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Record of Proceedings

Monroe Board of Public Works Meeting - October 26, 2026

Common Council & Commissions — Monday, October 26, 2026
BodyMonroe, Wisconsin
SessionCommon Council & Commissions
DateMonday, October 26, 2026
StatusNEW · FILED
Video Record
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Speaker numbers apply only to this recording.

Speaker 1

0:00

Okay,

Speaker 2

0:01

I'll call the Board of Public Works to order.

Speaker 1

0:03

Roll call, please.

0:06

Alder Tolman here.

0:08

Alder True Hart?

Speaker 3

0:09

Here.

Speaker 2

0:10

Alder Schaefer?

0:11

Here.

0:11

And Alder Frankie.

Unassigned speaker

0:14

Okay,

Speaker 1

0:14

we have quorum.

0:16

Item B, correction of minutes.

0:19

Looks like none.

0:21

We'll go on to item C viewing of bills.

0:24

First one, Whitney Tree service invoice.

Unassigned speaker

0:27

So

Speaker 2

0:28

in front

Speaker 1

0:28

of you is

Speaker 2

0:29

one invoice from October 19th for $3,41.50.

0:34

And it looks like this was for some grinding of stumps and some pruning of a handful of properties.

Speaker 4

0:54

I'll make a motion to uh approve the Whitney Tree service invoice and send uh just approve

Unassigned speaker

0:59

it.

Speaker 1

1:04

Do I have a second?

1:06

Otherwise, I'll second

Speaker 2

1:07

it.

Unassigned speaker

1:08

Is

Speaker 1

1:08

there any

Speaker 2

1:09

discussion on

Unassigned speaker

1:10

that?

Speaker 1

1:12

Looks like none, so I'd ask for the vote, please.

Speaker 2

1:15

Alder Tolman.

1:16

Hi.

1:17

Alder True Hart.

Unassigned speaker

1:18

Hi.

Speaker 2

1:19

Alder Schaefer.

Speaker 1

1:20

Hi.

1:20

Okay, that gets paid.

1:22

Um speaking.

1:24

Go on to whoops.

1:25

I'm sorry.

Unassigned speaker

1:28

Uh

Speaker 1

1:29

C2 pay request number one lead service line replacement program, Ian Hughes Incorporated.

Unassigned speaker

1:41

So

Speaker 3

1:41

this is the first pay request as part of the lead service line replacement program with Fairgram.

1:48

And so it looks like for that total is 133,733 46.

1:56

And I guess if you have specific questions to that, we also I think you have Jesse here with Fairgram to help answer.

Speaker 1

2:15

Any questions for Jesse?

Unassigned speaker

2:21

We

Speaker 1

2:21

knew this was gonna be expensive, I guess.

2:24

Um thankfully we got some equipment to help us

Unassigned speaker

2:27

out.

Speaker 4

2:32

The longer invoice is basically an itemized by address or by project site.

Speaker 5

2:42

Yep.

2:42

Uh Jesse Duff with a fair gram.

2:44

Uh what you're seeing is uh as part of the road project and as part of the congressional directed spending grant that we got to replace lead service lines.

2:53

Um the streets were prioritized for the lead service to be replaced with the street program.

2:59

So on 15th and 17th Street, we went down

Unassigned speaker

3:02

and

Speaker 5

3:02

looked at all the addresses, and there was a lot of unknown service um

Unassigned speaker

3:07

uh

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████72%
Procedural██████████████████28%
Summary of Proceedings

City of Monroe Board of Public Works Meeting - October 26, 2026

The Board of Public Works met on Monday, October 26, 2026 at 5:00 PM in Council Chambers. The board approved routine bills and awarded a snow removal contract for the upcoming winter season. All actions were unanimous.

Consent Calendar

  • Whitney Tree Service Invoice: Approved payment of $3,41.50 for stump grinding and pruning services. Approved by voice vote with all members in favor.
  • Pay Request #1 – Lead Service Line Replacement Program: Approved payment of $133,733.46 to E&N Hughes Co Inc. for the first phase of the lead service line replacement program. The work on 15th and 17th Streets reviewed 36 service lines and replaced 17 lead or galvanized services. Average cost per replacement was $8,740, under the budgeted $10,000. The project is funded by a $1 million congressional directed spending grant from Senator Tammy Baldwin's office. Approved by roll call vote: Ayes – Alder True Hart, Alder Schaefer, Alder Tolman (Thoman); Noes – None.

Discussion Items

  • Snow Removal Contract Award for 2026-2027 Season: Streets Supervisor Lucas Neuenschwander presented the annual bid process. Nine quotes were solicited and six received. Carrousel Excavating submitted the lowest quote for both truck-only and truck-with-loader options. The board has previously worked with Carrousel and found them reliable. Board members noted the crew's local knowledge and expressed support for awarding the contract.

Key Outcomes

  • Approval of Snow Removal Contract: Motion to award the contract to Carrousel Excavating passed unanimously. Roll call vote: Ayes – Alder Schaefer, Alder Tolman (Thoman), Alder True Hart; Noes – None. The contract does not require further council approval.
  • Adjournment: The meeting adjourned by voice vote with no opposition.

Note: No public comments were received. The minutes from the previous meeting (October 13, 2026) were accepted without correction. There is a minor discrepancy in the transcript: board member Richard Thoman is referred to as "Alder Tolman" during the meeting.

Meeting Transcript

Okay, I'll call the Board of Public Works to order. Roll call, please. Alder Tolman here. Alder True Hart? Here. Alder Schaefer? Here. And Alder Frankie. Okay, we have quorum. Item B, correction of minutes. Looks like none. We'll go on to item C viewing of bills. First one, Whitney Tree service invoice. So in front of you is one invoice from October 19th for $3,41.50. And it looks like this was for some grinding of stumps and some pruning of a handful of properties. I'll make a motion to uh approve the Whitney Tree service invoice and send uh just approve it. Do I have a second? Otherwise, I'll second it. Is there any discussion on that? Looks like none, so I'd ask for the vote, please. Alder Tolman. Hi. Alder True Hart. Hi. Alder Schaefer. Hi. Okay, that gets paid. Um speaking. Go on to whoops. I'm sorry. Uh C2 pay request number one lead service line replacement program, Ian Hughes Incorporated. So this is the first pay request as part of the lead service line replacement program with Fairgram. And so it looks like for that total is 133,733 46. And I guess if you have specific questions to that, we also I think you have Jesse here with Fairgram to help answer. Any questions for Jesse? We knew this was gonna be expensive, I guess. Um thankfully we got some equipment to help us

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