OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Miramar City Commission FY2024 Budget Public Hearing - September 27, 2023

City CommissionWednesday, September 27, 2023
BodyMiramar, Florida
SessionCity Commission
DateWednesday, September 27, 2023
StatusFILED
Video Record

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim
0:01

Okay, thank you.

0:02

Let's get Josh next, and then we'll get my I'll take myself off.

0:07

Well, thank you for a very wonderful presentation.

0:09

I I wanted to sort of unpack one or one of the points you were bringing up about I believe it was repurposing our uh uh a longstanding senior hotline uh to reach uh through for COVID.

0:21

Uh good evening.

1:33

The fiscal year 2024 budget hearing for the city of Miramar is now called to order, and an opportunity was given to the public to email the city clerk prior to the public hearing with any questions, comments, concerns on items we will hear on this evening's agenda.

1:51

Any person may be heard by the city commission through the chair and upon registering pursuant to the published notice for not more than three minutes on any proposition before the hearing unless modified by the chair.

2:05

This public hearing is being streamed live at Miramarfl.gov commission meetingslash commission meeting and televised on Comcast Channel 78 and ATNT Uverse Channel 99 for City of Myanmar subscribers.

2:20

As of September 27th at 512 p.m., no members from the public have registered to participate in the meeting in listen mode only.

2:31

If someone registers after said time and would like to speak, they can raise their hand and a appropriate at appropriate time, and our IT staff will unmute their mic to allow them to speak.

2:43

Please be sure to mention your name and address for the record prior to addressing the commission.

2:49

At this time, let us all rise for the excuse me before we rise.

2:55

Roll call, please.

2:57

Sorry about that.

2:59

Just checking to see if you all were on standby.

3:03

Glad to see you all were ready.

3:04

Madam Clerk, please call the roll.

3:06

Mayor Massum.

3:08

Here.

3:08

Commissioner Barnes.

3:09

Here.

3:10

Commissioner Chambers.

3:12

Commissioner Colburn.

3:13

Yeah.

3:13

Vice Mayor Davis.

3:15

City Manager Dr.

3:16

Virgin.

3:17

Here.

3:17

City Attorney Austin Pamies.

3:19

Here.

3:20

Now let's rise for the Pledge of Allegiance.

3:49

Please note that there will be one presentation for items numbers one and two.

4:01

Madam Attorney, please read both items one and two into the record, and we'll vote on them individually.

4:10

Item number one, please.

4:13

An ordinance of the City Commission of the City of Miramore, Florida, establishing and adopting the City of Miramore's ad valorem tax operating millage levy rate at 7.1172 mills or $7.1172 per thousand of taxable assessed property value for the 2023 tax year, which is eight point seven percent greater than the rolled back rate of six point five four seven three mills, providing for conflicts and providing for an effective date.

4:50

Chapter 200.0652 E1 Florida statutes requires that the governing body of the city shall adopt its proposed millage rate prior to adopting its sensitive budget.

5:04

The establishment of a millage rate is necessary to generate advalores tax revenues, which in part are necessary to fund the general fund budget.

5:14

The city has proposed a millage rate of 7.1172 mills.

5:19

This rate constitutes an 8.70 percent increase compared with the rollback rate of 6.5473 mills.

5:28

The rollback rate is the rate that would be needed to bring in the same advalorum tax revenue as last year.

5:36

In addition, Section 200.0652D Florida statutes requires that prior to the adoption of the millage levy, the mayor make the following public service announcement.

5:49

The proposed millage rate set by the Miramar City Commission on July 5, 2023 was 7.1172 mills.

5:57

At the first budget hearing on September 13, 2023, the City Commission adopted the proposed millage rate of 7.1172 mills, representing an 8.70 percent increase compared with the rollback rate of 6547, 6.5473 mills, which is necessary to fund the budget.

6:15

We as the governing body of the City of Miramar shall now hear a presentation from staff regarding the proposed millage rate and the budget.

6:24

As staff's staff's presentation will include items number two at this time.

6:31

City attorney, please read the title for item number two.

6:35

Agenda item number two, public hearing to adopt the fiscal year 2023 budget ordinance.

6:42

Second reading, temporary ordinance number 1815.

6:51

An ordinance of the City Commission of the City of Miramore, Florida adopting the tentative operating and capital improvement program as the City of Miramore's final budget for fiscal year 2024, allocating appropriating and authorizing expenditures in accordance with and for the purposes stated in said budget, accepting certain appropriation and expenditures from requiring further city commission action, authorizing budgetary control by department total for all appropriations, providing for the authorization of all budgeted employment positions, providing for the creation of balanced revenue and expenditure accounts for receipt of monies by gift, grant or otherwise, and the management and disbursement thereof, providing that the budget hereby adopted may be adjusted or modified by ordinance, providing for the authorization to lapse all encumbrances outstanding on September 30th, 2023, providing authorization to reappropriate lapse capital outlay and capital improvement encumbrances in the 2024 fiscal year and providing for an effective date.

8:04

Good evening, sir.

8:05

Good evening, Mayor, Vice Mayor, and Commissioners.

8:08

Rafael San Miguel with the management and budget department.

8:11

As you previously stated, I'm here to present two items in the one presentation, temp ordinance number 1816, the proposed millet trade and ordinance number 1815, the tentative operating budget for the fiscal year 2024.

8:25

So the budget philosophy for the next year is to bring you a fiscally responsible budget that maintains the high level of 60 services that each resident has come to expect.

8:37

It also maintains the quality of life for residents and businesses throughout the various offerings that we have at the city.

8:43

And at the same time, we try to maintain a healthy fund balance, given that we have a challenging period financially.

9:13

So let me just go over the uh the numbers.

9:16

Um the total tentative budget for all funds is 381 million.

9:21

General fund is 57 percent of that or 217 million.

9:26

Enterprise funds, which includes utilities and stormwater is 20 percent or 77 million.

Discussion Breakdown — Share of Meeting
Capital Improvement Projects█████████████████████21%
Budget Equity Analysis██████████████████18%
Public Works██████████████14%
Parks and Recreation█████████9%
Water And Wastewater Management██████6%
Personnel Matters█████5%
Engineering And Infrastructure████4%
Procedural███3%
Property Tax███3%
Summary of Proceedings

City of Miramar FY2024 Budget Public Hearing - September 27, 2023

The Miramar City Commission held a public hearing on Wednesday, September 27, 2023, to adopt the Fiscal Year 2024 budget, set the ad valorem tax millage rate, approve the five-year Capital Improvement Program (CIP), and authorize a cost-of-living adjustment (COLA) for commission secretaries. All four agenda items were approved unanimously. No members of the public registered to speak or submitted comments.

Public Comments & Testimony

  • No public speakers registered or addressed the Commission during the hearing. The City Clerk noted as of 5:12 p.m., no members of the public had registered to participate.

Discussion Items

Budget and Millage Rate (Ordinances O1816 and O1815)

  • Management & Budget Director Rafael Sanmiguel and Assistant Director Carmen Dominguez presented the proposed FY2024 budget. The total all-funds budget is $381 million, with the General Fund at $217 million (57% of total). Enterprise funds (utilities, stormwater) total $77 million (20%), internal service funds $50 million (13%), and debt service $12 million (3%).
  • Overall expenditures increased by $25.9 million over the FY2023 adopted budget, driven by a $14.7 million increase in the General Fund, $4 million in internal service funds, $6 million in special revenue/subfunds, and $1.9 million in capital projects.
  • The General Fund increase is 7.3%, attributed to personal services (+5.3%, including collective bargaining, pensions, overtime, and workers' compensation), operating costs (+$4 million), transfers (+$1.5 million), and capital outlay (+$1.8 million).
  • Revenues: Ad valorem taxes comprise 45% of General Fund revenues; other taxes 10%; charges for services 11%; intergovernmental revenues 9%. Expenses: salaries and benefits are 67% of the General Fund, with public safety accounting for 50% of all General Fund expenses.
  • The proposed millage rate is 7.1172 mills (unchanged from the current rate), which is 8.70% above the rolled-back rate of 6.5473 mills. For an average single-family homestead, taxable value increased from $222,700 to $230,800, resulting in an estimated $4.85 per month increase in city taxes. For an average commercial property, taxable value rose by $37,850, resulting in a $269 annual tax increase.
  • Changes from the first reading include: reappropriating $6 million in affordable housing trust funds for workforce housing down payment subsidies; adding 10 HR interns/apprenticeships, 2 economic development/housing apprenticeships, and 2 IT interns; establishing a $200,000 water/wastewater affordability program; adding $100,000 for the residential copper pipe replacement program; and increasing projected General Fund balance.
  • Total General Fund revenues increased by $579,000 compared to the first reading, while the use of fund balance decreased by $1.7 million. Police funding decreased by $700,000 due to salary attrition and vacancies, offset by increased overtime. Parks and Recreation increased by $363,000, including a new amphitheater manager position.
  • Total FTEs for all funds are 1,199.5, an increase of 46 from the FY2023 adopted budget.

Capital Improvement Program (Resolution R7992)

  • CIP Manager Stacey Delmarr presented the FY2024–2028 CIP, comprising 90 capital projects with a five-year estimated cost of $250.5 million. For FY2024, the plan now includes 40 projects at $35.8 million, up from 38 projects and $32.8 million in the proposed CIP (a $3 million increase).
  • The General Fund contributes $6.2 million to fund 10 CIP projects. Major projects highlighted include:
    • Anson Sports Complex track resurfacing: $1.67 million
    • Amphitheater noise reduction: $445,000
    • Pembroke Road extension: $10 million (Broward County surtax)
    • City parks Wi-Fi infrastructure (phase 2): $408,000
    • New multi-purpose recreational facility: $1 million
    • Fairway Park restroom addition: $200,000
  • Assistant Director Kirk explained a new vehicle replacement strategy using lease-purchases to move from an 8–10 year replacement cycle to a 5-year cycle, allowing more vehicles per year. The first year would lease about 200 vehicles, primarily for the police department.
  • Mayor Messam raised concerns about road resurfacing, specifically Miramar Parkway east of Red Road. Public Works Director Tony Collins stated no new FY2024 funds were allocated for that stretch; the estimated cost for that segment is $1.5 million. Budget Director Sanmiguel noted the unassigned fund balance is less than $1 million, and the Mayor recommended prioritizing any unspent contingency funds toward this roadway.

Commission Secretary COLA (Resolution R7998)

  • Mayor Messam introduced a resolution to provide a 5% cost-of-living adjustment for Mayor and Commission Secretaries and increase the maximum compensation from $89,765 to $94,253. The Mayor noted this is an unrepresented position not covered by collective bargaining.
  • Vice Mayor Davis expressed support, noting the secretaries' workloads and that other city staff received COLAs. Commissioner Chambers supported the item and also requested that city staff return with a proposal for a COLA for elected officials and a program to assist residents facing foreclosure. Commissioner Barnes supported the measure, citing rising consumer prices.

Key Outcomes

  • Ordinance O1816 (ad valorem tax millage rate of 7.1172 mills) passed unanimously (5-0).
  • Ordinance O1815 (FY2024 final budget and Capital Improvement Program) passed unanimously (5-0).
  • Resolution R7992 (FY2024–2028 CIP) passed unanimously (5-0).
  • Resolution R7998 (5% COLA for Commission Secretaries) passed unanimously (5-0).
  • The meeting adjourned after the votes.

Meeting Transcript

Okay, thank you. Let's get Josh next, and then we'll get my I'll take myself off. Well, thank you for a very wonderful presentation. I I wanted to sort of unpack one or one of the points you were bringing up about I believe it was repurposing our uh uh a longstanding senior hotline uh to reach uh through for COVID. Uh good evening. The fiscal year 2024 budget hearing for the city of Miramar is now called to order, and an opportunity was given to the public to email the city clerk prior to the public hearing with any questions, comments, concerns on items we will hear on this evening's agenda. Any person may be heard by the city commission through the chair and upon registering pursuant to the published notice for not more than three minutes on any proposition before the hearing unless modified by the chair. This public hearing is being streamed live at Miramarfl.gov commission meetingslash commission meeting and televised on Comcast Channel 78 and ATNT Uverse Channel 99 for City of Myanmar subscribers. As of September 27th at 512 p.m., no members from the public have registered to participate in the meeting in listen mode only. If someone registers after said time and would like to speak, they can raise their hand and a appropriate at appropriate time, and our IT staff will unmute their mic to allow them to speak. Please be sure to mention your name and address for the record prior to addressing the commission. At this time, let us all rise for the excuse me before we rise. Roll call, please. Sorry about that. Just checking to see if you all were on standby. Glad to see you all were ready. Madam Clerk, please call the roll. Mayor Massum. Here. Commissioner Barnes. Here. Commissioner Chambers. Commissioner Colburn. Yeah. Vice Mayor Davis. City Manager Dr. Virgin. Here. City Attorney Austin Pamies. Here. Now let's rise for the Pledge of Allegiance. Please note that there will be one presentation for items numbers one and two. Madam Attorney, please read both items one and two into the record, and we'll vote on them individually. Item number one, please. An ordinance of the City Commission of the City of Miramore, Florida, establishing and adopting the City of Miramore's ad valorem tax operating millage levy rate at 7.1172 mills or $7.1172 per thousand of taxable assessed property value for the 2023 tax year, which is eight point seven percent greater than the rolled back rate of six point five four seven three mills, providing for conflicts and providing for an effective date. Chapter 200.0652 E1 Florida statutes requires that the governing body of the city shall adopt its proposed millage rate prior to adopting its sensitive budget. The establishment of a millage rate is necessary to generate advalores tax revenues, which in part are necessary to fund the general fund budget. The city has proposed a millage rate of 7.1172 mills. This rate constitutes an 8.70 percent increase compared with the rollback rate of 6.5473 mills. The rollback rate is the rate that would be needed to bring in the same advalorum tax revenue as last year. In addition, Section 200.0652D Florida statutes requires that prior to the adoption of the millage levy, the mayor make the following public service announcement. The proposed millage rate set by the Miramar City Commission on July 5, 2023 was 7.1172 mills. At the first budget hearing on September 13, 2023, the City Commission adopted the proposed millage rate of 7.1172 mills, representing an 8.70 percent increase compared with the rollback rate of 6547, 6.5473 mills, which is necessary to fund the budget. We as the governing body of the City of Miramar shall now hear a presentation from staff regarding the proposed millage rate and the budget. As staff's staff's presentation will include items number two at this time. City attorney, please read the title for item number two. Agenda item number two, public hearing to adopt the fiscal year 2023 budget ordinance. Second reading, temporary ordinance number 1815. An ordinance of the City Commission of the City of Miramore, Florida adopting the tentative operating and capital improvement program as the City of Miramore's final budget for fiscal year 2024, allocating appropriating and authorizing expenditures in accordance with and for the purposes stated in said budget, accepting certain appropriation and expenditures from requiring further city commission action, authorizing budgetary control by department total for all appropriations, providing for the authorization of all budgeted employment positions, providing for the creation of balanced revenue and expenditure accounts for receipt of monies by gift, grant or otherwise, and the management and disbursement thereof, providing that the budget hereby adopted may be adjusted or modified by ordinance, providing for the authorization to lapse all encumbrances outstanding on September 30th, 2023, providing authorization to reappropriate lapse capital outlay and capital improvement encumbrances in the 2024 fiscal year and providing for an effective date. Good evening, sir.

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