PowerPoint.

Okay.

Yeah, you're good.

We're good.

You're good.

All right.

I'm going to go back.

I mean, we'd like to have a lot of people.

We'd love to have you say we only need six.

All right.

Well said.

Okay.

Okay, I'm gonna call the order, call two order.

The joint committee of infrastructure and the board of public works.

Um this Thursday, November 20th, 2025, and the meeting is being held in the uh uh public works administrative building.

And the time is 535.

Okay.

Um getting into it, uh general introductory remarks.

I personally don't oh yes, call the role.

Alderman Large Michael Brian present down is here, Absent and Sullivan's absent Christie Bo here.

Commissioner June Lemon here Commissioner Matty Greg here Matty is Vegan here, yeah.

Jim Dons is here outstanding.

Okay, getting back to the opening remarks.

I don't have anything.

Uh administrative service director Cummings.

Do you have anything?

I'm all set at this time, thank you.

Okay.

Public comment.

I'll call for it, but seeing no members from the public are attendance.

So we'll go on to the next is the approval of the minutes.

Um like to make a motion to approve the minutes of September 30th, 2025 meeting.

Any discussion on the motion.

Seeing none, all those in favor say aye.

Oppose.

Okay.

Motion passes.

Next is DPW garage project uh project, general progress and uh status update.

This is gonna be presented by uh uh director Cummings and Mr.

Joe Sullivan of Left Field OPM.

Yes, thank you, Mr.

Chairman.

So for the record, Tim Cummings, Director of Administrative Services.

I'm gonna hand it over to uh uh Joe Sullivan who's gonna speak in more detail and at the end I'm gonna talk a little bit about the timeline after he finishes his remarks.

Thank you, Mr.

Cummings.

Joe Sullivan for the record, left field OPM.

Um I have a small PowerPoint presentation.

I'd like to just go through at any time at any slide, please feel free to interrupt and ask any questions.

Um just the task completed.

We we've been meet we've been meeting weekly since the duration of the project, and I think it's essential for a number of different reasons.

Uh Lisa's team and along with Lisa attend every single meeting and along with the designer, and we go through, you know, not only the program needs, but the essential uh layout of how it's gonna fit within the the site behind the admin building.

Um we go through uh we as I indicated in the previous meetings.

We decided to go with a pre-engineered uh vehicle storage to try to save some money, working with Harry's and Bode.

They're working uh weekly and and pretty much monthly on what they're planning on doing as far as coordinating the design details from conventional construction to pre-engineer.

We uh successfully passed the conservation commission as Lisa indicated earlier.

Um through the uh and we're currently now in the AOT for the review and uh submittal process.

Um value engineering.

We're constantly looking at the building to look at efficiencies and and um program tweaks to the building to make it more cost-effective and easy to build.

Um we're working uh also closely with Sandboarhead uh because there's some uh requirements for the um leaching and and internal drainage within the facility.

So we needed to put some observation while we're working with them on the engineering aspects of that.

With those have been installed.

The testing was completed yesterday, and we're looking to get those results by the 22nd if everything goes well.

Updated project website is in the works.

We're actually have the draft.

Um I'm anticipating it going over to the city and Lisa just for review early next week, and then hopefully they'll go live relatively shortly thereafter.

Project design.

Um, one of the things that I like to do on it regularly with the the group is to show them the progress as we're moving forward.

We're spending some money on design, civil engineers and all of their internal components.

So I'd like to show you exactly the level of detail they're going that they're they're going through.

You can see on the on the site, it's uh it's a fairly large site with the admin building up front.

The perimeter of how it's being built and the positioning of it uh on the back side of the building of the admin.

We're making a connection as I indicated, and maybe the next draw will show it a little better.

You'll see you know the how the configuration that space fills up with the building and the requirements that they're looking for.

The internal uh parking you we talk about it all the time.

It's a little over 360 pieces of equipment.

Lisa, is that what you 327?

327, sorry.

Um, and you'll see within that parking area that she's made provisions uh and space needs for each uh you know um piece of equipment and and proximity of where it can go with the flexibility depending on the season, how it's gonna fit within that facade and working with HKT, you know, there's a continuity between the uh both HKT and Lisa, like they each know what the needs are, and she really produces a really good design for that that purpose.

You'll see quick question.

You said 327 pieces.

How many can the garage hold?

170.

17, which is up from what are we doing today?

What can we we have roughly half of that?

Yeah, 60 something, right?

Yeah, it's even yeah, less than half, right?

Less than half, like 60.

So that means uh vast majority of the trucks is still outside.

Yes, yes, but we've also um part of the design.

We're trying to do some uh overhead covered parking.

We'll have some covered parking.

So it'll it'll be it won't be in internally, you know, indoors, but it'll have you know cover that protected from the weather.

Does your vehicles include the park correct vehicles?

Yes, and what is all of public works vehicles?

No, not school department, all of public works with the exception of wastewater.

I have a question on the covered parking.

Diesel vehicles are gonna be there, and if they are there, are you gonna have electrical connections for the globe plug?

So part of that's a great question.

So part of all of the parking areas, we're gonna do all of the infrastructure to put, you know, it's going to electric a lot of locations.

I'm not saying the department of public works equipment are gonna be there at that point, but we are putting some infrastructure.

There will be outlets, and we were are working with the electrical engineers to make sure that we coordinate specific outlets in in areas so that you know they can get through that.

Our hope is to keep a lot of that, you know, the diesel equipment within the interior.

Okay.

And you coordinated with the school department on their vehicles relative to the wash and uh maintenance and other things.

Those are city vehicles as well.

Right now, they're all outside.

So we have not coordinated with the school on school vehicles.

I mean, the wash is a separate conversation, but I I want to clarify you're talking about, and again, Tim Cummings, director of administrative services for the record.

You're talking about storage and housing of the vehicles, or you just maintenance, right?

Maintenance.

Well, as far as covered shelter, it could be that is as well as uh I don't know how much of the maintenance they perform themselves.

We um we take care of of all of the uh maintenance of the school department equipment, uh, but we have not considered or contemplated any storage of their equipment within this facility.

So the maintenance could still occur with the maintenance will still be able to occur the maintenance, but it's the stores that hasn't still I would coordinate with them just to make sure okay, because if we're looking at ZV vehicles or something, you know, they have a number of vehicles too.

So I get just to add to that point.

I and I can tell you the the site is very tight with what we're trying to put there based on you know all of the components associated with the division of public works to add even any type of overhead parking, and it it would be the turning radiuses are like we've gone through this uh NASIO to try to make sure that we we get to where we need to be.

Um not necessarily inside.

I'm no I'm talking outside as well.

I mean, we're there there's a salt uh shed that's gonna be there, the brine location, how those trucks come in there.

We I mean we've looked at every we this building has gotten tweaked 15 times.

I want to say based on layouts and trying to make it work.

Joe, do you have the the overall site plan?

Is are one of those slides sort of that to show, yeah.

So if well that that was a that's a tough one.

Let me see if there's another one.

David's uh the setting working and working at it.

Yeah, that one.

Well, that one that one's a good thing.

This is probably the best one.

Yes.

So this is the existing, this is the landfill, this is the back of the landfill, if you will.

This is what's being currently contemplated, just so you guys can see this that's existing.

This is what we're in for now.

This is the existing parking that we're using, and everything else beyond this is what's getting added.

And it goes right up to the boundaries of the uh and then there's um find out that this points the covered parking that exists.

There's really no other location to add any additional.

So you have some covered parking.

We're looking at moving that's all right.

That may change, but um this covered parking here and here.

Um that we need for all of our own equipment.

So there isn't you can see the the proposed, hopefully, a truck wash we may have someday.

Um other location on the site to additional parking really tight.

Probably agreed.

Yeah, we we don't disagree, but we will coordinate with the school district just to make sure that that was a great point.

Appreciate that.

Does it alderman down?

Do you know how many like how many pieces of equipment we're talking about for the school department?

Probably 500 50, like the larger buses.

Is that not buses?

We're talking about trucks, trucks.

Just trucks, okay.

Gotcha.

Okay.

Got it.

All right, thank you.

Um this is a layout for the um vehicle maintenance and the uh locker rooms that would be going to both of those spaces on each side of the vehicles storage.

A little bit of better layout of the interior.

You can see the spaces that are providing.

We we will have them as a name in there, carry some of the mechanical equipment and some areas for storage within that vehicle storage.

So both the vehicle maintenance and the admin areas will be able to utilize.

Just trying to give you a better vision because you don't see it from a larger plan.

I've really broken up.

And I don't know if this is a practical aspect of the project, maybe it's only at night.

When you walk through there, as you approach an area, the lights come on.

When you leave an area, the lights go off behind you.

Yeah, saves a lot of energy.

So there will be an energy management management system evolved with this with the electrical engineers.

Um, and you know, whether they're occupancy sensors as you're describing or motion sensors, I'm sure that you know we'll coordinate that as we move forward.

This is the vehicle maintenance.

Any questions at all so far as we're going?

Next steps.

Um, so right now we're contracted with HJ Key to get us through 50% of construction documents.

They're currently working through that process.

We're working uh through our cost estimates periodically through this process to make sure that we're staying within you know the striking distance of the budget that we set forth.

Um it continues with their engineers working weekly as I indicated.

Our project team will coordinate any of the refined materials and finishes throughout uh IMEG has been instrumental in a lot of the civil engineering and permitting processes through the city and we've recorded that directly independent in independent with um the services being provided.

Zoning board meeting is December 9th.

Planning board meeting is scheduled for January 8th.

Uh the sewer connection permit um application has been submitted uh to planning board.

Um AOT uh is under review, and we're hoping that that we can have that hearing early uh beginning of the next year.

And EPA stormwater uh construction permit notice of intent has been filed with construction.

That's it.

So if I could just tack on again, Tim Cummings, Director of Administrative Services, just to give a little bit of uh preview of the additional timeline that we're looking at, um putting aside or adding to everything that uh uh Joe has just said to keep on track for what we're hoping for, which is uh uh a July-ish start for construction to keep that uh uh uh on pace.

We need to authorize the additional 50% of construction uh documents and continue with design.

That's that approximate 5.5 million bond authorization.

We're gonna be seeking approval for that uh in January.

Um that would take us through the rest of that 50 percent design work that uh I just mentioned um wrapping up a design somewhere in that April May ish time frame.

Um we will also in the spring need a bond authorization for construction.

Um we would be seeking that sometime in that spring uh April May-ish time frame for uh uh authorization so we can issue a notice to proceed and start with the construction in that in that July time frame and to keep this project on track.

So I would suggest that we have a meeting of the board of all the number.

Yeah, and we're working closely with Harvey on a final JMP though, so we'll have an actual final number by the time we get to that point.

We'll do we'll do I believe this project has uh been before the CIC previously.

I know we have CIC coming up again, and we'll make sure that this project is submitted.

Thank you.

Okay, any other questions?

What is AOT?

So yep, that's a state level permit that is referred to that we refer to as AOT.

It stands for alteration of terrain.

Yeah, and once you touch a certain uh volume or parameter you're required to file a permit with them further questions.

Okay, moving on to the next is DPW garage project approval of invoices.

Uh we're going individually, right?

Director Cummings.

I'm sorry, Ms.

On these approval of uh invoices.

Uh, we're going individual.

Uh motion is to do only to do them all.

Okay, read the motion.

Services through October 31st, 2025.

Number 0005-022442 in the amount of 378,059 dollars and eighty-two cents.

Left field owners project managers service through September 30th, 2025.

Number 10, the amount of 26,500, and left field owners project managers services through October 31st, 2025.

Number 11, any amount of 26,500.

And also, Mr.

Chairman, I'm not sure if it was mentioned, but we also need uh an HKT uh another motion.

Approval.

Oh, that's another motion.

Thank you.

Okay, any discussion on the motion?

Approval of the invoices.

Seeing none, call for the vote.

All those in favor signify by saying aye.

Aye opposed.

Motion carries moving next to DPW garage project approval of contracts and proposed amendments.

But Wiz none says yeah, it says none, but when do you want when can we fit in that next motion for uh DHTC?

Is that at the end?

What's that?

Is that for the people uh wastewater?

No, my number left field HDF.

What is the previous balance though?

So I was on a separate so I believe um yeah, because I have HT key, but for the water wastewater treatment right.

But didn't we pay for the new so if I may, Mr.

Chairman?

Yeah, please.

So what I believe you have is is you're gonna have uh a motion for the wastewater treatment facility, which will be an HKT invoice for 21,000, an HKT invoice for 39,000, and a left field OPM invoice for 26,000.

That's probably the motion that that uh Alderman uh doubt is referring to.

But in addition to that, we had a late edition invoice added, and that is for it uh a fourth invoice for HKT for 26,000 dollars.

Can I just make a point though?

We we did we did just do services through October 31st, 2025 in the approval of 378,059 and 82 cents, and that is the account balance that includes that previous balance, that previous invoice.

So we kind of just approved both at the same time.

Yeah, at least from my understanding.

All right, so we need a motion for invoice number.

I've got to give you the last digits.

Oh 22442.

That's fine, but we already we kind of already approved that.

Yeah, I thought we already did.

Yeah.

It was part of the 378,000 in the line item.

That's what's confusing me.

That came in.

Yes, I'll do that.

Thank you.

Thank you.

Okay.

So uh director coverage, we should be all set, right?

Yes.

Thank you.

Okay.

Outstanding.

Thank you.

I love the way we can muddle right through it.

Okay.

All right.

Moving on to the next uh item is number six, DPW garage project.

Approval of contract proposals and amendments.

I have nothing.

Is do you agree, Director Cummings?

Yes, that's correct.

Thank you.

Okay, movement to number seven.

Wastewater treatment facility, general progress update.

Director Cullen Cummings and Mr.

Sullivan.

Please.

I'm just gonna hand it over to uh Mr.

Sullivan.

Mr.

Chairman.

Uh thank you, Mr.

Cummins.

Um, I I just wanted to give you an update.

Currently, the HKT is the designer of record for the wastewater treatment facility.

They've already done their our program charret, and we've came up with a um original program requirements for that particular facility.

Upon their layout of their overall program, it gave the city and the wastewater treatment um team a chance to look at the overall size and massing of that building.

We realized based on all of the program requirements and and layout within that um building that we needed to make some tweaks and changes to it.

Over the last, I'm gonna say three weeks or so.

Uh their team has actually looked at it and looked at the efficiencies and and maybe tweaking a few locations within that building to reduce the overall size and massing.

The location of where it's going is right to the right as you enter the facility.

And what happens is there's a grade change that's significant that runs.

I don't know if it's north to south or I want to say east to west, but it's it runs perpendicular with the property.

And the way it drops down, we wouldn't we weren't able to fit the original configuration on there since then, and to the credit of Lisa Harrett and her team, they've actually reworked portion of the building to make it more efficient so that it actually will fit not only on that on that location in that proximity, but kept the traffic flow within the wastewater treatment facility to allow the egress for the operations and provide uh future construction if we needed to in other localities.

So she managed to move a couple of um storage areas to another locality and was able to reconfigure some of the back truck storage that they're looking to do on that site and still provide access for um all of the emergency management needs as we move forward.

So currently, right now they're moving to schematic design.

That's the uh we're gonna stop there and make sure that you know we get a hold on where we are financially, whether it fits the site that locality.

We've had uh additional survey requirements that are needed on there, including any of the infrastructure uh evaluation as we move forward.

So that's the status as of right now that we'll have an up um updated set of drawings at my next meeting for you that we can go through in detail and just show you how the layouts work.

Okay, any uh questions on the uh update.

Okay, seeing none, we'll move on to wastewater treatment facility approval of invoices.

Do we have a motion?

I'd like to make a motion to approve HKT and architects in services through September 30, 2025, number 002 022511 and the amount of 21,775 dollars, HKT architects in services through October 31st, 2025, number 003-022511, the amount of 39,451 and left field LLC over project manager services through September 30th, 2025, number 04, in the amount of 26,500.

So the second invoice is additive of the first one, correct?

So I don't do we just approve the second one and we should be.

Just the second one only.

Yeah, so the the 21,000 is previous balance that exists on that second invoice.

And we're previously approved, yeah.

So all you need to do is approve the 39,000.

Do you want Altamandow to read it?

Or we all agree.

Uh if if I could, I just want to make sure it's clear that the uh the motion should be for uh HK architect services through October 31st, 2025 for a total amount of 39,451 dollars and 25 cents, and that's all that's necessary for HKT, and then for left field OPM services through September 30th, 2025 is for 26,500.

Okay.

Any further questions on these invoices?

Seeing none of call for the vote.

All those in favor signify by saying aye.

Aye oppose.

Motion carries.

Moving to item number nine, wastewater treatment facility, approval contracts, proposals, and amendments.

And I'll turn this again to Director Cummings and Mr.

Sullivan.

Yes, thank you, uh Ms.

Chairman.

So what you have before you is to continue with the OPM services for the wastewater treatment plant facility.

We're gonna need to amend their contract uh for them to continue with the same uh scope of work, and that is in the amount of 79,500, and I'd ask for your favorable approval of the of this contract amendment.

Okay, so any discussion on that, and we've got to have a motion.

Motion to approve the left deal LLC amendment number one of 79,500.

Any discussion on the motion seeing none, call for the vote.

All those in favor signify by saying aye.

I posed motion carries.

Item number 10.

Other expenditures for approval.

I see none.

Do you agree, Director Cummings?

I do, thank you.

Okay.

Old business, we have none before us, and we're gonna call for an adjournment, but prior.

Mr.

Mr.

Chairman, if I may, I just want to make sure the record is clear and I apologize for the for the snap food just a few minutes ago.

But just so the record is clear, I want to make sure everyone understands that what was the emotion uh for the DPW garage project approvals of invoices was a total for $378,009 and eighty-two cents, and that also encompassed uh a prior invoice of 206,442 and 76 dollars.

The in the agenda reads a little inaccurate.

I apologize, I'll get that corrected in the future, but I just want to make sure folks understand that uh that the 378,000 includes the 206,000.

Thank you.

Okay, is that clear to everybody?

Yeah, okay.

Uh Alderman Thibodeau.

Along those lines, um, when we just went through item eight, we went through and covered the fact that um the second line for HKT was uh included the 21,000, and then we approved that, but did we actually approve the left field yeah?

We did in one motion, yes.

Yeah, even though they're two different vendors.

Yes, but they were it was encompassed in one motion.

Okay, I didn't know.

Okay, typically we didn't do that, so I was just gonna very good.

We're all good.

All thank you.

I like it when everybody's happy.

All the better.

Okay, moving on to old business, and like I say, there's none.

And uh director Cummings.

Uh, do we have a date we in the future that we're gonna look at?

We don't, Mr.

Chairman.

So um I'm I think we're gonna try to take December off, or at least I'm gonna suggest that to the group.

Um and if that's the pleasure uh of the group, then we would be looking at mid-January.

Okay.

Uh discussion of uh voiding the December meeting.

I mean, I get cookies to make and everything else, so yes, Alderman Tibetan.

Yeah, I was gonna say thank you, Mr.

Chair.

My only comment would be you're planning on presenting at the board of Alderman on January 8th.

So would that meeting need to happen before that uh if I understood correctly?

Yeah, yeah, if I could, I'm I'm not aware of a date in January yet for a presentation.

Um there may be that might be a different board.

There might be a different approval.

Uh but board of Alderman.

I am not aware of a date being set up yet for uh for any type of approvals or or presentation.

Okay.

So I mean, if we were to to look at January, I'm gonna suggest something like January 22nd.

Is that the next Board of Public Works meeting?

I'm guessing that that is and would that be post Board of Alderman presentation?

Presentation.

I'm guessing it would be.

Yeah, okay.

Do you the 22nd?

Do we need another thing?

Do we need another meeting then before then to try the 15th?

I don't know.

I think we're gonna get paid in December, we're fine.

Yeah, I think we're in agreement to take December off.

I think we're in agreement to take December off.

And the 22nd, that means we're going to have uh some new committee members.

Then I would anticipate that.

Yes.

So I would at this time I would like to thank Alderman Chris Thibodeau for being on the infrastructure committee with us.

You are an asset.

And uh so I appreciate your time that you spent with us.

You'll be you'll be missed.

Okay.

All right.

Uh next I have is an uh motion to adjourn.

I'd like to make a motion to adjourn.

All those in favor signify by saying aye.

Aye.

Pose.

Okay, motion carries.

We're adjourned at uh 607.