27

One for each,

Speaker 2

2:28

please.

2:28

Okay.

Speaker 4

2:29

I make the motion that we approve the August fourth, twenty twenty-six minutes.

Speaker 2

2:34

Is there a second?

2:35

Second.

2:36

All those in favor, please signify by saying aye.

2:40

Aye.

2:41

Those opposed by nay.

2:43

You can't vote twice.

2:47

No matter.

2:47

No matter how no matter how mu wheezy you are.

2:53

Okay.

2:53

So I I strike

Speaker 1

2:55

one for a second.

2:56

Aaron, can you hear

Unassigned speaker

2:57

us?

Speaker 1

3:10

I currently have somebody in the call.

3:19

Ground control

Unassigned speaker

3:20

to

Speaker 1

3:21

major.

3:33

Goodbye.

3:38

Okay.

3:39

You can do

Speaker 2

3:40

the next.

3:41

Okay, don't uh so ignoring the one out of order vote.

3:46

Uh and opinion of the chair, the eyes have it, and the motion is carried.

3:51

Is there a motion regarding the meeting minutes for September twenty twenty-six?

Speaker 4

3:59

I make the motion that we approve the September first, twenty twenty-six meeting minutes.

Discussion Breakdown — Share of Meeting
Technology and Innovation█████████████████████████████████████████████48%
Public Engagement████████████████████████████30%
Procedural█████████████14%
Public Works████████8%
Summary of Proceedings

Town of Leesburg Technology and Communications Commission Meeting - October 13, 2026

The Town of Leesburg Technology and Communications Commission met on October 13, 2026. The chair called the meeting to order, the Pledge of Allegiance was recited, and the commission held voice votes on meeting minutes and remote participation. It received reports on public outreach, IT operations, a new Public Works message board, and the 2026 annual report timeline, then adjourned at 7:46 p.m.

Consent Calendar

  • August 4, 2026 minutes: A motion to approve was made, seconded, and carried by voice vote. The chair noted that July minutes had mistakenly been provided in the previous packet.
  • September 1, 2026 minutes: A motion to approve was made, seconded, and carried by voice vote, with one out-of-order vote ignored.
  • Remote participation: The commission approved Commissioner Nadler's remote participation under the town's remote electronic participation policy due to personal reasons; he joined from Leesburg, Virginia.

Public Outreach Update

  • The commissioner leading outreach said personal delays had slowed scheduling, but a kids' class is targeted for November.
  • He proposed a three-track outreach vision: child/adolescent education (safety classes and capture-the-flag games), adult education (internet safety and artificial intelligence primers), and school/hands-on events such as a datathon or workshops. He also mentioned possible future coordination with the EDC and internship postings.
  • Another commissioner voiced strong support and cited the Fishing 101 outreach as evidence of public appetite, but stressed that roles and workload must be divided so the work does not fall on one commissioner.
  • A commissioner asked about a commission-owned social media account. The discussion concluded with advice to check with the town's Public Information Office (PIO), to have a clear mission and content plan first, and to keep working through the PIO rather than creating a separate account.
  • Another commissioner offered to support content creation, events, and technical tasks, while also asking for PIO coordination.

IT Operations Update

  • SD-WAN: The IT team will finalize the cutover schedule this week and notify departments at least a month in advance; the project includes vendor whitelisting changes and bringing firewalls back in-house.
  • Microsoft Teams: A working group starts this week to clean up unused teams, develop governance, and create policy and SOPs for team/channel creation through the help desk.
  • Backups: The town is moving to a hybrid on-premises/cloud backup model. The IT director said government should not be cloud-only because on-premises backups enable faster recovery when a cloud connection is lost or cloud restores would take hours or days.
  • Utilities SCADA support: IT continues assisting the public utilities SCADA project, now approaching task order three; hardware costs are rising because of RAM market conditions, and longer lead times are driving early procurement.
  • New communications vehicles: A monthly AI Signal for the AI working group and a monthly IT Brief for all town staff have launched; both are accessible on the intranet.

Public Works Message Board Overview

  • The project originated after Public Works and Capital Projects were split into separate departments and field staff were missing information that was posted only in common areas.
  • IT reused the existing MVX mini-PC/content management system and a large break-room TV at Public Works to create a PowerPoint-based message board that an administrative staff member can update.
  • Future plans include standardizing the template and expanding the boards so emergency management, HR, and the PIO can push messages to them.

2026 Annual Report Update

  • The annual report is scheduled for the December 8, 2026 Town Council agenda; presentations are due by December 3, 2026 at 4:00 p.m., and the staff memo is due November 24, 2026.
  • The commission plans to review the draft in November, and next month's meeting will be virtual.
  • The chair invited commissioners to submit emphasis areas; one commissioner emphasized cybersecurity.

Commissioner Comments and Adjournment

  • Commissioners wished everyone a safe and healthy October/Halloween and praised the town PIO for outreach content.
  • On the new commissioner appointment, the chair reported it is now before the whole Town Council, and no nominations have been seen; it is expected on the council's consent agenda in late October.
  • The IT director had no formal comments beyond a Halloween greeting and a humorous request for full-size Reese's peanut butter pumpkins.
  • A motion to adjourn at 7:46 p.m. was made, seconded, and carried by voice vote.

Key Outcomes

  • Approved the August 4 and September 1, 2026 meeting minutes.
  • Authorized Commissioner Nadler's remote participation.
  • Set a November target for the next kids' outreach class and agreed to further define commissioner roles.
  • Received status updates on SD-WAN, Teams governance, backups, SCADA support, and new IT communications.
  • Confirmed annual report timeline: November review, December 3 presentation due, December 8 council presentation.
  • Adjourned at 7:46 p.m.

Meeting Transcript

So go ahead and start it. You're live, so there we go. Okay. Hereby call this meeting of the Technology and Communications Commission to order. One, two, three, four, five. And a half, maybe. Please leave a message after. So form is achieved. All right. If you would like to join me. I pledge allegiance to the flag of the United States of America. And to the Republic for which it stands. One nation under God. Liberty and justice for all. All right. In front of you are our meetings from August and September. Because our little snafu. Yes, I had the July minutes instead of the August minutes, so it's just it's a relationship of trust with you. That's that's just how we roll. So all right. So uh do we need two motions for that, John? I assume. One for each, please. Okay. I make the motion that we approve the August fourth, twenty twenty-six minutes. Is there a second? Second. All those in favor, please signify by saying aye. Aye. Those opposed by nay. You can't vote twice. No matter. No matter how no matter how mu wheezy you are. Okay. So I I strike one for a second. Aaron, can you hear us? I currently have somebody in the call. Ground control

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