Good afternoon. My name is Jason Chavez and I'm the chair of the Committee of the Whole.

I'm going to call to order a regular committee meeting for Tuesday, November 18th, 2025.

Before we begin the meeting, I want to offer a friendly reminder to all members, staff,

and the public that these meetings are broadcast live to enable greater public participation.

These broadcasts include real-time captioning as a further method to increase the accessibility

of our proceedings to the community.

Therefore, all speakers need to be mindful of the rate of their speech so that our captioners

can fully capture and transcribe all comments for the broadcast.

We ask all speakers to moderate the speed and clarity of their comments.

At this time, I'll ask the clerk to call the roll to verify the presence of a quorum.

Councilmember Payne.

Present.

Wansley.

Present.

Rainville? Present. Vita? Present. Ellison is absent. Osman? Present. Cashman? Present. Jenkins is absent. Chuktaj? Is absent. Koski? Present. Paul Misano? Present. Vice Chair Chowdhury? Present. And Chair Chavez? Present. There are 10 members present. Let the record reflect that we have a quorum. Before we start with the consent agenda, we will begin by with our standing committee reports. We'll first begin with the administration

and Enterprise Oversight Committee, chaired by Councilmember Wansley.

All right. Thank you, Mr. Chair.

The Administration and Enterprise Oversight Committee is bringing forward 22 items.

The first is a gift acceptance from Cities Today Institute for Lodging and Mill Expenses.

Two is a bid for public sidewalks, snow and ice removal.

Three is a bid for Target Center Steam Station Improvement.

Four is a bid for Fridley Softening Plant Lime System Replacement.

Five is a bid for Lindale Avenue North Traffic Control Signal Systems

and Storm Sewer Pedestrian Curb Ramps Improvement Project.

Six is a master contract for eligible providers of workforce development services

for 2026 through 2028.

7 is a contract with Codec Architectural Group for Architecture and Engineering Services for the Carpenter and Mechanic Shop on the Freely Water Treatment Campus.

8 is contract amendment with Hagen Adams PLLC for after action reviews and reports.

9 is contract amendment with Sheehy Construction Company for lighting replacement and Target Center Escalator Lobby.

10 is contract amendment with Tysac Concrete Inc.

for the Phillips Traffic Safety Project.

11 is contract amendment with Bolton and Mink Inc.

for engineering and design services for Bridge 9 improvements project.

12 is a contract amendment with Certified Languages International LLC

for remote interpreting services.

13 is contract amendments with multiple vendors

for Community Trauma Response Services.

Fourteen is contract amendments with various immigration legal services providers.

Fifteen is contracts with various organizations for partnership engagement fund projects.

Sixteen is cooperative funding agreement with the Minnesota Historical Society

for the St. Anthony Falls Heritage Board.

Seventeen is Minneapolis Advisory Committee on People with Disabilities Appointments.

18 is 2025 property tax special assessment of delinquent utility charges.

19 is illegal settlement workers' compensation claim of Jarrett Moore.

20 is illegal settlement MDCR charge number 2309198.

21 is illegal settlement Marion Lewis v. City of Minneapolis.

list in 22 is a gift of substance from the public rights project for conference travel lodging and

meal expenses and with that i will stand for any questions thank you i'd like to acknowledge that

we've been joined by council vice president chuck tye seeing no questions we'll move on to the budget

committee chaired by council vice president chuck tye thank you mr chair the budget committee is

bringing forward one item for the body's consideration on thursday which is a passage

of resolution approving the adjusted 20-year neighborhood park plan guaranteed minimum

annual amounts for 2027 through 2031 due to inflation i'll stand for any questions

thank you seeing no one on cue move move on to the business housing and zoning committee

chaired by council member osman thank you chair chavez business housing and zoning committee will

be bringing 22 items to Thursday Council meeting. Item 1 is approving an ordinance related to the

Heritage Preservation Regulation. Item 2 is approving a liquor license and sidewalk cafe

license for Bobby Kujoon. Item 3 is approving an extended hour license for U tobacco. Item 4 is

approving an extended hour license for sip of silk. Item 5 is approving annual levies for special

assessment item six is denying an appeal submitted by marcia higginson for the property at 2821

brookwood terrace item seven is considering an appeal from 1717 developers demolished the john

cook house this item was sent forward without recommendation item eight is approving three

liquor license item nine is approving seven liquor license renewals item 10 is approving 13

gambling license renewals item 11 accepting a grant from the state for dislocated workers

item 12 is approving a decertification for three tiff districts item 13 is approving

comprehensive plan amendment for river north development item 14 is authorizing modification

to the NOAA Preservation Fund.

Item 15 is amending the contract with KMA Development

for the property at 1200 West Broadway.

Item 16 is approving a new street name for Kirk Washington, Jr.,

submitted by Council Member Allison.

Item 17 is also approving a new street name for Chi Xiong,

submitted by Council Member Allison.

Item 18 is approving appropriation for demolishing two properties of the city.

Item 19 is approving restated land sale for homes for homeies for the emergency stabilization pilot program.

Item 20 is approving annual affordable housing trust fund award recommendation.

Item 21 is approving registration of 9% low-income housing tax credit.

And lastly, item 22 is approving as amended an ordinance related to signage on premises.

This was approved as amended during the BIS committee meeting last Thursday.

With that, I will stand for any questions.

Thank you.

Thank you.

Seeing no one on cue, we'll move on to the Climate and Infrastructure Committee, chaired by Councilmember Cashman.

Thank you, Mr. Chair.

The Climate and Infrastructure Committee has 10 items this cycle.

Item 1 is a resolution honoring the staff and contractors that worked on the Hennepin Avenue South Reconstruction Project.

Item 2 is related to the First Avenue South Reconstruction Project from Franklin to Grant

and has resolutions ordering the work to proceed, adopting special assessments,

and requesting the Board of Estimate and Taxation authorize issuance and sale of assessment bonds

and order the abandonment and removal of areaways in conflict with the project.

Item 3 is related to Cedar Ave reconstruction from 24th Street East to Lake Street East

and has resolutions ordering the work to proceed, adopt special assessments,

request the Board of Estimate and Taxation to authorize issuance and sale of assessment bonds

and order the abandonment and removal of areaways in conflict with the project.

Item 4 is related to Lowry Ave Northeast Street Reconstruction Project Phase 2

from Marshall Street Northeast to Washington Street Northeast

and has similar resolutions to the past two items.

Item 5 is authorizing a subordinate funding agreement with the Met Council

for local work design and administrative costs related to the Blue Line extension.

item six is amending 2025 capital improvement appropriation to authorize closure and appropriation

adjustments for capital projects and programs as well as reallocations and redistributions of

excess funds item seven is authorizing a cooperative agreement with hennepin county

for cedar ave reconstruction item eight is authorizing a utility easement with the park

board for storm sewer and stormwater basins within columbia golf course and the park item nine is

authorizing a joint powers agreement with the park board for parkway paving repair and

reconstruction and finally item 10 is a resolution updating the price structure and rates for

electric vehicle charging in the public right-of-way as part of the ev spot network pilot

i'll stand for questions thank you seeing no one on cue we'll go on to the intergovernmental

relations committee chaired by vice chair chowdhury

Thank you, Councilmember Chavez.

Our IGR committee is just bringing forward for receive and file is item number one, 2026, legislative policy priorities.

And then item number two, a presentation on 2025, federal legislative updates.

Thank you.

Seeing no one on cue, we'll lastly go to the Public Health and Safety Committee with the Vice Chair, Council Member Wonsi.

Thank you, Chair Chavez.

The Public Health and Safety Committee will be bringing forward two items.

The first is opioid overdoses and possession of Naloxone or other opiate antagonists.

Two is towards zero death grant from the state of Minnesota through the city of crystal police department to improve the safety of Minneapolis roads.

With that, I will stand for questions.

Thank you.

And there is no one on cue.

So we will now go on to the consent agenda.

There are three items in total on the consent agenda.

Item number one is setting a public hearing for our next meeting on December 9th to consider an ordinance related to employee authority in immigration matters.

Item number two is also setting a public hearing for December 9th to consider the appointment of Patrick Burns to the Ethical Practices Board.

And lastly, item number three is referring to staff in an ordinance related to cities, government structure, implementation ordinance.

With that, are there any discussions from committee members?

Seeing no one on cue and seeing no further discussion, I'll move to set items 1 and 2 for public hearings on December 9th at 1.30 p.m. Committee of the Whole and refer item 3 to staff.

On that motion, all those in favor say aye. Aye. Those opposed say nay. Any abstentions? The ayes have it and that motion is carried.

Now moving on to the discussion, we have one item, which is the resolution that adopts an enterprise policy framework.

City Clerk Casey Carl is here to present more on this item for us. Welcome.

Thank you. Good afternoon, Mr. Chair. As noted, my name is Casey Carl.

I have the privilege of serving as Clerk for the City of Minneapolis.

May it please the committee, as the Chair indicated, I'm here to present a new policy framework for the city

and to request your formal approval of that framework as well as a series of related actions.

To set the stage, I'll remind members, I sent out an email about this earlier, about a month ago, but in 2004, the council and mayor at that time adopted a formal policy on policies, which is set forward in Council Action No. 2004A0966.

That action established a uniform process to create city policies.

It authorized the formation of a policy review group to be responsible for the internal review and vetting processes of new policies,

and it authorized the creation of a policy library.

Unfortunately, the implementation of that vision for a uniform policy system was fumbled from almost the beginning.

The PRG was reduced to an editorial role that focused primarily on correct grammar rather than substantive content.

The library was largely abandoned due to lack of resources, and the policy process became more of an ad hoc choose-your-own-adventure approach rather than a consistent standard practice across the enterprise.

As a consequence, it's difficult to know what policies the city has in place, the currency of those policies, and whether they remain legally effective or have potentially been replaced, and in many cases, it's challenging to locate our existing policies.

Furthermore, the city's basic government structure was fundamentally changed in 2021 when voters approved the Legislative Council Executive Mayor system, which separated powers between council and mayor.

And under that system, the mayor, as the chief executive officer, has control over the daily operations of the city.

That new structure is not reflected in the city's existing policies.

Rather than address policies on a one-off basis,

staff determined that an update to the essential city policy framework was a better approach

so that we might update and address all policies on a more holistic, go-forward basis.

Over much of the past year, as we've tackled any number of other proposals and challenges,

the offices of city clerk and city attorney have reviewed, revised, and updated that essential policy framework,

the result of which is the guide to the city's policy framework, and a copy of that new guide was included in your briefing materials.

This guide defines the various legal authorities in order which constitute the external policy framework within which the city exists and operates.

It then defines the internal categories of policies, which focus on regulating and directing the operations of city government.

The guide also identifies the roles and responsibilities of key stakeholders who are involved in the city's policy process.

This presentation summarizes the key elements of that guide, which we request be formally adopted by City Council,

and to that end, a resolution has been prepared and included in your briefing materials.

So, you've heard me state before that the City of Minneapolis is a municipal corporation that exists within the State of Minnesota.

It's organized and operates under the provisions of a Home Rule Charter.

This slide attempts to visualize that legal and policy framework.

So as you can see on that slide, the framework is derived from and is determined by an interlocking

system of applicable laws.

It dictates how formal authority is defined, delineated, and delegated across and within

the city government, how decisions are operationalized, monitored, and evaluated, and how government

services are delivered.

These various legal authorities are organized in a hierarchy shown on this slide.

At the highest and outermost level of the framework are federal and state laws that

are applicable to the city.

Within that outermost level is the city's charter.

As you've heard before, the city charter is the city's constitution.

It is the primary legal authority under which the city exists and operates.

Subordinate to the charter, then, is the city's code of ordinances.

Where the city charter is our constitution, the code of ordinances is the codified body

of municipal law enacted by the city. And then within that, at the innermost level, are the

official acts of the city defined by the charter. These are classified into three categories. First,

ordinances, which are essentially municipal statutes. Second, resolutions, which are formal

acts that usually relate to municipal priorities, policies, and positions. And then third, actions.

Actions encompass all of the other kinds of official acts that the city does, which are not

done by means of an ordinance or a resolution. So as you can see then on this slide, the various

levels of applicable laws work like a set of nested bowls, with the federal and state laws at the

outermost border and level and the innermost policy level being those official acts of the city.

If you're following along in the guide, I've just covered pages one and two. This part of the

framework largely addresses the external facing policies used by the city for community governance.

This slide attempts to provide the same view, but through the lens of government structure.

So at the highest level you can see we have enterprise policies, which are adopted by the city's governing body.

The governing body is the council and the mayor working together.

The governing body is the combination of the city's legislative council and its executive mayor.

By state law, every city must have a governing body.

governing body, and it is this governing body which holds all the powers of a municipal

corporation that are delegated by the state to be exercised at the local level.

So at that highest level, then again, these enterprise policies are actions taken by the

council and the mayor.

Enterprise policies are binding on the city enterprise and are applicable to all departments

unless specifically provided otherwise.

They are the highest level of policy within the enterprise, and just as the city may not

take action in conflict with higher levels of legal authority, for example, state and

federal laws, so too must all lower levels of policy be within the scope of enterprise

policies adopted by the council and mayor. Enterprise policies are intended to establish

consistent standards for those matters that have general enterprise-wide applicability

within the general policymaking authority of the city council. So you could say enterprise

Enterprise policies are not about operations or management functions.

An enterprise policy is essentially a high-level statement of values derived from the city's

mission, vision, and purpose.

They are used to articulate overall goals, priorities, and objectives to be pursued by

the city enterprise, the results or the outcomes to be achieved, and the standards that guide

the enterprise in pursuit of those goals, priorities, results, and outcomes.

At a macro level, enterprise policies usually are focused on addressing questions that address

why, what, and for whom.

Enterprise policies are to be made by resolution following the Council's standard legislative

process.

The adopted enterprise policies are to be codified in the City's Policy Library for

universal access.

As noted in the guide, the term universal access means that the policy is filed with

the office of city clerk, is posted in the city's digital policy library, is distributed

to all departments, and as public data under the Minnesota Government Data Practices Act,

is available to the public upon request.

That takes care of the blue enterprise policies at the top.

Below that level of enterprise policies are administration policies.

These are shown in green on the slide.

Administration policies are within the purview of the mayor and, by extension, the mayor's

Cabinet of Executive Officers. An administration policy is a policy issued by the mayor to

establish policy or to provide direction, clarity, or instruction to the executive branch,

the city's administration, under the mayor's authority pursuant to city charter. An administration

policy may be applicable to the entire administration or to specific departments, divisions, and

units in the executive branch. Administration policies could be used to address administrative,

management and operational issues and provide specific guidance or instruction from the

mayor.

Where enterprise policies focus on questions of why, what and for whom, administration

policies tend to focus on questions about by whom, when, where, how, how much, and other

types of management level issues.

An administration policy cannot conflict with an enterprise policy but must operate within

the parameters that are created by applicable laws and enterprise policies. Administration policies

are promulgated by executive order, and as we have seen and experienced over the past few years,

executive orders are made in writing by the mayor, and they become effective once they're filed with

the office of city clerk. Administration policies are not official acts of the governing body,

so they are not published in the city's official newspaper like enterprise policies are. However,

they will be codified in the city's policy library for universal access.

This assures both transparency and accountability to the public for executive orders and administration policies.

Finally, at the lowest level, department policies are adopted, implemented, and enforced at the department operating level.

These policies reflect delegated authority within enterprise and administration policies.

They are used to amplify, clarify, or to provide specific direction within the department about the implementation, administration, and enforcement of enterprise or administration policies.

They also can be used to establish departmental work rules and standards tied to performance expectations or to implement the authority that's been delegated to departments to carry out their work.

The other piece you'll notice on this slide is the Policy Review Group, or PRG.

This is a group that's been created to function as the internal policy review team.

This group will be responsible for reviewing, monitoring, making recommendations for, and assuring regular reviews of all enterprise and administration policies.

It will manage the internal vetting process for policy proposals and assure regular reviews of all existing policies.

The work of the PRG will be facilitated by the city operations officer and its members will include the city attorney and the city clerk or their designees.

It will also include other department representatives to ensure an appropriate balance of perspectives and cross-departmental disciplines are engaged in the city's internal policy development and review processes.

So this is the structure anticipated by the new enterprise policy framework reflecting government structure.

On this slide, what I've done is add the policies I just described, as you can see to the right on this slide.

So you have the primarily internal-facing policy categories in addition to that basic legal framework that I described earlier.

The administration or the enterprise administration and department policies all nest together within the city's official acts,

but they're pulled out here on this slide for easy identification and classification purposes.

As I noted earlier, you could separate this framework into the primarily external-facing policy functions focused on community governance.

Those would be done on the image to the left.

And those that are primarily internal-facing functions focused on enterprise direction and regulation, which are those largely focused or shown on the right of this image.

The internal facing policy framework addresses the organization, planning, direction, and oversight of the day-to-day operations of the city and the delivery of the city's services and programs.

Together, these two parts of the policy framework work in tandem to provide both community governance and enterprise regulation.

That summarizes the overview of the guide to the city's policy framework.

Staff, as I mentioned, has prepared a resolution which, if adopted, would accomplish several outcomes which I've already gone over, but listed here in summary.

First, it would formally adopt that guide to the city's policy framework as the foundation for the new enterprise policy on policies.

At the same time, it would rescind the previous action from 2004, which, as I've noted, is outdated and does not reflect the city's governance structure.

Again, the guide is included in your briefing materials and will be attached as an exhibit to the resolution for incorporation by reference.

Second, as provided in the guide, the various categories of city policy would be defined, as I've already outlined them for you, which aligns with the new government structure as we discussed.

Enterprise policies would be the shared responsibility of the city's governing body.

Administration policies would be the mayor's responsibility and, as appropriate, the mayor's cabinet.

And department policies would be within the authority delegated to the departments under both enterprise and administration policies and any applicable laws.

Third, authority for policy and specific roles and responsibilities are clearly articulated within the guide, which also reflects, as I said, the new government structure.

And finally, it authorizes the creation of a new policy review group to serve as the city's internal policy review and evaluation team, as well as the development and maintenance of a city policy library to provide access to city policies.

I should also note that the council did allocate or reallocate funds in this year's budget from the legislative department to pay for the acquisition of a new enterprise policy management system.

That work was foundational to our understanding of what the needs of the enterprise were.

And so as the attorney and clerk's offices finalized this work, our intention was to turn to the work of acquiring that new system.

We still have the $300,000 that council authorized for the acquisition of that new system in our budget.

We have already consulted with President Payne.

We anticipate requesting that that money be rolled over to the 2026 fiscal year budget so that we can complete the work of procuring that new system with the already allocated funds.

So this slide then outlines anticipated next steps for the project.

As you can see, once we have the new framework formally adopted, we expect that before the end of this year, staff will accomplish two major objectives.

First, we'll formally establish the policy review group so that it can carry forward the rest of this project.

Second, we'll bring forward, as I just noted, the budget amendment to carry forward the existing project funds

so that work to acquire a new system to manage enterprise policies can be completed in 2026.

As soon as we establish the policy review group, we anticipate that we'll be organizing two working groups that represent multiple departments.

The first workgroup will be responsible for leading the acquisition, configuration, and implementation of that new enterprise policy management system.

The second team will be tasked with identifying and collecting all existing policies and classifying them according to this new framework.

Neither of those scopes of work will be completed in the next two months.

Rather, we will organize those workgroups, and those workgroups will proceed working in parallel into 2026.

And then looking into the next year, steps four, five, and six, we anticipate by the second quarter, we would be working on completing implementation and launch of our new enterprise policy management system and the creation of the new digital policy library.

Once those systems are in place, we'd begin the work of putting the reclassified existing policies into the policy library after running them through the new policy management system.

That will no doubt consume much, if not all, of 2026.

I fully anticipate Council will remain keenly interested in the progress of this project,

and to that end, I would expect the PRG would be making regular reports on a regular cadence

to the appropriate committee once Council has organized and established its new committee structure

for the 2026-2029 term, which, as we know, will happen in January.

With that, Mr. Chair, I've completed my presentation.

I'm happy to respond to questions the committee might have.

Thank you.

First pass it to Councilmember Cashman.

Thank you, Chair Chavez.

Question for you, Clerk Carl.

How does this relate to the government structure implementation ordinance that's being referred

to staff at the same time that President Payne is also authoring?

Chair Chavez, Council Member Cashman, there's no direct tie to the ordinance that Council

President has given notice of that's being referred to staff.

This is really related to the work of policy development, bringing forward policy proposals,

And then implementing policies adopted by the governing body of the council and the mayor.

So this is reflecting the government structure and how those policies are defined, but would

be necessary in terms of day-to-day operations regardless of the government structure.

So as an example, we already have a policy in place that was adopted in 2004, I noted,

which provides a policy on policies and a process.

That policy is outdated and does not reflect government structure.

This new one would rescind that previous one and put in place a new process that does reflect

the new government structure and which then also would provide how the administration

brings forward policy proposals, reviews those proposals on a regular basis and maintains

them for access both internally to the enterprise and externally to the public.

Okay.

And then how does the policy review group, what was the composition of that from the 2004

policy on policies?

I don't have the act in front of me, but my memory of that when I came in 2010, it was still in existence.

There was a group of departments identified based on structure and function, those departments who had a touch on enterprise-wide operations.

And so it included, as an example, the finance officer, the HR director, the IT director.

and it was a group co-chaired by what was then the city coordinator,

now the city operations officer, and the city clerk.

And so that group was responsible for facilitating the internal review processes

when policies were being proposed in terms of making sure the appropriate departments

internal to the enterprise reviewed and vetted and gave feedback

before a policy proposal made its way up the chain to the city council for consideration.

Well, am I correct in understanding that not all policies go to the city council for consideration under the new government structure?

Through the chair of Councilman Brakashman, you are correct.

And that is not a change based on government structure.

Before government structure, there were authorities delegated to two departments to make department-level policies.

So the change in this one is that administration policies shown in green, enterprise policies existed in the 2024 model,

and department policies operated in the 2004 model, I should say.

What we've done is, in reflection of government structure,

added the administration policies,

which are reflected both in the charter and the code of ordinances.

Okay.

I think my hang-up here, then,

is that council doesn't have a seat on the policy review group.

If it's including the administrative policies passed by council,

ordinances that the council passes,

it seems that the council should have a role in shaping

the way that they're rolled out,

at least from an oversight perspective, which is one of our core functions and transparency perspective, which is another of our core functions.

Is there a reason that there's no council seat on the policy review group?

Through the chair of councilor's commission?

Yes, it's a staff group.

And so the council's interests are represented by the clerk who stands for as the department head of the legislative department.

All policies of an enterprise nature, enterprise policies would come through the council's legislative process and go to the appropriate standing committee and ultimately for adoption by the full council.

So the policy review group is a staff group.

And as I noted, it would be facilitated by the city operations officer who represents, let's say, two-thirds of the administration and would include representation from the city attorney and the city clerk, which represent the city's legal officer and then the head of the legislative department at a staff level.

Got it. Thanks.

So we have Vice Chair Chaudhry.

Thank you. Thank you, Clerk Carl, for the presentation.

So this, based off of the response to Council Member Cashman's question, this is basically a replacement from the existing 2004 policy.

It's rescinding that.

Through the chair, that's correct.

Could you detail again what's in the 2004 policy and how that is not in sync with current government structure?

Certainly, through the chair.

The current structure, if you're looking at the slide in front of you, again, wouldn't include the green administration policies.

There were citywide or enterprise policies that were adopted by the council and the mayor together as the city's governing body.

The PRG existed in the 2004 model, just as it's proposed to continue existing here.

Its role was to facilitate the internal review, vetting, and evaluation of existing or proposed policies and to make sure that all of the perspectives of departments impacted by policy proposals were brought forward to the council as part of its consideration.

Department policies are those policies which deal with work expectations and which clarify the direction of implementing and administering policies at the department level within operations through the authority delegated to them by the mayor and council.

So the difference here, again, is adding in the recognition of government structure that the mayor, as the chief executive officer, has the authority under the charter to issue directions and orders to the administration.

And we, through the code, have codified that as the issuance of an executive order.

And by executive order, the mayor then promulgates what are labeled administration policies.

So that's the one change from the 2004 model to the 2024 model, or I should say the 2025 model.

Is there a policy review group currently meeting?

Through the Chair, Council Member Chaudhry, there is a policy review group.

It doesn't really meet.

It's been active for many, many years.

Occasionally, when there's a significant policy that's new, the group is convened by email.

A draft is circulated to those members, and a request is made,

do you have any issues with this proposed policy?

Who's on the current makeup of that?

It changes based on what the policy is.

So if it has a heavy involvement in personnel matters or human resource matters, then the HR director would be involved in that.

But as a regular routine, it's coordinated through the city operations officer.

There are attorney and clerk representation on the group.

I myself, from the clerk's office, am on that group.

Okay.

And then for the public that's following along, and then also even for myself, what are examples of high-level enterprise policies?

So we can define that a little bit.

That separates it from the code of ordinance updates that we do.

The policy in front of you right now, the attorney can also add, but I would suggest

the policy on policies is, for example, an enterprise policy that sets forth this is

our expectation, these are the directions, and here's the process on how enterprise policies

will be developed and maintained, brought forward, once they're adopted, where they'll

be placed in the policy library, and how often they'll be reviewed and brought forward to

the council.

That's an example of an enterprise policy, but the attorney probably has more to offer.

Council members, another really recent one is the ADA Title II policy that you all passed,

which is about providing reasonable accommodation to residents and other individuals who interact with this city.

And so, I mean, that's, again, an enterprise policy.

It affects kind of the rights of members of the public.

And, yeah, I mean, and so that's, you know, we crafted that policy with this whole framework in mind.

Okay.

Thank you.

Would we be able to add the 2004 policy to the LIMS file since we're rescinding it?

Or the item proposes rescinding it and replacing it with this?

If we haven't through the chair, I'll say we will.

I know I sent it around with the email that I circulated to all of you, so it's easy for me to retrieve.

I'm happy to add that.

Okay.

Great.

That's all my questions for right now.

Thank you.

And can you remind us, so for the PRG component, delegating the authority to conduct internal reviews, who's delegating the authority?

Council is delegating authority for the enterprise policies which fall within its

scope of its jurisdiction as the governing body down to the departments, the policy review

group that this is the system that would be in place for the development and the presentation

of enterprise policies.

So City Council will be taking away its power on this?

No.

Final authority for all enterprise policies still remains.

This is literally the staff work to generate, review, bring forward recommendations, provide

input from the professionals who are the subject matter experts in the administration so that your

policy work is informed by them. Okay, but what would be the difference between our regular process

now where we develop stuff and staff always gets can give input and they do so with emails, calls,

you name it. I guess that's my, yeah, that's a question I have. Yeah, Mr. Chair, I would say

this is a formal process that the city enterprise would follow with respect to policies. We also

have a similar process, as you know, with respect to ordinances, which would be public-facing

laws. Enterprise policies really are about the enterprise operation. And so this is, within the

scope of the governing body's authority, the delegation of staff to say, we want a consistent

process that operates in this way for when policies are proposed, how that subject matter is developed,

how it is reviewed, the internal vetting and evaluation process, and ultimately a recommendation

to the council through its appropriate standing committee.

So it really is sort of mirroring the existing process you're used to

and how actions come to all of your committees,

but specifically providing how that operates for enterprise policies.

Thank you.

Next up, we have Council Member Wansley.

Thank you, Chair Chavez.

It's more so of a comment that I think is building upon, like,

inquiry that I'm hearing from my colleagues

and starting off with the question raised by Council Member Cashman

in terms of it sounds like there's an interest to see in addition to the delegation of staff

through the city clerk's office on the legislative side to support the work of this policy review

group of having some designation of a council or other liaison on it.

I don't know if it's leadership or whatever that might be.

But I would love to have more conversations ahead of Thursday to figure out what that

could include or if there's something more needed for the reporting piece to kind of

satisfy, I think there's a sheer just like desire for representation must counsel around

that or on that policy review group.

So I just wanted to note, like that was my original question, but I'm hearing that also

be reiterated by my colleagues and hope we could find some type of resolution before

Thursday.

Counsel President Payton.

Thank you, Chair Chavez.

the clerk spoke to this. Some of this is coming from my intention to build a policy library

because we just don't even know where all of our policies are. But I think embedded in this kind of

perhaps software project is a bigger question about power and authority and council's authority

to create enterprise policies because I think that that's been something that's been contested

on a topic by topic basis.

And so, you know, this original work kind of grew out

of trying to create more clarity around this.

And then even I would say the initial draft of this

was closely replicating the original 2004 policy,

which was largely led by the city coordinator.

And we shifted that language to say facilitated

rather than led by in the resolution.

I actually did note that we need to update

the actual guide to reflect some of those changes,

and also included the city attorney and the city clerk

so that we had administration, council,

and city attorney all at the table.

But I'm also very receptive to a lot of the questions here

because I've been working with the clerk on this

for a year or so, but this is maybe a little bit new.

And Mr. Clerk, could you just say in terms of timeline,

Is there urgency to getting this passed right now, or is there time for me to work with my colleagues to better reflect some of their intentions?

Through the chair, Council President, I would say that the ability to meet the timeline is the urgent piece.

The most urgent piece, of course, is the rollover of the funding to acquire a system.

That funding was in this year's budget.

It's been saved, hasn't been spent.

Of course, under financial policies, if we don't roll over, we lose that money, and then we will not be buying a system.

So, of course, as I mentioned to you, of highest priority for me is capturing the monies that were already allocated in this year's budget by the council for the acquisition of that enterprise-wide system.

Yeah, and I think that's the critical issue here is that we're not impeding that work moving forward, and we're definitely working together on that budget amendment to ensure that that work doesn't get impeded.

So I would actually make a recommendation that we hold this for a cycle.

I don't know that we have an extra cycle that might carry us into the next year.

But I don't think that that will be a devastating blow to the timeline of this project.

Because I'd like to be able to address everybody's questions and concerns here to be able to make sure that we're really...

Because this is really foundational to how we want to operate as a new government structure.

So I don't want to have people feeling like this is a rushed process.

if we would have had this on the

dais cycle earlier.

I think that would have been helpful.

But

maybe we can forward this

without recommendation and then

if by Thursday there's still more

questions, we could maybe

hold it.

Chair, do you have a preference?

You can finish. I'm on cue.

Oh, okay.

I'll finish and let Chair Chavez

I'll just make a motion to delay it to the next committee of the whole meeting.

I think if we only give ourselves two days, that is not impossible to address the various

concerns on this day.

So I'll make a motion if I can get a second.

I'll second that.

Is there any discussion on the motion to delay this to the next committee of the whole meeting,

which is on December 9th, is that correct, at 1.30 p.m.?

Correct.

All right.

So there's no discussion.

No one's on cue today.

All those in favor say aye.

Aye.

Those opposed say nay.

Any abstentions?

That item is delayed to December 9th.

Thank you.

Alright, colleagues.

With that, we've concluded all business to come before the committee today.

And hearing no objection, I will declare this meeting adjourned.

Thank you.

Thank you.