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Record of Proceedings

Joint Committee of Infrastructure & Police Commissioners Meeting - Nov 5, 2025

Board of Aldermen Meetings — Wednesday, November 5, 2025
BodyNashua, New Hampshire
SessionBoard of Aldermen Meetings
DateWednesday, November 5, 2025
StatusFILED
Video Record
0:00 / 32:16

Original source
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0:03

I'm assuming it was probably dehydrated.

0:05

Dehydrated, yeah.

0:07

Okay, it's a good one.

0:08

Here you go.

0:10

I'm gonna call to order.

0:13

Uh a joint meeting of the Committee of Infrastructure and Police Commissioners.

0:18

Uh this being Wednesday, November 5th, 2025 at 6 p.m.

0:23

in the automatic chamber and duly notice in two places, including the city's website in accordance with the requirements of RSA 91-A, semicolon two, room ruminal number two.

0:38

At this time, I'll ask for your indulgence.

0:40

I would like to have a moment of silence for our lost colleague, uh woman at large, Gloria Timmins, who is a dedicated service, and we all serve with her in this chamber.

0:54

So I would appreciate it if you join me, please.

1:10

Thank you.

1:16

Now we'll get to the roll call with the clerk.

1:18

Please call the roll.

1:19

Absolutely.

1:20

Uh Mr.

1:21

Chairman.

1:22

Um Commissioner Dahl.

1:25

Commissioner Wilson.

1:26

Here.

1:27

Commissioner Tolner?

1:29

Here.

1:29

Alderman Thibodeau?

1:31

Here.

1:32

Alderman Sullivan?

1:34

Here.

1:35

Alden Alderman Clee is here.

1:38

And Alderman Dowd?

1:39

Present.

1:40

And uh Chairman Alderman Mike O'Brien.

1:43

Present.

1:43

You have one, two, three, four, five, six, seven in attendance with one ans absent.

1:49

I'm sorry.

1:51

Okay.

1:52

And also in attendance, we have Mr.

1:54

Tim Cummings, Administrative Service Director.

1:58

Mr.

1:59

Tim Lemire of GPI.

2:02

Got it right now.

2:04

And Captain Jennifer Moriarty of the MPD.

2:09

And I think that should be everybody.

2:12

Okay.

2:13

Introductory remarks.

2:21

Yes, thank you.

2:23

Ms.

2:23

Chairman Tim Cummings, Director of Administrative Services.

2:26

In a few moments in the agenda, we'll get into a little bit longer of a project status update.

2:32

But I did want to take an opportunity and just orientate the group as to where we are relative to the project, which I'm pleased to say we are coming into the home stretch here.

2:42

And so I anticipate in December punch list type items coming up, and we will be able to at that point give you an accounting of where we are financially.

2:53

I can say we are under budget.

2:55

I anticipate us being under budget by a couple hundred thousand dollars at this point.

3:01

And then that would be uh surplus monies, and I believe the police have some ideas as to uh the police department department has some ideas as to how they may want to use that money if you all recall originally we uh authorized the money for nine riverside along with some additional improvements that would be necessary at the police headquarters building.

3:22

Um they have uh very strategically wanted to wait uh until uh they got through the project before doing some of that work.

3:30

And so uh I flag this for you now because we'll I anticipate uh some of these uh expenses coming up uh over the next couple months or so as we bring this project to to fruition, but I wanted to telegraph that all for you now as I see that coming up on the horizon.

3:45

With that being said, Mr.

3:46

Chairman, I will turn it back to you, and then I would expect Tim Lamaire to go into more detail on the project uh in a few moments.

3:54

Okay.

3:55

And uh Director Cummings, did you want to be recognized with the general progress update?

4:00

Uh Tim Lamere.

4:01

We'll get that right now.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure████████████████████████████████████████40%
Budget Equity Analysis████████████████████20%
Procurement Processes███████████████████19%
Procedural██████████10%
Public Engagement███████7%
Public Safety████4%
Summary of Proceedings

Joint Committee of Infrastructure & Police Commissioners Meeting - Nov 5, 2025

A joint meeting of the Committee of Infrastructure and Police Commissioners convened on November 5, 2025, at 6:00 p.m. The session opened with a moment of silence for commissioner Gloria Timmins. The committee reviewed the 98% completion status of the new police facility project, confirmed the project is under budget, and approved several invoiced expenses and new contract proposals for the parking lot design, server upgrades, and safety systems. A site walk-through with committee members is scheduled for November 19.

Consent Calendar

  • Approval of the minutes from the October 22, 2025 meeting.

Public Comments & Testimony

  • No public testimony was presented as no members of the public were in attendance.

Discussion Items

  • Project Status Overview: Director Tim Cummings and Mr. Tim Lemaire reported that earthwork is 98% complete, concrete/structural work is 100% complete, and interior work is 95% complete. Exterior paving and the main garage structure are complete, with lighting, metal roofing, and ceiling panels scheduled for installation the week of November 10-14. A punch-list walkthrough is planned for December 1-5.
  • Roof Repair Deliberation:
    • Mr. Lemaire and Director Cummings confirmed that the current $600,000 allocation for the police headquarters roof is insufficient due to hazardous material costs uncovered during evaluation.
    • Commissioner Tolner suggested pairing the roof repair with other roof projects to maximize funding. Mr. Lemaire stated that partial roof repairs are not fiscally sound, as water damage is difficult to trace and incomplete repairs often cost more long-term; a full replacement is the preferred approach.
    • It was clarified that funding could come from project surpluses, cash appropriations, or supplemental funds, but no decision on the additional funding source has been finalized.
  • Parking Lot Design Contract: The committee reviewed a fee and scope negotiation with vendor VHB for a $106,500 engineering services contract.
  • Site Tour Planning:
    • Commissioner Wilson proposed a site tour for committee members.
    • Alderman Dowd and Commissioner Wilson discussed the logistics of holding the tour on November 19 (prior to a police commissioners meeting) to avoid public notice requirements, provided only small groups (e.g., two people at a time) attend to maintain quorum limits and security protocols. The group agreed to a tentative 4:30 p.m. start time for two-person groups.
  • Surplus Funds Discussion: Alderman Dowd inquired about the remaining budget. Director Cummings and Mr. Lemaire indicated that while the exact surplus figure is pending final project closeout, the project is expected to finish under budget. They confirmed that ancillary projects, including the parking lot, roof, and server upgrades, are eligible for these funds, though specific amounts for each are still being calculated.
  • Invoice and Contract Approvals:
    • Alderman Clay inquired if the new server updates ($49,444.31) and room alert system ($3,017.30) would come from the original budget or the surplus. Mr. Lemaire clarified these are direct procurements (not via the Whiting Turner contract) intended to be funded by the owner's contingency/surplus within the $3.5 million authorized ceiling.

Key Outcomes

  • Vote Carried: Motion to approve the minutes of the October 22, 2025 meeting.
  • Vote Carried: Motion to approve Whiting Turner invoice in the amount of $229,639.97 (dated October 31, 2025).
  • Vote Carried: Motion to approve Greenman Peterson invoice in the amount of $4,074.26 (dated October 14, 2025).
  • Vote Carried: Motion to approve Change Order No. 5 for Whiting Turner (Change Nos 18, 19, 20), VHB parking lot engineering services ($106,500), Room Alert server system ($3,017.30), and Dell Technologies server upgrade ($49,444.31).
  • Next Steps: A site walk-through is tentatively scheduled for November 19 at 4:30 p.m., with attendees splitting into small groups to comply with security and meeting laws. The committee's next regular meeting is scheduled for December 3, 2025.
  • Financial Status: The project is authorized for $3.5 million with an estimated budget of $3.3 million. As of the report, $1.4 million has been spent, and $2.7 million has been issued in Purchase Orders. The project is projected to finish under budget.

Meeting Transcript

I'm assuming it was probably dehydrated. Dehydrated, yeah. Okay, it's a good one. Here you go. I'm gonna call to order. Uh a joint meeting of the Committee of Infrastructure and Police Commissioners. Uh this being Wednesday, November 5th, 2025 at 6 p.m. in the automatic chamber and duly notice in two places, including the city's website in accordance with the requirements of RSA 91-A, semicolon two, room ruminal number two. At this time, I'll ask for your indulgence. I would like to have a moment of silence for our lost colleague, uh woman at large, Gloria Timmins, who is a dedicated service, and we all serve with her in this chamber. So I would appreciate it if you join me, please. Thank you. Now we'll get to the roll call with the clerk. Please call the roll. Absolutely. Uh Mr. Chairman. Um Commissioner Dahl. Commissioner Wilson. Here. Commissioner Tolner? Here. Alderman Thibodeau? Here. Alderman Sullivan? Here. Alden Alderman Clee is here. And Alderman Dowd? Present. And uh Chairman Alderman Mike O'Brien. Present. You have one, two, three, four, five, six, seven in attendance with one ans absent. I'm sorry. Okay. And also in attendance, we have Mr. Tim Cummings, Administrative Service Director. Mr. Tim Lemire of GPI. Got it right now. And Captain Jennifer Moriarty of the MPD. And I think that should be everybody. Okay. Introductory remarks. Yes, thank you. Ms. Chairman Tim Cummings, Director of Administrative Services. In a few moments in the agenda, we'll get into a little bit longer of a project status update. But I did want to take an opportunity and just orientate the group as to where we are relative to the project, which I'm pleased to say we are coming into the home stretch here. And so I anticipate in December punch list type items coming up, and we will be able to at that point give you an accounting of where we are financially. I can say we are under budget.

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