Finance Committee Meeting - August 20, 2025
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Finance Committee Meeting - August 20, 2025
The Nashua Finance Committee met on August 20, 2025, to consider several routine purchasing and contract renewals. The meeting was called to order, roll call was taken, and no public comments were offered. The committee unanimously approved six communications items, covering ammunition procurement, snow plowing services, IT support, software renewals, and insurance brokerage services, as well as the record of expenditures. The meeting adjourned at 7:10 PM.
Communications (Discussion Items)
- Ammunition Purchase: The committee approved a motion to award a contract to Eagle Point Gun/TJ Norris and Sons for 247 cases of ammunition, not to exceed $101,037, funded from the General Fund (61 supplies). The ammunition is used for training and duty across police handguns, indoor pistol rifle range, outdoor rifle range, and SWAT/DMR teams. The department stated that this is the same vendor used for several years and that they came in at the expected price after bidding.
- Snow Plowing Services: A contract with Dottie Group Incorporated for FY26 snow plowing of 18 parking lots was approved, not to exceed $45,000, funded from the General Fund (54 property services, Parking Fund). Parking Manager Jill Sansfield noted this is an annual renewal with a long-standing vendor.
- Clear Sky Consulting Renewal: A one-year renewal contract with Clear Sky Consulting for remote management support (patch management) was approved, not to exceed $90,000, funded from the IT Fund. CIO Nick Miservich explained the vendor handles patch installation and is responsible for any issues caused by patches.
- Risk Department Software Agreement: A five-year renewal for software used by the risk department to track claims was approved, not to exceed $284,656, funded from Technology Maintenance. CIO Miservich noted this is a longer renewal than the previous three-year term.
- ShareFile Advanced Renewal: A three-year renewal contract for ShareFile Advanced, file transfer software used by legal, HR, and community services, was approved, not to exceed $10,656 (annual fee $3,552), funded from Technology Maintenance.
- Insurance Brokerage Consulting Services: A three-year consulting contract with USI Insurance Services for property and casualty insurance brokerage was approved, not to exceed $231,750 ($77,250 per year). Deputy Risk Manager Christine Beacott noted this is the first price increase since 2018, a 3% increase, with level funding for subsequent years.
Key Outcomes
- All motions passed unanimously by voice vote.
- Ammunition contract: Aye (unopposed).
- Snow plowing contract: Aye (unopposed).
- Clear Sky Consulting renewal: Aye (unopposed).
- Risk software agreement: Aye (unopposed).
- ShareFile renewal: Aye (unopposed).
- Insurance brokerage contract: Aye (unopposed).
- Record of Expenditures for August 1–14, 2025, was approved as compliant with city charter and ordinances.
- No business resolutions, tabled items, or further general discussion occurred.
- The meeting adjourned at 7:10 PM.
Meeting Transcript
Okay. Well I'll summarize what's happened. Perfect. Yeah. Yeah. All right. This is the meeting of the finance committee of August 20, 2025. We took roll call, um, asked for public comment. No one um came forward. So we will go to communications. Uh the first communication is Amy Gerard purchasing manager Alderman Govea. In regard to purchase of ammunition in the amount not to exceed 101,037, funded from general fund 61 supplies of materials. Make a motion to accept place of them, file an award contract for Eagle Point Gun TJ Norris and Sons for 247 cases of ammunition in the amount not to exceed 101,003. Funding will be through Department 150 police department fund at General Fund 61 supplies and materials. This is for the department ammo that is for training and for duty from handguns to our indoor rifle, our pistol range, also different ammunition for indoor rifle range and outdoor rifle range, and then also for our SWAT team for the Desme marksman. So it's uh same company that we've gone with for the last few years. They always seem to come in at the uh the price when we go out to bid, and it's uh our general ammunition that we use for training and duty. Um there's nothing different than it has been for maybe different lot numbers, but it's all the same stuff. Where is the where is the indoor rifle range? Well, we use our small range on a PD to do some training uh with indoor range, which is a franchible round. Uh non-toxic, so we try to do that for the indoor stuff. It's uh for pistol and rifle, and then we have the leaded stuff that we use in either Hudson or London Derry, those are the rangers that we use right now. It's it's always a battle. It takes me about a year out to get rangers for outdoor um because it's there's a limited uh supply of outdoor rangers. All right, any questions, comments? All those in favor of the motion say aye. Aye aye. Opposed. Motion passes. Thank you. Thank you very much. Uh next communication from Amy Gerard purchasing manager Alderman Govea. Regarding FY26 snow plowing services, any amount not to exceed 45,000, funded from general fund 54 property services. I'll make a motion to accept place on file and approve a contract with Dottie Group Incorporated for FY26 snow plowing of 18 parking lots through the parking department any amount not to exceed 45,000. Funding will be through Department 166 parking fund general fund 54 property services. Good evening, Jill Sansfield parking manager. This is our annual snow plowing services contract. We've used the DOD group for a number of years previously. Motion passes. I'll make a motion to accept place on file and approve a one-year renewal contract with business information systems consulting incorporated doing business as clear sky consulting for the continued operation of Clear Skydendum to remote management support in the amount not to exceed 90,000. Funding will be through Department 122 Information Technology Fund General Fund 54 Property Services. Mr. Mysevich. Thank you, Mr. Mayor. Nick Miservich, Chief Information Officer for the City of Nashua. This is to this is an addendum to our existing contract with the with Clear Sky for the uh to help us maintain our loss and environment. So they'll install all the patches and whatnot. And the nice thing is if something goes awry with any patches, they're on the hook to get us back to baseline. So we have been uh using them for a number of years, and they uh have agreed to continue honoring the price that we have paid over the past several years.
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