All right, we're gonna call the meeting of the finance committee to order um on November 18th.

Uh um sorry, I don't have a pack.

I left it in the car at another meeting.

Can I just work out this thing?

Um can the clerk please call the role?

Sure.

Alderman Thibodeau here.

Alderman Gove is here, Alderman Moran.

Alderman Greg.

Alderman Clemens here.

Alderman Clee.

Mayor Donald Chess here.

That's foreign attendance, we have corn.

I thought I was gonna have time to go back to the curve.

I got this notes.

All right, the first communication is for Amy Jured purchasing manager.

Oh, we public comment.

Sorry, is there any member of the public who would like to um speak to the committee on any of the items on the agenda?

Seems like no one.

Uh therefore we'll move on to communications.

Uh first communication from Amy Juraard purchasing manager.

Alderman Goveo.

In regard to subscription, celebrate in the amount not to exceed 31,434 funded from loss prevention 68 other expenses.

I'll make a motion to accept place on file and approve the purchase of industry standard mobile device and computer extract hardware and software for the acquisition and analysis of data from celebrate ink in the amount not to exceed 31,434.

Funding will be through Department 150 police department fund loss prevention 86 other expenses.

Uh name's Michael Cacajian, work for the Nashville Police Department.

I'm a detective there.

Soapright is a forensic hardware and software.

It allows us to do examinations of not only mobile devices, but also provides the capability to extract data from computers.

We can also utilize the tool to brute force or unlock or identify passcodes to lock devices, so it provides us with a wide range of capabilities.

Okay.

Any discussion?

All is in favor of the motion say aye.

Aye.

Motion passes.

Thank you.

Thank you, Mayor.

Um next communication from Amy Juard purchasing manager, Alderman Govea.

In regard to software subscription, gray key, any amount not to exceed 31,100, funded from general fund and loss prevention, 55 other services.

I'll make a motion to accept place on file and approve the gray key software subscription renewal with mag magnet forensics for data extraction for locked mobile devices for forensic investigations, any amount not to exceed 31,100 funding will be through Department 150.

Police department fund general fund and loss prevention, 55 other services.

So search warrants to Snapchat, Instagram, Facebook.

Allows us to process that data in a readable and presentable manner when we present to court or to some of our peers.

I mean, I assume you're looking for like child predators and stuff like that.

I mean, how much do you uh how much how much do you how frequently do you come across something like that?

I would say all the time.

So most of the cases that we deal with would be child exploitation cases where there's images that uh are considered child sexual abuse material that go online and they get identified.

So a lot of the time we utilize these tools to do examinations of individuals' devices.

We can recover uh deleted information with some of these tools and even identify some other involved individuals as well.

We'll use it for a lot of major cases too.

It's uh provides us tools with like video surveillance.

So if we have issues with a D VR or N VR trying to obtain video of an incident, we're able to use some of Magnet's tool to be able to present that or view that data.

All right.

Anyone else?

Alderman Thibodeau.

Just for the general public.

I'm assuming this is all warranted activity.

Yes, sir.

Yeah, we we would only do this based off consent or a legal process like a search warrant.

I assume so.

I just all is in favor of the motion say aye.

Aye.

Motion passes.

Next communication from Amy Juard purchasing manager Alderman Govea.

Revenue for prosecutial services in the amount not to exceed 219,538 fund from general fund 45 other reimbursements.

I'll make a motion to accept place on file and approve renewing the multi-year contract with the town of Hollis to engage in providing the services of a criminal case prosecutor in the amount not to exceed 219,538.

Funding will be through Department 150, police department fund, general fund 45 other embort other reimbursements.

Ms.

Smith?

Karen Smith, National Police Department, business manager.

And we currently have a contract that's expiring.

It's with uh Hollis for prosecutor services.

And uh there's a three percent increase each year for three years.

Um this is for criminal prosecution of cases.

All right.

Alderman Govea.

Thank you, Mr.

Mayor.

Uh my question when it comes to this contract is what we're getting enough for the caseloads that we're bringing in from Hollis.

Yes, uh, we are comfortable with the amount that we're receiving, the reimbursement.

It's been working out very well.

Okay.

Do we do this with any other town?

Or just just uh no, Mr.

Mayor, that's just with Hollis.

All right, anyone else?

All those in favor of the motion say aye.

Aye.

Motion passes.

Motion next item is uh communication from Amy Juard purchasing manager Alderman Govea.

In regard to financial advisor services in the amount of 15 basis points funded from the trust funds and the capital reserves funds.

I'm gonna make a motion to accept place on file and approve a multi-year contract for the trustee of trust funds for all of the city's banking and brokerages needs for trust funds and capital reserves outlined in the investment management agreement with Cambridge Trust Wealth Management Private Banking and the amount of 15 basis points funding will be through uh Department 126 Financial Services Fund, Trust Fund, and Capital Reserve Funds.

Don Enright, CFO.

Um we are looking the trustee of trust funds are looking to engage with a single source financial advisor in order to um decrease fees for the investments and um engage in a long-term relationship with um with the financial institution Alderman Clemens.

Can you explain the 15 basis points funding?

What is 15 basis points of what?

15 basis points.

Um the best way to look at fifty the the basis points is one basis points is one one hundredth of a percent that they charge on the balance that you have.

So for example, so if you have 20,000 uh dollars and it's a 25 basis points, you'd pay $50 for a fee for the for the management of those funds.

Yes, yeah, no, I I understood that I I wasn't sure what the what the pool of money was.

So the 15 basis points, what what are we paying now?

What does that compare to what we pay in fees now?

We have multiple financial institutions that we engage with and because we're working with multiples, our base uh fees are significantly higher.

We're paying 35 to 55 per basis points at this point in time on all the different funds.

So that goal was to um uh reinstitute the trustee of trust funds for the management in oversight of them and utilize the buying power of um having them all under one roof to be able to decrease these fees.

Excellent.

Nice job.

Alderman Govea.

Thank you.

Um just trying to wrap my head around it.

As of today in current account balances, 15 basis points would be equal to roughly how much on what the balances that we have today.

We're anticipating about 125 million dollars for all the funds involved.

Um if you're doing one basis point on that, you're yeah.

My goodness.

The quick is it?

125 million dollars total, including pension balances and so forth.

Um I would have to calculate you calculated.

1% is $125,000.

Right.

A year.

So one and a half would be $180.

And that's that's a year.

Okay.

About thank you.

Thank you.

Anyone else?

All those in favor of the motion say aye.

Aye.

Motion passes.

Next communication from Amy Girrard purchasing manager Alderman Govea.

In regard to Cisco SmartNet and the amount not to exceed 29,492 funded from general fund 54 property services.

I'm gonna make a motion to accept place on file and approve a one-year renewal contract with custom computer specialists for the continued operation of services for Cisco Smart Net for the city's phone system through Shy Inc.

in the amount not to exceed 29,492 funding will be through Department 120 Technology Maintenance Fund General Fund 54 property services.

Yes.

Good evening, Amy Gerard Purchasing Manager.

I'm here on behalf of Nick Meiservitch, CIO, who's not able to attend tonight.

Um so this is an annual renewal for our Cisco SmartNet agreement, which provides the next business day replacement for the following hardware items: the city's court enterprise switches, the phone system gateway routers, phone system switches, phone devices, and phone system servers.

All right, all those in favor of the motion say aye.

Oh wait, did you make a motion?

You did, yeah, yeah.

Okay.

All those in favor of the motion say aye.

Aye.

Opposed, motion passes.

Next communication from Amy Jr.

purchasing manager, Alderman Goveo.

In regard to replacement roof at station six and the amount not to exceed 365,000 funded from bond 54 property services.

I'll make a motion to accept place on file and approve the replacement of a failed rubber membrane roof system at station six with Peter D.

Severalo construction LLC and the amount not to exceed 377,000.

Funding will be through Department 152 fire rescue fund bond 54 property services.

Adam Playot, assistant fire chief.

Uh so this is to replace the roof at our station over at Two Connet Road.

Uh the proposal is to remove the roof in its entirety, uh, abate all the asbestos.

So the roof's gonna be removed right down to the metal deck, new insulation, new rubber membrane, and all the work that goes with that.

It leaks uh significantly throughout the living space and throughout the mechanic shop.

It's end of life, probably a decade ago.

Alderman Clemens.

Um will that interrupt the station from being able to be used there?

Nope.

This could all happen while the station is occupied.

There's actually four separate roof sections, so they're gonna be able to do a little bit of a time, so at no point will we have any large section of it open and exposed.

Great Alderman Thibodeau.

Um when approved, when is work planned to be started like as soon as possible?

As soon as possible.

Yeah, it cannot go through another winter.

All right.

All those in favor of the motion say aye.

Aye.

Motion passes.

Next communication from Amy Girard purchasing manager.

Almond Govea.

In regard to software subscription benefits administration in the amount not to exceed 150,000 annually funded from benefits fund 71 equipment.

I'll make a motion to accept place on file and approve a three-year contract with benefitfocus.com incorporated for online benefit administrative software in the amount not to exceed 150,000.

Funding will be through Department 113 benefits fund benefit fund 71 equipment.

Hello, Kathy Fournier Benefits Manager.

Um portal that our employees go into to elect their benefits and do their life changes and new hire enrollments, and they have decided that they will not service um clients less than 3,000 employees.

And we have 2800.

So we've had to go out to bid, and our hub, our benefit broker went out to bid uh and got four um companies that came back that they thought they could do the job, and only two we felt needed to be go for further.

And we did demo demonstrations of their admin site and their capabilities, and found that we were gonna pick benefit focus.

They benefit focus has a relationship already with the Manchester School District.

They implemented this system with Manchester schools, and they had like 2300 employees, and we have 1,800 schools, so we feel they can understand our complexity that we have here at the municipality.

So we feel they can understand our complexity that we have here at the municipality.

And they match the rate we're currently paying for a light.

Okay.

So they match the $4.68 per employee per month, and the twenty they will do it on 2600 count of employees.

So we're paying a little less than what we were paying with the light because of the implementation charges.

So I just wanted to let you know that it's something we really have to do.

We don't have a choice.

We would implement for the open enrollment for 2020 uh FY 2027 and stop with the light as of June 30th, 2026.

All right.

Alderman Thibodeau.

Thank you.

Um I'm just curious, how long had we had that other cover?

2022.

We thought it it was going to be more of a long-term relationship.

Um it's not.

We did go to a light and ask them how can we stay with you?

And um they quote us a range of 25 to 33,000 a month.

We're right now we're paying about 12,500 a month, and that would bring our total per calendar year to 300 or 400,000 dollars.

Oh because they would treat us like we were somebody that was over three thousand.

So that wasn't an option.

Thank you.

All those in favor of the motion say aye.

Aye, aye.

Motion passes.

Thank you.

Next communication from Amy George purchasing manager Alderman Govea.

In regard to hydropower engineering change order number three in the amount not to exceed 436,670, funded from capital improvements, 53 professional technical services.

I'm gonna make a motion to accept place on file and approve change order number three relative to the relicensing of the mines falls hydroelectric facility and the exemption amendment for the Jackson Mills hydroelectric facility as part of the turbine upgrade project, as well as a 30% final design of the downstream fish passage and construction with Verdentes LLC in the amount not to exceed 436,670.

Funding will be through Department 170 Hydroelectric Operations Fund to Capital Improvements 53 professional and technical services.

Ms.

Chisholm?

Hi, Deb Chisholm Sustainability Department Manager.

Um he pretty much said it all in that uh in that summary there.

We currently have a Verdantis uh under contract in the process of getting through the conceptual design.

Uh we had decided that we would wait and use a change order to change the scope and the schedule for the contract once we had an idea of what we were looking at as far as the uh downstream passage at uh at Jackson was concerned.

So now that we're aware of what we think the options are, um we're in the process now of getting ready to get from a 30 per get to a 30 percent design with hopefully um uh 90 to 100 percent design sometime this summer Alderman Thibodeau.

Thank you.

Um so with this increase, how are we looking with how we thought how much we thought this was all gonna cost to this point?

I think at this point, again, we haven't really made um any finalization.

We're still at that conceptual um design standpoint.

I think it's a little bit more expensive than what we had originally thought, but I'll tell you the when we were originally thinking about these costs, it was really 2018, 2019.

Um so clearly it's now you know we're gonna be looking at construction in 2026, 2027.

So we're we're looking at things that are you know almost 10 years more expensive, if you will.

And these generate revenue for the city as well.

Correct.

When it's fully operational.

Correct.

What is the anticipated annual revenue from these in a perfect world?

In a in a perfect world, um, our revenues between both the Jackson uh Mills hydro and the minefalls hydro is about 1.5 million dollars a year.

Thank you.

Alderman Clemens.

Again, this is mostly for the fish ladder, correct?

Correct.

So once those fish ladders are built, right, and they they can access around the dam.

Is that something that's one and done?

In other words, like, you know, unless obviously unless the EPA comes and decides that they want to do something different, right?

But is this like a one and done thing in the sense that like, you know, 30 years from now, if we need a new turbine or something like that, we're not gonna have to, or hopefully we won't have to redesign that fish ladder because that won't, that'll already be in place.

Right.

What we have currently at at Jackson is uh a fish ladder that has been in existence now, and it primarily made of wood.

And it is still it's still going, it's still working.

Um again, because we had requested an exemption from uh an amendment to our exemption when we put the turbine in, that's when the fish agencies, the U.S.

Fish and Wildlife, and NOAA, National Marine Fisheries Service, um, state fishing game, that's when they say, Oh, okay, um, we're not going to approve that until you meet these criteria.

So with this fish passage, we're working directly with them.

Um I have a meeting with them on Tuesday.

So we're working very closely with them to make sure that what gets installed is something that is going to be good for the next 30 years.

That we're not going to have to, oh no, we don't like that one anymore, and we're going to change it to something else.

Um hopefully with their input uh we'll be able to design something that is uh something that's going to be suitable for the next 30 years.

Okay.

Thank you.

What's the license is good for how long?

We don't currently have uh the license renewed for minefalls.

But but once we do, what's the what's the renewable renewal?

I know.

I don't know at this point exactly how long that license is going to be good for because I haven't seen it yet.

Um my assumption is it's going to be either 30 or 40 years.

Yeah.

Yeah.

Okay.

All right.

Anyone else?

All those in favor of the motion say aye.

Aye.

Motion passes.

Thank you.

Next communication from Navy Juraid purchasing manager Alderman Govea.

In regard to purchase of a forklift any amount not to exceed 40,880 funded from FTA bus and bus facilities, 81 capital outlay improvement.

I'm going to make a motion to accept place on file and award the purchase of a Hyundai 35 LN9A forklift for a national transit system with forklifts NH Powers Power Town LLC any amount not to exceed 40,880.

Funding will be through Department 186 transportation fund FTA bus and bus facilities, 81 capital outlay and improvement.

Mr.

Sullivan.

What uh the clerk said.

Um again, I'll ditto that.

Uh this is a new forklift for uh Nashville Transit system.

We use this within our maintenance facility located off of Riverside Drive.

Uh we're replacing an aging piece of equipment.

Uh we use uh funds that you've actually allocated through the NTS capital money that we've received in the operational budget and capital budget in the past to match the Federal Transit Administration funds that pay for this.

We went out to bid, we received 10 bids, and ultimately we chose to purchase the Hyundai that's in front of you this evening at approximately 40,000 dollars.

Uh we use this on a daily basis to lift large pieces of equipment, um tires, uh that sort of thing when doing repair to the buses at the NTS facility.

Happy to answer any questions that folks may have a favor of the motion say aye.

Aye.

Motion passes.

Next communication from Amy Girrard purchasing manager Alderman Govea.

In regard to bus seat onserts in the amount not to exceed 49,015 funded from FTA grant funds 61 supplies and materials, I'm gonna make a motion to accept place on file and approve the purchase of fiberglass seat onserts for the Gillock buses with American seating company in the amount not to exceed 49,015 funding will be through Department 186 transportation fund FTA grant funds 61 supplies and materials.

Thank you, Mr.

Mayor.

Matt Sulvin Community Development Director.

Uh if you've been on the National Transit System buses before, if you've been on different buses, we all have they all have different types of seats.

Uh some have a fiberglass seat, some have a plastic seat, uh, some have a fiberglass plastic mix, and then some have a cloth covering on them.

Um like you would see in a coach bus if you're taking it down sort of to the boss by the Boston Express or Concord Coach Lines.

Uh we have six current gilling vehicles that have those cloth seats.

Throughout the pandemic and even in the times since, as the equipment begins to age, it's become very, very difficult for us to clean those cloth seats and keep them uh sanitary, quite frankly, for riders, particularly if we as we have uh bed bugs and other issues.

Although those are in frequent, very infrequent.

Uh any spills are very complicated to clean up on the bus with our cloth seats.

And so uh in talking to Administrator Correa for the six that currently have those cloth seats, we've actually uh opened up a grant and are hoping to get approval this evening to replace all the seats on those buses for approximately 49,000 with a fiberglass seat, uh much like you see in two of our buses currently.

Uh and hopefully this will ease that burden of doing that cleaning.

Uh if these were long haul buses, I think we'd be concerned about comfort and the associated cloth seats that we have now, but these are not.

You know, you're on the bus for 30 minutes to an hour, and so we're not worried about that.

And frankly, the existing cloth seats that we have are very thin anyway.

And so the comfort is really uh minimal difference between the cloth and the fiberglass that we're proposing.

Happy to answer any questions that you might have.

Alderman Clemens.

Uh thank you.

The buses we're putting them in.

What is their what is the length of life for those buses going forward?

Uh that's a great question, Alderman Clemens.

Uh it's very mileage dependent, truly, uh, depending upon what routes those buses are driving.

Um generally they're anywhere from this is a very wide range.

I recognize them about say seven, twelve to twelve years.

Uh we're at about half-life on most of our fleet that we have right now because it was purchased at about the same time.

Um so we expect that we'll we'll be coming back in the next three to five years to ask for uh to ask for bus authorization.

We actually currently have those in the surf plan already.

They're significant item though.

You know, they're anywhere from six hundred to eight hundred thousand dollars in cost, and so we're gonna have to work closely with the finance team to make sure there's adequate surf funding available to do that.

One of the nice things about our buses though is they are uh we can receive substantial federal grants to replace them, and so we're working really hard to get prepared to do that, much like we've done with the vans that this committee has actually approved over the last two years.

We don't we don't want bus replacement to be on the national tax bill, if you will.

Uh we recognize it's several federal tax dollars that are paying for those buses, but we'd like to use the FTA monies if at all possible Clemens.

Yeah.

Um thank you.

Um were the were those buses purchased with cloth seats on purpose, or was it just they were the low bid and I believe they were the standard equipment on the bus that the that the NTS folks at the time wanted to purchase.

Um there I I can't Alderman Clemens, I can't say in honesty that there was a deliberate conversation about choosing cloth over something else.

Okay.

Uh but my understanding is that that was the standard equipment that was on the buses at the time.

The two that we have are two big green buses, the BAE sponsored buses, those have a plastic fiberglass seat, uh, and it's just the standard spec that came with that.

So I think it's vehicle to vehicle, I guess I would say.

Okay.

Alderman Thibodeau.

In the introduction, it mentions six buses.

But if I look at the spreadsheet, it looks like it's eight buses.

Sure.

But then you mentioned two already have the fiber.

Is that why the spreadsheet the way I read it anyway?

It looks like eight buses.

So Alderman Thibodeau, the the two I mentioned are just as a point of reference.

It should only be six buses with their seats being replaced.

And I could probably be reading it wrong.

No, that's okay.

That's okay.

Let me take a look.

Um, just maybe while we're chatting, see if I can see what you're seeing.

And it's probably misinterpretation.

No, that's all right.

But on the first grouping, it looks like a quantity of four, and then down below, it looks like another quantity of four.

Yeah, I certainly see that.

I believe that we're only doing six of the pieces of equipment listed on here, though.

Alderman Thibodeau, if that's if that's a critical issue.

Uh it's it's six buses, I know that.

I don't know, Amy, do you know?

She can help me out.

Any JRI purchasing manager?

So in reviewing this quote, it's for the 62,952 versus the 49.

So my perception is is that maybe perhaps two are not being updated.

Yeah.

I just can't speak to specifically which two, though.

I do see that.

Umderman Thibodeau, perhaps if if the committee wants the tables for a minute, I can go back while we go into the next item and just take a look at this more closely, and I can answer that question if it's a critical issue.

I know it's six vehicles.

I don't know why the quote reflects eight.

I know that we're only proceeding with a purchase of 49,000, uh, but I'm not clear which two on here we are not proceeding with.

Happy to do whatever the committee would like.

So you think you can figure this out?

I think I can figure it out.

If you give me a minute.

Because you've got the next item also, right?

I do, but I can I can speak while I while I look here.

I'm happy to do that if the committee is willing to have to entertain it.

All right.

Um we'll move on to the next item and come back.

Sure.

The um next communication is from Mamie Gerard purchasing manager Alderman Govea.

In regard to amendment number one for national transit system advertising revenue in the an estimated amount of 100,000 funded from Nashua Transit System Auxiliary Transport Advertising Revenue slash 44 advertising fees.

I'm gonna make a motion to accept place on file and approve a one-year extension contract for transit advertising with ATA outdoors media in an estimated revenue of 100,000.

Funding will be through Department 186, Transportation Fund, Nashua Transit System, Auxiliary Transport, Advertising Revenue 44 advertising fees.

Thank you, committee members.

This is a revenue contract.

We sometimes bring these before you.

They do the sales.

Uh we have a basically a revenue split with them, but NTS receives a portion of the revenue.

Uh we use that revenue to then match some of our federal grant dollars that come in.

Uh but we're hoping to extend that existing contract by a period of one year.

Uh the expiration date would be in uh would be January 31st of 2027, should this extension be granted.

We've had a fantastic relationship with them.

Uh see them many times down at the transit admin building placing graphics and decals in the buses.

Uh still opportunities for growth in revenue, but generally pleased with the contracted services and hope to continue working with them as well.

Happy to answer questions that you might have all those in favor of the motion say aye.

Aye.

Aye.

Motion passes.

Can you uh I I can't.

Um You can or you cannot.

I cannot.

So I I clearly see that four vehicles are here.

I agree with Mr.

Rard's assessment that despite the quote being 62, we're only proceeding with six of the vehicles identified here.

Um, I'm happy to proceed with the authorization to spend up to 49 on six of the vehicles.

Uh I'm fine with that.

We could limit it to six vehicles.

There's there's no intent here to do this for eight vehicles, so I just can't speak to which specifically uh we're doing on this list.

Um it could have possibly been a quoting error.

Um so I'm happy to proceed with a limitation to six vehicles, 49,000, and we'd have to come back for further author authorization if that doesn't cover it.

All right.

Well, um, there was a pending motion which we will return to.

Alderman Clemens.

Yeah, I'm I'm I'm fine with that solution.

I mean, it's gonna get done.

And if it ends up being that, you know.

Because this was a uh this is coming from a grant, correct?

That's correct.

It's a it's a mix, Alderman Clemens of grant funding, state funding, and local funding, with the grant funding being the the bulk of the the funding mix.

Um it's nearly all grant grant funded from the FTA, but then there's local and state match that goes into it as well.

But the 49,000 is is basically what we got, right?

So not that 62.

If we wanted to do 62, we'd have to kick in more of our own.

That is correct.

Okay.

Yes, that's correct.

All right.

All right.

I think you recall the motion.

All those in favor of the motion say aye.

Aye.

Aye.

Opposed?

Yes.

Thank you.

Motion passes.

All right.

New business resolutions ordinance.

There's do we don't have anything?

Uh Mr.

Sullivan.

Uh we have tabled in committee the library PRASA.

Do you want to try to take that off the table or are you still working on that?

I'm actually gonna ask for that to be taken off the table at your next finance committee meeting.

I do have certification from the vendor, they're well aware of the the city's ask, they're fully in agreement, they're willing to certify that that won't happen again, but I want to get you a formal communication.

I I don't have that available this evening.

I'll be back at your next finance committee meeting to present that.

So we'll leave that on the table.

Thank you.

Um record of expenditures, Alderman Govea.

I move that the finance committee has complied with city charter and ordinances pertaining to the record of expenditures for the period of October 31, 2025 to November 13, 2025.

All those in favor of the motion say aye.

Aye.

Aye.

Motion passes.

Any general discussion.

Public comment.

There's no member of the public here.

Remarks by Alderman.

Any Alderman have remarks?

If not, uh Alderman Clemens.

Motion to adjourn.

The Vice Chair Pro Tem.

I will turn to him.

All those in favor of the motion say aye.

Aye.

Aye.

Opposed.

Motion passes, and the meeting is adjourned at 7.35 p.m.