Okay, welcome back team.

Today we are talking about agendas here in the Legistar system.

We're going to talk about all the ins and outs from creating all the way down to publishing.

And so of course, today we'll be spending most of our time here in the agendas module.

I'm going to go ahead and navigate there from my dashboard.

Now, while I do, of course, encourage that you follow along with what I'm doing, I will ask that you don't click the buttons when I click the buttons today.

So if you do decide to go into the agenda while we're looking at it, just don't click generate or any of those other things, as we will get duplicates in there while we're all working in it at the same time.

Now, as you can see here, I have created an agenda for us today, but because you guys are a live client, I have marked it as a hidden agenda.

That just means that your constituents don't see it while we're kind of having some fun and fooling around back here.

Now here the first step, of course, to having a meeting in your system is creating that meeting and adding it to your calendar.

Of course, that's a relatively easy step.

In order to do it, from here in the agendas module, you'll go up to the top toolbar and select new.

Here, when you select new, this is going to create the new meeting instance, and that date is always going to be entered for today's date.

So here, if I look into the table down below, I'll see my new meeting has been added for today's date.

And I'll see that it's going to have by default a meeting body and a status of draft.

Here along the top, I can see that my meeting body has defaulted to the city council.

However, if there is another meeting body that I wanted to create this meeting for, I can go ahead and select it.

Next, I'll confirm the date.

Here I'll come over and either type into the date field, or I can use the calendar icon right next to the date field in order to be able to open up a calendar and choose the date that I'd like to use.

Looking at location and time, I'm going to see that these will automatically populate based off of the information I've given to Legistar in administration.

So here we've told Legistar that our City Council meeting body meets at the City Hall Council Chambers and that they normally meet at 3 30 p.m.

If for any reason this meeting would be different, I can change my location and time by simply clicking into those fields and updating the time or location as needed.

If I need to make a more permanent change, where maybe we won't be meeting at City Hall ever again, we can always change that location in administration so that it will update all meetings moving forward.

Okay.

Now here as I look lower, I'll see that I have notes.

These notes will allow me to leave a note or comment on the agenda itself.

These are going to be present on Insight, displaying right under the name of the meeting body.

So here we'll often see these for like regular meeting or special meeting.

You guys often use it to display the session.

So 3 30 p.m.

afternoon session or special meeting 3 30 p.m.

things like that.

For our training agenda, you can see that I've marked it as the training agenda, so we can easily find it.

And here I'm going to just call this one training 2.

We're going to say TOO.

Now here we have our status, and that status is going to refer to how this status should be in the system, but also what permissions we should have whilst we're working in it or if we're working in it.

So here when we look at our status drop-down, we're going to see that the first status available is closed.

Here we can choose to mark a status or an agenda as closed when we no longer want any of our drafters creating new items and submitting them for this agenda date.

So here an example of when we might choose to mark an agenda date as closed would be if I'm already now working on the agenda, I'm preparing it to be able to publish, and I don't want any kind of last-minute scragglers coming in at the last second.

Next, I have draft draft status and draft status is usually what we'll want our status to be in when we first create the meeting.

This will allow our drafters to see that meeting on the meeting calendar when they're creating their files, and it'll allow them to select it and submit new items.

Next we have final and final revised.

These will be the statuses that you'll use for publishing.

Final, of course, is for the first time that you publish.

However, if you are required to disclose to the public when you have revised an agenda, you'll use final revised if ever you need to unpublish and republish your agenda.

Last we have hidden, and of course, this is our favorite status here in training because this is the one that allows you to create new agenda items and new agendas without actually sharing them to the public or them being visible on your insight page.

Now here I'm going to change this one to hidden so that in case you guys decide to do any playing around, you can and you can submit those items to this agenda date.

I'm going to also go ahead and set this agenda date for next Saturday to give you some more time to play around with it if you so if you so choose.

And I'll go ahead and save here along the top left corner.

Once I save.

Oh, yeah, of course.

Sorry.

Sorry, I didn't mean to interrupt, but it's always been there.

Or did you just like I don't remember ever seeing hidden before, but I could be losing my mind.

Hidden is normally there upon implementation.

That said, it's very well possible because you guys have had this for a while, that you didn't have it before, and Carolyn went ahead and added it for you upon seeing that you didn't have it.

But I can't be sure if you did or didn't.

Yeah.

I don't do you remember it, Sam.

You're muted, Sam.