City Meeting Training on Dice System - August 11, 2026
City Meeting Training on Dice System - August 11, 2026
This session was a technical training for city clerks and commissioners on how to use the Dice meeting management system. The training covered setup, roll call, recording votes, taking quick notes, handling error messages, and best practices for minute-taking. No formal city business was conducted; the entire meeting focused on system operation and troubleshooting.
Training Session
- The trainer demonstrated how to start a meeting, conduct roll call, and use the "Record" button to capture actions.
- Participants discussed common error codes (e.g., "network error occurred while loading level") and solutions, such as refreshing the page or contacting support staff (Warren or Scott).
- The trainer emphasized that the system timestamps and stores actions for later review, so clerks can focus on clicking and recording without writing full summaries.
- The group tested adding a dummy motion ("motion to approve") and noted that vote passage calculations could be adjusted for absences (e.g., two-thirds majority when one member is absent).
- It was mentioned that Myra from planning had requested training on minute-taking from Tiffany, so multiple clerks are learning together.
- The trainer recommended checking microphones and public comment settings before starting the meeting recording.
- The session concluded with the trainer noting that after archiving, users can replay any segment to fill in missing details.
Key Outcomes
- No formal votes, decisions, or actions were taken during this training session. The meeting served solely as an instructional walkthrough of the Dice system.
Meeting Transcript
What we try to do. Okay, see how it so it just takes a moment. So what Tiffany usually does is she starts it and then gives the nod to Mayor. Got it. And I'll do the same thing because you want to be ready to go. What did it say? A network error size 404 occurred while we're doing levels. I needed to know this, don't go, please. Hold on. I mean, you can, I mean, I should say if you're not going to be able to do it. Don't do it. This happened. You made to the street shot. Okay. Um no, I'm good. I did that. If okay, do me a favor, just refresh it. So you have it. So you can go to where it's too quick. Yes. Okay, wonderful. So I'm so irritated with that. Okay. Okay, give me, let me I'm gonna write this down so error message, because we're gonna have to let everybody who uses this, all of the um all of the clerks that run meetings, that if they when they say an error message, all you need to do is hit um equals hit refresh. Okay. And I'm not gonna put it in, I'm not gonna put it into any instructions at this point because I'm hoping they're gonna fix it, you know. Yeah, yeah. Hopefully. So okay, so now so here's the cool thing. Your meeting is ready now. Yes. Um this is what people, this is what people will see the entire time. Okay when they click on, and that's um, okay. What I like to do is after roll call. Would I like part of probably why it's like we get here like an hour early? Would I want to like add them here and that's why I would roll call them so that it'll be like me on the no, it's just it's just uh commissioners. Yeah, you want to hit voter? Because that way record. I am not a master at this. Um Tiff is, so if we get to you have a question I cannot answer, we'll write it down and ask Tip. Okay. I mean I'm fine. I mean, yeah, really fine. I just want to like try to test all the things I can think of. And then go back to roll call. Okay, so I'll and that's that that's yeah, we can hit that. Okay, this one, gosh. And then let's see. Ah, see, okay, so roll call is started, got it. And okay, there we go.
openpublica.com