I'm assuming it was probably dehydrated.

Dehydrated, yeah.

Okay, it's a good one.

Here you go.

I'm gonna call to order.

Uh a joint meeting of the Committee of Infrastructure and Police Commissioners.

Uh this being Wednesday, November 5th, 2025 at 6 p.m.

in the automatic chamber and duly notice in two places, including the city's website in accordance with the requirements of RSA 91-A, semicolon two, room ruminal number two.

At this time, I'll ask for your indulgence.

I would like to have a moment of silence for our lost colleague, uh woman at large, Gloria Timmins, who is a dedicated service, and we all serve with her in this chamber.

So I would appreciate it if you join me, please.

Thank you.

Now we'll get to the roll call with the clerk.

Please call the roll.

Absolutely.

Uh Mr.

Chairman.

Um Commissioner Dahl.

Commissioner Wilson.

Here.

Commissioner Tolner?

Here.

Alderman Thibodeau?

Here.

Alderman Sullivan?

Here.

Alden Alderman Clee is here.

And Alderman Dowd?

Present.

And uh Chairman Alderman Mike O'Brien.

Present.

You have one, two, three, four, five, six, seven in attendance with one ans absent.

I'm sorry.

Okay.

And also in attendance, we have Mr.

Tim Cummings, Administrative Service Director.

Mr.

Tim Lemire of GPI.

Got it right now.

And Captain Jennifer Moriarty of the MPD.

And I think that should be everybody.

Okay.

Introductory remarks.

Yes, thank you.

Ms.

Chairman Tim Cummings, Director of Administrative Services.

In a few moments in the agenda, we'll get into a little bit longer of a project status update.

But I did want to take an opportunity and just orientate the group as to where we are relative to the project, which I'm pleased to say we are coming into the home stretch here.

And so I anticipate in December punch list type items coming up, and we will be able to at that point give you an accounting of where we are financially.

I can say we are under budget.

I anticipate us being under budget by a couple hundred thousand dollars at this point.

And then that would be uh surplus monies, and I believe the police have some ideas as to uh the police department department has some ideas as to how they may want to use that money if you all recall originally we uh authorized the money for nine riverside along with some additional improvements that would be necessary at the police headquarters building.

Um they have uh very strategically wanted to wait uh until uh they got through the project before doing some of that work.

And so uh I flag this for you now because we'll I anticipate uh some of these uh expenses coming up uh over the next couple months or so as we bring this project to to fruition, but I wanted to telegraph that all for you now as I see that coming up on the horizon.

With that being said, Mr.

Chairman, I will turn it back to you, and then I would expect Tim Lamaire to go into more detail on the project uh in a few moments.

Okay.

And uh Director Cummings, did you want to be recognized with the general progress update?

Uh Tim Lamere.

We'll get that right now.

Okay, then uh let's hear from Mr.

Lamaire.

Sir.

Public comment.

Oh, yeah.

Yep.

Skip one.

Uh reason I skipped it is I don't see anybody from the public here.

Okay.

So we'll go over that, but thank you for your reminder.

And uh approval of the minutes.

Uh do I have a motion?

Uh yes, sir.

Um, I'd like to motion to approve the minutes of the October 22nd, 2025 meeting.

Okay.

Um any discussion on a motion?

Hearing seeing none, a call for the vote.

All those in favor signify by saying aye.

Aye.

Opposed.

Motion carries.

Now we're up to where I was.

Okay.

And Mr.

Lemaire, please.

Great.

Thank you, Mr.

Chairman.

And oh, yes, please.

Excuse me.

Okay.

Great.

Thanks, Mr.

Chairman.

And just to give a status update on the project.

As you can see with uh right at the top by earth work, 98%.

So what's remaining on earth work is effectively some site cleanup.

We're the main work elements have all been built, and the fence, um, if it's the fence is uh just about complete as well, which is the last major earthwork item.

Uh concrete and structural work, all 100% complete and now 95% complete of uh interior work.

So quite quite a bit of uh features now coming to the completion list, which is great.

Um just some current project overall things.

Uh at last meeting we talked quite about about the police station roof and um no real update today except for just to notify the joint committee that we're we're still evaluating what's some options with the envelope consultant uh their design, what options may be available to us, but no no real substantive update at this time.

There is a significant update, however, for the parking lot design.

We have uh as we notify the joint committee previously we had um a selection made through a qualifications-based selection of VHB.

We are now through a uh fee and scope negotiations with VHB and have this evening to present a uh 106,000 dollar uh design fee for engineering services that we'll talk to a little bit later on the agenda.

Uh Mr.

Chairman, can I just hearken back to the to the roof um uh bullet uh again, Tim Cup is director of administrative services.

I have a little bit more uh detail on that particular bullet, and I want to just share with the group.

Uh the scope and design is still being evaluated.

We're still uh trying to understand the the total order of magnitude of project cost.

Um as we're evaluating that though, we're trying to understand how we'll be able to pursue the project because I want to note that it uh the numbers have come in over budget to no surprise uh once we understood what the hazardous material was looking like uh uh for for the project.

So um uh we, if you recall, have already set aside six hundred thousand dollars.

Um so but that is not gonna be enough to do the project.

I believe it was always anticipated to take some monies uh from from this project and dedicated to doing the roof.

Um exactly how much we're not there yet, but we we believe we'll have that over the coming weeks.

Uh but that may not be enough as well.

And so we're gonna probably be looking for an additional source of funds uh to be able to to do to the two to the project.

So we're we're working on that with the uh uh police uh command staff now, and we'll have more to report in the next couple weeks on this front.

Mr.

Chairman.

Thank you so much, Mr.

Chairman.

You you mentioned earlier that there was some surplus and that you were gonna be talking to the the NPT as to some of the projects they want, and then you just said that you might use some of the money from this, but it wouldn't be enough.

If you did use that surplus, would you then not be able to do any of those other projects that you thought about?

Is that the way you're going you're thinking?

That that's correct.

We don't have enough detail at this time to say how much they could do.

Um but what we know is is they we always thought we were gonna use some of this money, and so how much can we do out of this and also do some of the other projects is the goal to try to maximize it as much as possible.

Um and so that's the evaluation that's occurring right now.

Thank you.

Like uh in doubt, so as I understand it, you won't have enough money if we spend the 1065 for the design of the parking lot or you they wanted to take additional monies to finish the roof from this project.

But when you talked about how much money you have left, is that minus the 106,500?

Yes, we've already accounted for that.

Okay.

Um, when do you anticipate having the final cost for the roof?

Well, um we have a number right now that we're working toward, and the question is just gonna be do are we all in agreement that that's the direction we want to go?

And I'm I haven't consulted yet with the police command yet to 100 percent have this uh vetted out.

Um so we're just waiting for that because they there's a couple scenarios.

Um and once I get that, then we'll be able to see how much is left over in this project.

Once we have that, then we'll be able to see how much we need to supplementally appropriate.

If if follow up, yeah.

Yeah.

Are you anticipating additional bond money for this?

No.

You said additional resources for funds.

Are you gonna I would I would suggest it would be a cool.

It would be a supplemental appropriation cash.

Cash?

Okay.

Um I have one.

Uh have to discuss what the uh BHB on a partial if we knew where those leaks were.

I don't know that.

What to hope in the future we could do the whole mess if money is uh difficult to find.

What can we no pun and tenant bail us out of rainbow?

So just to clarify the VHB uh is a vendor for the parking lot design.

Okay, got them confused.

Different group from the roof.

But yes, that is a conversation that we're looking at is hey, what type of project can we undertake, and what makes the most sense for us being stewards of the building.

We we uh want to make sure that we are doing something correctly, and we're doing something with the long term on the horizon, not something that's a five, ten year band-aid that wouldn't be the best approach for the taxpayer.

So, what is it that makes the most sense from a 20, 30 year type perspective?

And we're waiting to get that from the professionals.

Once we have that, we'll be able to better have better have this conversation.

Okay.

Uh another, yeah.

Sorry, you were uh okay.

I have just one more, and then I'll come to you all to Mandouk.

We're doing um, as you know, this committee is doing other roofs.

I think we've got several online, in particular with the fire department.

Would it be kind of cheaper to look at that bender and throw another one in the mix or have you thought of that?

And can we get a two for one, three for a nickel, two for a dime?

I don't know.

So so we've taken that approach and uh already, Mr.

Chairman, um, in the hopes of trying to stretch the dollar and maximize efficiencies.

Um we're not we're not ready to rule out any direction on on it, but it's it's not trending in a good direction, is what I should say.

Makes sense, but just a thought.

It's not it's not cheap.

I can say this roofs are not cheap.

I just found out I have a leak and have to do mine.

Autumn doubt, yes.

I have good experience with doing two roofs, similar roofs, and partial trying to do partial won't work.

It'll it probably won't solve the problem cost more in the long run.

So uh as we heard the last time, they know where the leaks are, but they don't know where the holes in the roof are.

The water under those rocks travels.

And when we did Franklin Street, we had issues that we had to resolve.

It's a very difficult job, and it's sort of a different kind of roofing job than a membrane roof.

So it's uh difficult to tackle unless you do the whole thing in one swoop.

Yeah.

Well, a complete roof is better.

I agree.

You know.

Let me tell you how much it is, you're gonna need a chair.

Sit down.

All right, yes.

Continuing great.

Uh current uh contract actions before the joint committee this evening.

Uh three uh change notifications that were presented and approved on October 22nd.

That would be change notifications 18, 19, and 20.

And also the contractors, wedding turners, October pay requisition and the amount of 229,639 dollars and ninety-seven cents.

And so good time to summarize overall project costs.

Um right now, wedding turners uh uh guaranteed maximum contract is still 2.3 million, with uh 1.5 of that spent to date at 67 percent.

And as I uh mentioned on October 22nd, that that percent complete is going to start jumping very quickly at this point, as you see a lot of uh work features near 100 percent complete.

Um my project manager uh budget analysis is uh roughly unchanged at the moment.

Uh and that that will change considerably if we approve a few things this evening for um the December meeting, but just holding with where we are at right now in November.

We still have a $3.5 million authorized uh with uh an estimated 3.3 budgeted through construction and 2.7 million as uh currently issued in PO's, and 1.4 million as uh is currently spent to uh waiting center or consultant soft costs.

Now uh briefly uh current project status, and you can see the whole entire exterior of the new garage is now complete.

Uh uh exterior paving is now uh complete.

And that picture on the bottom right is the inside of the garage, so that is uh about 90 percent complete.

The lights and metal uh roofing uh ceiling paneling goes in that uh next week.

And that's what this reflects, where the like to point out is the week of November 10th through 14th, where the the garage doors, lights, and um uh ceiling panels all get installed.

So the at the end of next week that's gonna be probably the most impactful week of finishing the the garage.

So uh and the last week I'll point out is the week of December 1st to December 5th, where we intend on doing a um uh punch list walkthrough with uh the architect.

So we are we have now a scheduled kind of completion uh uh sequence for the last remaining steps in the project?

Yes, um curious to hear if the committee has an interest in touring the site and if you'd like to see it, would like to kind of know that so we can plan accordingly if that's something that this body would like to do and see.

We would we're at a place.

I'm already getting some thumbs up uh yeah.

I would have to say yeah, we're at a place now that we could we could do something with that.

Yeah, and you know what I'm gonna do, I'll throw it right back at you.

Uh we could work together, of course, but we'll come up with a date.

I think that's the best way to do it, then we'll put it out via email to the committee, and if you can make it on that particular day, then we'll come.

You know, yes, Alderman Clay.

Thank you.

Um I just I just have a question as to whether or not we have to do open it up to the public for the public to be able to come in at the same time so it's not considered a an um an unlawful meeting.

We would have to do that as well.

Okay.

We we would have to be very strategic in how we how we do this because yes, if there gets to be too many of you who come at the same time, we will have our requirement to notice the meeting.

Okay.

So depending on what you'd like to do, whether these are you know one-off type meeting, uh one-off type tours, or whether or whether it's uh a group.

If it's a group, then yes, we will have an obligation to publicly notice.

Uh well.

Would the committee mind one-off tours?

Because you know, not that we're trying to not encourage the public, you know, but the thing is it could be uh strategic nightmare.

One time we were looking at purchasing property of the old rubber facility down on uh uh Temple Street and uh uh Worcester uh not harbor.

But anyways, a lot of people showed up, you know, and got a little unyielding, you know what I mean.

So what do you have to say, Aldamon Dow?

Yeah, well, it's not a problem as long as you don't have a quorum.

I'm sure the commissioners have seen the buildings, I hope.

And if we did like two and two, we don't have a problem.

I I don't know well the commission is but opening it up to the public, you know, it is a secure area, so that's what I was considering too, the security of the area.

Commissioner uh yes, uh so why don't I suggest this?

We have a we have a police commissioner's meeting on the 19th.

Starts at five o'clock.

Sorry, five thirty or five five o'clock.

So if people want to meet there at 4 30 ahead of the meeting, um give them uh you know a quick walkthrough of it.

It won't take more than 10-15 minutes to do it.

And um we already have a posted meeting for us.

So I'll throw that out there.

It still has a big posted meeting for us if we all show.

Well, not if you go two at one time and you know two at the other.

Well, actually, two and if everybody comes two and three.

I can't Mr.

Chairman.

Yes, I just wouldn't be able to make the date, so you know I wouldn't be there.

I'm gonna be out of town that that week.

But I can just do another team to it, yeah.

That answer two and two and we'll be fine with that.

All right, sound like a go.

Sounds good, thank you.

Okay.

Thank you.

All right.

So what's that date again?

19th.

19th.

430.

Um commissioners meeting is at 5:30.

5 o'clock.

5 o'clock.

Right.

Do you want to try to make a four?

You get it prepared.

You could some people do 4.

I mean, four is fine.

I'm just saying I think it would be if you have two people, they'll be in and out in 10 minutes.

And um, you know, okay, if it's that quick, okay.

Yeah, it'll be quick.

All right, 4 30 it is.

Okay.

Maybe I'll ask the captain just to send an email out to everybody.

Okay.

That'd be good, right?

Will light refreshments be provided?

I'm sure we can figure that out.

Coffee is free, but you have to buy the cough.

No, okay.

All right.

Uh any other for the questions to Mr.

Lamaire.

I do have yes.

It's gonna be a little bit of a rewind.

Just yeah, been thinking about it since we so in the beginning of the meeting we discussed um that there was gonna be re potentially remaining funds.

I don't remember what that value was, or is that not known yet?

Not knowing that.

Do we have a shot in the dark ballpark gas?

Or if you don't want to do that, that's fine.

Um always when I do that, I I get in trouble.

Okay.

Understood.

Um and then a comment was brought up if I may.

Yes, you may.

Um, things that we want that the PD may want to spend those remaining funds on.

And it did I miss that you know, those two items should be the parking lot and the roof, or so can they not be?

No, they can be.

They're all eligible, if you will.

What I can say is if I may, Mr.

Chairman.

Yes, you may Tim Cummings, Director of Administrative Services, is the parking lot was always anticipated to be part of the project by design the design.

Right.

So that what what I think is fair to say is um we always uh developed this project, scoped this project out in a way that we knew that there was going to be some improvements necessary in the non-nine riverside building, and so it was st specifically set up in a way to also do some ancillary improvements in the headquarters building.

What those were was not necessarily identified or known because really didn't know how much money would be left over because basically there would be some contingency monies available, but there was definitely uh understood in the roof, if you will, although on the larger side would be one of those types of items okay.

Thank you.

Okay, uh any further questions?

Seeing none moving on, general per uh general progress update.

Uh do you have anything else you want to add, Director Cummings?

No, sir, thank you.

Okay, moving on to approval of uh invoices.

Uh Altum and Clay, may I have a motion, please?

Yes, Mr.

Chairman.

Um I motion to approve the October 31st, 2025 whitening turner invoicing the amount of 229,639 dollars and ninety-seven cents.

Any discussion on the motion seeing none, I will call for the vote.

All those in favor signify by saying aye.

Aye opposed, motion carries.

Alderman Clay.

Uh thank you, Mr.

Chairman.

Um I motion to approve the October 14th, 2025.

Greenman Peterson Incorporated invoicing the amount of four thousand seventy-four dollars and twenty-six cents.

Any discussion on the motion?

Seeing none, I'll call for the vote.

All those in favor signify by saying aye.

Aye.

Aye.

Pose?

Motion carries.

Approval of new contract proposals.

Holler McClay, do you have a motion?

Yes, I do.

Um, I motion to approve the whiting turner contracting company.

Other change order number zero five for change numbers number eighteen, nineteen, and twenty.

VHB parking lot engineering services in the amount of one hundred and six thousand five hundred dollars.

Room alert, PD server room alert system in the amount of $3,017 and 30 cents.

And Dell Technologies for a server upgrade in the amount of $49,444.31 cents.

Okay.

Any discussion on the motion?

Alternum and Dow.

Can you describe the server update?

Yep, Mr.

Chairman.

Yes.

Yep.

Please, Mr.

Lamair.

And the the server upgrade is a previously planned uh maintenance project for the the PD.

Okay.

So as part of some of these other smaller projects we've we've been discussing with the PD.

And trying to fit in the parking lot roof and some of these other things.

The the it is the desire of the National Police to add in a couple of these smaller maintenance things that have already been proposed, vetted and execute those.

But that one's still for just some clarity, the Dell Technology Server and the room alert would be separate from the Whiting Turner contract.

They'd be direct procurements to save the city some funds on CM cost in general conditions.

So that's the the context, and as is Director Cummings alluded to at the very beginning in his opening statement that there were other ongoing maintenance needs that are relatively small in nature that we can we can certainly do now that we have a better handle on project funding.

Fine.

Yes, sir Alderman Clay.

Thank you.

I know uh Director Cummings had a step out for a moment, so I might need to wait for him to come back.

But um so are you saying that these particular items are going to come out of the surplus?

Is that that that's my understanding is they will come out of the um owner's contingency, which is um you know, in between wedding terms contract and the 3.5 million.

So if um to add to that a little bit in section seven, there's the 3.318 budgeted through construction, they they would go on top of that.

Okay, so this this is within budget, but the money that you felt would be um in surplus over what was the original okay.

Okay, any further questions?

Okay, seeing none, I'll call for the vote.

All those in favor signify by saying aye.

Aye oppose motion carries.

Uh general financial overview.

We are authorized for three million five hundred thousand dollars.

Uh currently uh it's three million three hundred and eighteen dollars uh it's three hundred and eighteen thousand six hundred and ninety-two dollars and forty-eight cents.

Budget is through construction.

And we have one million four hundred and forty-six dollars, six hundred uh yeah, did I say that?

1,446,675 I'm not saying it, right?

Yeah, you are dollars and seventy four.

Yes.

I don't do the checkbook at home.

Okay.

All right.

All right, and that's basically the update.

I would Altaman Sallowing, thank you.

I just want to drill down on the general financial overview uh for a second.

I know we've gone over this a little bit, but if you would indulge me.

Um Mr.

Lamere, you mentioned in a slide earlier, and I just want to make sure that we're um I'm tight on this.

3.3 budgeted.

You've spent 1.4, you have 2.7 issued in POs.

Does that 1.4 include encumbrances from invoices that you've received not yet paid?

Meaning, is there any money out there that's not accounted for between the PO stage and the invoice stage?

Ordered yet not executed, or vice versa.

Um I think I think Mr.

Chairman, I I believe the uh good example of that might be this 106,000 to VHB.

Okay.

Okay.

That is planned for in the 3.3 million, but it is not uh a currently issued PO, so that I believe there was a number that was 2.7 million of currently issued POs.

So really we have, if I may, yes, we have three phases essentially.

We kind of have top of the funnel, which is RFQ, that's PO's issued, correct?

And then we have invoices with work done but not yet paid or pending payment.

Yeah, that that's that I believe that's correct.

Okay.

And so that um what's currently issued in PO's, um, I don't expect to uh increase beyond what we're aware of.

In other words, our contract with white internal, the biggest one by far, the 2.3 million is a guaranteed maximum price.

Okay, and we're expecting that to come in uh under budget now.

I I think you know we all know construction, so we're hesitant to say how much under we're gonna come in because we're we're coming to the home stretch and trying to get these work items completed.

But yeah, we're at the five-yard line.

I mean you kind of know we kind of know where we're going, right?

Well, we we do, but um, you know, I've been in construction a long time, and there's uh there's a uh you know the the word claim that yeah you know everyone's getting along great on this project, but you don't know until we you know okay.

Okay, any other questions or miscellaneous business items.

I don't have anything.

So uh I will take this opportunity to remind you officially our next meeting is scheduled for December 3rd, 2025 at 6 p.m.

here in the automatic chamber.

But also to note, uh, we've got a follow-up with uh Commissioner Tonal's offer and those who want to take a walk through the project.

It will be November 19th at 430.

And we'll divide up from there to go through.

And uh that leaves us now to Alderman's Dow's most favored motion.

Yes.

I'd like to make a motion to adjourn.

Motion to adjourn.

All those in favor signify by saying aye.

Aye.

Pose?

Motion carries.

Declare us adjourned at 632.