Moline Committee-of-the-Whole Meeting Summary – May 3, 2024
Moline Committee-of-the-Whole Meeting Summary – May 3, 2024
The Moline Committee-of-the-Whole/City Council met in roundtable session at 6:00 PM. Agenda items included a lead service line replacement plan update and a presentation on a proposed municipal solar energy project on city-owned farmland. No formal votes were taken; the meeting concluded with announcements and adjournment. Note: The agenda provided is dated Tuesday, April 16, 2024, while the meeting date supplied for this summary is May 3, 2024.
Lead Service Line Replacement Plan
- Utilities Director Tony Loete presented the regulatory environment, current status, and options for lead service line replacement. He noted that lead lines are distributed throughout the city, not only on the west side.
- Staff identified state revolving loan funds as the preferred funding approach and requested council direction/concurrence; no vote was requested or taken.
- Loete introduced environmental compliance manager Brown and utilities staff member Levi Jackson, who had worked on a water main repair.
Solar Energy Project
- City staff and TERRA Engineering presented a conceptual utility-scale solar farm on roughly 100 acres owned by the city since 2006 at the northwest corner of 72nd Street and 100th Avenue, south of Quad Cities International Airport. The land was purchased for about $975,000 and is currently leased for agriculture.
- The project is intended to create a new revenue source, offset municipal electricity costs (13.35 gigawatt hours annually in 2023, costing nearly $1 million), and support economic development. Presenters noted solar implementation costs have fallen 47% over the past 10 years and that Illinois is ranked 15th nationally in solar.
- TERRA's conceptual design includes 41,590 solar modules at 575 watts each, 189 inverters, and 23.5 megawatts DC of capacity, with estimated annual production of 31.23 gigawatt hours. The fixed-tilt, south-facing array has shading losses below 5% and a 0.43 ground coverage ratio.
- Municipal usage is 13.35 gigawatt hours per year; Moline-Coal Valley School District usage was 9.20 gigawatt hours in 2023, for a combined 22.5 gigawatt hours. The project would leave roughly 9 gigawatt hours of surplus annual generation.
- Presenters identified potential partners such as the Moline-Coal Valley School District, Metrolink, and other taxing entities to share benefits and reduce costs.
- Preliminary financial analysis estimated an upfront cost of about $64 million ($2.50–$3.15 per watt), an 8.8-year payback with modest funding, more than $111 million in cumulative end-of-life cash flow, and about $4.5 million in annual revenue.
- Presenters identified about $25 million or more in potential state and federal funding, including Inflation Reduction Act direct-pay credits (30–50%), Justice40 incentives, Illinois Climate Bank resources, FEMA BRIC grants, and a $450,000 DCEO grant already allocated with no local match.
- Delivery options include full city ownership and operation or public-private partnerships. Potential agrivoltaic uses discussed included pollinator habitat, lavender farming (estimated at $1 million to $3 million or more in value), under-panel crops such as lettuce, broccoli, tomatoes, asparagus and raspberries, and sheep grazing.
Council Discussion & Positions
- Several council members expressed strong support, calling the project exciting, long overdue for the region, and valuable for reducing costs and generating revenue. One member said it is time the region had a project like this.
- Other members urged caution, saying the council should not get too far ahead before completing feasibility work and deciding on an ownership/partnership model. One member described the project as essentially a city-owned business in a highly regulated industry.
- One council member expressed a preference for city ownership, contingent on feasibility, rather than sharing the project with partners, while remaining open to partnerships if the deal warranted.
- Questions were raised about panel degradation, tornado/storm damage, insurance, maintenance staffing, union implications, utility buyback arrangements, and possible pushback from the energy industry. Presenters acknowledged that degradation and storm damage were not fully captured in the preliminary model and would be addressed in more detailed analysis.
Miscellaneous Business
- Officials announced an upcoming groundbreaking and encouraged participation in ward meetings scheduled for the following day.
Key Outcomes
- No formal votes were taken on either agenda item; the lead service line presentation was informational.
- Council direction for the solar project was to move ahead with additional feasibility, design, and funding-application work, with future decisions still needed on ownership structure and partnerships.
- TERRA indicated it could begin detailed construction design and application assistance as early as May, with commissioning estimated in 2025.
Meeting Transcript
uh round table meeting to order here at six pm and in um meeting um pledge of allegiance i'd like to see the wire states in america public for which it says nation that's like that's all every t shirle that's just someone's name that we have to look for tornadoes you'll you'll hear the silence about all right uh sorry is there an invocation yes do we know heavily Bobby we thank you for the gift of tenure as we come together to achieve a common goal maybe may we be unified in our thoughts and actions roll call please older person marking present to see us present for that is any end present bench but the meal present present there's no remote electronic attendance necessary are there any questions on the agenda hearing none is there public comment this evening oh I'm sorry okay thank you we will move right into our round table discussion eight point lead service line replacement plan this from Lovey good evening your honor good evening council I want to give fair warning that I've got my teeth with the city doing uh water main rate repairs so I I detest cold weather uh so in honor of this warm human repair I've had David substitute the extended version of this uh uh so uh do I just need to it's not just those okay so we're gonna talk tonight on about the uh the regulatory environment that we're looking in relating to these flood lines we're gonna talk about uh where we are now uh as more uh with regard to these um these requirements and then uh we'll finish off with some options relating to how we want to proceed and and really there since there's no action that we're seeking here tonight um there'll be no vote or anything but uh we are looking for some direction or uh some concurrence on the ideas that we are presenting so uh this slide represents the map of Moline and and where the uh the lead lines are are exist within the city and within the boundaries this is a map of the census tracts not necessarily the uh the older person wards uh but you can see I think there's the there was the idea when I've met with some of you that um the the predominance of the web lines exists over on the west side of town and maybe especially the work west side of town but in reality they're spread throughout and uh and and so we'll see as we get into the presentation that um we're seeking uh state revolving loan funds for um to fund this and we think that that's the best option uh before I get going too far I want to let you know that I've brought with me a couple of experts and that is uh Brown he's our environmental compliance manager he's the one on our team that knows the most about the lead and copper rule and the uh the lead copper rule revision so that will be in place later on this year and then also Levi Jackson he's the one that uh dutifully worked uh last evening until midnight to work on the repair of the water main on 40th street and second that gives them a better view of the screen anyway thanks all right this okay thank you mayor thank you all our persons for being here tonight to uh find out what this is all about after all these years of being installed into the strategic plan of the city going back to 2021 with one of the ideas that I threw out there for several months because I realized we happen to have a lot of farmland south of the city and no growth just no growth but we owned a lot of property and of course well what are we doing with it not much so the question is what to do with that and this idea was work that's how we got birthday and uh so let's go to the next slide so why would we want to do something like this what's the purpose well first of all you know we own this parcel of land which you're going to see and we've owned it since 2006 and it has been basically under your eyes on the for agricultural production ultimately the entire time that's what it's used for the input and then it's converted and goes into the service panel and then there's some versions that happen we have it's really useful so what are the benefits new revenue source right we're always looking for alternate revenue sources right always only so many of them out there municipalities have the stream annually you know with unfunded mandates from the state or And then it's converted and goes into the service panel, and then there's some conversions that happen, and governments would be useful. So one of the benefits, new revenue source, right? We're always looking for alternate revenue sources, right? Always only so many of them out there, and municipalities have the stream annually, you know, with unfunded mandates from the state or unfunded federal mandates. Right. Uh lead lines is a great example, but it's health issue, right? Um, we're always looking for revenue. This is a revenue generator if you're going to learn, right? Uh, we can use it to generate revenue uh power on site, we can we can actually sell that power, we can actually reduce our costs with that power, you know, and we're looking at a couple alternatives, and again, we're not gonna do some general guidance from council because we're at this level right now, and we're drilling down. None of us are solar experts, right? But quickly we're becoming solar knowledge, the best way to describe it. Um, every day, actually. So, as we as we look at this, I mean we're looking at tax over savings of cost, I would say. So we generate, and as you're gonna see you generate about uh, I think it was uh almost nearly a million dollars a year in cost. We use about 13 kilovolts, what it is. Um, and it costs us almost a million dollars. Imagine if you didn't have to pay that boy, it's a million dollar savings, just like that. 13 kilovolts is you're gonna learn about a third of what this will generate, right? So stuff on that creates jobs, obviously it'll create jobs to not only uh build it, but it'll create jobs to manage it and operate it. So uh, and also, of course, you're gonna see if we go through this, opens up other doors for economic development. Nobody around us is doing this. That's like state solar. You want to go through this a little bit? By the way, just a little spotlight on some changes. I think significant to know is the 47% decrease in costs for implementing solar over the past 10 years. Um, that's a very significant uh decrease in the upfront costs making it more appealing and more able to utilize for um you know municipalities like ours. Uh and my button doesn't want to doesn't want to go that far, but if you see on the far graph on the bottom on the right on the top blue section, that is utility scale growth. Um, and that's what we're looking at doing is a utility scale uh level uh solar development. So you can see a lot of growth in that blue section over the past three to four years. And this is Illinois specific. So right now we're ranked 15. It's amazing. We went from nothing from nothing to being ranked 15th. That's pretty impressive. Even the folks we spoke to on the phone debate from Washington, DC know what's going on in Illinois when it comes to solar. Illinois climate bank is putting a lot of effort and funding into uh clean energy in Illinois, which is I think coming under Illinois Finance Authority. Umsection of Illinois finance. Okay, so a couple different ways. I mean, we are looking at a direct ownership model right now, at least that's what we were thinking about from the get-go. That's still where we are today. But one of the things we're gonna want to do, of course, is evaluate what is the best model for the city. You know, is it where we own it, we operate it, we sell that goods to the power company, we offset all of our costs, right? And we get all the benefits, and we get 100% of benefit, but again, 100% of risk, yeah. 100% of the risk, and whatever that risk is, we get it. Um, or you enter into public private partnerships. There's companies out there all across the United States that actually partner with uh government agencies, whether it's school districts or local governments, and they go in and they create public private partnerships, they share in the cost burden. You know, we get a piece of the puzzle, but then they get their piece because they're investing into it as well. Our investment, of course, initially is that underlying land is a tremendous value. We paid about a million dollars for that land, just give an idea about 975, long time ago.
openpublica.com