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Record of Proceedings

Board of Public Works & Safety Meeting – April 7, 2026

City Council & Boards — Tuesday, April 7, 2026
BodyNew Albany, Indiana
SessionCity Council & Boards
DateTuesday, April 7, 2026
StatusFILED
Video Record
0:00 / 26:16

Original source
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0:00

They get next stuff primary, so I don't have any board to do that.

0:07

They don't have anything to follow.

0:19

Okay.

0:26

Don't we call this like this on learning all kinds of things?

0:29

Yeah.

0:30

No.

0:30

Yeah.

0:33

A gallon.

0:36

A gallon of chain oil.

0:43

Gallon.

0:44

A gallon of chain oil.

0:48

Seventy nine.

0:54

I guess so.

1:01

Fifteen dollars.

1:03

Yeah.

1:04

Wow.

1:05

I mean, I always looked at the claims, but never done this deep ID.

1:10

You know what it's doing?

1:11

So that's well, that's like six dollars up in there, right?

1:24

Yeah.

1:25

I think if you had five minutes.

1:28

I can only be catching that out.

1:32

Good morning.

1:33

We'll call over the April seven forty forty six meeting of the Board of Public Works and Safety.

1:38

We handled the budget.

2:03

Oh, yeah.

2:04

Sign in with bids for the city watch.

2:17

Twenty twenty-six.

2:56

My construction.

3:02

Uh with a base mid of three million five hundred and forty-nine thousand nine hundred and fifty dollars.

3:11

Could you repeat the number again?

3:13

Three million five hundred and forty-nine dollars five hundred and forty-nine thousand nine hundred and fifty dollars.

3:21

And an alternate of seven hundred and eighty-seven thousand nine hundred and sixteen.

3:33

Another as a total is the alternate separate, or do does it do the alternates need to be included with the base?

3:39

Um we have it set up to have the the base bit and the alternates separate so that we can so all we need is the base and the alternate.

3:45

Yes.

3:48

Yes.

3:49

Okay.

3:52

Three million five hundred and forty-nine thousand nine hundred and fifty dollars with an alternate of seven hundred and eighty-seven thousand nine hundred and sixty dollars.

4:20

Okay.

4:28

Next is flibbed pagan.

4:35

They've got their base and alternate list.

4:47

They don't have it broke out, wasn't it?

4:50

In here somewhere else.

4:55

I just fought put the total.

5:12

Here's the base bid.

5:26

Three million nine.

5:28

What's the other disk?

5:30

What's the ultimate one?

5:31

I mean, what's the total?

5:34

Base bid for libs.

5:36

Three million nine hundred and eighty-eight thousand seven hundred fifty-three dollars and five cents.

5:41

Three million nine hundred and eighty-eight thousand seven hundred and fifty-three dollars and five cents.

5:57

Alternate is four hundred and twenty-eight thousand one hundred and twenty-five dollars.

7:29

They have total bid price.

7:40

Go ahead and give the total bed price, and then I can I can leave you the documentation to break it out later.

8:25

That includes that's the base bid and their alternate included as I say.

10:00

And uh the last one is from Paul Contracting All Contracting Base Bid is four million two hundred and twenty-seven thousand one hundred thirteen dollars and sixty-seven cents.

10:43

Four million two hundred and twenty-seven thousand one hundred and thirteen dollars and sixty-seven cents.

10:51

And the alternate alternate is six hundred and three thousand two hundred and ninety-four dollars.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████56%
Community Engagement████████████████20%
Procedural██████████12%
Parks and Recreation██████████12%
Summary of Proceedings

Board of Public Works & Safety Meeting – April 7, 2026

Note: The agenda listed the meeting date as April 6, 2026, but the meeting was held on April 7, 2026, as confirmed by the transcript.

The Board of Public Works & Safety convened on April 7, 2026, at 10:00 AM in City Hall. Key actions included awarding a paving contract, approving two special event permits, and processing claims totaling over $2.37 million.

Consent Calendar

  • None recorded.

Public Comments & Testimony

  • No public comments were made.

Discussion Items

Bids – City Paving 2026

Three bids were received for the 2026 paving project:

  • Map Construction: Base bid $3,549,950; alternate $787,916
  • Libs (likely Libs Contracting): Base bid $3,988,753.05; alternate $428,125
  • Paul Contracting: Base bid $4,227,113.67; alternate $603,294

A board member recommended awarding the contract to Map Construction as the apparent low bidder on both base and alternate, contingent upon engineering and legal review. Board members moved and seconded approval. The motion carried unanimously.

New Business – Special Event Permits

City official Krystina Jarboe presented two special event permits:

  1. City of New Albany – Beautification Day: Dumpster drop-offs at River Run, Billy Herman, Bud Flynn, and East Spring Street Park. Dumpsters will be on site from 8:00 AM to 4:00 PM but open to residents only from 10:00 AM to 2:00 PM. Dumpsters at River Run and Billy Herman provided by Echo Tech; others by the city. Motion to approve carried.
  2. Breakaway Recovery – Rockin’ for Recovery: Scheduled for Saturday, May 16, 2026, at the amphitheater. Event time: 5:30 PM to 9:00 PM; setup from 4:00 PM to 10:00 PM. One parking spot reserved for a food truck. Organizers will bring trash cans and monitor them. Expected attendance: 100 people. Board inquired about restroom availability; it was noted that city restrooms may need to be operational or portable toilets provided. Motion to approve carried.

Dumpster Request – 327 Golf Street

A request for a dumpster at 327 Golf Street for two weeks (anticipated use 3–4 days) was presented. The dumpster will be placed on the street to avoid overhead wires. Dates starting April 7. Motion to approve carried.

City Officials' Reports

  • Mr. Sanders provided an update on infrastructure work:
    • Sidewalk section poured near previous alley work; storm drainage tie-in complete.
    • Drainage improvements on Mount Tabor Road by Alltrane (Alltrane?) ongoing; traffic maintenance functioning well.
    • Libs expected to mill and pave two alleys (off East Market and near Bignal Park) this week.
    • Alltrane continuing Mount Tabor drainage work and curb ramp work on Academy Drive.

Claims

Claims for the period March 24 to April 6, 2026, were presented:

  • General claims: Grand total $2,369,099.78. Motion to approve carried.
  • Art claims: Grand total $3,000. Motion to approve carried.

Approval of Minutes

Minutes from the regular meeting of March 31, 2026, were approved unanimously.

Key Outcomes

  • Paving contract awarded to Map Construction contingent on engineering/legal review (unanimous).
  • Beautification Day special event permit approved (unanimous).
  • Rockin’ for Recovery special event permit approved (unanimous) with note to verify restroom availability.
  • Dumpster request for 327 Golf Street approved (unanimous).
  • Claims totaling $2,372,099.78 approved (unanimous).
  • Minutes of March 31, 2026, approved (unanimous).
  • Meeting adjourned.

Meeting Transcript

They get next stuff primary, so I don't have any board to do that. They don't have anything to follow. Okay. Don't we call this like this on learning all kinds of things? Yeah. No. Yeah. A gallon. A gallon of chain oil. Gallon. A gallon of chain oil. Seventy nine. I guess so. Fifteen dollars. Yeah. Wow. I mean, I always looked at the claims, but never done this deep ID. You know what it's doing? So that's well, that's like six dollars up in there, right? Yeah. I think if you had five minutes. I can only be catching that out. Good morning. We'll call over the April seven forty forty six meeting of the Board of Public Works and Safety. We handled the budget. Oh, yeah. Sign in with bids for the city watch. Twenty twenty-six. My construction. Uh with a base mid of three million five hundred and forty-nine thousand nine hundred and fifty dollars. Could you repeat the number again? Three million five hundred and forty-nine dollars five hundred and forty-nine thousand nine hundred and fifty dollars. And an alternate of seven hundred and eighty-seven thousand nine hundred and sixteen. Another as a total is the alternate separate, or do does it do the alternates need to be included with the base? Um we have it set up to have the the base bit and the alternates separate so that we can so all we need is the base and the alternate. Yes. Yes. Okay. Three million five hundred and forty-nine thousand nine hundred and fifty dollars with an alternate of seven hundred and eighty-seven thousand nine hundred and sixty dollars. Okay. Next is flibbed pagan. They've got their base and alternate list. They don't have it broke out, wasn't it? In here somewhere else. I just fought put the total. Here's the base bid. Three million nine. What's the other disk? What's the ultimate one? I mean, what's the total?

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