OpenPublica

Accountability starts with access.

© 2026 · Filed for the public record

Use casesAboutAPIPrivacyTermsLinkedIn
Home/Leesburg, Virginia/Town Council & Commissions
OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Technology and Communications Commission Meeting - October 13, 2026

Town Council & Commissions — Tuesday, October 13, 2026
BodyLeesburg, Virginia
SessionTown Council & Commissions
DateTuesday, October 13, 2026
StatusFILED
Video Record
0:00 / 45:54

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:01

Okay.

0:02

Hereby call this meeting of the Technology and Communications Commission to order.

0:09

One, two, three, four, five.

0:13

And a half, maybe.

Speaker 2

0:15

Please leave a

Speaker 1

0:16

message after

Speaker 2

0:16

the

Speaker 1

0:18

forum is achieved.

0:21

All right.

0:22

If you

Speaker 3

0:24

would like to join

Unassigned speaker

0:25

me.

Speaker 3

0:29

I pledge allegiance to the flag of the United States of America.

0:33

And to the Republic for which it stands.

0:36

One nation.

0:38

Indivisible.

0:40

Liberty and justice for

Unassigned speaker

0:41

all.

Unassigned speaker

0:45

Alrighty.

Speaker 1

0:49

All right.

0:50

In front of you are our meetings from August and September.

1:02

Because our little snafu.

Speaker 4

1:04

Yes, I had the July minutes instead of the August minutes.

1:08

So

Speaker 1

1:10

John, it's just it's a relationship of trust with you.

1:13

That's that's just how we roll.

1:16

So all right.

1:18

So uh do we need two motions for that, John?

Speaker 4

1:22

One for each, please.

Speaker 1

1:23

Okay.

Speaker 3

1:24

I make the motion that we approve the August 4th, 2026 minutes.

Speaker 1

1:29

Is there a second?

1:30

Second.

1:31

All those in favor, please signify by saying aye.

1:35

Aye.

1:36

Those opposed by nay.

1:38

You can't vote twice.

1:42

No matter.

1:42

No matter how no matter how mu wheezy you are.

1:48

Okay.

1:48

So I I strike.

Speaker 4

1:51

Aaron, can you hear

Unassigned speaker

1:52

us?

Speaker 4

2:00

Aaron.

Speaker 1

2:12

Ground control to Major Aaron.

Speaker 4

2:14

Ground control to Major

Unassigned speaker

2:16

Aaron.

Speaker 4

2:28

Goodbye.

Unassigned speaker

2:30

Well,

Speaker 3

2:31

that wasn't Aaron.

Speaker 4

2:32

No.

2:33

Okay.

2:34

You can do

Speaker 1

2:34

the next.

2:36

Okay, don't.

2:37

Uh so ignoring the one out of order vote and opinion of the chair.

2:43

The ayes have it, and the motion is carried.

2:46

Is there a motion regarding the meeting minutes for September 2026?

Speaker 3

2:54

I make the motion that we approve the September 1st, 2026 meeting minutes.

Speaker 1

2:59

Is there a second?

Discussion Breakdown — Share of Meeting
Technology and Innovation█████████████████████████████████████████████60%
Procedural█████████████████23%
Public Outreach██████8%
Public Works█████7%
Public Engagement██2%
Summary of Proceedings

Technology and Communications Commission Meeting - October 13, 2026

The Technology and Communications Commission held its regular meeting on October 13, 2026, at 12:15 PM. The meeting covered approval of past minutes, updates on public outreach, IT operations, a new public works message board, and the 2026 annual report. Commissioner Aaron Nadler participated remotely after technical difficulties.

Consent Calendar

  • August 4, 2026 Minutes: Motion to approve by Commissioner, seconded, all in favor (one out-of-order vote noted), motion carried.
  • September 1, 2026 Minutes: Motion to approve, seconded, all in favor, motion carried.

Discussion Items

  • Public Outreach Update: Commissioner John described a three-track vision for future outreach: (1) child/adolescent safe classes, (2) adult education including internet safety and AI primers, and (3) school interaction (e.g., data thons, capture-the-flag events). He invited commissioner input on involvement. Commissioner expressed support but highlighted the need to distribute workload. Discussion included using the town's PIO for social media promotion rather than creating a separate commission account. Multiple commissioners offered to assist with content creation and event support.
  • Information Technology Operations Update: IT Director reported:
    • SD-WAN project: finalizing timing schedule, cutover notification to departments within a month.
    • Microsoft Teams working group: launching this week to develop policies, guidelines, and cleanup of unused teams.
    • Backup strategy: shifting to on-premise backups for faster recovery, with cloud for long-term archiving; emphasized government cannot be cloud-only.
    • Supporting Public Utilities' SCADA project (task order 3), with hardware cost increases and longer lead times.
    • New internal communications: monthly "AI Signal" newsletter to AI working group and "IT Brief" to all staff.
  • Public Works Message Board Overview: IT Director reported using the existing MVX CMS technology (already used for cable channel slideshows) to display key information on a TV screen at Public Works. Template created in PowerPoint for easy updates; future plans include emergency management and HR messaging.
  • 2026 Technology and Communications Annual Report Update: Report is scheduled for the December 8, 2026 Town Council meeting. Presentation materials due December 3 by 4:00 PM, staff memo due November 24. Commission will review in November virtual meeting. Commissioner asked for emphasis on cybersecurity and requested updated statistics.

Key Outcomes

  • Approved August and September 2026 meeting minutes.
  • Public outreach planning to continue, with commissioners expected to take on specific roles.
  • IT updates noted; no formal votes taken.
  • Annual report to be prepared by Chair John, with review at next month's virtual meeting.
  • New commissioner appointment: forwarded to full Town Council for consent agenda at end of October; commission to be notified of outcome.

Meeting Transcript

Okay. Hereby call this meeting of the Technology and Communications Commission to order. One, two, three, four, five. And a half, maybe. Please leave a message after the forum is achieved. All right. If you would like to join me. I pledge allegiance to the flag of the United States of America. And to the Republic for which it stands. One nation. Indivisible. Liberty and justice for all. Alrighty. All right. In front of you are our meetings from August and September. Because our little snafu. Yes, I had the July minutes instead of the August minutes. So John, it's just it's a relationship of trust with you. That's that's just how we roll. So all right. So uh do we need two motions for that, John? One for each, please. Okay. I make the motion that we approve the August 4th, 2026 minutes. Is there a second? Second. All those in favor, please signify by saying aye. Aye. Those opposed by nay. You can't vote twice. No matter. No matter how no matter how mu wheezy you are. Okay. So I I strike. Aaron, can you hear us? Aaron. Ground control to Major Aaron. Ground control to Major Aaron. Goodbye. Well, that wasn't Aaron.

SUMMARIZED BY OPENPUBLICA AI
TRANSCRIPT VIA PUBLIC VIDEO
openpublica.com