On the back, you can give them three minutes.

Okay, it was the I'm sorry.

He'll never hold to the okay good.

Okay, go off.

Great.

Okay, I'm gonna call the ad hoc committee to order on Thursday, June 18 18, 2026 in the Albanic Chamber.

Um I call it the clerk, please call happy to uh she's new to this.

I am new to this.

Madam President.

Here.

Um Alderman Clee.

Here.

Alder Woman Kelly is not able to join us this evening.

Uh Alderman Clemens is not able to uh join us uh uh this evening.

Uh Director Sullivan here.

Director Foto?

Present.

And Director Cummings is present as well.

With four members present, we have quorum, and I should note for the record that Mayor Dawnchus isn't able to make it uh this evening either.

He sent his regrets.

I'll also note also in attendance we have Alden Dowd in CFO Enright.

Thank you very much.

I think tonight's presentation will be started by Director Cummings.

Uh excellent, thank you.

Um I am going to um just quickly pull up my presentation here and I'm gonna have to put it to um the clerk's desk, I believe.

Yes.

And it should should pop up and I am gonna be ever so brief.

I have six slides.

Um not that we're counting.

And I just wanted to do this for the record.

Um uh so so we can so th not only the ad hoc committee has this, but the viewing audience at home has it as well.

Um the priorities for the administrative services and the financial services divisions.

And so um the thought process that CFO Enright and I had was is we would combined our two prior uh our two um divisions for the priorities.

Our priorities are relatively straightforward and it was for ease of uh of convenience.

Uh CFO uh, do you have any uh comments you'd like to add?

Um no, I I we're just trying to work uh collaboratively to be able to um present to you the the short list of uh very important items that we have this evening.

So with that being said, the the purpose of the discussion, we want to keep this very high level, our thought processes is when the actual items come up for discussion when we seek uh appropriation, uh we will we will go into more detail, but wanted to provide it especially through the lens of the ad hoc committee.

And so the projects that we've identified on the horizon, first and foremost is is the ERP system.

This is not a new project.

This was listed on our uh last time around.

Uh for those of you who who may be wondering what is an ERP system, it's an enterprise resource planning uh tool that we have.

It is integrated management of core business processes and functions.

They do it real time.

It's a specific software and it's a type of uh suite that um uh particularly focuses on collection, storage management and interpretation of data, uh particularly for finance and human resources type functions, and it is the official record uh system of record for the for the city.

And so our current ERP system is is actually coming to end of life.

We are being forced to to a conversation about um upgrading, and that obviously n necessitates whether it makes sense for us to do a conversion.

Um that is slated for uh 29 uh 30 time frame.

Um you know, with this uh end of life coming about, it brought about a conversation of does the current ERP system meet our needs?

Um I think internally it's pretty safe to say that we've come to the place that it does not, and if we were to to move in the direction of a conversion, um we would be seeking to reduce some operating costs.

We've already identified um something in the order of magnitude of about a million dollars, could be more of various softwares that we've needed to implement because the current ERP system is not meeting our needs.

And so as we move forward in the exploration of this project, I think we will be able to come back before you with more details, but we certainly wanted to note that this is our our uh our highest priority.

I'll hand it over to uh CFO Enright in case she has any last comments, and then happy to take questions.

Um the only comments that I would like to make is uh we have been talking to all of the departments in the divisions about the current system and how it operates for us or not, and um we are we are looking forward to the process moving in in a direction to be able to better assist all of the department heads, division directors, and citizens alike uh with uh information right at their fingertips.

So thank you.

Mayor Alderman Clay.

Thank you, um Madam President.

Um I I think this sounds great, but the the questions that I have is you said something about the end of life of the current ones about 2930.

So we would start trying to bring something in prior to that so we could have a smooth transition and everybody's not like panicking.

That's that's correct.

So, what time frame are you looking to bring something like this in now?

Yep, it's okay.

So so um if I may.

You certainly can.

Uh thank you.

Uh again for the record, Tim Cummings, Director of Administrative Services.

Um as CFO Enrite said, we've been meeting uh actually monthly with various departments.

We started this about six, six uh seven, eight months ago now.

Um, and we are going to go out for an RFP.

And before we did that, we wanted to make sure we understood uh the the needs of the organization.

Um the ideal scenario would be is we'll also bring in a consultant to help us uh implement the project and help guide us through the through the process.

Um but nonetheless, um the the answer to your question is we really need to start sooner rather than later to ensure that we do it uh correctly.

One more question.

Yes, uh the you also said that there could be a little bit of uh reduce an operating cost you put up there like a million dollars.

I think you did that.

But I I didn't note a million dollars on the slide, but you you mentioned it.

But um so in my mind, I'm thinking, okay, we have to put 10 million dollars up front to save whatever it is, but 2930, if this ends, we have to come up with something anyway.

So we're kind of our feeder to the fire in this.

It's just whether so would we if we didn't go with this, if we didn't do this, then we would have to think about working with the current company to and we still would not have everything we need.

I think that I think that's fair to say, and I would also say we would we would uh continue to have a we would also have a substantial cost as well.

So there's there's not really an uh a way to avoid this cost.

Right.

I I the reason I'm asking these questions, if I may, I'm sorry, Madam President.

The reason I'm asking these questions is more because so that that people understand that whether it's now or it's later, there's still going to be a cost.

This is going to hopefully create a more efficient system which better uh user interface with the with the public.

Um you um Ms.

And I we we talked about being able to have people go online um and be able to have like automatic payments to taxes or to motor vehicles or something like that.

And while we do have the ability, we're not ready to be there yet.

Maybe within six months to a year we can start talking about it.

But um, so are you talking about a better interface of that as well or just it uh um a data poll?

Um if I may either one.

Yes, Don N right, CFO.

Those those are some of the efficiencies that we are looking for and more transparency for the public and um easier use of our system.

But over and above that, our internal customers, our department heads and our division directors are not able to extract the information from our current system with ease.

So the new system, whichever system we go with, whether it is our current system upgraded to a web-based or a brand new one, we are gonna make sure that all of these needs are met.

Oh, perfect.

Thank you.

Yeah.

Again, so it's an hour later.

Exactly.

Okay, thank you.

Anyone else?

No.

Okay.

So just moving on to just quickly the two other items.

Uh I I'll say lesser priorities, but ones I wanted to uh highlight and identify.

We have a continuous conversation about city hall renovations.

Uh we have done phase one that is completed uh for for the HVAC system.

Um, but that was always thought to be uh the uh an initial project.

There's a secondary project that we should look to do to do it correctly.

Uh there's also a bathroom renovation, elevator upgrade, which I know is near and dear to everyone's heart, along with some ADA compliance.

Uh you know, we don't really have a true cost estimate, you know.

I I you know it could be in the 10 million dollar range.

What I'm really seeking is uh is you know 250,000 to start the design that would help us get to a cost estimate and start to address some of these these other issues.

So wanted to note that for the record, and then lastly, um IT wanted to make sure we noted that we we truly uh are in need of uh of uh um a redundancy for our fiber optics, it's uh to make a full loop connection, it's about a million dollar project, and so um that's that's something that they're they're they they would ask they asked me to to prioritize.

So I wanted to note that for the for the record as well.

I'll also take this opportunity just to kind of talk about some other what I would consider other citywide uh infrastructure priorities of projects.

They weren't necessarily named uh but we know that they're out there and we should keep them in the in the back of our mind.

Um we have some transportation related priorities where we work very closely with New Hampshire DOT.

The uh identified list on the screen here are ones where we are actively working to get underway and have obligations to a 20% match or whatever it may be, and we want to keep these projects as uh priorities.

I'll note that we're in the 1.7 to $2 million range for these various projects, just to name them for the record.

It's the East Holler Street slash Bridge Street intersection project, the Walnut Street Oval slash West Pearl Street Streetscaping Project, Lock and Whitney, DW Highway Pedestrian Improvements, and the Spruce Street Corridor.

So these are more imminent uh on our list.

We we have a much larger list of other transportation priorities, but those aren't necessarily seeking funding right now, but these these ones are.

Then finally, uh it should be it should be noted that we also have some other uh priorities.

The Keefe Auditorium, which is currently under review and study, the Hunt Memorial Library, 14 Court Street, the Senior Center Roof and HVAC system.

I I think this is one um mentioning uh because people often forget that we actually own the building and it's under lease, and we have the obligation to maintain the capital uh and the in the systems for the for the building.

And it's it's coming close, it's not anything in the next year or two, but certainly we're gonna need to do the roof and the HVAC systems probably within the next five years.

And then just want to note that there's the Nashua River uh embankment repairs, again, a general infrastructure improvement that should be in the back of everyone's mind.

So may I just real quickly the the um the river bank?

What area is that, or is it throughout the entire that's a director Sullivan question?

Okay, Director Sutherland.

Yes.

Uh this is the embankment area directly across from the Jackson turbine facility.

Okay.

Uh so if you're looking at that wall adjacent to the library, it's that embankment right there.

Um during the course of the turbine reconstruction project, you may remember we had a large earthen Koffner dam in place there.

And we also had a season of torrential uh downpour rain during the spring.

We had some water course damage against that embankment, and the embankment actually sloughed off.

We've consulted closely with Dan Hudson, Hazen Sawyer prepared a report about it.

It's not an imminent issue, uh, but it is something that will need to be addressed long term.

Um and at some point in time there'll need to be some tow slope repair done there.

Okay.

Uh if not just for cosmetic reasons, quite quite frankly.

If you go out there and look at it, it looks much much worse than it actually is.

But at some point there'll be a need to make those repairs down the line.

Is it a safety issue at all, or is it just uh aesthetic?

Um it is currently simply an aesthetic issue.

However, um I think it would be unfair of me to say that it could not become a safety issue, but it is not currently an at imminent threat of failure based on the Hazen Sawyer report that was done.

Um it's something that will need to be addressed long term.

Okay.

I just wanted to note that.

Thank you.

Yep.

Yeah.

Uh thank you.

Um Tim Cummings, Director of Administrative Services.

I didn't know much about this.

Is this um is this uh if I was walking along the river walk on the on the uh pedlar's daughter side, and I was to look across the river, would this be um with a library tea uh with a library employees park?

I'm gonna pull the picture in just a minute.

Okay.

I think that might be helpful to take a look at.

But no, it's actually further towards the senior center.

Oh, it's further down.

Correct.

Okay, correct.

Uh it's more towards the senior center than towards in that area, Tim.

Um it's you're talking about behind the library, it's actually closer to the regular public parking lot.

Are you aware of a failure over there?

No.

Okay.

Is there a failure that I should be aware of over there?

I'm not qualified to make that.

I just didn't know.

Okay.

The the repair that's been I'm assuming Director Cummings took this from another list of priorities.

I think that's I want to just be clear about that.

This is a failure behind the stit the stairway that comes down some little plaza area outside the library.

And I will pull up a picture in just a second.

I'm not aware of another potential issue that sounds like might exist close to the library employee parking lot.

Maybe we should talk about that.

Okay.

Sorry to bring it up.

Interesting.

If there's no other questions, we can hand it over to Director Sullivan, who I believe has uh a community development presentation.

And you can just do the little button to hand.

Do I go right desk?

He's to the right.

Yes.

I have a left-right issue, so yeah, he's the way.

I have to make the yellow so I know what you're doing.

Or do this.

All right.

Let me just just give me one moment because I do actually want to try to find a picture.

Are folks interested in seeing the area that I'm talking about?

Yes.

Okay.

Give me give me just one moment so I can find it.

Bear with me for a second.

Well, let me go through my presentation.

I'll come back and find it because I'm not locating it quickly.

Well, uh, you've again made the mistake of giving me the end of the agenda.

So if I take too long, that's on all of you.

No, I'm just I'm just kidding.

I'll be very, very brief, and I appreciate the opportunity to continue my presentation from the last session.

Um, I'm going to quickly just go through three projects that are um I would say they're not frankly community development only.

They're larger projects that you're all aware of citywide, but I would be remiss if I did not mention them as part of my presentation.

Uh the first is the initial operating segment for the Nash for Nashua Commuter Rail.

Um you may feel like it's been a moment since you've heard about this project.

You the last discussion was, of course, part of a uh supplemental request that was back in uh 2024, in fact, to continue work with AECOM to update uh ridership scenarios, key project metrics, and the financial plan.

Uh ultimately for a variety of reasons, frankly, just fiscal constraint, I think, not due to lack of interest in the project.

Uh that work did not get funded.

It was about 250,000.

Um I think Alderman Tebow is the one who ultimately contributed to the death of that project.

I'm joking, of course, for the record, simply because he's walked in because he'll give me a hard time about this, but I I am joking.

Uh but during that time we actually had the opportunity to apply uh for congressionally directed spending to complete that work scope.

Uh and we were pleased to hear over the recent months through Congressman Goodlander's office, uh, thanks to the efforts of Alderman Tebow and others that we were actually funded to do this work uh at an amount of 250,000.

Unlike typical CDS money, we've been given a much shorter timeline to complete the study work that's involved.

We've been given 12 months, and that 12 months will likely start in October or November of this year, a little bit up in the air because it's dependent upon when the grant agreement is actually signed.

So what we're gonna be doing with that 250,000 is actually the same scope of work, it's the key project metrics, identification of sources and grants for uh potential construction moving forward, updates to the financial plan to reflect a Nashua only not sure what's going on out there.

Maybe that's the river bank wall being repaired, I don't know.

Um that's what is fireworks?

Is it really and we can see them?

It's not dark yet, but what the heck?

Uh but the good news is that ultimately we will be proceeding with this work.

Um, and we're really excited to sort of take this one step further.

As you all know, this is the second step or third step of what is going to be a long, long term effort to try to extend commuter rail to the to the city of Nashua.

But there is sort of one other exciting thing that's in its infancy, and that is that we have over the last six months begun to talk to partners to the South, folks who own property, including municipalities and other key project stakeholders about the idea of commuter rail extension.

That's sort of the first time in recent years where that's happened.

And so we're starting some coalition building between regional organizations, municipalities, and large private entities along this corridor and trying to build some momentum for this project.

So it's possible that you see additional work happening led by regional planning organizations, actually in the state of Massachusetts around this project in the future as well.

But I wanted to mention it because you may not know that the next phase beyond the 250,000 would be some level of design, 30% design for a Nashua first extension.

That would be between two and three million dollars.

And if all were to go well and we were to get grant funding, that would be sometime in 2027 or 2028.

When I put that two to three million up there, I recognize that that is not going to be a general fund ask.

And so I want to be really clear about that.

Now, could we come back to the taxpayer for match funding for a grant?

Certainly.

But we know that we're going to need to find federal monies or other monies in order to move this project forward.

And so that's just the next step in the process, but we're excited to at least implement the 250,000 we have over the next year.

So really excited about that future step.

The Mohawk Tannery Pedestrian Bridge is another one that you've heard about.

You've actually taken some aldermanic actions around this.

This is a one of the public benefits of the Mohawk Tannery redevelopment.

You may recall this started way back in the 70s, possibly even before, but uh this is a connection between the Mohawk Tannery and the Mine Falls Park.

Uh I should note for the record that the Mine Falls Park Advisory Committee and BPW will need to issue approvals and other things before this thing actually is put in the ground, but they're at least aware of this project.

This is a uh a bridge that will connect those two sides of the water body.

What's critical to understand here is that this currently estimated about three million dollar bridge is going to be constructed by the developer, designed by the developer, but will ultimately be funded by the city.

And so they're doing a lot of legwork to get ready for this, but ultimately this will be funded by the city of Nashua.

There are some timing requirements on the developer, in fact, that force them to design on a certain timeline and actually construct on a certain timeline.

And therefore, it is very likely that we will be coming to all of you for a bond authorization at some point in the coming year or two years, most likely in the coming year, quite frankly, based on the pace of the project, which is great.

So I just wanted to remind everyone on of this.

This is on the on the plan in the past.

It's a really exciting connection that we're able to do, I think with some level of economy of scale because of the tannery redevelopment, but there certainly is an impact from when it comes to a general city taxation perspective.

And so I wanted to include it as a priority project here so it's not lost.

Thank you.

I'm sorry for this question, but this is one of those that we actually have an obligation as part of a contract, correct?

So I mean, while we're bringing this forward because we wanted as part of the entire big picture, this one is we really have to do this.

And this is not a one we can say no on.

Um I know we can, but you know, we would be in violation of something that we agreed upon.

Just address that really quickly.

The simple answer is yes.

Uh now, could you as a board choose to change the nature of the development agreement?

Sure, but I think everyone recognizes that the tremendous public benefit that this uh infrastructure improvement creates.

Uh but could you choose to change that contract?

Yes, you could, but uh I would be very sad.

I'll say that first.

Um but I think uh I think everyone recognizes the great asset that this would be, so I hope that doesn't happen in the future.

And in the end, it could cost us three million dollars for violating the contract.

So yeah.

And I just wanted to put it out there that this is something that's already been agreed upon, and while we want it as part of the big picture, it's something we need to know that we're always already obligated, in my opinion.

That's correct.

That's correct.

And I will just mention before going on to the next project that uh you know it wasn't necessarily in Director Cummings' transportation project list, and it's not one of my slides, but one of the other things that's I think floating out there that's a little bit newer is if you watched the infrastructure meeting, the last infrastructure meeting, we actually had a conversation about uh disposition of property along the Veterans Memorial Parkway.

There's sort of a conversation starting about multimodal accommodations, more pedestrian and bicycle access along the Veterans Memorial Parkway.

We don't have that project defined just yet, you know, what that would look like, and we have other transportation project priorities citywide, but certainly I think we're looking at opportunities to work with the developer of the tannery and developer of other potential properties in that area to try and accomplish that goal of connecting Broad Street to downtown from multimodal path.

It's not a capital project just yet, but it's something that we're all kind of a little excited about and the ability to connect this park and the the river walk at some point in time too.

So maybe that's a future capital request that might come forward.

I just wanted to mention it.

And then finally, uh wanted to, you know, this is not technically within the jurisdiction, if you will, of this committee, as we've defined the jurisdiction in the past, but I'd be remiss if I didn't mention the fact that uh thanks to you all, we did expand the riverfront TIFF into the milliard uh over the last couple months.

Uh so we're going to be collecting uh hopefully increment revenue as parcels in the milliard are redeveloped over the coming years.

We've tied that back to the riverfront master plan and an amended design plan for that master plan.

And so I just wanted to mention that over the coming years you're gonna see us bringing forward requests for design monies to start to build out what these improvements actually look like uh in the in the milliard area, and then subsequently, hopefully, as we put revenue into the TIFF, uh the build out of some of these zones within the riverfront master plan.

So there are actually six zones of improvement within what we call quadrant one of the riverfront master plan.

But we're gonna incrementally work through those, hopefully building pedestrian connections, uh potentially some play space in the area, hopefully a dog park, because I've heard that's you know something that folks want in this area, and then other connections to sites in the area and generally beautifying which uh an area that's really a gateway into Minefalls Park, uh, but I think a gateway that could be improved and will be improved by a lot of the private and public redevelopment that's happening down there right now.

So, anyway, wanted to mention that there'll be some capital work happening here, but the design work is what you'll see first.

But we're really excited that based on that TIFF modification, we can do this.

Um, just a quick comment.

Um, you said the dog park that everybody's excited about.

The um the developer for the NIMCO.

Am I am I wrong?

Is agreed to do that dog park?

So while this might connect it to it, it's not going to be on the city taxpayer or the TIFF for that dog park, right?

Correct?

I just want to make sure that I'm clear because I'm sure Alderman um Morgan is trying to catch your breath here because she worked very hard with Director Cummings and everybody else to make that happen.

That's absolutely correct.

Currently, the the master development agreement that's in place for the NIMCO property contemplates the developer building the dog park.

You're actually going to see a piece of legislation coming to you over the coming month that amends the NIMCO master development agreement.

Uh that term hasn't changed in the sense that the developer has to build the dog park.

But there is going to be some language in there that we're going to talk to you about that sort of defines a maximum price for the dog park as well.

There are some challenges that we now realize more fully in this area because of the floodway and other characteristics of the site, including a large radio tower, that make the dog park a little more challenging, maybe than we originally contemplated.

And so we've worked with the developer of the NIMCO site to define how the dog park would get built, but to also define some parameters around if it is simply impossible to do, which I don't think will be the case, how we work through those challenges together.

So the the story should be the dog park is still going to get built, but we're going to talk to you more about that out of the coming months as well.

Fine.

Thank you so much.

I appreciate that.

And that's all I have, I'm sure.

Anyone else?

Just one quick question.

I just want to clarify.

It's uh it's my understanding that what you're talking about on this slide is supposed to be TIFF revenue generated type bonding, correct?

Thank you for asking for that clarification because I alluded to it, but I was not direct.

Uh, that's correct.

These would be TIFF revenues.

There is no intent uh to use any general fund monies to do any of these improvements.

That's frankly exactly why we went in the direction of a TIFF expansion because we know that it would be hard to prioritize these projects against all the other projects that we're looking at with this committee uh without having a direct source of revenue in the form of the TIFF.

So thank you for asking that question for clarification.

Anyone else have anything?

No.

Well, thank you everyone for taking your time up here Thursday night to be here.

Aldman and Clee, do we have a motion?

Yes, I'd like to motion for an adjournment.

Motion is to adjourn.

All those in favor say aye.

Aye.

We are adjourned at 6 45 p.m.

Thanks again, everyone.

Thank you.

Does Donald have those um presentations?