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OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Los Alamos County Library Board Meeting - November 2, 2026

County Council & Boards — Monday, November 2, 2026
BodyLos Alamos County, New Mexico
SessionCounty Council & Boards
DateMonday, November 2, 2026
StatusNEW · FILED
Video Record
0:00 / 57:25

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

1:56

Well

Unassigned speaker

1:58

you

Speaker 1

1:59

want to go with your two rule?

2:01

Then you could just find out later if it's okay.

Speaker 2

2:04

Uh uh I'm okay I'm okay with that if uh

Speaker 1

2:09

I don't have any authority, I'm just

Speaker 2

2:11

yeah, okay.

Speaker 1

2:12

I'm just uh public right now.

2:15

You only have two board members, so

Unassigned speaker

2:20

for

Speaker 2

2:20

forgiveness rather than permission.

2:24

But um yeah, no, I would like to continue and just

Speaker 1

2:30

the main item of business a presentation.

Speaker 2

2:33

Yeah, uh plus no action on that, but there is action on the meeting calendar, so that's something we could postpone until next time.

Speaker 3

2:54

Okay,

Speaker 2

3:02

go ahead and get started, Ryan.

3:03

We'll do what we can.

Unassigned speaker

3:32

Do

Speaker 4

3:33

we have a motion to approve the minutes?

3:37

I'll second that motion.

3:41

Motion passes.

Speaker 5

5:06

Um

Speaker 2

5:07

just

Speaker 5

5:07

a second here, and I will I'll just start talking and the slides.

5:13

Um so we're gonna keep it very uh high level and um you're very welcome to um ask questions throughout.

5:24

Don't don't feel like you're interrupting because make it conversational rather than holding questions till the end.

5:30

So you know, whatever pops into your head, just just thank you.

5:34

Just ask.

5:35

Um there is I have uh 53 pages of of data here, and so there's a lot of data that um we as library staff can use, but what we're gonna concentrate on today is um the data that we mined from the survey that is um statistically significant and um that in turn means that this is uh data that we can use to port flow and as well mentioned to our strategic play.

6:12

So we're not gonna get lost in the in the single or couple of uh qualitative uh uh comments uh on this we try to sort of um talk populations.

6:28

Um the purpose um of this survey uh really is not uh to be confused with a customer satisfaction survey.

6:38

That is something very different, and the county overall did that about a year ago, maybe

Speaker 2

6:44

we can use this point, and if we

Speaker 5

6:47

will remember the library ranked the highest, we uh never miss an opportunity to say this, but we rate uh the highest of I believe any division within the whole

Speaker 1

7:00

utilities, you beat out utility.

Speaker 5

7:03

Not only that, I believe we need out uh the fire department, which is uh completely unheard

Unassigned speaker

7:08

of.

Speaker 2

7:09

But

Speaker 5

7:10

we did.

7:10

Um, and so we uh we already knew going into the survey that the library uh ranks in the high 90s in customer satisfaction survey.

7:21

So that was not what this survey was about.

7:23

The survey uh the purpose of the survey was really to identify gaps and and uh help us indicate and and determine our strategic direction.

7:35

Um the the scope of the survey um is really an exercise and restraint, and all surveys are because we're all inclined to want to ask really more questions as you know as survey takers.

7:53

Um when survey runs long, it helps um the risk of what we call survey abortion.

8:04

And I really didn't want that to happen.

8:07

So this was a very sort of concise survey.

8:10

Um the average survey taker took two minutes and 23 seconds to complete the survey, and that was because we designed it uh to use a lot of skip logic.

Unassigned speaker

8:23

Um

Speaker 5

8:23

so for those of you who took the survey, you'll remember that there was a lot of design that allowed you to say yes then more or no, then it skipped you on.

8:34

And it was a survey design that I was very set on using to make sure that we get a completion of this.

8:42

Um we went with the county um survey tool called Coco.

8:52

The reason we went with Coco was that um folks in Los Alamos County uh many people have already signed up so it's sort of taken one get every focal survey that is issued.

9:09

And so we already came with a a pretty good roster.

9:13

And so that was

Unassigned speaker

9:14

really um.

Speaker 5

9:16

We ended up having a response.

9:26

Over the course of just one month.

9:29

Um that took us to uh just squeaking over five percent of all library users, which was just enough to get us over that statistical threshold.

9:41

I would have liked that number to be higher.

9:44

Um, but it is uh enough uh for these results to be statistically valid uh valid and the sample

Discussion Breakdown — Share of Meeting
Library Management█████████████████████████████████████████████76%
Procedural█████8%
Youth Programs███5%
Public Engagement███5%
Emergency Management██4%
Accessibility█2%
Summary of Proceedings

Los Alamos County Library Board Meeting, November 2, 2026

The Los Alamos County Library Board convened on November 2, 2026. Chair Ryan Parker and member Katy Jones-Gulsby were the only board members present, limiting the board's ability to conduct formal business. The primary agenda item was a comprehensive presentation of the 2026 Community Assessment Survey. A significant discrepancy exists between the provided meeting timestamp (2026-11-02 12:30:00+00:00) and the agenda which scheduled the meeting for 5:30 PM. Additionally, the printed agenda listed Elizabeth Stelle as Chair, but Ryan Parker chaired the meeting, consistent with the prior meeting's minutes.

Consent Calendar

  • Minutes Approved: The Board approved the minutes from the October 5, 2026 meeting. Motion was made by Katy Jones-Gulsby and seconded by Chair Ryan Parker. The motion passed with all voting members in favor.

Discussion Items

  • Community Assessment Survey Presentation: Library Manager Gwen Kalavaza and Eva Jacobson presented statistically significant findings from the survey completed by over 500 respondents.
    • Demographics & Usage: 95% of respondents are active library users. 65% were women, 29% men. 50% were under 45, and 50% over 45. 93% borrow library materials, and 77% attend programs.
    • Access & Barriers: 22% of respondents identified barriers to usage, primarily the convenience of online retail (e.g., Amazon, internet) and restrictive library hours. Key underserved groups identified were teens, early career professionals, seniors, newcomers, and people with disabilities.
    • Collections & Programming: 68% of users find what they need most of the time. Gaps exist in electronic materials and new releases. Surplus demand was noted for arts and crafts programs, intergenerational events, and drop-in formats.
    • Marketing: Staff expressed that improved marketing across more channels is a critical area for development, noting that 15% of users learn about events from in-library flyers.
    • Positive Findings: The survey did not reveal widespread service gaps, unexpected accessibility issues, or calls for book bans or censorship. The largest reported issue—the online catalog—has already been overhauled.
  • 2027 Meeting Schedule: Library Manager Gwen Kalavaza presented the proposed 2027 meeting calendar. Board members discussed moving the January 4, 2027 meeting from the holiday weekend. Formal action was postponed due to the lack of a quorum.
  • Manager's Report: Reported October circulation of 24,447 items (27% digital). The library hosted 57 programs with 1,693 attendees. New initiatives include Digital Services Office Hours (Mondays, 1:30-3:30 PM), a partnership with Los Alamos Makers, and operational electric vehicle charging stations. The search for a Programming Specialist continues.
  • Chair's Report: Chair Parker reported an interview was conducted for a vacant board seat, pending approval by the County Council.
  • Council Liaison Update: The liaison reported no library-specific county council business. A new council liaison is expected to be assigned in January.

Key Outcomes

  • Survey Data Adopted for Planning: The Board received the Community Assessment results, which will serve as a foundational resource for updating the library's Strategic Plan.
  • Schedule Approval Deferred: The Board could not formally approve the 2027 meeting calendar due to the absence of a quorum. The vote will be rescheduled.
  • Quorum Deficiency Noted: With only two of five board members present, the board proceeded with informational items but postponed votes requiring a quorum.

Meeting Transcript

Well you want to go with your two rule? Then you could just find out later if it's okay. Uh uh I'm okay I'm okay with that if uh I don't have any authority, I'm just yeah, okay. I'm just uh public right now. You only have two board members, so for forgiveness rather than permission. But um yeah, no, I would like to continue and just the main item of business a presentation. Yeah, uh plus no action on that, but there is action on the meeting calendar, so that's something we could postpone until next time. Okay, go ahead and get started, Ryan. We'll do what we can. Do we have a motion to approve the minutes? I'll second that motion. Motion passes. Um just a second here, and I will I'll just start talking and the slides. Um so we're gonna keep it very uh high level and um you're very welcome to um ask questions throughout. Don't don't feel like you're interrupting because make it conversational rather than holding questions till the end. So you know, whatever pops into your head, just just thank you. Just ask. Um there is I have uh 53 pages of of data here, and so there's a lot of data that um we as library staff can use, but what we're gonna concentrate on today is um the data that we mined from the survey that is um statistically significant and um that in turn means that this is uh data that we can use to port flow and as well mentioned to our strategic play. So we're not gonna get lost in the in the single or couple of uh qualitative uh uh comments uh on this we try to sort of um talk populations. Um the purpose um of this survey uh really is not uh to be confused with a customer satisfaction survey. That is something very different, and the county overall did that about a year ago, maybe we can use this point, and if we will remember the library ranked the highest, we uh never miss an opportunity to say this, but we rate uh the highest of I believe any division within the whole utilities, you beat out utility. Not only that, I believe we need out uh the fire department, which is uh completely unheard of. But we did. Um, and so we uh we already knew going into the survey that the library uh ranks in the high 90s in customer satisfaction survey. So that was not what this survey was about. The survey uh the purpose of the survey was really to identify gaps and and uh help us indicate and and determine our strategic direction. Um the the scope of the survey um is really an exercise and restraint, and all surveys are because we're all inclined to want to ask really more questions as you know as survey takers. Um when survey runs long, it helps um the risk of what we call survey abortion. And I really didn't want that to happen. So this was a very sort of concise survey. Um the average survey taker took two minutes and 23 seconds to complete the survey, and that was because we designed it uh to use a lot of skip logic. Um so for those of you who took the survey, you'll remember that there was a lot of design that allowed you to say yes then more or no, then it skipped you on. And it was a survey design that I was very set on using to make sure that we get a completion of this.

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