OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Moline City Council and Committee-of-the-Whole Meeting - November 9, 2023

Committee of the Whole & CouncilThursday, November 9, 2023
BodyMoline, Illinois
SessionCommittee of the Whole & Council
DateThursday, November 9, 2023
StatusFILED
Video Record
0:00 / 1:37:32

Transcript — Verbatim
0:00

Chambers at 6 p.m.

0:02

Uh, we do not have any remote electronic attendance, but um next up is public comment.

0:07

Is there any public comment?

0:09

Any other questions comments it's nice to know there's a what a two-second delay, David.

0:20

Um questions on the agenda.

0:24

Hearing none, we move to our public hearing on the 2024 budget.

0:31

So I hearby open this 2024 budget hearing at 6 p.m.

0:37

Mars, please proceed.

0:40

Excuse me, thank you, Your Honor.

0:45

And the 2024 budget as proposed is balanced, and it totals 144 million.844 million, eight hundred thousand dollars.

1:03

The Illinois state statute requires that the city conduct a public hearing to obtain taxpayer comments prior to the adoption of the budget.

1:11

Public hearing notice was published in the dispatch newspaper on Monday, October 30th, 2023.

1:20

The proposed budget document is available for public inspection on the city's website as well as in the finance department.

1:28

Subsequent to the public hearing tonight, city council reserves the right to revise, modify, alter, increase, or decrease items contained in the proposed budget ordinance without further hearing or notice.

1:50

Over the last seven months, you've had many work sessions and informationals on items that are now incorporated into the 24 budget.

2:00

And the budget actually began way last May when council conducted their annual strategic planning session and they began updating the 24 through 26 priorities.

2:14

Council offer ICO authorized at that time community survey to help gain input from all of our citizens.

2:22

In June, department started working on their budgets, and in July, the council adopted the three-year CIP plan.

2:30

And the main reason we did that so early was so that we could get engineering an opportunity to get out front of design and to start fitting on projects for the upcoming fiscal year.

2:42

In August, we held a lot of meetings as you can see listed there.

2:46

But the main thing is that we approved the evergreen plaque and comp study effective this fall and fully funded over the next three years.

2:56

And that is um a program that had been in the process for more than a year.

3:05

In September, we adopted the new level up program.

3:11

And in October, we adopted modest fee increases for three of our enterprise funds to help maintain financial stability in response.

3:20

In October, we also adopted the enhanced rental housing program, which is 100% fee-driven.

3:29

And on October the 17th, we proposed a balanced budget for council's consideration.

3:36

We also held two budget work sessions in October, one full day on Saturday, October the 21st, as well as um two weeks ago on October the 24th.

3:48

And then that brings us forward into tonight, um, which we are now conducting the public hearing, which is required by state statute.

3:56

And again, we're trying to gather um input from our citizens.

4:01

We will also be having the third and final budget work session here following the public hearing.

4:09

And before you tonight is potentially to adopt the 24 through 26 strategic plan, and then we hope to finalize the budget adoption by November the 21st, as well as bringing forward the amended 23 budget.

4:28

Following those first two budget work sessions, the balance as presented is balanced, and it's 144.8 million dollars.

4:42

It maintains the city's strong financial foundation with healthy fund balances and cash reserves across all funds within city policy.

5:01

And invests very heavily in citywide infrastructure, particularly in streets, water, and sanitary sewer improvements.

5:12

Budget also aligns with the council strategic plan and the three pillars of infrastructure, quality of place, and the economy.

5:24

The highlights of the budget include it funds all of CC and city services and authorized personnel.

5:34

29% of the budget is comprised of salaries and benefits of about 46 million dollars.

5:42

And a couple of the highlights in the salaries and benefits category is that this budget does fund 11 new full-time physicians, net of cost saving ideas for a total of about 307,000.5% vacancy rate.

6:06

Citywide capital improvements and capital equipment total 37 million and make up about 23% of the budget.

6:25

The remaining $55 million or 35% is comprised of our operating expenditures that average only 1.3% increase from our amended 23 budget.

6:38

So it is a very conservative budget from an operating standpoint.

6:57

Number one, increased funding for citywide infrastructure CIP projects.

7:45

By 2032, it'll grow to $3 million.

7:49

And over the course of the 10 years, we should be able to be able to fund more than $20 million of additional CIP project.

8:03

Again, that was the council's number one priority.

8:07

Number two on the list was to implement an enhanced rental housing program for multifamily and single-family homes.

8:14

We adopted an ordinance October of 23.

8:25

That is 100% fee-driven and includes additional inspectors, administrative staff, and operating costs to fully support the program.

8:35

And for 2024, that amounts to a little more than $300,000.

8:41

The next item is to provide funding for the improved compensation and class plan.

8:51

Is was wanted because so that we could improve employee retention and enhanced application code.

8:57

The 24 budget includes the first phase of the implementation.

9:00

The total plan is in excess of $800,000 and when fully funded, it will again fund $800,000 over the next three years.

9:23

This plan will begin funding projects identified and prioritized by council that previously have been unfunded.

9:34

The projects will include riverfront and downtown improvements.

9:39

We hired MKSK to develop a plan that we hope to be hearing back with them in about a year from now.

9:48

It will help fund projects for quality of life projects for parks and library economic development projects citywide, city-owned building improvements at City Hall and the Central Fire Station, and it will help provide funding for private public partnerships with our city match.

10:08

The new revenue sources considered for 2024 include a 5% amusement tax affected January 1 to 24 and a natural gas and electric franchise fee of 1.5% affected February 124.

10:25

The 2024 budget includes projects and funding totaling $5.1 million, which could grow to potentially $80 million over the next 10 years.

11:04

The highlights on the revenue, total revenue equals $144 million.

Discussion Breakdown — Share of Meeting
Budget█████████████████████████████████████████████47%
Procedural██████████████15%
Rental Housing████████████13%
Strategic Planning███████7%
Public Works Projects█████5%
Property Tax████4%
Affordable Housing████4%
Procurement██2%
Technology and Innovation██2%
Summary of Proceedings

Moline City Council and Committee-of-the-Whole Meeting - November 9, 2023

Note: The agenda for this meeting was dated November 7, 2023, but the user instruction specifies the meeting date as November 9, 2023. This discrepancy is noted.

The meeting began at 6:00 PM with the Committee-of-the-Whole (COW) session, followed by the regular City Council meeting. Key actions included a public hearing on the 2024 budget, approval of a retail recruitment contract, adoption of the 2024-2026 Strategic Plan, amendments to the rental housing licensing ordinance, and advancement of an amusement tax increase.

Public Hearing on 2024 Budget

  • Director of Finance Carol Barnes presented the proposed 2024 budget, totaling $144.8 million and balanced. The budget funds 11 new full-time positions (net of cost savings), maintains a 5.5% vacancy rate, and includes $37 million in capital improvements. Revenue highlights include $582,000 from rental housing fees, $500,000 from a new 5% amusement tax (effective Jan 1, 2024), and $923,000 from a new 1.5% natural gas and electric franchise fee (effective Feb 1, 2024). Property taxes are proposed to increase by $527,464 (3.33%), with an estimated $586,000 of that growth dedicated to street improvements. The levy rate is projected to decrease from $1.8475 to $1.77725 per $100 of assessed value due to increased valuations. The average residential property (valued at $138,000) would see a combined monthly increase of $10.07 in property taxes, franchise fees, and utility fees. No public testimony was offered.

COW Agenda Items

  • 6.1: Professional Services Agreement with Retail Strategies, LLC - A three-year contract for retail and restaurant development recruitment, costing $50,000 in year one and $45,000 in years two and three. City Administrator Bob Vitas noted a prior contract and success with attracting retailers like Popeyes and Olive Garden. Approved unanimously.
  • 6.2: Substantial Amendment 1 to 2023 Annual Action Plan (HUD) - Reallocates HUD funds for the Homestead Program (acquisition and rehabilitation of homes for low-to-moderate-income families). Council members expressed concern about potential duplication with other housing programs (e.g., MCDC), but staff clarified this is a continuation of existing efforts. Approved unanimously.
  • 6.3: 2024-2026 Strategic Plan - Presents goals based on three pillars: Infrastructure (54% of goals completed), Quality of Place (53% completed), and Economy (43% completed). Council praised completion of broadband fiber project (without taxpayer cost) and noted language access as an area of focus. Approved unanimously.
  • 6.4: Rental Housing Licensing Ordinance Amendment - Proposed changes to fee structure: $100 per building plus $15 per unit annually (instead of $100 for first unit and $15 for each additional). Total estimated additional revenue: ~$59,580. Alderperson Schmidt expressed concern about fee increases before program implementation, and Alderperson Timion criticized the lack of prior process from staff. An amendment to delay the late fee penalty until July 1, 2024, passed 8-0. The amended motion passed 7-1 (Schmidt opposed). The ordinance moved to first reading.
  • 6.5: Water Treatment Plant Boiler Replacement Contract - Contract with Ragan Mechanical, Inc. for $189,950. Approved unanimously.

Informational Items

  • 7.1: Purchasing Code Amendment - Alderperson Timion introduced an ordinance to strengthen responsible bidder requirements and require Project Labor Agreements (ILA Impact Agreement) for projects above a certain size. No vote taken; to come back for first reading.
  • 7.2: Budget Work Session #3 - Two options for implementing franchise fees to fund the Special Capital Projects Fund. Option 1 (1.5% in 2024, 1.5% in 2025, 3% in 2026) was chosen over Option 2 (1%, 2%, 3% phased in). Council affirmed previous direction. Alderperson O'Brien highlighted savings from early funding of fire station projects.
  • 7.3: November Status & Information Report - City Administrator Bob Vitas reported completion of CS Park improvements, grant awards, and police vehicle acquisition.

City Council Meeting

  • Consent Agenda - Approved minutes of Oct 21 and Oct 24 meetings.
  • Non-Consent: Second Reading Ordinances - Dissolution of TIF No. 8 (SouthPark Mall) and TIF No. 9 (Route 6/150) approved.
  • Non-Consent: Resolutions - Approved changes to Visit Quad Cities contribution, franchise fee collection from MidAmerican Energy, administrative services agreement with Renew Moline Inc., and flood hazard variance for a property at 225 50th Street.
  • Non-Consent: First Reading Ordinances - Advanced to second reading: Amusement tax increase from 5% to 10% (effective Jan 1, 2024), 2023 tax levy, Special Service Area levies for SSA #5 and #6, and the rental housing licensing ordinance (as amended).

Key Outcomes

  • 2024 Budget adoption scheduled for November 21, 2023.
  • Retail Strategies contract approved.
  • Strategic Plan adopted.
  • Rental housing licensing ordinance amended (fee structure changed, late fee penalty delayed to July 1, 2024).
  • TIF districts 8 and 9 dissolved.
  • Ordinance to increase amusement tax advanced to second reading.
  • Franchise fee implementation: 1.5% in 2024, 1.5% in 2025, 3% in 2026 (Option 1).

Meeting Transcript

Chambers at 6 p.m. Uh, we do not have any remote electronic attendance, but um next up is public comment. Is there any public comment? Any other questions comments it's nice to know there's a what a two-second delay, David. Um questions on the agenda. Hearing none, we move to our public hearing on the 2024 budget. So I hearby open this 2024 budget hearing at 6 p.m. Mars, please proceed. Excuse me, thank you, Your Honor. And the 2024 budget as proposed is balanced, and it totals 144 million.844 million, eight hundred thousand dollars. The Illinois state statute requires that the city conduct a public hearing to obtain taxpayer comments prior to the adoption of the budget. Public hearing notice was published in the dispatch newspaper on Monday, October 30th, 2023. The proposed budget document is available for public inspection on the city's website as well as in the finance department. Subsequent to the public hearing tonight, city council reserves the right to revise, modify, alter, increase, or decrease items contained in the proposed budget ordinance without further hearing or notice. Over the last seven months, you've had many work sessions and informationals on items that are now incorporated into the 24 budget. And the budget actually began way last May when council conducted their annual strategic planning session and they began updating the 24 through 26 priorities. Council offer ICO authorized at that time community survey to help gain input from all of our citizens. In June, department started working on their budgets, and in July, the council adopted the three-year CIP plan. And the main reason we did that so early was so that we could get engineering an opportunity to get out front of design and to start fitting on projects for the upcoming fiscal year. In August, we held a lot of meetings as you can see listed there. But the main thing is that we approved the evergreen plaque and comp study effective this fall and fully funded over the next three years. And that is um a program that had been in the process for more than a year. In September, we adopted the new level up program. And in October, we adopted modest fee increases for three of our enterprise funds to help maintain financial stability in response. In October, we also adopted the enhanced rental housing program, which is 100% fee-driven. And on October the 17th, we proposed a balanced budget for council's consideration. We also held two budget work sessions in October, one full day on Saturday, October the 21st, as well as um two weeks ago on October the 24th. And then that brings us forward into tonight, um, which we are now conducting the public hearing, which is required by state statute. And again, we're trying to gather um input from our citizens. We will also be having the third and final budget work session here following the public hearing. And before you tonight is potentially to adopt the 24 through 26 strategic plan, and then we hope to finalize the budget adoption by November the 21st, as well as bringing forward the amended 23 budget. Following those first two budget work sessions, the balance as presented is balanced, and it's 144.8 million dollars. It maintains the city's strong financial foundation with healthy fund balances and cash reserves across all funds within city policy. And invests very heavily in citywide infrastructure, particularly in streets, water, and sanitary sewer improvements. Budget also aligns with the council strategic plan and the three pillars of infrastructure, quality of place, and the economy. The highlights of the budget include it funds all of CC and city services and authorized personnel. 29% of the budget is comprised of salaries and benefits of about 46 million dollars. And a couple of the highlights in the salaries and benefits category is that this budget does fund 11 new full-time physicians, net of cost saving ideas for a total of about 307,000.5% vacancy rate. Citywide capital improvements and capital equipment total 37 million and make up about 23% of the budget. The remaining $55 million or 35% is comprised of our operating expenditures that average only 1.3% increase from our amended 23 budget. So it is a very conservative budget from an operating standpoint. Number one, increased funding for citywide infrastructure CIP projects. By 2032, it'll grow to $3 million. And over the course of the 10 years, we should be able to be able to fund more than $20 million of additional CIP project. Again, that was the council's number one priority. Number two on the list was to implement an enhanced rental housing program for multifamily and single-family homes. We adopted an ordinance October of 23. That is 100% fee-driven and includes additional inspectors, administrative staff, and operating costs to fully support the program. And for 2024, that amounts to a little more than $300,000. The next item is to provide funding for the improved compensation and class plan.

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