Okay, we are on the air for our September sixteenth work session.

And we start with a system, I understand it's kind of C C's one oh one.

And then specifically talk about transportation.

It's been a while since we've talked about STCs when we have some new first.

And then we'll dig into preliminary analysis that we've done on other transportation essences.

So some things that uh that are important to remember about system development charges, these are the one-time fees paid at the time of development by new development.

Sometimes redevelopment pays them when they intensify their use of the systems, but generally imposed on new development planning, um, the law divides or system development charge for water, wastewater, stormwater, transportation, and parks.

So we've talked with you before about water and wastewater, actually, parks a few years ago.

Um, and now we're talking about transportation SDCs.

Um SPCs are for capital only, so you can only spend the money on capital projects.

We calculate them based on cost of infrastructure that's already been built and the cost of planned infrastructure.

So all about capital with one tiny exception, which we'll we'll talk about a little later.

Um I I sort of alluded to it.

There are two fees to a system development charge.

One is called the reimbursement fee.

That is a buy-in to existing infrastructure.

So anything that's been built, maybe overbuilt, so there's capacity available to future users.

That's the basis of the reimbursement fee.

Is future looking, and that's called the improvement fee.

So the think of the list of capital projects that are planned for construction.

Um that's the basis for the improvement deal.

We'll talk a little bit in detail about that.

Over those in a moment.

Um, lastly, of these key characteristics of STCs are they're intended to represent a share of system capacity.

So the big stuff, right?

Not the water meter or the ingress and egress to your property if it's transportation care of the public system.

So the uh the law is really good in my opinion.

We work with STC and in fact the law around the region, or STC law is really good, gives us a recipe for what we have to consider and calculating the charges, how to spend the money, what has to be on the list, the rules and considerations are in there.

Um it's ORS 223.297 through 316.

And just to give you a little bit of the flavor of the different sections, we won't go through these in any detail, but um the real meat of the ORS uh sections as they pertain to system development charge, the role meets in 223.304.

That's the one that tells us what we have to consider when we calculate the reimbursement fee, what we have to consider when we calculate the improvement fee.

Um it has a requirement that you provide as a city to provide credits to developers who build a project off the list as a condition of development.

You got the credit against their SDC, that languages in 304, also noticing requirements, and we'll come back to this in the next steps.

But um, any city has to provide 90 days notice before the public hearing at which they act upon a new system development charge.

So you know, we'll get done with all our work, arrive at an analysis that you're comfortable with, and then you start the 90-day notice period.

Uh the last 60 days of which the report has to be available.

So any interested party can come in and scrutinize the work.

Um, and uh you won't you will not be surprised as counseling um at that public hearing 90 days uh from advance.

So that those notice and requirements are also in 304.

Um 309 talks about the requirements of the project list timing cost, etc.

So it's all there.

Um, not a bad read, actually.

I mentioned the two different fees, the reimbursement fee and the improvement fee.

This is what this is what the map looks like.

That reimbursement fee, what we're what we're trying to isolate is the cost of any unused capacity in the existing system, whichever system it is.

We take that dollar amount, divide it by the growth that it will serve, and that gives us our improvement fee on the other hand.

This is the one picture the list of capital projects to be constructed.

You have to go through and isolate the growth-related portion of each of those projects.

So the part that's increasing capacity, future users.

That's the includable part in the calculation.

We add all those up again, divide by the growth that they will serve us our improvement.

So when you've got both fees, they together equal the system development charge.

It could also be one or the other if there's no basis.

Can I ask a question?

Peter, who does this?

Who calculates?

They do, yeah.

Okay.

So this is outsourced.

Um we we engage in contract with we've engaged in contract with FCS as we've gone through the updates on our system things.

So we uh we updated our water STCs after we adopted our water system plan.

We did the same thing with wastewater, and we're in the process of doing the TSP.

So we're in that process of coming back and updating it.

Uh we'll incorporate those uh projects that are in the adopted TSP into the into the calculations at the end.

Uh and then uh so we'll have that uh figured out for the transportation fees, and then we still have the stormwater system plan we talked about, I think earlier this month.

We'll follow with a similar process and go through that and update that SDC, those SDCs as well.

So believe it.

So it's yeah, it's like every this is what we do rates and system development.

It's like every seven to ten years it feels like that we are updating the methodology and incorporating in the new projects.

Well, the methodology is one thing, but don't we have to do this for each project?

You I mean we don't change the methodology, but we basically deliver a bill to the developer, right?

And I'm not just talking about transportation area.

I think you all to clarify the numerator there is what you're doing in that seven-year process.

The denominator is easy enough that the city can calculate that for every transaction.

So to counselor massey's point, you're taking that numerator and finding what that what we're dividing by the city in each individual STC application is determining what that denominator would be.

So in the calculation of the number that will be charged to a development property, that denominator is growth in total trips all around the city.

So we we want we we don't yet need to know what it is for each individual property.

We're gonna divide it by growth in trips from now until the end of the and then the result of that will be a dollar amount per single family dwelling per yeah.

Every single time.

That's what the city is doing.

That we use for seven years.

We we also do the one-time denominator, or we'll we will we will use the denominator from the city's planning documents, and that doesn't usually change until you update the charges three or five or seven years from now, even though you you read the statute and you think about it, these should be dynamic, right?

Every time we finish a project, it should move from one list to the other list, fewer trips left in growth, but um, but the fact that we usually what what cities do, they calculate it based on the best information they got.

Five years later, they update it based on the new information.

But the fee to a particular development is calculated by the city.

Right.

Yep.

Okay, okay.

Yeah, so and actually, Jeff, our assistant city engineer calculates that.

You made the site, yeah.

Sorry, it's not quite there.

Um so focusing on the growth, the denominator.

This, you know, we will first try to try to determine what's the best basis for the fees, and you'll see it's trip generation person trips.

Um, and we'll talk a little bit about that.

We want to try to characterize the current number of trips, future number growth, it's obviously future that's that's our denominator.

Um, and we want that we want to make sure that that forecast fits the planning period for the project so that we're consistent between the growth and the projects that are planned to serve that flow.

And that's what we find in the TSP.

Right now, the the numbers you'll see here are based on the TSP before the update to come.

Um yeah, that's so that's generally how we're determining growth uh for that reimbursement fee cost basis graphically, we're just clicking at that I is all of your transportation infrastructure.

We're trying to isolate that portion in any that is unused capacity available for future users.

So, how do you I mean I get how you measure unused capacity?

I get conceptually how you measure unused capacity and water, like some can generate X number of gallons of water or wastewater, the system can process XRO EVUs of wastewater.

But with transportation, how do you measure unused capacity?

And are we doing that for all modes of transportation?

So it's really hard.

Because first of all, um one let's say one of the most straightforward ways to do it would be to look at every intersection.

What is your what is your level service target for that intersection?

Is it a C or a D?

And if the only intersection is operating at a higher level of service, would there be any unused capacity?

Um that information is uh very difficult to find, it's not super reliable.

So with and often, more often than not, with transportation, not only is there very little unused capacity when you look at it that way, but when you think about how the transportation system has been funded through the highway fund, you know, through gas tax, right, or through other sort of general sources.

I think a developer could argue, hey, I pay gas tax like everybody else, I pay property taxes like everybody else.

I've already paid for a share of the infrastructure that's been built.

Why are you charging me again in the reimbursement fee?

So long story short, um, one of the ways we will we will try to quantify unused capacity with transportation is we look at what the city has spent over the last many years and assume that that money has been spent on capacity increasing infrastructure, and that gives us a basis then for a reimbursement fee.

We'll also make an adjustment to account for the growth that's occurred and consume some of that capacity.

It's imperfect, but it gives us something for that for that reimbursement fee.

Can I also clarify as you're taking our TST and try and calculate the future capacity?

Are you looking at just our fiscally constrained lists?

Are you looking at the entire TSP?

We're talking about it later tonight.

And the difference there is a 27 million dollar fiscally constrained lists versus 180 million dollar total lists.

I'm just curious how you talk about those.

Yeah, so generally our preference is to look at the unconstrained list because if you only look at the fiscal constrained list, that's all you're ever going to be able to fund.

But your the answer to your question varies a lot from city to city, what they want us to look at.

And what do we have in our list?

We got the full unconstrained list and the numbers you'll see here.

Yeah, okay.

I I will say the other the other part is just because a project is in a in a project list in one of the system plans doesn't mean that it's an eligible project for reimbursement or for the improvement fee.

So it has to be related to well, the important things you see is the total project list number is really big.

The number that we can safely say is providing capacity for growth is a fraction of that total.

So the STC reflects that we're real careful not to um overestimate what is growth related.

Um yeah.

That makes sense.

Yeah, I think the other thing too is like since Milwaukee, and we've noticed this with our water and wastewater SDCs, we're we're on the lower side compared to other communities, because we're a pretty built-to-hout community, right?

Most of our infrastructure is built, is built out.

Uh there's not an enormous amount of space for large developments.

Um the infrastructure that City currently has is older infrastructure, so the focus of some of these project lists is replacement.

And we can't really unless you're replacing it and upsizing it.

Well, we can't include straight replacement in the SBC.

I guess I'm struggling to conceptualize how that then would apply to like bike and pedestrian facilities.

Like I we have a road 30 second as a TSP project for 2.3 million dollars, and that road already has sidewalks along it, but this would reduce the pedestrian traffic level of stress down from a two to a one, and so the sidewalk is a little bit wider.

You're not like in some ways it would allow for more people to walk, but it maybe is more of a safety improvement.

Like how do you take a project like that that is important if we're adding capacity on a road by 30 second?

But isn't necessarily like as straightforward as adding a second lane to 30 seconds?

So generally projects like that, and this includes include ADA um improvements, bike lanes, sidewalks.

We will assume that you are even though it's a little urethable.

You you may you may be adding a sidewalk that is your minimum standard size, but but we will assume that you're not adding sidewalks to serve only your existing population, you are adding sidewalks, bike lanes to serve the current population and expected growth.

So we'll do a proportional allocation of those projects and say, okay, if at the end of the planning period, 20% of the city's population or future trips will be growth from this point to that point.

There's a 20% usually will be a lower percentage that point percent of the sort of general projects like sidewalks and bike lanes, we'll allocate to do that proportional.

It's a simplifying assumption that has stood the test of time.

We've been doing it.

There's one of those types of projects.

Okay.

So yeah, reimbursement fee.

We talked about sort of the reimbursement fee basis.

This is the um infrastructure that's already in the ground.

We make a couple of adjustments, doesn't really apply to the transportation.

If there were debt outstanding, we would deduct it so that ratepayers water and sewer don't pay the full cost of the project, and then the debt service again and the rates.

So that's an adjustment we make.

One of the nice things about having a reimbursement fee is you can spend that money if you account for it separately on any transportation capital projects.

They don't have to be capacity increasing projects, just the reimbursement fee.

The improvement fee you can only spend on growth-related capacity increasing projects.

So there's just a little nuance there that if you account for them separately, you've got more flexibility.

So the improvement fee now, the pie is plan projects, and the slice we're trying to carve out is what of that project list is capacity increasing growth-related project costs.

And then uh yeah, we will determine.

Yeah, this one of the things we'll do now, too, with for example, projects that are planned on facilities, is you can include the city share of those projects if you're trying to leverage participation, um, but only your own agency or city's costs.

Um we take out costs that we pay by another agency.

Um as I mentioned, just we're trying to isolate that capacity portion on inclusion, and then the last point here before we get to the preliminary numbers.

Um you'll see a number, and if it's higher than the current SDC, the council has the choice to choose anything up to the calculated number.

What we what we calculate will be um what we believe is the legally defense pay maximum charge.

Okay.

Can I ask an example using water?

Um so we talk about um you know one of the projects that we talked about with our water CIP is um improving, you know, a new uh water uh purification system to get out PFAS.

So it's not it's an improvement because it's meeting regulatory things, but it's not necessarily a capacity driven.

So we have to segregate out what part of that project, I mean, part of that project might be about increasing our capacity, but a lot of it is about our existing residents, right?

Yeah, so the the part of it though, and we would go to the trouble to try and determine the part of it that we could say, you know, because you're gonna make those improvements not only to serve current volumes but projected future volumes.

So you would have a basis for allocating a portion of those improvements based on that uh based on that growth related portion.

So yeah, we will even those those regulatory driven improvements, we can usually allocate a portion of those to growth.

Okay, and Peter, when you guys decide to move on a CIP project, you actually look back at the STC report and go, okay, how much of the STCs can you know when you're trying to figure out how to put the funding together for a project?

If you look at our CIP, there's there are there are certain projects that where we have gone back and allocated uh SDCs for those projects.

Uh can I ask a clarifying question on that too, Peter?

It may have misheard you, John, but do we within that SDC fund, do we sequester reimbursement fee proceeds and improvement fee both proceeds and only use them the improvement uh fund proceeds go into the the specific SDC fund?

And we have I think historically the reimbursement fee component has gone into the utility fund.

Oh, okay.

So it's not used for that existing for general uh CIP projects.

Okay, that's all and not everybody does.

In fact, a lot of CDs don't do that, and we try and remind them that if they do, they've got that additional flexibility.

Yeah, but it's it's easier to just stick it in one pot.

So I see uh you know a crossover point of decision right here.

Uh, and I don't know if this ever you know comes into play, but say uh you know you're looking at uh um you know replacing existing capacity, okay?

So there's no SDC, and um the you know, the the cost is X, and so then you look at well, could we increase the capacity?

So let's say it's X plus 25%, and so then you can collect FDCs.

So is there ever a point where you say the participant economic value anything cost, you can you can only include the 25% in the SDC.

So I would say I I haven't seen that driven by the economics a lot more about the policy slash politics of SDCs, which vary a lot from city to city.

What you know the the growth we want to grow the pay for growth, we're gonna push every dollar we can into the SDCs versus there are very different attitudes in mostly in other parts of the state where um they don't even want to be perceived as being unfriendly or ch possibly chasing away growth, which we also haven't seen, but we hear that that concern a lot.

Um so but I I haven't run like an economic analysis on that, but I have I also haven't seen it.

I I I think there's there's an economic component, but there's there's also like an operational component to that.

We don't want to build something where we have too much capacity where we're over capacity, so what we're saying.

I will think of our our water system in particular.

Uh you know, water have a shelf life, you know, in terms of boot.

We don't want to have too much water in storage.

I mean, in theory, maybe it sounds good, but we still have to make sure that it stays disinfected, that we're that it's getting, you know, it's going through the system.

So we don't want to have too much capacity out there.

We don't want to have to put too much water out into the system.

So there's that component of it too.

So but you know, generally, you know, the city, our city, we have a lot of aged infrastructure where a lot of our water our our water mains and lots of the residential neighborhoods are smaller than they should be uh for for fire protection.

So a lot of the integrated projects that we have uh were going in sizing uh our water system, you know, the water remains increasing from four to eight inches for fire flow.

And I think I don't know if fire flow on itself is uh eligible for STCs, but um portion of yeah.

So we do do that, but uh well I guess in the scenario I just brought you really couldn't make the defensible argument if you were building access capacity.

Right.

I I think well almost in every case, especially talking about storm water water, wastewater, you know, those projects lists, those project lists are the product of the master plan and the master plan is all about uh you know what is our assessment of existing facilities, what's needed to serve the projected growth, and it's it's more of a technical analytical document that results in this list, and then okay, how do we fund this, right?

You're you're not you're not usually going at it.

We've got you know, should we be setting SDCs to try and build this stuff?

That's usually the last thing.

Well, it almost sounds like the methodology permits people gave me the system.

Yes, it's intended to, yeah.

It's intended to protect developers from being the gouge basically.

And I I mean I really look at the SDCs as sort of a supplementary source of funding because it's really sort of speculative, right?

We don't we have development that's planned.

We've talked there's certain developments that we've had in the city that I know we've talked about since I've been here that still haven't occurred, and we we generally plan for those things, but we don't recognize you know, we don't realize those those revenues because the development doesn't happen.

So you got high growth years and low growth years and sort of revenue for very cool.

Okay.

Any other general methodology question?

Of course.

So now we're gonna take a look at applying all that theory to uh the actual numbers that we use to generate this initial analysis.

Um it relies on the city's 2018 TSP as well as the current CIP.

So these numbers will be uh updating and changing as we get the new TSP.

So this is a transportation system.

We actually knew that.

What do we do?

But it's gonna always good to explain those acronyms.

So I'll like to show the full calculation up front so that you'll know kind of the road plan and what we're gonna roadmap that we're gonna look at coming up ahead.

So they the top part of this table, you'll see there's improvement cost basis, reimbursement be cost basis, compliance costs, and then there's the total cost basis.

And then in the columns, you'll see the three different ways that we did this calculation.

So the first column there is looking at the city's CIP, the second column is the looking at the TSP, and the third column is looking at some joining of those two lists, uh, but making sure that we're not double counting any projects.

So for just to uh focus on the combined list, because that's probably easiest to follow along with.

You can see that the improvement cost basis in this case is 5.5 million.

That's that future looking component of the list, added capacity to the system.

The reimbursement fee cost basis is the next line there, only 611,000.

That's the value of capacity already in the system.

And then there's compliance costs.

That's that small operational piece that John was talking about where you can include um some amount in the STC to pay for the administration of the STC program.

The total cost basis then is 6.18 billion.

We then take that total cost basis basis, and we divide it by the expected growth that we're gonna see here, which in this case is 2300 peak hour PM person trip ends, which I'll explain in a moment.

So then below that in the table, you get all of the different fees, with the very bottom V in bold being the calculated STC per PM peak hour person trip end.

Focusing on the combined list, you can see the charge there would be 2687.

Or for a single family residence, they would be expected to pay about 3,982.

Can you define peak hour person trip end?

Yeah, great idea.

Let's do that.

So now we're gonna walk through the calculation in pieces.

And we're gonna focus first on the growth, which is the denominator of 2300.

So first defining what a PMP hour is.

Oh, I'm sorry, I thought I'm there.

There we go.

I collected on my screen.

Okay.

So uh the TSP that projects out what are called PM peak hour vehicle trip ends.

And what that means is in the peak PM hour, let's say four to five, how many vehicles entered or left particular properties at a particular time?

So, like for example, at the grocery store, five people came in at four, five people left at four, a total of ten trip ends at that grocery store.

Um the TSP basically projects how many trip ends are going to be in the city as a whole.

And that's what you see in 2010 is that version of them.

And then it projects out to the end of the planning period, which in this case was 2035.

So you can see we're growing from 21,000 PM to peak hour vehicle trip ends up to 24,816 by 2035.

So a growth of 1500 PM peak hour vehicle trip ends.

Now, vehicle trip ends, basically are only looking at automobiles entering and leaving property, right?

But your project list contains a bunch of head and bike projects as well.

And so we have to develop a rational nexus between the project list and the growth that it's providing for.

Um at a person trip end is a much better use of that because rather than looking at the automobiles, we're looking at however they arrived, we're counting how many people are arriving or leaving a particular development.

So they could be riding by bike or five people piled into a van, they would count as five trips.

Um one trip.

So looking at buses and walking, walking.

So how is how are those all accounted for?

I mean, how are those all estimated?

So the Institute of Traffic Engineers, transportation, they do these studies where they you know post up at a property and they measure how many people coming in and out through these VM peak hours.

Uh-huh.

And they do a writing studies and they come up with an average rate per, like, for example, for per dwelling unit or per 1,000 feet of these more area, for example.

And that's like a national standard, or that's an Oregon standard, national standard.

And so are these numbers up here for Milwaukee?

Yes, so that's correct.

Yes.

The the especially if you're looking at the top row, that comes directly from the TSP.

Um the 2010 and 2035 figures come directly from the TSP.

Can I say dumb question?

Sure.

We think our population is 22,000 people.

Yeah.

How can we have about 14,000 more trip ends than that?

So then looking at the 2025, the 36,800.

I just guess I'm not quite understanding.

Is it is it the same person coming and going a couple times?

Or land uses will generate the trips.

Um trips do not hear.

Oh, that's where they're not the same.

Okay.

So it could be someone ending like going to new seasons to go grocery shopping.

Or it could be people who work here who don't need to.

I think I would say interpreting the end as like you're going home at the end of the night.

Oh, yeah, it's going to be one end.

So a trip is one thing, and then you have two ends in it.

Yeah.

I got it.

Thank you.

That's very helpful.

So I also clarify growth share.

You have both the vehicle trip and person trips growing at the same rate.

Yes, yes.

But we also as a city have a climate action plan that would suppose that we reduce VMT.

So I would imagine that we, if we're following our climate action plan, would hope to see person trips expand at a rate that's higher than vehicle trips.

Does that matter, I guess?

Yes, that's that's a great point.

And so uh I'll explain.

So and then it's a great point.

Hopefully, the TSP that you guys are working on will have some clarification on it.

But what we did is not having information on exactly how many person trips you're gonna be adding.

We did a very simple conversion factor.

Um just to re-emphasize the top row comes in your TSP, but the second row is our estimate, and we estimate that based on another national survey called the National Household Traffic Survey.

That gives us the conversion factor from a vehicle trip to a person trip of about 1.58.

So that's how we got that set.

So counselor Anderson's point though.

So if uh if we wanted if we had information in our TSP that suggested that we were gonna see more peak hour person trip ends because of trying to reduce, you know, we're through through our climate action plans and transportation work that we're doing.

Uh that would be allowable to increase that growth share.

That's what we get for our primary goal, is that the growth we use the project was in the plan.

So that's the case for the 2018 plan going forward to try to say.

Okay, so any more questions about the growth.

So what we've got here is after making that conversion.

Oh sorry, we have the total denominator of 2300 PMP power percent trip.

So we got that out of the way.

Now we can focus on the numerator of the SDC calculation.

So starting with uh the CIP cost basis, remember we did this three different ways.

This one just looks at the city's uh CIP.

So uh the vast majority of the projects on the list appear to be bothly a repair and repair replacement, big major maintenance projects.

And so the vast majority of the list is not providing additional capacity for new growth.

You notice too that we've also assumed that these sidewalk infill projects where there should be a sidewalk here, but there isn't a sidewalk.

We're not counting those, we're not counting ADA, being very conservative in our estimates there.

Uh because you could have done both ways.

You could have people argue that if there was if there's supposed to be a sidewalk there, why are you making me pay for it if there was already supposed to be one there?

So but there, yeah, like John said, there is just some discretion as to which projects fit fit that description or not.

So there's not a ton of projects that are adding like brand new transportation facilities, but there are a lot of projects that uh add new infrastructure to your existing streets.

Um we because they're on existing streets or for existing facilities, and those facilities are already serving existing customers.

We use the growth share to allocate those projects.

So basically say that growth coming in, you've got existing users already using these facilities, they're gonna share these these new infrastructure on your existing street.

So they're their share, which is 5.61% of the total trips in 2035.

So long story short, big project list, unfortunately, not very much of it is adding capacity for a new growth.

If you look at the TSP, that problem is uh more emphasized, but we also have a bigger project list.

So we have 1.2 uh billion dollars of project, which does include some uh you know regional transportation projects on it, and we're doing the same method of assigning growth growth here to those projects that are shared between the existing and future users, and so in this case we have five million dollars of elder cost, but still once again very small percentage of the total project list.

Okay, uh that's the improvement P cost basis part of the numerator.

There's also the reimbursement P cost basis part of the numerator.

As um as John alluded to, we looked at your previous improvement the expenditures on the system, improvement the SDCs.

And the reason that's so important is because the law only permits you to use improvement VSDCs on capacity expansion.

And so we know that if you've spent improvement fee in let's say 2015, we know that you were adding capacity because you could presume your following law.

Um that capacity, like this, for example, we have records going back to 2014.

That capacity is getting used up.

We assume that 5% of it is gonna use up per year.

And um, just a very basic assumption.

With those assumptions in mind, there's about $611,000 in reimbursement capacity.

Um about 76% of the managers.

Okay, and that brings it back to the transportation SDC.

We've seen all the individual pieces.

And so now you can see how we're looking at the CIP project list.

The STC is $549, the GSP project is $2,500, my list is $2700.

And just as a reminder, the combined list is not the sum of the previous two, because we're also removing duplicate projects, so it ends up being less than the sum of the other two SDCs.

So that's where we left off.

Um we do have a new TSP coming.

Oh, sorry, uh got ahead of myself here.

This next slide shows a uh sample of land uses with the combined list uh SBCs.

So you can see for a single family detached unit, which is the second line, they pay 3,92.

Um, for a multifamily low rise not close to rail transit, they pay 1300.

This is just a sample, the ITE manual includes hundreds of land uses that the city will have available when they get a new appointment.

So that's all looking at the list we currently have.

We are expecting the TSP update.

As I said earlier, the current TSP is from 2018.

The new TSP should be under consideration in December.

So it's going to have updated road assumptions, perhaps new person trip assumptions, updated project lists, brand new process, and it's going to have uh new road eligibility calculations to pick data available to that ESB.

So a lot of these numbers are going to look different once we incorporate that new DSP.

Um as a highlight of the draft TSB project.

There's a 179 million dollars on the draft list.

Umly there's uh a larger financially financially constrained list than it's gonna have to end up being the case.

So right now there's 27 and a half million dollars in these financially constrained project lists, or sorry, that's what's allowed in the current financially constrained list.

The city is projecting 22 million dollars in funding for that financially constrained list.

Uh that's so basically the funding.

We can we can assume 125% of that funding or 27.5 is included in the financial constraint list.

But the current financially constrained list is 30.3 million, and so some of these projects have to be deprioritized.

And then the bottom of the draft list currently is before these kind of corrections have been made by bike, freight, pet intersections, and then shared bike pen and then the total list there.

Did you want to talk more about this?

I might have butchered that.

Uh no, I I you know I I think we realized we're we started working on this process, thinking maybe we'd be further along with uh we're TSP adoption, and we wanted to we're not quite there yet, but we wanted to make sure that we had a discussion uh about like sort of the fundamentals of STCs.

It's been a while since we've talked about them.

We wanted to walk you through like the process for how we develop the transportation SDCs, knowing that we're gonna come back once we've adopted uh the TSP with that with the lists and the projects in there, and we updated our CIP as well, and and then I can recalculate what those CIP what those uh STCs will look like.

You know, there's still some some uh some adjustments that we'll do at the end, you know, similar to our water and wastewater SDCs.

Uh I anticipate we're gonna come back to you with a tiered uh SDC for single-family residential, uh, where it's tiered based on uh building footprint size.

So we'll we'll see that.

So we'll be consistent uh along with our water wastewater SDCs.

So is this number, if I'm understanding correctly, the current list, which we're gonna be talking about in our regular session, is this is the number after the uh planning commission's recent meeting and their list.

So this is this we're three million dollars over what just shy of three million dollars over what we I don't know the answer to that.

This was the most recent documentation that I'd had to share with them.

So the first draft that was submitted by Kittlesim's three million dollars over planning commission has it at 27.5 million, so they're at the allotment, but I think it shouldn't matter at all because they're looking at the constraint list.

So it doesn't matter what the four buckets are, they're looking at uh entire list of the one.

That is true for SC purposes, yeah.

That's true.

I mean, I think I would like to actually have this printed out for tonight's discussion, just this page.

I would like to have that when we get into tonight's discussion.

I think that would be useful to have.

Um that's interesting.

A couple more slides here.

Um, so this one is a survey of STCs in the area.

Um, I think what you're gonna notice very quickly is if you look at Milwaukee and orange there at the bottom.

Even if you adopted the maximum charge to be calculated, you would still be at the very bottom of this list.

So your current charge for single family residence is 2470.

It would go up to at most 3,982.

Um you can see that a lot of these um jurisdictions have much higher CCs, partly because they have uh shared overlapping jurisdictions.

So for example, the uh the TDT rate is the Washington County transportation uh system development charge called the TDP.

So a lot of those jurisdictions have that in place as well, and that's their local SDCs, and they also have STCs for specific sub-areas that are you know expanding in their city, and so that really add up.

That's that's why Milwaukee's at the bottom of the list, basically.

So Washington County has a transportation development tax that is collected by the cities and it's collected as part of an SDC, or it's just an outright tax.

It's a voted tax, but it is a system development charge.

It is structured documentated exactly as a system development charge.

So it's TDT, but it is an SDC.

And as Zach said, several of these, you what you see them listed, Tiger, Hillsborough's wall, people.

TDT applies in those cities.

And then some of them also have local charges that they add to the TDT for their own infrastructure in high world areas like South Cooper Mountain, South Hillsborough, Tiger River Terrace.

And that's where some of these really big numbers are coming from.

We were talking about Wilsonville a little bit earlier.

You see their charge well over $15,000 for a single family residence.

They just adopted stormwater and wastewater SDCs last night that will continue to keep them at the well over $50,000 for a new single family.

Wow.

So there yeah, some of the some of the more rapidly growing areas that need infrastructure, we're seeing pretty big numbers.

So one and then private steps up there.

Whatever revisions there are to make the upcoming TSP project, the new TSP in that project list would be incorporated into this analysis.

Um whenever that that analysis has sort of settled, issue that 90-day notice, which you have to do in advance of the public hearing, in which you could adopt TSTC, and then as I mentioned, we'll have a draft report available for scrutiny on the last 60 days in that 90-day period, and then it's uh you to consider adoption.

So yeah, and Peter mentioned the uh the scaling by dwelling unit size, that is something I'd say an emerging branding.

Milwaukee's already there with water and wastewater, that is something we can do with transportation SDC as well, so that smaller dwelling units pay lower SDCs.

I think we have talked a little bit about scaling STPs by size, but there also have been different ideas about scaling STCs by other factors that divide certain types of development.

I think about scaling STCs for the affordability of units that are being built, or scaling STCs based on the amount of green space that they provide on the development.

Is that something that's appropriate to include in the scope of your work, or is that something that is a policy decision outside of the what you're bringing forward in your report?

So one of the legal requirements when you put together a system development charge is that you use rate making principles that's right out of the statute.

So what that means is um we have to be careful not to scale them for reasons that are not curved generation based or cost-based or impact-based.

And so unless we can show a nexus between affordable housing and fewer trips generated, then you're you're on, I guess, some shakier ground.

That's what the so the scaling by dwelling unit size is an attempt to create a nexus between smaller deep dwelling unit sizes, fewer trips, in the hope that those will be more affordable, and then you've got a uh and legally defense.

I guess what you're describing here is this is talking about the maximum.

Milwaukee can make a policy choice to go below the maximum scale.

On an overall basis, though, not on an individual land use basis.

And can you explain that a little more?

Right.

So if we we we compose a maximum charge of uh what was it?

Um 2600 per trade, right?

So you can scale that rate down if you don't want to go that high.

But what you couldn't do is say, well, for single family, we're gonna scale this down for multi-family at the same maximum rate.

But could you um shoe as a policy choice choose to waive SDCs on affordable developments?

So um our recommendation would be if you do that, that you replenish the SDC fund with other money from outside the SDC fund, because if you don't do that, you are subsidizing certain types of development, and you've made it more difficult to execute project list that you have gone to great pains to calculate a proportionate share for everyone.

So now my proportionate share is no longer a proportionate share if you're giving SDCs to others.

So that's our recommendation.

So you have to backfill it.

You got backfill it.

Yes.

You don't have to, but that's your recommendation.

Our strong recommendation is you backfill discounting.

And I and I just to correct the technology.

When I'm talking about scaling, I'm talking about taking the same system development charge and creating a structure in which you charge smaller dwelling units, lower charges, larger dwelling units, higher charges.

In theory, it's revenue neutral.

It's um, yeah, if you're going to adopt something less than the maximum, I would call that discounting, and that you should do to every right.

You you shouldn't be picking a result and say, Yeah, we're going to apply this to light industrial, but not retail.

You should do that as an across the board discount in the resulting SDC.

And to clarify, is your need to backfill is because our list and that we've used to establish a maximum SDC is less legally defensible if we don't backfill.

Is that accurate?

Your ability to execute that list and provide the proportionate share that you calculated for everybody who paid an SDC.

Okay, is now in jeopardy because you can't in theory, you can't recover that full cost if you are exempting strong customers.

That makes sense, yeah.

Can I frame a question this way?

Or in the news, some neighboring cities will be leaving SDCs for a chunk of time.

Yes.

Are they backfilling?

Do you know?

I know that they're not.

Okay.

So yeah, you you'll and that that's our recommendation.

Are there cities that do it?

Yeah.

Yes.

And I don't think they've been sued yet, but I'd rather be never do that.

We wouldn't take a side in a case like that.

Yeah.

But I'd rather be on the side that was attacking that practice.

Sure.

John, can you make an adjustment to SDCs for development based on proximity to transit?

Yes.

Yeah, in fact, um we've done that in Oregon City for one, they've got a 10% discount on SDCs along Lala, and um, because of the proximity of the transit, um, there are some other things you can do in your downtown core if that's an issue in Corballis.

We looked at um treating the whole, they have a pretty well-defined downtown in Coralus.

Um, and they basically treated the whole area as if it were a shopping center figure if you can park once and then might do a number of different errands so that you're not charging a bank the full which has super high truth generation rate, the full bank rate, and then another business and downtown core that so yes, there are things you can do to accomplish what is that something council would be interested in looking at.

Oh, I think the close to transit is definitely something we want to look at.

Um how close?

I mean, I guess we get to decide is it a quarter mile, is it a half mile sort of thing?

Um we we we might ask Himdlesson about that.

Um when we did that, um city, for example, could we add we work with the transportation engineers who wrote the TSP in that case it was BKS, and they were able to say, yeah, you know, it it's um they have pretty well-defined area, um, as I said, yeah.

I mean, the the complicated factor there is we hear you know, trimets probably gonna have service bats, right?

And yeah, I mean it's sort of like what transit lines, but what's frequent in transit versus some transit line that only like on Lake Road that only goes a few times a day, you know.

So yeah, it's I mean I think there's a lot of details to be worked out there, but I we've always talked about wanting to be based upon distance or I thought we were moving more to walk shed and like yeah, yeah.

Yeah, well, I think that's fair.

Yeah, I don't know, yeah.

Yeah.

So just just to just so I can just so I clarify this.

If you wanted to do if you wanted to set up an SDC discount similar to like what Wes has where the SDC, if it's an affordable, it's not a waiver, but it's a discount.

It's based on the uh affordability of bomb.

If it's 60% MHI, 80% MHI or 100% of MHI, they're paying a certain rate based on that.

You can do something like that as long as you're backfilling it.

You can do it either way.

You can do it either way, but you're just saying the smarter way to do it, the more responsible way to do it would be to backfill that.

Are you sure Wes is doing that SACs or with their rates?

It's uh no, it's with STCs.

And I'll I'll get the I'd like to see some of the things.

Well they see them by well and size, their instances.

Yeah.

Um this was something that they were looking into doing um a few months ago.

Yeah.

Yeah.

And then that was the whole thing was that backfilling it though.

And that was their key that they were giving.

Because I mean the real the reality of it is how many of those developments are you actually gonna get?

It's not gonna be something like one of these, or you know what I mean?

Like th those developments are are are few as as they are right now.

So the idea is to try to get more in there, but even if you had 10 the the hole that it would fill is probably not gonna be as much as if you were to you know waive it for if it was on the scale of market rate development.

Thanks.

So can I ask you, Peter?

Um so let's assume we pass the TSP in December as was settled on the slides, and then they need a couple months to do this analysis, so we're probably looking at like a Mayish hearing date.

I think dependent on when the adopted when the TSP is adopted, maybe another month or so to something together, and then we would come back, report out, do the 90 day.

So yeah, I think May June we're looking at this is realistic.

And are we also gonna be looking at stormwater by then?

Uh we're looking at I think Scott shared that we hope to have that document ready for adoption in the spring.

Okay.

Uh so uh it's probably the stormwater's little probably a little bit after that.

Okay.

Okay.

Other questions?

Counselor Stavanger, any questions from you?

Okay.

Um right, if no questions, we'll move on to our next thing.

Well, thank you, gentlemen, for coming.

We'll be you again next year, I guess.

That's my first very crystal.

Okay.

Uh right.

And our next item is utility code update.

So Peter stays at the table and Michael Horn, our finance director joins him.

Yeah.

Spend a lot of time on this PowerPoint.

I'm not all waiting.

It's a PowerPoint.

Uh good afternoon, everybody.

We're here to talk about uh utility code changes that we're kind of Peter and I are proposing.

Um what we're looking to do is kind of to uh clarify in the buying parts of the code that are kind of uh ambiguous to us.

Um and then um so that's in two archive of service lines, temporary wire service, and who's responsible for leaks.

Another thing that we're looking about is delinquency.

Um we like I'd like to update the code to give us a little bit of flexibility on when we enact um shutoffs.

It's right now defined currently that it's the third Thursday of the month that we do shutoffs.

I'd like to have a little bit of flexibility on that.

And I also like to give discretion to me being a finance director and Emma being a city manager to kind of be flexible in those dates as we go out throughout the year and holidays and different things come up against it.

So we just like to have it a little bit broader so that we can be a little bit fairer to have or stream.

There we go.

I was kind of new on that.

So as I kind of outlined in the staff report, uh the four areas that we're looking at.

Number one that we can talk about, you know, what are is ownership of the service lines.

We'd like to clearly define who's responsible.

And I think there's the meter is kind of the boundary that we're we have, and everything will be.

Yeah, I can talk a little bit about that.

So I think it seems sort of fuzzy in our in our current code on ownership.

And when I when I say fuzzy, there's not like some clear delineations at where does where does really the homeowner or property owner's responsibility take place?

Right now, you know, what what we what we communicate to uh customers is the city maintains the service line from where it's tapped into the water meter industry to the meter uh and to include the meter.

Uh that meter generally 99.5% of the time is located in the right-of-way, uh right on the edge of the right-way.

It's the homeowner, property owner's responsibility to maintain that service line from the meter to the uh to the in into the property.

Uh I think what I want to do is put some language into the code that's that really spells out like you know, your responsibility begins from the point of discharge in the meter.

So the line, the discharge line coming out of the meter to the home, that's where their responsibility takes on.

So if there's a leak, then it's that it's that homeowner's responsibility to maintain and repair that leak on that part of the line, everything else, the meter, and back to the main the city takes care of.

So just sort of really clearly uh delineating that that piece of responsibility there.

So I guess I assumed that was how the responsibility fell, but you're saying you have to fight that battle with the people when the leak is on their side of the meter from time to time, you know, if it's within the box, meter box, that sort of pops up.

So I just want to get that sort of better defined.

Uh and then that sort of fits more of the sort of industry, industry standard.

How does the if there's a leak at the at that end?

Is it are you saying that it's coming from the pipe that's attached to the meter, or would it be more so from the housing of the meter?

Uh it would be generally from the pipe coming out of the meter.

Well, typically, isn't that like a spell bike that goes to the point or something like that?

It's shortening the pipe that goes into the that comes out from the meter, and then there's a flange or attachment going from there to the you know.

I mean, it doesn't go directly from the meter into the house.

It can, so yeah, it can go directly from the meter uh through the meter box into the house, yeah.

So does that mean that as soon as it leaves the meter housing, then that's the responsibility.

Well, what I'm saying is it's if there's a leak on the discharge side of the meter, it's the responsibility.

Anything on from where it comes out of the meter, it's that property which responsibility.

That may sound like a really detailed question, but trust me, you'll find that argument at some point.

Yeah, you know, yeah.

And how many I I had this question when we were last week when we were talking about the billing and stuff.

How many, how frequently do we buy leaks?

Oh leak, like every month when we have leaks in our system, you know, we are we have parts of our system that are uh that are old, you know, constructed in the 20s.

Uh and we have service lines that you know homeowners haven't replaced all the time, right?

So you know water service line, sewer laterals, and those are things that you know they're under ground that people don't pay attention to, it's until we get a problem.

Um so we we do see a lot of leaks on uh the customer, certainly on the customer side of the uh of the water meter.

Uh we also have links on our side too that people have respond to the repair.

Um part of it's I think related to you know how we have our system set up in terms of pressure.

I think I mentioned last week.

We have some places where you can see the pressure, you know, the wire pressure pushing out of pounds per square inch.

So which higher the pressure you'll you like that at the home when you're taking a shower, you're using your you know, you're using using your hose outside, but it impacts all the joints, and there's an impact in the system.

So we have an average of five weeks uh reports that we have a month.

So people submit those in an AV, and uh sometimes are on our side, some most time on the homeowner side, but uh we get five-week uh adjustment requests from a that's customers actually saying I think there must be a leak.

Yeah, usually it's not common is the toilets over running uh and if you read it the code at once it's the property property responsibility to pay more the water that goes through the meter.

So we uh we make some adjustments to to customers when they when they have identified problems.

Oh, really?

So that's one of the things that I'd like to sort of verify and code.

And then you know, we also have this.

There's some fuzziness related to the temporary water space.

Sometimes people will want to use uh use fire hydrants for filling swelling pools uh and you know, other types of purposes that are outside of the construction.

Uh what we do for construction projects is we have a an assembly that we've put together that we uh well right now we are in a deposit uh for the contractor that take that out, and then you're gonna need to go on a much higher rate per unit.

I think I think it's pushing like nine dollars per uh cubic per unit of water that goes through.

Uh I might be a little bit wrong, but it's a it's at a much higher uh level.

Uh so the assembly that we put together has an acronym or so how much water they're using, they can uh connect that to a hydrant, uh and it also has protection, so we don't have any if we have a low pressure then in our system it's not going to pull, don't protect it from getting things sucked into the into the water system.

Uh so I really just want to clearly say it's for for construction activities and not for other general uses.

So and then I think that responsibility for leaks.

So you know, who pays for repairs or leaks occur on different sides of the meter?

So just sort of clarifying that language in the current code.

Um why would anyone use temporary water for general use if it cost more?

Uh convenience.

Yeah, you know, you have the local.

I mean, I have a neighbor who does the pool filling who has the city to help fill their pool every year.

Um you may have somebody uh that will want to maybe they have a service line that's uh problem for service line.

Okay, and they'll want to have something temporarily until they can repair their service line.

And if they're using something that's attached to the hydrant, presumably if the fire department actually needed hydro, they this can this people have okay.

So the last one is uh as I talked about earlier, the link would see uh right now the code we use it.

We shut off on the third Thursday of the month.

Um I was just hoping to make it more flexible, maybe that's a seven-day period.

Um that can help us too with like public works.

Sometimes if they're have something on that Thursday, they don't need to drop what they're doing at that moment and do the shutoffs.

We can have a little bit more leniency.

We also don't want to do this on Fridays because we don't want to shut off over the weekends, so it gives us a following Monday.

Um we've come up against it during the holiday schedule to Thanksgiving is usually around that time.

So we're really trying it's interrupting the billing process as we're for the future month as we're uh doing this.

So giving a seven-day kind of window and giving um finance directory manager's question.

Uh and I think it's fair to say we've actually been operating on those that way.

Um you know, I think we guys saw in my memo recent updates.

We chose not to do shutoffs at the end of August.

It was in the middle of a heat wave, and we didn't feel like it was uh an okay move for public health and safety.

But we also would love to make sure we're not acting in out of compliance with our code.

This is pretty prescriptive how it currently is for the third Thursday.

So this isn't about just trying to let us off the hook, it's about allowing us to be flexible when we need to support customers and not put vulnerable folks in a in a tough spot when there's holidays or unforeseen web events.

Yeah, I think all of those things about you know when you give notice and you know when it's due late and all that should not be really spelled out in the code.

I mean, other than people should get you know, should get at least a couple days of notice, I guess.

Um, so they have a time to run in and cure if they're able to do so when they get shut off.

Yeah, I mean it's yeah, it seems kind of crazy to me to have that level of detail in the code.

There's sometimes what we need level of detail, and there's sometimes we're not.

These are just kind of transport.

So I don't go for it.

I was just gonna say, I think you know, we looked at these as trying to fix specific issues, and I know maybe there's maybe there's a larger look in a mirror you didn't have some questions about some other places in the code that we didn't bring up as things that we wanted to address.

Uh I know that chapter is not a real extensive extensive long chapter, so perhaps we could maybe address some of those other things too.

Yeah, I was so we Dan is our last agenda item for this work session, but I think I I guess we we have another work session scheduled for this in about a month, month and a half, um, because we knew it we we weren't gonna put code in front of you today.

We wanted to sort of make sure you were comfortable with the direction we're going the next time we'll bring code.

If there's no concerns with some of the proposals up here, I could pull up the code and we could walk through there or other points if you'd like.

Sure.

Sure, we've got time to do that.

I mean, I think a lot of them were lawyerly things.

I think it's a lot of consistent with silver operations.

Yeah.

Yeah.

You're so small.

See if I can improve this.

Did you bring it to Albert NAP?

It's one of the price of having kids.

So, mayor, you had a comment in the definitions, which I thought was a good cleanup thing of just um so it calls it defines city uh or public works director or director for public works director, and I just noted that in a lot of our different code cleanups over the last few years.

We have kind of moved to putting everything as the city manager or the design and not director level.

That is really I just wanted to flag that.

I don't have strong view on that.

I just want to flag that as something we've done elsewhere, and you guys decide whether you think that's appropriate or not.

Sounds good.

Um I wanted to just understand under point two oh application.

It says the public works director reviews the application.

Is it just public works that reviews these applications, or do engineers have to look at it?

So I think this was at a time before I started where the public work, you know, when the sub was originally the public works director had full engineering staff under them, under them.

Um there is there's there's some like our CP engineering staff.

It's a good city engineer a lot of uh play that biggest role in terms of approving that withdrawal.

Okay, okay.

So you may need a word tweak there or two.

And then yeah the section 4.0 says applicants must agree to conform to quote unquote rules and regulations established for the municipal water system.

Is that this document or is there some other document that is amended by that computers fightingly must be made on forms furnished by the city where the form will be completed by city employees that's the one you're talking about no the um 040 says applicants must agree to conform to the quote unquote rules and regulations established for the municipal water system.

Is it just shell comply with this code simply or is there some other outside document that is the rules and regulations established for the municipal water system put together an outside documents rules and regulations service rules and regulations if if if we wanted to also include their okay um there's a reference to a utility committee we don't have and maybe it needs to be replaced with the quack yeah um oh and then it says your bill will your water bill will also include sewer well now of course our water bill includes safe fees and all these new fees so do we need to amend that language or do we need to just take out sewer so I think we should in that I think we should amend the language and reflect that it's really a utility bill right that covers not just it's not just a water water bill right which we'll talk about more in just a second right um water sinking fund do we have a water sinking fund no it's it's just part of our fund it's just part of our water fund yeah like our reserves and stuff so maybe we should eliminate that okay sinking fund you'll see some utilities they'll set up a separate fund to capture funds for seeing for capital improvement projects and depreciation so you are you're moving the funds out of the water fund and putting them in a separate water reserves fund.

Yeah it's defined in in here in um section D up there to provide revenue for emergency repair and maintenance costs in addition to other budgeted water revenues.

But I believe we just we we utilize our water fund reserves.

Yeah I wonder if maybe we didn't have back in 1978 maybe we didn't have very robust reserves I don't know what Oregon you know budget law required back then but yeah um okay some part E in the event city request a supplemental budget expend it seemed to be like that whole thing is addressed in budget law and probably shouldn't be addressed in here right um oh good my lawyer skills sharp there um and second oh and then section 180 is the we wouldn't want to cut our water off penalty I just paid my bill today in that oh yeah should there's dollar figures in there for penalties okay wouldn't all that be in our fee schedule or should it be in here I mean we do have we do have penalty dollar figures I guess in the tree code and stuff or do we we have we we put it in our storm water or erosion control we have specific fees that are outlined there uh for escalating enforcement I think um we'll look at that okay yeah I mean I don't have a strong feeling but I just remembered that we've moved some of that to the schedule okay yeah oh and then oh it says fee should be set by council resolution and those kind of things should probably be consolidated yeah reference to the fee schedule the fee schedule council is by resolution yeah okay Scott I'm really sorry can you reshare Mike's PowerPoint and um with the last slide up were there at while he's doing that it sounds I'm not hearing heartburn from any uh members of council for us moving forward with both the the the bigger picture edits and the lawyer update for a draft code update that we'll bring to you and look at the hat.

Okay.

And then this last bit, um, we got a community comment, not actually really about this.

It's more about the public safety fee, but um, because it's about our utility bill, we figured we would address it here.

So, Mike, do you want to talk through this?

Yeah, um, I believe the question was if somebody is not on water and sewer, would they still have to pay the city?

Uh SSM needs a public safety fee.

So I got with Amy, and we have roughly 24 accounts that mostly are in the island station that this definition.

And we currently send them a bill for those fees.

Um so they are being included.

Um the way that we're kind of looking at this is we're not looking at it based on who provides the water service, but whether they live inside or outside of city limits.

So I think the concern about the from the commenter was well, if sometimes people say water bill still a shorthand, right?

And so we've now said we're adding a public safety fee to the bill, and their concern, I think was well, what about the folks who don't get a city water bill?

They will still get that because they will still get a city utility bill, which covers whatever applicable utilities apply to that that home, even if they don't pay city water and or sewer.

Um there is, you know, and I don't think we need to dive into it here, but in a future sort of code update work, we might be coming back talking to you about um enforcement leverage.

It's a a lot water is water is sort of the uh a shut off for your water.

It kind of makes you pay attention.

Um there's not a lot we can do when you don't pay your safe fee.

Um we can't.

We can do use the collection system and those kinds of things.

It's not a massive issue.

We're not running into this, but because we are a city that has some customers that for some residents that are not our water customers, it's something we're thinking about because we do these other utility fees are important pieces.

So just want to make you prepared.

You may hear some some stuff from us in the future asking for other code tweaks that just allow us for those customers that um don't get water service from the city ways that can we can ensure we are collecting stormwater safe SSMP and public safety.

So these 24, they get some sort of utility bill.

Thank you.

Okay.

And then just to be clear, there's I believe just over 300 that get water from CRW when they rebuild them for everything else, all the other utilities.

That's city water aids.

Yeah.

The 24 is water hands.

Yeah.

They don't pay.

They're either Oak Lodge or CRW.

Oh, I think everyone got that email.

Yeah, who could answer?

Well, I already answered them, but uh, and you know, I said I would find out the answer to this question, and I'm happy to follow up with that.

I can do I mean whoever wants to can answer them.

I've already I've already corresponded with them.

That's fine there.

Just the the recording of this will also be up tomorrow.

So yeah, we can provide.

That's what I would do is point them to this.

It's a big question though.

Yeah, well.

Okay.

Anything else?

All right.

All right.

Well, thank you.

And last item on today's work session is an update on the leadership academy from Dan Paris, our event and volunteer coordinator.

Any of that and nothing.

Uh let's give or Mass Samuel.

That's um.

Oh, he's oh, he's in the room.

Oh he can hear you.

Go ahead.

Thank you, Councillor.

Good evening, Mayor and Council.

Thank you all so much for having me here with you once again.

My name is Dan Harris.

They them, I am your events and volunteer coordinator.

Don't mind this chain tech.

It's notional.

That's the course.

Scott, Scott, I am here tonight with the very happy business of talking to you about an unequivocally successful program here in Milwaukee, the Milwaukee Leadership Academy.

So, just as a little bit of a background on this program for anybody who might see this meeting and be hearing about it for the first time, the Milwaukee Leadership Academy is something that was launched a number of years ago, six or seven years back now, to create a situation where members of the community who wanted to learn about how city government functions and ways for them to be better involved.

Could be just an LGW.

Could could be uh could become more involved.

And we have seen graduates of that academy go on to participate in their neighborhood associations, in community groups, uh planning commission, and uh at least one council president.

So with that, this is a program that uh is uh facilitated by uh longtime community member uh Seth Lashbrook, and he unfortunately could not be here this evening with us.

Impressing business kept him in Hawaii in Hawaii, yeah.

So I but I I would be remiss if I did not take the opportunity every time I come to talk about this program to say what incredible asset he is, not only to the leadership academy, but to our community.

Um I am truly grateful to have that kind of community partnership um and to have him show up in the events uh it would be a very, very different program without him.

And someday he'll find other things to do with the assignment.

It will be a different program, but in the meantime, we're glad he's with this.

Uh so the 2024 through 25 cohort, we started with 25 students.

Generally speaking, that is where we um where we have left the cutoff.

You get too much higher than that, and it just becomes a little bit cumbersome in terms of how uh we're getting folks into rooms, if we're doing uh field trips, we do plan three field trips each year to the public safety building, to the library, and to the Johnson Creek campus.

At a certain point, it's two of us, and whoever the presenter is sort of walking a group of 40 people around, and it can get a little bit cumbersome.

Um 16 students, approximately completed more than half the sessions.

What we generally see in these is that there is a drop off after the first session, just as people come in and say, hey, you know what?

I don't know if I really do want to do this or not.

And this year we had two or three folks who messaged me after the first session and said, you know, hey, I don't think it's for me.

And um, I I told him to lose my number.

I told him don't come back.

No, that's not true.

No, I told him, I told him that's completely understandable.

You know, no hard feelings can change your mind in the future.

Please register again.

We'd be happy to have you.

Um where we really saw the drop off this year, honestly, was after November.

Uh we had five or six people drop all at once after the um uh events of that month.

And I think that there was probably some sense that perhaps local government was not something that people wanted to be spending their time on.

I will say though, uh, although I was really concerned coming into this year, uh, we actually got 33 people to register before I closed down registration.

So we are well over capacity right now.

And I just given that we know that there is a certain amount of attrition, usually in the neighborhood of 10 participants every year.

I'm of a mind to let the 33 stay, and I think we'll get to a place where we have probably about 25 by the time it's all said and done.

Um, which is which is a great number.

And if we have 33 people stay all the way through, even better.

That's we'll we'll figure that out.

Uh classes are held October through June.

These are in the evenings.

This year we've been able to sync them up with uh the third Wednesday of each month.

Um in the past, it's we've had kicked it around a little bit just due to staff availability.

But I and holidays, I really felt terrible.

There was a year that we did it, and uh uh student who had been very actively involved was not able to attend a couple of sessions because they conflicted with specific holidays that they celebrate in our family.

So now we have a number of calendars, I have a number of calendars so they go through and compare our proposed schedule against to try to not exclude anybody.

Um I think we've managed to avoid that this year.

We do generally skip December just because with all of the events and with all of the different holiday planning and everything else, that's uh a little bit of a tough nut to crack.

But in in uh this past year, uh my associate Mr.

Lashbrook suggested that we could have a class on the actual concept of leadership in a leadership academy, makes a certain amount of sense.

It was reasonably well attended.

Our plan this year is to float that to the class at the recession and say, hey, if this is something folks would be interested in, we're happy to facilitate it.

And if not, that's okay.

We don't have to have to do it.

Um otherwise, though, I think on the next slide we get uh oh no, that's actually one of this.

This is uh this is just our prospective uh schedule for the for the coming year.

Again, like I said, third Wednesday of each month.

We try to pair up two classes or two um two city departments, divisions with the recent reorganization that's a little bit a little bit fuzzier in in terms of this class.

But we do think we've got a pretty good combination of people uh of programs, rather.

There is a certain amount of synergy between police and engineering, for example.

Library and finance, I'll grant you that's a bit of a stretch.

But but what do we think about borrowing and lending?

Not that I think no.

All to say uh eight classes over the course of uh over the course of nine months, and people seem to be enjoying it.

Uh some things that we did change this year as well as the previous years.

Uh, classes were 15 minutes longer.

We used to run from six to eight, but there was always this sense of you know, gosh, things are are just cramped.

We'd like to have a little bit more time to ask questions.

We'd like our presenters to be able to speak a little bit longer.

And so we we added more breathing room.

Um we've seen less reliance on hybrid sessions this year in the past.

It was pretty common since the pandemic to have uh uh sizable number of people participating every month remotely, and we're just watching that decline.

Uh we're gonna keep the hybrid sessions as an option, it costs us nothing, it's not particularly um cumbersome to make that happen, particularly here in City Hall.

When we do the old trip portions, so again, public safety building, the Johnson Creek campus in the library.

That's a little bit more difficult.

Um, but I I think that we uh we should be able to, at least for the spoken parts of those presentations, have folks participate remotely.

They just miss out on the actual tours of the buildings, which that's unfortunate.

But again, we work with we work with what's available.

Uh we did have to cancel one of those guild trips this year because there was a uh ball-sized hail and tornadoes.

And we thought, yeah, you know what, public works is probably gonna be busy tonight.

We should we should look on people.

And then of course, that would be nothing over this no significant.

I mean, there's there's quite a hail storm, but nothing golf ball sized.

Better say, sorry.

Uh as I said, we have our we have our schedule plotted out for this year.

We've got 33 active and enthusiastic Milwaukeeans who are ready to jump in and learn.

Um, Mayor Baity, I know that you have accepted the invitation to the first class, and uh Emma, I think you or Joseph will be there as well.

And otherwise we are uh we are rocking and rolling.

So with that, um, again, that's that's been my presentation.

If anybody watching this has any questions about it, my contact email address is right there.

Um please do reach out to me.

So I would say that um some years back.

Uh an all remember if you already said it.

See, that's administrative excellence.

There you go.

Um they invited every counselor to come to a different session, even though maybe they weren't on the agenda, but to come and just be introduced and sit in and be part of the conversation.

Um it's an open invitation, it absolutely is.

And if um if any of you here tonight would like to come, then we would love to have you.

Please let me know, and um we'll we'll have you there.

And I mean, I'm sure that the class would appreciate the opportunity to speak to our elected officials, even if we just did it briefly, you know, a little short QA.

Did you just put up the schedule a bit, Dan?

Because I think um Mayor, you're you're taking care of in October.

And I would just say that what we've done in the past is that we've invited the council president, and I'm not that's an that's an annual rotation.

So it could be a different council president next year.

Whoever is the council president in the spring, uh, I'll be I'll be reaching out and saying, hey, please join us for this last one because we're gonna talk about council goals and a great place for the council president.

But I think if you know we don't think this is in your packet too, but if any of these topics are particularly of interest, put it on your calendar, it's 545 to 45 to 8.

But it's not it's not necessary to attend for the entire evening.

You are welcome to attend for the entire evening, but it's if you say, hey, I'm gonna be available at from 6 to 6 30.

Could I come in and check the class out?

Sure, yeah, we'd love to have you.

Great.

Yeah, I definitely recommend it.

That's always nice to meet people.

A lot of them you'll see later as applicants from boards and committees.

So yeah.

And thank you, Mayor Betty, for suggesting that uh that we reach out to folks who were not selected for boards and committees this year.

I think um, you know, a lot of the time there are people who come in with a lot of enthusiasm, but maybe not enough information, or maybe not enough experience, or maybe you don't know what exactly these these different departments are doing.

And this is a good opportunity for folks to learn about that.

Like I said, we are very, very full this year, right now, but it is an annual program, and um anybody who watches this and thinks darn, I would have liked to have done that.

We will be opening this up again next August, September.

So keep an eye out, it's coming back around.

And it's interesting to me that you had the drop-off that you you know feel was prompted by the election.

Because we had, I mean, when we got to spring, we had our biggest number of applicants ever for boards and commissions, which I also kind of attribute to the fall election because people kind of felt like, oh I can't do anything on the national level, but I can do something in my own town, you know.

I definitely got that sense from a number of people, yeah.

I I mean I will say, and this is something that I share with the class.

I have at various times in my career worked for the federal government, the government of the state of Oregon, and now at a local level.

And I mean, I I so much respect and admiration for people who are making those big national statewide doing that work.

Um there is a lot, a lot, a lot to be said for the work that is done in local government and done at a local level.

And I mean, one of the great things about working for a city the size of Milwaukee is that if you have an idea for something, uh a Milwaukee Fest, a leadership academy, which was not my idea originally, but it was somebody's uh you can come in and pitch it, and there's a fair chance that you actually see that change happen.

So a lot a lot to be said for local government.

Dan, I know that we have um some non-residents to attend.

Are they typically for the surrounding area?

They they are, counselor.

What ends up happening is that um that's almost always when I say that we have a drop-off after the first class, almost always it'll be a couple of people from unincorporated Blackness County with a Milwaukee address or realize, oh well, this isn't actually my government.

So I'm I'm in the habit now when I see somebody apply with a 97267 um uh zip code of reaching out to them and saying, hey, you you are a Milwaukee, right?

You are part of the wider community.

To be very clear, you're not a resident of the city of Milwaukee.

So if you would like to come learn about local government and this specific local government, we'd love to have you.

And if you decide, well, it's not my government, I don't want anything to do with it.

That's also completely.

I I think I think the two things that we see from the Milwaukee leadership academy is that in terms of uh um detection and and dropout, is that not everyone is sure where Milwaukee is, including people who live in places that the post office for reasons of its own has decided are Milwaukee.

Um and when we call it a leadership academy, some people have the notion, well, great, I'm gonna come learn how to be a leader, as opposed to speaking with city leaders, and we've we've kicked around in the past potentially changing it.

Uh I I think if we went with something in the future like Milwaukee Academy or something like that, I think that would be fine too.

I also think we've done a pretty good job of communicating at this point what it is and what it isn't.

So other than the folks who just flat don't live in city limits.

I I think for the most part, people come in with an understanding that no, I'm gonna learn about how the city works.

So uh I was just gonna say thanks for all your work on this.

Like this was my introduction, a lot of for a lot of the people, like I kept in touch with a lot of people in my cohort stuff on boards and committees and helping out in other words too.

So uh you're doing something really cool with this.

Thank you very much.

I I appreciate it.

Just two quick things.

I misspoke Mark Quarter correct me.

The council president is it every two years thing.

It's or if it's a special election.

Any election.

So yeah.

You may be still around.

And uh in a second, I just I I want to commend Dan.

Dan has so many talents as the the always double barreled name of her job description suggests.

Um whether it's starting a great party or coordinating volunteers or or in your previous position helping out with emergency management, but I always love seeing them shine as the facilitator of this.

It's you you have you mean in a future life become a college professor because I just think we have this really engaging enigmatic way of leading conversation and making well could be very dry conversations, really inspiring and interesting.

So it's fun, a lot of standard work, and I do encourage you to go see it in action.

Well, thank you very much.

It's um like I said, it's a it's a free show put on approximately eight times a year.

All right.

Well, no other questions for Dan.

We'll let him let them go.

Thank you.

Uh anything.

We have a few minutes.

Um I did want to ask time to ask um anybody offered a tour of the Concord Center, and nobody could do it.

Um to do it, or would they be interested in another time?

Because Judge said we could go back for a different time.

Well, I I had a park that I shouldn't make we're going to um the brand opening also before.

Yeah.

Yeah.

So I just thought I would do it.

You would just wait for the record opening.

If that's the way people feel, that's fine.

We'll tell NCPRD um that we don't want to.

I you know, I had asked for an advanced tour for you guys back in like May, as they were giving other tours.

Um at this point, it is the well, the the brand opening is October 18th.

It's a Saturday, October 18th.

The um date they had proposed for us to tour was I think the 29th, and I know the council president's in Salem then.

Um it was also middle of the day.

I thought, well, maybe it'd be easier for some of you if it was like at four or five instead of the middle of the day.

What day is that the 29th?

Well, I've got an R email the 25th is the day that we're oh, is it 25th?

Uh-huh.

Oh, that's and I think our I think you were the only one council present.

So I'm sorry, I thought you couldn't do that.

Well, no, I would love the company.

So I mean it's really your call um as to whether you guys want to any of you, any or all of you want to do it uh ahead of the general public of the individual.

Um I mean I would go if I'm available, I would go.

Just you know, I've been there twice.

I haven't been there since the playground and stuff is in.

Um but um yeah, so do we want to ask NCPRD for another time?

Or you had the 25th, you were available.

25th works for me.

So happy to ask.

See, I'm good with just gonna work with okay.

I don't know if I can make the Thursday one yet.

Okay, that's the 25th.

Yeah, the same.

I mean, if you could do a later afternoon, I knew that sometimes it's easier for you later in the afternoon.

What time was this one?

That worked for you?

Totally.

So we could ask them that.

Just ask them to do later in the day that day.

Yeah, if later in the day on the 25th.

25th.

I for some reason I had 29th in my head, but that's what you're looking at the email.

I'm not so um yeah, okay.

That'd be great.

Okay, and Counselor Stavanger, if you want to join, you of course are invited to I will try my best to be there.

I'll put it on the calendar now and um keep my fingers crossed.

Okay, great.

All right, anything else short that we should do before we break for dinner?

Okay, and we're on a we're broken.

We're we're adjourned and we'll come back at uh 6:30.