And we are ready to go.

Okay.

He said he would listen for us.

Okay.

I'm going to call the meeting of the Finance Committee.

Wednesday, November fifth, twenty twenty-five at seventeen nineteen.

Seven seventy seven nineteen pm in the aldermanic chamber and duly notice in two places, including the city's website, in accordance with requirements of RSA ninety one dash A.

Roman numeral two.

Thank you.

Thank you.

Mr.

Clerk, will you please call the roll?

Alderman Thibodeau.

Here.

Alderman Gove is here, Alderman Moran.

Here.

Alderman Clemens.

Alderman Clee.

I'm here.

Mayor Donches.

Um Mayor Donches, um, obviously uh the chair has asked me to fill in because he is out of town, and Alderman Clemens is um ill and unable to make it.

Um in attendance.

Um I know I'm gonna make mistakes here, so please apologize.

I apologize ahead of time.

Um, Director Cummings, um, Ms.

Gerard, Mr.

Meisovich, Deb Chisholm, um Ms.

Mr.

Roche, uh Dan Hudson, David Bouchard, Jeff LaFleur, I'm sorry, um, Ms.

Director Hannem, uh, Mr.

Ibera, um, I think Mr.

Rush is here too.

Yes, and he is here.

Did I miss anybody?

Nope, I don't think so.

Um from here we'll go to public comment.

We got a filled audience, but no public.

Okay.

Uh Mr.

Clerk Communications.

From Amy Jurar Purchasing Manager in regards to software subscription placer AI in the amount of 55,938 funded from general fund 55 other services.

I'll make a motion to accept place on file and approve the multi-year renewal for the continued operation of Placer AI with Placer Labs Incorporated in the amount of 55,938 funding will be through Department 120 technology maintenance fund general fund 55 other services.

Mr.

Masovich.

Thank you, Madam Chair.

Uh Nick Miservich, Chief Information Officer for the City of Nashua.

Uh come before you with this Placer AI renewal.

If you recall from last year, it was the first year that we proceeded with it.

Uh economic development uh utilizes this uh subscription to obtain uh statistics on events, and then also shares that information with uh other departments like mayor's office, community development, etc.

So this is just for the uh two-year renewal now, because they gave they offered a discount of four percent off the uh price if uh we signed a two-year agreement.

Thank you very much.

Are there any questions?

Um the only question I have is we and I know Director Hanneman is probably here.

We also share this, I think, with businesses Hannem, economic development director.

Uh yes, I have been sharing it with our downtown businesses as well as any other businesses that sign up to receive that information.

Okay, thank you very much.

Again, any questions?

Uh seeing none, all those in favor say aye.

Aye.

Those opposed, and that motion carries.

Uh, Mr.

Clerk.

From Amy Jarrell purchasing manager in regard to the change order number one for the Kronos migration project in the amount not to exceed 128,000, funded from general fund 54 property services.

I'll make a motion to accept place on file and approve change order number one for a change in scope of the Kronos migration project with mosaic consulting group in the amount not to exceed 128,000.

Funding will be through Department 120 Technology Maintenance Fund, General Fund 54 property services.

Um Mr.

Messi of it, yeah.

Thank you, Madam Chair.

Again, Nick Meiservich.

Uh this is for the Kronos Migration Project that was started back in March.

And I've been uh negotiating with them for the past two months regarding this change order to get uh all the information down of the uh for the reasoning of the change order.

Uh it's partly due to the extended timeline, because this was supposed to be completed in October.

And also uh we've added some items that were not on the original scope, like training for our employees, uh certain problems that arose throughout discussions that would make it easier for departments when we get to this new version and uh items like that.

So this is just to get that change order process so we can uh continue and finalize the migration.

It was the extended timeline due to um the the added items and changes, or was it or more data than they expected or something?

A little bit of everything.

Okay, thank you.

Any questions?

Um Alderman Thibodeau.

Um so I see this is an add-on for thank you.

Um for phase one.

Do we anticipate additional add-ons for phase one?

And then on top of that, how many phases are there if this is only phase one?

No.

Well, this this is just for phase one, and this will be to complete phase one.

Uh we're looking at a potential for phase two, but we will not know that until after we go live and see if there's anything outstanding or if any uh new issues arise that different departments would like to get addressed.

So phase two would be a totally separate project.

Which would be driven by the outcome of the launch, right?

In full integration of phase one.

Correct.

Okay.

Any other questions?

Uh seeing none.

Um all those in favor?

Aye.

Aye.

Aye.

Those opposed?

And that motion carries.

Thank you.

Thank you.

Uh Mr.

Clerk.

From Amy Jurr purchasing manager in regard to change order number nine for the Jackson Mills turbine generator and control replacement in the amount of minus 68,241 83 cents funded from bond 81 capital outlay and improvement.

I'll make a motion to accept place on file and approve change order nine, which is a uh reduction in the total contract amount for unused contingency with Bancroft contracting corporation any amount of minus 68,241 83 cents funding will be through Department 170, hydroelectric operations fund bond 81 capital outlay and improvements.

Um and who do we have here to speak on that?

Thank you, Ms.

Chisholm.

Hi, good evening, Deb Chisholm, uh sustainability department manager.

Um I know it's a little out of the ordinary that I'm coming in front of you and actually giving money back.

Um but here I am.

Um and it really the the reason that I'm here giving money back is for the next change order uh item on the agenda, uh which I was actually unable to pay until I was able to uncumber these funds from the Bancroft contract.

So while I wouldn't normally uh come to you and say, hey, you know, I'm I'm done, I don't need the you know the money anymore, we would normally do that just behind the the curtain.

Uh I thought it was better to bring it in front of you so that you could see those funds are no longer being used, so we'll uh unencumber those and use them for the next uh change order you're about to see.

So Bancroft was the contractor that did all of the contract work for the Jackson uh turbine replacement project, which uh is pretty close to construction complete.

Couple of minor checklist items left.

Are there any questions?

Uh seeing none, all those in favor say aye.

Aye.

Those opposed, and that motion carries.

Okay.

Um Mr.

Clerk.

From Amy Jar purchasing manager in regard to change order number seven for the Jackson Mills turbine generator and control replacement and the amount not to exceed 154,772 60 cents funded from bond 81 capital outlaying improvements.

I'll make a motion to accept place on file and approve change order number seven for the additional cost of equipment transportation from the Czech Republic to Nashua, New Hampshire, relative to the Jackson Mills project with Marvel America's incorporated in the amount not to exceed 154,77260 cents.

Funding will be through Department 170 Hydroelectric Operations Fund, bond 81 capital.

Um thank you.

Um I remember when this was kind of stuck there before we we brought it here, had to sit there until we were ready for it, if I'm if I'm correct.

Correct.

Deb Chisholm sustainability department manager.

Uh the correct the equipment was made um in the Czech Republic, and we did have to hold it uh as we were not ready to have it here and store it here, which would have uh required jumping through some hoops uh to keep the equipment safe uh and properly uh checked over that time period.

So we did leave it with them, but um the transportation costs associated with getting that from point A to point B are as you can see 154,000 dollars higher than we had originally uh anticipated with and they were not the the company uh DHL uh was not our contractor, it was the they were subcontractor to Mavell.

Um and so as you can see in the uh in the packet provided us with the letter in July indicating that once the uh equipment was delivered, they did uh attempt to negotiate uh a lower uh change in cost.

Um the 154 was the was the final outcome of that.

Okay, um and I just have one quick question before I open it up.

Um so that looks like there's about a difference of um eighty-eight thousand between these two, or is this one fifty this one fifty four plus the sixty-eight thousand is what it's gonna cost us, or is it just one fifty-four?

This 154 plus the 68,000 is what it's gonna cost us, or is it just 154?

It's just 154.

Yeah, so that the the difference of that 88,000 between taking off that 60 six thousand sixty-eight thousand, I'm sorry.

Um that is within the budget that you okay, correct.

I'm gonna open any questions.

Uh seeing none, all those in favor say aye.

Aye.

Opposed.

Okay.

Um next uh thank you.

Thank you.

Next communications.

From Amy Gerard purchasing manager in regard to lead paint inspection risk assessment and clearance services in the amount not to exceed 560,000 funded from HUD lead hazard reduction and health homes grant, 54 property services.

I'll make a motion to accept place on file and approve a contract with New England Restorations LLC DBA above the rest inspections for lead inspections and risk assessment services in the amount not to exceed 560,000.

Funding will be through Department 184 Urban Programs, fund HUD lead hazard reduction and healthy homes grant 54 property services.

Uh thank you.

And Ms.

Gerrard?

Good evening, thank you.

Amy Gerard purchasing manager.

I am here on the request of the community development division for the lead-based paint hazard and healthy homes grant program.

Director Sullivan was not able to attend this evening, so I graciously offer to present this request and to attempt to answer any of your questions that you may have.

That said, if you have detailed questions that you can't answer, Director Sullivan uh would be happy to write a separate communication and to answer those questions.

Um with that said, this request is a not to exceed dollar amount for um above the rest inspections for $560,000, which will facilitate the lead inspection and risk assessment of up to 230 housing units during a three-year grant period with the cities led grant program.

By the way of a brief background, these inspections are part of the city's $7,700,700,000 lead-based paint hazard and healthy home reduction grant through the United States Department of Housing and Urban Development.

You may recall that in early 2025, Director Sullivan came forward to you with this exact same contract for these services with a different vendor.

Due to ongoing license and challenges, but the state of New Hampshire and that vendor, we have chosen to suspend that contract and proceed with securing other services, which we did through a competitive procurement process.

Through that process above the rest, LLC was selected as a preferred vendor.

While the federal government is currently shut down, and the lead print paint program is not intending to expand any expend any monies or direct lead grant work, including the inspections included within this contract.

The intent is to have the contracts in place when the shutdown has ended.

The contracts will terminate on or before October 30th, 2028, subject to the completion of all units within that grant.

With that, I'd be happy to answer any questions that you may have.

Um I I also spoke to um director um Sullivan about this, and he explained that there was a licensing issue with the previous vendor, and we didn't want to just sit here and wait for that to unravel and fix and and so on, which is why we went back out for this.

Um we have technically already approved the the facilitating of this this funding and so on.

This is just a new vendor.

Um is there any difference in the price from one vendor to the other, or are we staying within the same price?

Um there is a slight cost difference.

The previous contract was issued for $584,310.

And this one is looking for not to exceed amount of $560,000.

Um some monies had been expended off of the previous contracts, and so I think that's where the difference is.

Okay.

So it's probably about the same then.

Are there any questions?

Very fairly close together, yes.

Seeing no questions, um, all those in favor say aye.

Aye.

And those opposed?

No.

And there's one opposed.

And that motion carries.

Um thank you.

Uh next.

From Amy Gerard purchasing manager in regard to City Hall HVAC upgrade any amount not to exceed 732,489 funded from capital improvement 81 outlay and improvement.

I'll make a motion to accept place on file and approve a contract with Schroeder construction for the installation of the City Hall HVAC upgrade project any amount not to exceed 732,489.

Funding will be through Department 129 City Buildings fund capital improvements, 81 capital outlay and improvements.

Good evening.

Amy DeRoche, property manager for the city.

This will start the long-awaited construction for the City Fall HVAC upgrades.

This will install a brand new boiler.

The current boiler will become redundant, which is something we're actually lacking right now since we're just down to the one.

And it'll also upgrade the areas of the building that need air conditioning upgraded.

They can start immediately.

I'm happy to answer any questions.

Okay.

So this you said the lead time is just one week for the boiler, which would mean once it's got approved and so on.

We could get them started and before hopefully the first snowflake falls.

Correct.

You'll have heat in this building.

Yes.

We have it today, at least in this room.

So are there any questions?

Seeing none, uh, those in favor say aye.

Aye.

And opposed.

And uh that passes.

Thank you.

Um thank you.

Um, Mr.

Clerk.

Next communication from Amy JR purchasing manager in regard to Grilly Park Stonehouse Improvement Construction Change Order Number 4 and the amount not to exceed 14,592 48 cents funded from General Fund 54 property services.

I make a motion to accept place on file and approve change order number four to the grilly park stonehouse improvement project with Cob Hill construction in the amount not to exceed 14,59248 cents funded.

Funding will be through Department 177 Parks and Recreation Fund General Fund 54 property services.

Uh Mr.

Hudson, are you going to speak to this?

I am, yes, thank you, Madam Chair.

Um so Dan Hudson City Engineer.

This is a change order which uh pushes us over the 25,000 dollar threshold.

There's been some previous change orders on this project uh at the Stonehouse Greeley Park, uh, but this latest one pushes us over the 25, so that's why we're before you.

Um this one is for uh tempered water system, which is required uh building code.

Um some of the other ones have been for miscellaneous plumbing changes and things like that.

But overall the project is tracking very well.

We expect to be substantially complete uh by December 10th, uh, with final completion by the end of the year.

Uh the roof is on.

Hopefully, everybody's had a chance to drive by.

Um, but this this will help get us uh across the finish line with all the things we need to do.

Uh thank you.

And when you say tempered water, that means it doesn't get too hot.

Is that what is that what?

Correct, it's not uh it's not a super hot or super cold, it's uh it's it's tempered, so it's a mixture.

Okay, thank you.

Are there any questions on this?

Um Alderman Thibodeau.

Um does this put excuse me, thank you.

Uh does this put us over the original budgeted dollar figure?

No, we're still well within the total budget for the project.

Yes, please.

Um, so I looked into what a tempered water system is, and what I saw was that it in New Hampshire, it's been a requirement for public bathrooms for 15 to 20 years.

So I'm curious why this was not already part of the plan and why it's a new add-on thing.

Uh it's a good question.

It wasn't in the plans.

Uh um we uh are I guess our architect uh didn't have it in there.

I don't know exactly why.

I don't know if they thought it was a different class of building or anything like that, but it did come to our attention through the building department, and so we are adding it in.

Um the contractor, it's no fault of theirs.

They didn't bid it um uh because it wasn't in there to bid, so it's something that we need to add in to be compliant with the codes.

Any further questions?

Okay.

Um I I know I worked at the VA and oftentimes you would turn that faucet on in that water was hot.

So um I'm glad that the state is done.

I think Massachusetts is the same way.

So um seeing no questions, all those in favor say aye.

Aye.

And those opposed, and that um that motion passes.

Um Mr.

Clerk.

In regard uh from Amy Jarr purchasing manager, in regard to Tinker Road guard rail project, any amount not to exceed 27,350 funded from general fund 71 equipment.

And I'll make a motion to accept place on file and award a construction contract for Tinker Road guard rail installation with CWS fence and guard rail.

Any amount not to exceed 27,350 funding will be through Department 161 streets fund general general fund 71 equipment.

Uh Ms.

Mr.

Hudson, is this you as well?

It is.

Um, so there's a sharp corner tinker road in the vicinity number 360.

Unfortunately, it's been the site of some severe crashes because of the sharpness of the curve, people have gotten off the road, crashing in the woods.

Um there's even been fatalities out there.

CWS is one of the primary uh companies that installs guard crowd rail throughout New Hampshire and New England.

So we're very comfortable with uh with them.

Uh and their pricing was in line with what we were expecting to receive based upon other uh NHDOT bids and the like.

So um so we're proposing to move forward with uh CWS to install other guardrail.

I'd be happy to address any questions.

Uh thank you.

And as a person who drives through there all the time, I've seen how fast people go around those corners and so on.

I do have one quick question.

Um the the guardrail versus the jersey barriers that are there at the moment.

Um I get anxious about Jersey barriers being there and that people crash into them and they don't survive versus a guardrail which will just slow them down.

Is that kind of part of the primary, or is it more for the aesthetics that we're moving from the jersey barriers to the guardrails?

Uh I'd say it's some of both.

I mean, jersey barriers are not necessarily meant for a permanent treatment uh and the standards have changed for those over the years.

Um they're they're more for construction activity.

Um they they do a good job of stopping cars, but they are pretty unforgiving.

Guard rail um will yield a little bit better, so it's a little bit safer for the drivers, but both um have the same effect in that they'll keep vehicles from traversing out into the woods where I think some of the problems have been that the vehicles have rolled over.

So all these are you know, they're not something you want to hit if you can avoid it in your car because there's still uh uh physical barrier.

Um, but but this guard will be a little bit safer than the Jersey barrier is in our opinion.

Thank you.

Are there any other questions?

Uh seeing none, all those in favor say aye.

Aye.

Aye.

Opposed, and there are none.

Uh Mr.

Clerk.

From Amy Jarrell purchasing manager in regard to change order number three for sewer contract one in the amount not to exceed one million funded from bond 54 property services.

I'll make a motion to accept place on file and approve change order number three to the 2025 sewer replacement project contract one with crisp contracting in the amount not to exceed one million.

Funding will be through Department 169 wastewater fund bond 54 property services.

Um Mr.

Hudson, is this you again?

This is uh my last one, madam chair.

Um so we had bid out in 2025, we had bid out a sewer uh project, um, contract one.

We actually bid out a couple of them, but um this this first contract was awarded to CRISP contracting uh under a low bid uh scenario.

Um crisp contracting is a local company.

Um they've been great uh to work with.

They've been completing work under this uh 2025 contract to raise manholes, make other sewer repairs, some of our some of them are emergency repairs.

Um but at any rate, uh as we wind down the year, they're they're out of funding.

Um's been good.

We're seeking to extend their contract, add in another million dollars to basically reset their budget for the remainder of this year and uh into next year.

Um there has been two other no-cost change orders, those have been to uh you know modify some uh items and uh add some items in and things that that we didn't have in the contract or weren't weren't clarified.

So um that's our request is to continue the relationship we have going here and have them available for uh planned sewer work but as well as emergency sewer work.

I'd be happy to address any questions.

Thank you.

Any questions?

Uh seeing none, all those in favor?

Aye.

Those opposed, and that motion carries.

Uh Mr.

Clerk?

From Amy Jurar purchasing manager in regard to gas monitoring system replacement and the amount not to exceed 400,879, funded from WERF 81 Capital Outlay and Improvements.

I'm going to make a motion to accept place on file and approve a contract with TC control group for the purchase and installation of gas monitoring safety equipment throughout the wastewater treatment facility and the amount not to exceed 400,879.

Funding will be through Department 169 wastewater fund WERF 81 capital outlay improvements.

Uh Mr.

Wilshire?

Boucher Wastewater Superintendent.

Uh this is for the purchase and installation of the new gas monitoring system uh to replace the existing system, which was uh due for replacement in FY26 as part of our WERF uh upgrade program.

Uh this system protects our employees from being in unsafe places.

The sensors measure uh oxygen, methane, and hydrogen sulfide.

And I'd be happy to answer any questions.

Are there any questions?

Saying none, all those in favor say aye.

Aye.

All right.

And opposed, and that motion carries.

Uh Mr.

Clerk.

Thank you, Mr.

Boucher.

From Amy Jarr purchasing manager in regard to 2025 landfill gas collection system expansion in the amount not to exceed 379,120 funded from bond 54 property services.

I'm gonna make a motion to accept place on file and approve a contract with Jay Bates and Sons LLC for the construction of the 2025 landfill gas collection system expansion project and the amount not to exceed 379,120 funding will be through Department 168 Solid Waste Fund Bond 54 property services.

Um Mr.

LeFleur, are you here for this one?

Yes, ma'am.

Jeff LaFlar, Superintendent Solidways.

Uh this is my annual gas expansion uh for the landfill to uh uh collect any orders or gases out of the landfill and send it to the uh electricity plan.

Next error.

Are there any questions?

Uh seeing none, all those in favor say aye.

All right aye.

And those opposed.

And that motion carries uh Mr.

Clerk.

From Amy Jarrell purchasing manager in regard to PFAS leechy removal plot program test engineering services and the amount not to exceed 324,100 funded from grant 53 professional technical services.

I'm gonna make a motion to accept place on file and approve a contract with Sam Born Head and Associates to provide engineering oversight of the Four Hills Landfill leech A PFAS removal and destruct plot test in the amount not to exceed 324,100.

Funding will be through Department 168 solid waste fund grant 53 professional and tactical services.

Mr.

LeFleur?

So I don't know if you remember uh a few months ago I came in asking to accept a grant from DES.

They want us to do a pilot program trying to uh remove POS.

We went through the grant process, and this is the uh continuance of it.

We needed uh secure uh an engineer to help design and build the uh the project.

So may I ask the this funding is within that grant amount or yes it is okay.

Are there any questions?

Uh seeing none, all those in favor say aye.

Aye.

Those opposed.

And that um motion passes.

Mr.

Clerk.

From Amy Jarr purchasing manager in regard to Riverfront Project Renaissance Park Art Mural and the amount not to exceed 105,000 funded from Riverfront TIFF Fund 70 project contingency.

I make a motion to accept plays on file and award a contract for the Water Street Wall Mural and Renaissance Park with J.

Graham Studios LLC and the amount not to exceed 105,000 funding will be through Department 183 Economic Development Fund Riverfront TIFF fund 70 project contingency.

Um Director Hannon.

Liz Hannem, economic development.

Uh Director.

Um I'll just provide a little um overview.

Uh this is the riverfront project.

Um we had planned a mural along the water street bridge wall.

Um and so we're it's from about five feet to about 20 feet tall, um, and it's almost 200 feet long.

Um and this will be from the the TIFF bond account.

Um so this was planned as part of the the original scope of work.

Um it is within our overall budget.

It is slightly over what we budgeted in 2019 uh for this.

We budgeted 100,000 and we're at 105,000.

So um we're we're pretty close considering it's been a few years since we budgeted that amount.

Um but I as a public art project, um, I did ask the arts commission to take over the the process of actually um deciding on what mural.

Um so I'm I brought uh arts commissioner to tell you what the process is.

Uh thank you.

Just give your name.

Please.

Uh Lori Spear Savett.

Um good evening.

Thanks for having me.

Um Liz asked me to explain how the process the process that we followed differed from um the process they followed in the past.

So in the past, um an RFQ would go out and city um employees would decide um who would uh be the successful muralists.

So in this case, um the process differed in a couple ways.

First, it was selected by a committee um representing different groups who had a vested interest in the murals.

So um we had Alderman Tom Lopez, four people from the city, um, including one from Department of Public Works and one from sustainability.

Um we had a representative from Clock Tower, please, two members of the Richlio Club, and two National Arts Commission members.

Um turning to the process, it differed um in that there were sort of two rounds of voting instead of one.

Um there was an RFQ that went out.

We had 21 submissions.

The committee met to narrow the 21 to three using an established set of criteria.

Following the selection of the three finalists, the whole committee had an opportunity to meet with the finalists and share what their priorities were.

So going into the final submissions, they had all the information that they needed.

Just one quick question.

Sure.

The the person that was selected from Jay Graham studios, they are in no part part of the arts commission, correct?

That's correct.

Okay.

Thank you.

Are there any other questions?

Um Alderman Thibodeau, and then we'll do Alderman Moran.

Um I'm just curious, out of the 21 submissions, were any of them at least on the East Coast, closer to New Hampshire?

Yes, there were some in the East Coast.

There were two actually from New Hampshire, and we discussed them very carefully.

Um again, we were evaluating them against um criteria that we agreed on, and in the end, um, while one of them was a finalist, we we picked somebody else.

Is that all the um yeah uh well please?

Yeah, so um more just general comment on on the on the item that that's being voted on.

Um as an artist, I mean I I I think the world's a better place with art in it.

I'm just not gonna with things the way they are.

I I'm not gonna vote for it because I don't think we should be budgeting it.

Um so unfortunately I'm gonna be voting no on it, but I think it is a cool mural.

But I'm gonna be voting no on it.

Okay.

Um Alderman Moran.

I was gonna make a point of how much time and payroll it probably went into select 105,000 betting person.

I know some of these people are also volunteers, but uh also yes, given the time.

I won't be voting for not for it, unfortunately.

Okay.

Any other questions?

I mean, sorry, director director Hanneman.

I'll just address two.

Um please this is not this is out of the TIFF fund, it's not being budgeted out of general funds.

Just so you're just in case that was a factor.

Thank you.

And may I follow up?

This is also was within the plan of the riverfront project.

Is that correct?

Yeah, it's always been on the agenda for this piece.

So we went through a lot of process.

Um we did have some staff time involved in this.

Um, but as part of the arts commission process, that that is how we are doing this going forward.

Okay.

Are there any other questions on that?

Um other questions.

Um I I'm gonna make a comment on it.

Um I think it's a worthwhile project, and the reason why I'm gonna say it is prior the the mural that was there was of all the businesses and and so on.

So it's for the people that live in the area, the people that are gonna be doing this, there's always been some kind of an of an art thing there.

Um for the considering that it was in the budget for 100,000.

Uh, we're only adding the five thousand dollars more over it.

Um it's always been in the plan, it's always been part of the plan.

Um I think we do a disservice to the people that are in that plus the project itself, if we just you know turn it down because we say we don't want to spend this hundred and five thousand dollars.

I'm all for trying to save as much money as possible, but I don't think nickeling diming this particular project um is the right thing to do.

But um, you know, we all we're all individuals here and we all have our vote.

Um I have a feeling that it will it will go down.

Um, and to speak to Alderman Moran's um comment.

Um it's it is part of the the staff's job is to kind of look at all these projects.

We wouldn't want Director Hanum, and by all means I will let you, we wouldn't want Director Hannem just to pick it or just the commission to to pick it.

I think bringing in all the different um elements of it.

Alderman Lopez is not just an alderman, but he like yourself, he's an artist as well.

Um so we bring that eye in.

Um the arts commission is the first time we've engaged the arts commission.

We have this commission there to do things, and up to this point they do good work, but they do a lot of just handing out grants.

This is kind of bringing them into the fold of helping the city make decisions.

I think this is the one of the first times that we've really used them for this, and I and I thought it was really great that we were doing something um like that.

But again, I'm not here to change anybody's mind.

I just wanted to give that added information.

Mr.

I mean, direct I oh my god, I'll get this out here eventually.

Alderman Moran, please.

I probably should clarify.

I just was pointing out and highlighting the time and energy it goes for that small grant.

I'm voting no against it because of the crisis of the unhoused in the city, and I feel that it's inappropriate to expend 105,000 on a mural at this moment when our warming shelter is not open.

Um I just want to clarify, and it's nothing to do with the work that's been done or the value that art brings to the city in the downtown economic uh uh machine down there.

But unfortunately, they have another problem that they've very clearly expressed to this board, and I can't see uh supporting this right now when we have to address the other problems they brought to us that are much more urgent according to them.

I I also need to clarify that this is TIFF money, and we cannot take this money to do that.

And I understand, I'm not I'm not disagreeing with you say morality.

And and please, by all means, I I get I get your points that you're making, but even if we wanted to, we could not take this money towards the resource center or towards the warming station.

But I understand taking the high ground, and I and again, I don't try to change any of his mind.

I just want to give the information.

So I'll just make one more point.

Is um if this does not happen, um, then it will be a gigantic gray blank wall for lots and lots of um graffiti to end up there.

So um just kind of putting it out there that um we will have to expend money, probably doing um uh anti-graffiti paint on there, no matter what, um, whether it's a mural or not.

So um that was included in the 105,000.

Um so you're saying that uh currently there's going to be anti-graffiti paint on it anyways?

Uh after the mural, yes.

Um if there is no mural, then we will likely have to buy additional anti-graffiti paint to put on there.

Do we know how much that costs?

It's very expensive.

Okay.

I mean, it's not 105,000, but it's um it is very a lot more expensive than regular paint.

Okay, so in regardless, so we don't know how much of this 105,000.

So this 105,000 does not include the that it does include that graffiti paint.

So, but we don't know how much of that is.

No, I don't, unfortunately.

I I can look it up for you though.

Um we do buy some for DPW does buy some for other parts of the city, so there may be some.

Okay, but it's still an expense whether we're using stuff we have or stuff that we have to purchase, it's still ultimately an expense.

Um yeah, that would have been nice to know how much of this 105,000 is that.

Um that that's okay.

Um, Alderman Tabitau, please.

I believe it's a line item in the presentation.

I'm sorry, I missed that.

In the proposal, thank you.

Yes.

Okay.

I apologize.

I'm not sure.

If you wanted an answer right now, but I think it's I guess I did not see that.

Um hold it.

I see here, yeah.

It must be under the material and labor.

Is that correct?

I believe that's where it was.

Yeah.

Okay.

So we're looking at $70,000, but I have a feeling that that $70,000 is inclusive of it.

It's not all of it.

Right.

Oh, it's just under their warranty notation.

Yes.

Yeah.

Yeah.

Yeah.

So we don't know how much of this is going to be.

Um I don't, unfortunately.

But um, we can certainly get that information if this doesn't pass.

Okay.

Um is anybody interested in waiting to get that information or just no?

Okay.

Um, I'm gonna take the vote then.

Um, all those in favor for this, uh, say aye.

Aye.

And those opposed?

No.

That's three um to one, and it it fails.

Okay.

Thank you.

Um, Mr.

Clerk.

Communication from Amy Jarr purchasing manager in regard to winter road salt and the amount not to exceed 545,000 funded from general fund 61 supplies of material.

I'm gonna make a motion to accept place on file and approve the purchase of winter road salt from Eastern Minerals and Granite State Minerals in the amount not to exceed 545,000.

Funding will be through Department 161 streets fund grant fund 61 supplies and materials.

Um thank you.

And Mr.

Ibera.

Thank you, Madam Chair.

Good evening, all.

Uh this motion before you is for the procurement of our winter road salt for this season.

Um granite state and eastern minerals are a conglomerate, and they were awarded the state of New Hampshire bid, and we're piggybacking on that contract through our purchasing guidelines.

And I am happy to answer any questions you may have.

Are there any questions?

Uh seeing none, all those in favor say aye.

Aye.

And opposed.

And that motion carries Mr.

Clerk.

From Amy Jarr purchasing manager in regard to John Deere 624 P tier wheel loader with plow package in the amount not to exceed 399,800 fund from Surf 81 Capital Outlay and Improvements.

I'm going to make a motion to accept place on file and approve the purchase of one 624 P tier John Deere Wheeled Loader from United Construction and Forestry in the amount not to exceed 399,800 funding will be through Department 161 streets.

Fund SURF 81 Capital Outlay and Improvements.

Mr.

Rush, thank you.

Thank you, Madam Chair.

Good evening, everyone.

This is a scheduled purchase for the street department.

This loader is used in daily operations throughout the city, including snowplow operations.

It's a vital piece of equipment that we use year round.

So we opted to go with an extended warranty on this unit to cover those for the life of its use.

And it will be under the scheduled surf purchase.

So there was a little bit of a savings there for the fund.

And I'm happy to answer any questions you have on this purchase.

I can't find my own.

Strictly because of the trade-in, because two weeks ago you had all kinds of awesome news where everything was way cheaper than we had planned on it.

Yes, um, a little bit.

Yeah.

Um it would have came in under budget on under the scheduled purchase anyway.

Um but the trade-in did help offset that number a lot more.

Very cool.

I don't have that specific number.

I want to say it was around 30, 30,000.

Any other questions?

Uh seeing none, all those in favor say aye.

Aye.

And those opposed.

And that uh motion passes.

Uh Mr.

Clerk.

From Amy Drive purchasing manager in regard to purchase of two 2026 Ford F 354 wheel drive trucks and upfit in the amount not to exceed 182,872 funded from Surf 81 Capital Outlaw and Improvements.

I'm gonna make a motion to accept place on file and approve the purchase of two 2026 Ford F 354 wheel drive trucks with snow plow packages and insulation of radio systems from Gropone Ford in the amount not to exceed 182,872 91,436 each.

Funding will be through Department 177 parks and recreation fund Surf 81 Capital Outlay and Improvements.

Mr.

Rush.

Thank you, Madam Chair.

Michael Rush, Fleet Superintendent.

Uh, this is also a scheduled purchase for the park department uh maintenance vehicles.

So these two vehicles um are showing signs of corrosion to the undercarriage and the other components that are with the vehicle.

They're also have snowfighter packages on them for winter operations.

Uh they're equipped with utility bodies that carry um all kinds of tools for the parks, the pools, and the stadiums that they maintain.

Uh keep them locked up and safe in the truck.

Um happy to answer any questions you have on this.

Um it's a it's a pretty standard purchase, um, and they also came in a little under budget.

Uh was this warranty also for the extended life of use, or is this just uh um that is correct?

We are we are doing the extended warranties on these units and still maintaining the um the surf budget.

Okay, thank you very much.

Uh any other questions?

Uh seeing none, all those in favor say aye.

Aye.

Aye.

Um those opposed.

Okay.

Um Mr.

Clerk.

From Amy Jarr purchasing manager in regard to limited design services for the Keefe Auditorium and the amount not to exceed 79,500 funded from general fund 54 property services.

I make a motion to accept place on file and award a contract with icon architecture inc for limited design work for a conceptual design plan for the Keefe Auditorium and the amount not to exceed 79,500.

Funding will be through Department 129 City Buildings Fund General Fund 54 Property Services.

Uh Director Cummings.

Yes, thank you.

Uh Madam Chair, Tim Cummings, Director of Administrative Services.

I'm here before you this evening to ask for your favorable approval of this contract.

Um if you recall, uh, the Board of Alderman um relatively recently approved a resolution uh to um uh put monies into uh this department's budget to be able to undertake this contract.

Uh it was a transfer out of out of contingency.

Um I say that to you so you have some context and what what it is is is the keep auditorium wants to work with an architect to uh obtain some some uh uh uh assistance in understanding what a potential concept could look like for a renovated uh keep auditorium, and they would work with these design professionals in a limited manner um studying this, and it's time sensitive in the sense that this data and and evaluation needs to occur uh prior to moving forward with any of the proposals that we have before us to redevelop the Elm Street Middle School.

Uh uh competitive selection was undertaken.

Uh we received about 10 proposals.

Uh the key uh auditorium had uh had designated uh two members of their uh commission to review the proposals.

Uh it was narrowed down to three, um, and ultimately icon architecture was selected based on their price and also their understanding um of uh performing arts centers as they have uh uh past experience.

Uh so there was a scope developed and the scope uh is in line with the expectations of the key auditorium.

Basically, there's uh three um uh differing concepts that want to be studied with this architect and the design professionals that we would be procuring, uh which one of them would be uh construction management firm to help with cost estimates.

Um I'll close by saying that the contract falls exactly in line with the resolution that was filed and recently approved by uh by the Board of Alderman.

Thank you.

Thank you.

Are there any other questions on this?

So the please, Alderman Thibodeau.

Just to I make sure I understood.

Were you did you say that this is choosing one of the developers for the school project is contingent on this moving forward?

Yes.

Yes, and let me explain a little bit as to why that is the case.

Um I don't believe there would be agreement within the Board of Alderman to move one of the proposals forward, either proposal, any proposal, one of those proposals forward, until um the Keefe Auditorium Commission had an opportunity to opine as to how much space they will need, not just the Keefe uh auditorium itself, but to create a lobby area, land area around it.

That will be part of this study.

That information will be then provided to the Board of Alderman and also to the respondents.

Um they will be able to potentially adopt their proposal based on this data, and then uh the Board of Alderman will be able to make a more informed decision.

Follow up, yes.

Makes perfect logic sense.

I just don't ever remember that tidbit coming up, and if it did, I missed it, but it makes sense.

I get it.

I was just uh if I could, please, by all means.

Uh it has been a new development.

You did not miss anything.

All right.

But as we've been evaluating and moving the redevelopment of the Elm Street Middle School forward, this was an issue that came to that that rose to the top.

Thank you.

Uh any other questions?

So again, just to clarify what um um Alderman Thibodeau had said and asked and so on.

We just can't move forward with the other proposals until we have an idea of what this overall would be.

Is that correct?

I wouldn't use the word can't.

I wouldn't recommend it.

Okay, and I believe you would be doing yourselves a potential disservice.

And and we've worked really hard and fast to be able to get this because the two groups that we're we're evaluating have been on the table working with us for a while.

So that's why I'm saying this is a little time sensitive, only in fairness to the private sector.

I you know, this was a newer issue that arose.

We want to get the the details and the data to you so you can make an informed decision.

So I'm hopeful this contract gets approved because I have uh uh an internal goal of trying to get this underway between now and ideally December, January.

It's a limited scope of work.

Um but then you know, sometime around the holidays or right after the first of the year, you'd be able to then proceed and have more of this data for for the evaluation.

Uh thank you.

Are there any other questions?

Uh please, Altiman Tibetau.

As part of this effort, because I know one of the big hang-ups before was all of the facility stuff is at the far end of the school, and whether we were gonna tie in or or all that kind of stuff.

Is this effort gonna take into account being a self-sustaining facility?

Yes.

Okay.

Any any further questions?

All those in favor say aye.

Aye.

Those opposed?

And that motion carries thank you.

Uh Director Um Cummings.

Um business resolutions?

None.

New business ordinances.

None.

Um the uh library plaza is gonna remain on the table.

Um so we will leave that there.

Um see.

Um I don't know if we're taking off the oh no, so that's the library plaza.

Um, yeah, and these okay.

So we are leaving the library clauses stuff on the table, and I think that's all that's tabled, is that?

Yes, that is that's all that's tabled.

Okay, uh records of expenditure.

I move that the finance uh committee has complied with the city charter and ordinances pertaining to the record of expenditures for the period of October 10, 2025 to October 30, 2025.

Um any questions, concerns on that?

Seeing none, all those in favor say aye.

Aye.

Um I think that brings us to um I'm gonna skip general discussion and go to public comment.

Uh seeing none there, now I'll go to remarks by Alderman.

Um please, Alderman Thibodeau.

Um I don't usually have any, but um to the arch she left.

She left yes.

Um I appreciate the hard work that went.

I do, and um, so it's has nothing to do with that effort.

So so and I I get that vote probably stung and hurt a lot of people.

Um but but I I can appreciate the effort that went into it.

And um, but I also can appreciate that it stung a little bit.

So just wanted to say that.

Thank you, Alderman Thibodeau.

Any other um uh remarks by the Alderman?

Alderman Maria.

I just want to uh thank everyone for the election yesterday, uh all the uphold workers and the course city clerk.

I know we'll have a chance at the full BOA.

And congratulations to all the winners and those of you who ran and served um who didn't.

I appreciate the time that you gave to us here.

Uh and I look forward to seeing you guys in the community.

Uh thank you.

Um any other comments?

Um okay.

I I'd like to also um extend my um uh congratulations to those who did win their election, and I hate to say condolences to those who didn't, but um those that we will be leaving us, you really will be missed.

Um and so on, but um I also want to make a comment um that I've I've heard that um um Aldo Alder Woman, I think she's going to be um um at large elect um Alicia uh Greg will get sworn in uh to take the vacated seat by um Alder Woman at large Timmins, and we'll probably do that.

The next board of Alderman will not be on Tuesday because it's a holiday, and it will be held on Thursday, um, which I think is the 13th.

Um so um we will see some things there.

Um and um I just want to say Alder Woman Um Timmons will be missed.

Um and uh her services will be I believe on the uh 23rd of uh of November.

Um and uh I they believe the information will be in the obituary as well.

So um Alderman um I'm gonna um ask for um uh adjournment and I'm gonna ask um Alderman Thibodeau to do this for us tonight.

Um chair, uh move to adjourn.

Um all those in favor say aye.

Aye aye.

And uh those who oppose nice and silence.

And this meeting ends at 813 p.m.

And thank you, everybody.

Oh well's going on.