Facility Standards Manual Public Review Committee Meeting - June 9, 2026
Facility Standards Manual Public Review Committee Meeting - June 9, 2026
Note: The transcript provided states the meeting date as May 7, 2026, but the assigned date for this summary is June 9, 2026. This summary uses the assigned date.
The committee conducted an all-virtual meeting to discuss updates to the Proffer Compliance Form (PCF), a shoulder width code modification for fire apparatus roads, and a work group for gated communities. The meeting began with approval of prior minutes and included detailed deliberation on technical language and implementation timelines.
Consent Calendar
- Approval of Minutes (April 16, 2026): Moved by Drew, seconded, and approved unanimously by voice vote.
Discussion Items
- Gated Communities Work Group: One committee member (Pete) volunteered; Kevin offered to serve as a second member if no other volunteer emerged. Three traffic consultant recommendations were presented: Tushar O'Re (Grove Slade), Chris Turnbull (Wells and Associates), and Les Adkins (Galloway). Megan initially hesitant due to schedule but agreed to participate with Kevin as backup; the group will meet virtually for one-hour sessions.
- Proffer Compliance Form (PCF) Update: Staff (Kate McConnell) reviewed comments from the March 19 meeting. Key points included:
- Staff preference to keep proffer listing sequential even if not all apply.
- Bond number can be noted in the narrative box rather than adding a separate field.
- Instructions clarified that staff must complete the "staff use" section and upload the final form to Landmark.
- New requirement: PCFs will be required for certain plats (future FSM amendment). Effective date targeted for July 1, 2026.
- Discussion on whether preliminary plats need PCFs – staff noted it may be premature, but agreed to revisit after implementation.
- PGRC (bond release certification) form reviewed: includes an affidavit requiring notarization; e-signature option is under development. Committee suggested minor wording and box adjustments (e.g., removing duplicate "by right" column and clarifying application number fields).
- Staff will send the tech memo and forms to agency referral (with archaeology amendments) for a two-week comment period before proceeding to a Board of Supervisors resolution for intent to amend.
- Shoulder Width Code Modification (Fire Apparatus Roads): The fire marshal's office requested that the blanket code modification allowing shoulders to be counted in the 20‑foot unobstructed width be replaced with a case‑by‑case approach. Extensive debate centered on language to allow paved shoulders of the same surface material to be included. Final language agreed:
- "Fire apparatus roads: minimum unobstructed width of 20 feet exclusive of shoulders, except where the typical travel way surface material is extended through the shoulder to meet the minimum 20‑foot unobstructed width."
- This language applies to both the 20‑foot requirement (Section A) and the 18‑foot exception (Subsection I).
- No changes to road pavement design tables needed, but cross-references to compacted and H‑20 loading standards will be added.
- Committee approved including this text in the same agency referral as the PCF archaeology amendments.
Key Outcomes
- Minutes approved.
- Gated communities work group formed: Pete and Kevin as members; staff to invite recommended traffic consultants and DTCI/fire marshal representatives.
- PCF and PGRC forms finalized for agency referral; effective date July 1, 2026.
- Shoulder modification language agreed and will be sent for agency referral alongside PCF amendments.
- Next committee meeting scheduled for June 4, 2026 (topic TBD; likely a tech memo on a new plan clearance process and annual report).
Meeting Transcript
All right. Well, I'd like to thank everyone that's logged in so far. Hopefully, we get a couple more members to join us. But in the meantime, I'd like to call to order the May 7th, 2026 Facility Standards Manual Public Review Committee meeting. For the record, this meeting is being conducted as an all virtual public meeting as provided for Virginia Code Section 2.2 3708.3. And committee members disclose that they are members of one or more affected groups and their respective declarations of interest are kept on file in the minutes of the facility standards manual public review committee. All right. Not that I've seen. Yeah. Okay. Laura, if you want to just go ahead and lead into the bylaws and uh present the minutes from our last meeting, that'd be great. Sure. Yes. So in terms of the bylaws update, the Transportation and Land Use Committee recommended approval of the amended FSM PRC bylaws at the April 22nd meeting. And we expect that item to be moving forward to the board for the May 19th board business meeting with a recommendation of approval. And then of course we have our minutes from our April 16th meeting. As you might recall, that was an archaeology discussion. We actually finalized the draft archaeology amendments. I will be sending them out to the committee. The thought was that the next step for these are to go out in an agency referral. And if we finish the fire marshals office text today, we'll probably send both those items together on the referral. And then we had a short note here on the gated communities. And Kevin, I can um, once we're done with the minutes, I could provide a brief update on what I've received for the gate to work group. That'd be great. But I know you want to take action on these minutes first. So if anybody has any edits um on the minutes, they were pretty short last time. And I wasn't present for that meeting, so uh entertain uh a motion to approve if uh the committee members are so inclined. So moved. Um was that Drew? Okay, thanks, Drew. Thanks, Drew. Yeah, I only see three people at a time on my screen right now. Um is there a second? All second. That's not ugly. Okay, thanks. Thank you. Uh for the record, all in favor, please say aye. Aye. Are there any opposed? All right, they're approved, Laura. Thank you for putting those together. So for the as far as the gate work group goes, um, bear with me, I'm admitting people. I think we've got just about everybody now. So if you see any like hesitate and click, it's because I'm admitting people to the meeting. But um, for the gate work group, we so far have one volunteer, and that's Pete. We're looking for a second PRC member to volunteer. And we also have three recommendations for traffic consultants. We've got Tushar O'Re from Grove Slade, Chris Turnbull from Wells and Associates, and Les Adkins from Galloway. So I don't know exactly how you want to approach us, Kevin.
openpublica.com