including the city's websites in accordance with the requirements of RSA 91-A semi-callon two room rule number two for the clerk please call the role.

Commissioner Nicholas Dahl.

Commissioner Kristen Wilson present.

Commissioner James Tolner.

Here.

Alderwoman Benja Follata Smith.

Alderman Paula Johnson present.

Alderman Richard Dowd.

Present Alderman at large Alicia Greg is here.

Alderman at large uh Michael O'Brien.

Present.

Also in attendance tonight, Tim Cummings, administrative services director.

Tim Lamair from GPI.

Lieutenant, nope.

And then Jennifer Moriarty, the NPD captain.

Okay.

So we have one, two.

35, six members.

Six members.

I'll declare a quorum.

And we'll get into introductory marks.

I really don't have anything to keep the meeting running like a on time here.

We do have just a reminder we do have somebody coming in at seven occupying the same space.

So I'll turn to uh director Cummings you have anything?

I I do Mr.

Chairman and we can either take it up now or we could take it up at the end of the agenda but I do want to just talk about cadence of meetings for this body over the next month or two and get some direction from you all as to what you what you'd like to do.

And and maybe we we I start the conversation now give you an opportunity to think about it and we can circle back to it at the end of the night but essentially the long story short is we're going to have a couple invoices to pay after this meeting.

If this was not run through the joint committee process directors have the authority to pay invoices once contracts have been approved I would suggest what a pathway we could use moving forward is if it's the pleasure of the body to have the chair sign off using the administrative approval process so long as any invoice came in under $50,000 and then I could uh provide a report to you all on this so everyone is aware in lieu of you coming in because there will be a couple stragglers coming in and we want to pay people timely so it's a little bit of a catch 22 do we wait a couple months do three or four five at one time or do we just call a meeting to pay one invoice you know that's the that's the issue that I'm reconciling with and I you know defer to you all as to what you'd like to do but I I did want to raise this as a question and and put it to you all for for consideration.

Thank you Ms.

Chim uh you're welcome um we have yes yeah uh go ahead alderman doubt yeah um that authority is only used if you're holding going to hold up the project it's it's not it's not for just sign off because the you can't have a meeting and and as in joint special when I authorize a payment to not slow down the project it still has to come back and be codified by the board the joint committee so you know if it's something that's going to hold up the process you can sign off on it.

If it's just a regular invoice we should probably always have a last meeting to make sure we cover all invoices and everything on the project is covered and paid uh I think you're correct alderman doubt when that you know came up but if I may miss chim sure you you can delegate the authority now if you don't want to do that that's totally fine I'm I'm just trying to give you a pathway forward instead in instead of you coming in within the next month or two or three or four or five just to kind of clear the this up it's tough getting quorum of the for this body I agree it's got to get tougher as we get deeper into the sum of the certain there's certain so it makes common sense your suggestion but certainly can call the meetings and have you come in we're here anyway so it doesn't really matter to us yeah alderman doubt yeah uh on the joint special the administrative assistant has up to five thousand not 5000 only the chair has 5000 and if if you want to have the chair authorize them we can have one final meeting and codify all the ones he signed but it still has to come back to the full that's that's fine if that's yeah I think that meets the parameters agreed makes everybody cop a static I love using that word uh commissioner tomorrow yeah just a question so there are the invoices are going to be left to be paid are there going to be huge invoices or they're gonna be trickling in and all right I I I think it would be better characterized as trickling in nothing huge um would be would be anticipated okay so if we're working with vendors and we say to them hey we're gonna be

Commissioner Tone.

Yeah, just a question.

So there are the invoices are going to be left to be paid.

Are they going to be huge invoices?

Or they're going to be tripling in and I I think it would be better characterized as trickling in, nothing huge would be would be anticipated.

Okay.

So if we're working with vendors and we say to them, hey, we're gonna be able to take care of this at the end of a month.

It's the beginning of the month.

That shouldn't pose any any problems.

So it I think it really depends on the vendor.

Smaller vendors, that may be a problem for them, larger vendors absolutely absolutely right.

All right.

Well then why don't we why don't you just send an email out to the group and then you know, uh or send it to the chair of both committees, and we can decide whether we're gonna meet to pay one or two invoices or we'll we'll wait, but I you know out of in doubt, and just for clarification, you can have the chair authorize the payment, but at some point we have to come back yes, and with all the ones he authorizes, so we okay can you can pay all of them by his authority and and uh and then but still has to come back here and we have to go through them and say yeah, we approve.

Okay, and I'm thinking uh Commissioner Toner, the next meeting would be called when they all come in.

Right, okay, because there's certain criteria with this, up to a you know, fifty thousand dollars is my uh authorizing.

So it's not chunk change, it is, but uh uh we did this so as not to slow down projects and everything else, but we're at uh at this level, we're at the uh the women the vendors when they actually send us a dough.

Then of course they wanted to get paid the next day, so and in fairness, they did the project and I'm sure it will be brought to our attention if it's not completed.

So meeting the criteria at the end, when we get this all paid, we'll have the meeting, and it'll be a very quick meeting at that point, I assume, just to say, yeah, you agree with what I did.

If you don't, you can come and hang me in Burmi and Ethigy.

So we'll work with the captain, and you know, he'll go through it over there, and if they're okay with it, then you're right.

We can take care of okay.

Alderman Johnson.

Thank you.

Is it up to 50,000 for one invoice, or is it gonna be up to 50,000 for multiple invoices?

Because if you have multiple invoices that total more than 50,000, then we're gonna have to come back here.

It is uh for one invoice, okay.

So it was voted on approved by legal, and so what is gonna be cumulative is because we're waiting for these to come in, and when they all do, so it meets the muster, you know, approved by the legal department.

We're just gonna say really what it is is to notify the board, which I agree with.

Uh you're all gonna get an email on it that says what uh director Cummings and I have approved.

And uh at the end, we will call a meeting, and you can approve the lot.

When they get into doubt introduced, I think they'll be introduced separately.

So we just go through the list.

Yes.

Okay.

So one invoice equals 50,000, there's not a problem.

But if you have multiple invoices that go over 50,000, are you gonna have to call the meeting because we have to approve it because it's over $50,000 or multiple.

So we're cumulative doesn't really matter.

But I just want to make sure that everybody understands, and you know, people who are watching understand that also.

Thank you.

Out of in doubt, you have a bet understanding.

Just uh when I I'm chair of joint special, and we were building the McCarthy School, they had several that were over 50,000, and if we hadn't approved them right away, it would have slowed the project to a stop.

So it's 50,000 per invoice correctly that's by state law.

Yeah.

Okay.

So I will say, Director Cummings, we seem to be in agreement if I read the crowd, correct?

That we will pay the invoices when they come in after $50,000 on my authority.

At the same time, we'll notify all members of the board via email that it has been paid.

And when they're all completed, then we'll hold our call another joint meeting with the commissioners in infrastructure.

And uh you basically at that point approving you know what we did here.

We'll ratify.

We'll ratify the action.

Right.

Crossing the D's and donning the I think.

Yeah, very good.

Okay.

Am I correct?

Okay.

We'll do it that way.

Great.

Thank you for your attention on that director Cummings.

Right, moving on, public comment.

No, we don't have a throng of people, unfortunately.

Approval of minutes.

Yeah, you could do that.

I'd like to make a motion to approve the minutes of the February 11th, 2026 meeting.

Uh voice vote.

Yeah.

Uh any discussion on a motion?

Seeing none call for the vote.

All those in favor signify by saying aye.

Aye.

Pose.

Motion carries.

General progress update.

I will again recognize administrative service director, Mr.

Cummings.

And if I may, Mr.

Chairman, I'm just going to hand it right over to Tim Lemir for his project update.

Mr.

Lemuel, welcome.

You ready for this?

Great.

Thank you.

Thank you, Mr.

Chairman.

And thank you for having me.

It's been since February since we were last year together.

So I have a update on what we've uh what we've done since February.

And I'm happy to report that our construction activities with our GMP contract with Whiting Turner are now complete.

And before you will be the final invoice from Whiting Turner this evening.

So it's a really positive uh milestone for the project.

And uh the police has occupancy of the new garage and their spaces in Nine Riverside for training use.

So everything is in use as uh required of the project, which is great.

Uh we have some of our uh ancillary related projects um ongoing or some complete.

So um look this is a kind of an extensive list, but our um security surveillance is still in progress.

That's nearly complete.

The vehicle lifts are complete and in the new garage.

Um the the IT server has been complete.

The parking lot site civil design is in progress for us.

Um the flooring in Nine Riverside for the firearms training unit is complete.

Phone system is nearly complete, so that's a that's a big milestone item.

Uh I think I have server twice, but that's it's still complete, which is great.

Uh and the uh HVAC project for the server room is in progress, and that's a that's a uh a significant project.

And I will have one thing uh before you for new business, and it kind of has three components to it, and we'll get there uh in a moment.

But it's we're under scope and fee, uh, we're through the scope and fee phase for the fleet bay uh vehicle drains, and that's something uh that I'll I'll present in a moment, but that's something we want to do in preparation of the site civil project.

So getting back to some of the um uh the business aspect um we do have uh as you can see in the agenda many invoices before you uh this evening, but it's kind of clearing the docket of a lot of these ancillary projects.

But the the big one is uh completing the Whiting Turner contract, and they have a uh February invoice for two thousand four hundred and twenty-five dollars and ninety-two cents, and that will be the final invoice uh for Whiting Turner to complete their their uh GMP project on nine riverside.

Um I have listed out here the other invoices, and they're also on uh item five of the agenda, so I'm not gonna repeat all those, but these are all the invoices that are up for action at the joint committee this evening.

Now for new contract actions, as I mentioned in related related to the site civil design, the uh wash bays at the where the fleet vehicles are washed, those drains have been clogged for for quite some time.

And um what we have is we want to um get under contract with these three vendors uh for to clear the drains, repair them because they drain out into our storm drain collection system, so as our site civil designer is going through, everything's prepared and ready for them, and we don't have to go back into the building after the site civil project in the future.

So this is an important step in uh preparing for that.

Um the reason for the uh drain materials and the carpentry hardware is because those drains have been backed up so long, there is some flooring and door damage.

out into our storm drain collection system so as our site civil designer is going through everything's prepared and ready for them and we don't have to go back into the building after the site civil project in the future so this is an important step in uh preparing for that um the reason for the uh drain materials and the carpentry hardware is because those drains have been backed up so long there is some flooring and door damage and so the the to save some funds the PD is going to do some of the work in house but they need to procure some materials so these these three items are all interconnected with one another but it's it's been the most cost effective way to see doing it and this would be the only new business uh for the remainder of the nine riverside project um overall project cost um whiting turner had a a GMP of uh 2,351 thousand dollars and in the small type in parentheses um our final value with white turner is going to be two million one hundred and nineteen thousand dollars so there's about two hundred and eighteen thousand dollars that uh we were able to save in the GMP as the project came to completion which is which is a great to be at 100 percent and be under value um so what does that do for my overall budget analysis we had 3.5 authorized and we had budgeted um 3.4 million um in construction and what this shows is that that 218 thousand dollar savings with whiting turner helped us get a lot of these ancillary projects done so we really added a lot of um related projects for uh uh very effective cost on the the the total three point five million authorized um and right now three point three million of that is is currently in in purchase orders and we paid 2.4 in invoices so back to director cummings point is we will have a a significant number of small invoices trickling in over time especially once we clear the docket of of the Whiting Turner uh main GMP um just a couple pictures of the the project status or the complete you can see there's still some snow on the ground I think we took some of these pictures in March after our last joint committee meeting and could have been April depending based on the spring we've had but the garage is complete and you see the police vehicles parked in the garage the the the fencing up and the garage is really the highlight of the project with being able to uh park the mobile command truck in there in the bomb squad truck and um and that is it for the update so thank you okay um any questions from members of the board there we have yeah I do have one and doing a full uh the floor drains and it's going to the stormwater runoff yeah it's gonna be uh sand trap or um oil separator I'm not sure what's currently um outside the structure uh for a you know uh uh uh a grid trap or um uh Alderman Dowd and I were speaking about this a little bit before the meeting where um a common practice that the DPW often requires is the the hoods and any exterior uh catch basins to prevent as you say any any grit going into the system into the outfall points in the river so that that part of it is going to be designed by the site civil designer okay uh and not by the the plumber in you know you have the plumber inside and the site civil outside so that's a um in consideration by our permitting part of the site civil project okay anything else okay saying none we've got to get into the approval of uh invoices um all the mental make a motion to approve the whiting turner invoice of February 28 2026 and the amount of two thousand four hundred and twenty five dollars and ninety two cents any discussion on the motion saying none I'll call for the vote all those in favor signify by saying aye opposed motion carries next motion Aldman Dow I'd like to make a motion to approve the November 17th 2025 room alert invoice in the amount of two thousand eight hundred and sixty seven dollars and fifty cents any discussion on the motion saying none I'll call for the vote all those in favor signify by saying aye aye opposed motion carries another motion by Alderman Dowd like to approve the Amazon invoices of February 26 2026 in the amount of $1,08065 and the March 2nd 2026 in the amount of $1,466.

Any discussion on the motion?

Seeing none, call for a vote.

All those in favor signify by saying aye.

Aye.

Opposed.

Motion carries.

Alderman Dowd.

Like to make a motion approve the ARI Phoenix invoice of February 17th, 2026 in the amount of $54,973.36.

Any discussion on the motion?

Seeing none, I'll call for the vote.

All those in favor signify by saying aye.

Aye.

Opposed.

Motion carries.

Alderman Doubt.

Like to make a motion approve the carpet center corp invoice of March 3, 2026 in the amount of $2,686.

Okay.

Any discussion on the motion?

Seeing none to call for the vote.

All those in favor signify by saying aye.

Aye.

Aye.

Opposed?

Motion carries.

Alderman Doubt.

Like to approve, make a motion to approve the Dell Technologies invoices of January 5th, 2026 in the amount of 26,328.56 cents.

And the December 4th, 2025, in the amount of $47,547.36.

Any discussion on the motion?

Saying none, I'll call for the vote.

All those in favor signify by saying aye.

All right.

Pose.

Motion carries.

Alderman Dowd.

Like to make a motion to approve the Lavale Bresent Architects invoices of January 12, 2026 in the amount of $5,093 and 50 cents and February 13th, 2026 in the amount of $1,489.25 cents.

Any discussion on the motion?

Saying none, I'll call for the vote.

All those in favor signify by saying aye.

Aye.

Opposed.

Motion carries.

Alderman Doubt.

Like to make a motion to approve the TCS phone system invoices of April 1st, 2026 in the amount of 139,162.83 cents.

And April 1st, 2026, in the amount of $36,260 and 37 cents.

Any discussion on the motion?

Seeing none I'll call for the vote.

All those in favor signify by saying aye.

Aye.

Opposed.

Motion carries.

Alderman Doubt.

Like to make a motion to approve the VHB Inc.

invoices of April 1st, 2025 in the amount of $8,578 and 87 cents.

February 24th, 2026 in the amount of $4,955.

January 30th, 2026 in the amount of $17,723.

And December 28, 2025 in the amount of $3,215.

Any discussion on the motion?

Seeing none, I'll call for the vote.

All those in favor signify by saying aye.

Aye.

Pose?

Motion carries.

Alderman Dowd.

Like to make a motion to approve the GIP invoices of February 17, 2026, in the amount of $1,747.94.

March 16, 2026 in the amount of $2,522 and 35 cents.

April 13th, 2026 in the amount of $2,189.70.

And May 11th, 2026 in the amount of $234.

Okay.

Any discussion on the motion?

Seeing none, I'll call for the vote.

All those in favor signify by saying aye.

Aye.

Pose.

Motion carries.

Approval of new contract proposals.

Alderman Dowd.

Like to make a motion approve the following contracts.

Home Depot in the amount of $2,194.68.

Merrimack Valley floor in the amount of $902.35.

Raoul services in the amount of $33,280.

Any discussion on the motion?

Seeing none, I'll call for the vote.

All those in favor signify by saying aye.

Aye.

Pose?

Motion carries.

General financial overview.

We were authorized for $3,500,000.

We have to date budgeted through construction, as we saw on the slide, $3,415 and some odd dollars there.

Budgeted through the construction and current spending, $2,440.57.

Mr.

Cummings.

Nothing further to add.

That's very good.

Great summary.

Okay.

Oh militia militia.

Miscellaneous business items.

Cummings nothing further to add that's very good great summary okay old uh militia uh malicious miscellaneous business items uh future meeting needs I think we already discussed that and I think everybody is content with that uh administrative invoice approval again I think we already discussed that so we seem to be good so I look to my good clerk Alderman Gregg for a motion.

I'd like to make a motion to adjourn.

Motion to adjourn.

All those in favor signify by saying aye.

Aye aye opposed motion carries.

I'll call the meeting adjourned at 625.

Thank you all