Good evening.

I'd like to call to order the City of Norman Board of Parks Commissioners meeting for Thursday, December 4th, 2025.

First thing will be roll call, Billy Davidson.

Here.

Todd Fagan.

Here.

Chrissy Isaacson here.

Mark Nanny.

Here.

Cheryl Sheriff here.

Tot Tori Ted or Laughlin here.

Ellen Usri.

Christy Wright.

Christina Wyckoff.

Okay.

All right.

Uh first item on the agenda is consideration of approval, acceptance, rejection, amendment, and or postponement of the minutes as follows.

The Board of Park Commissioners regular meeting, minutes of October second, twenty twenty-five.

Do I have a motion to approve the minutes?

I shall move.

Thank you, Christy.

Second.

Thank you, Billy.

All in favor.

Aye.

Aye.

Any opposed.

Minutes have been approved.

Okay.

Second item is discussion items.

Jason.

Consideration of approval acceptance, rejection, admin, andor postponement of previously approved city council items.

We only had one meeting in November in a for city council, and it was glorious.

If we nobody takes a parks and rights guys vote, but if we could do one meeting a month, that would make my life a lot easier.

Uh but we had several items on there uh including uh appointments for for a few of you guys.

Uh Cheryl, uh Sheriff, Christy Wright, uh Billy Davidson all got reappointed for three year terms.

Uh the Norman Ford implementation plan um that was recommended by Norman Ford's Citizens Financial Over Site Board.

Uh was also adopted approval of a uh contract.

This is a long been seems like it's been going on forever, but it was a land exchange between us and Norman Public Schools uh for properties at Adams Eisenhower, um Irving and Whittier Schools exchanging that and we'll have a little bit of a discussion item on that later.

Uh but I think that uh y'all all remember uh hopefully remember some of that discussion about exchanging properties with the Norm Public Schools to give them some property uh Adams uh to that they already built a playground on and then uh for us to exchange uh some property at Eisenhower uh uh to help us uh expand Northeast Lions Park and for them to build a parking lot on the other side of uh their property.

Uh we also had uh approval of uh a transfer uh transferring of capital funds from the East Side Library ceiling tile project, which uh we were able to fix in-house uh back to our emergency repair fund inside our capital fund.

Uh and that is basically always set up every year to uh it's a certain percentage we try to keep in emergency for emergency funds for things that we don't foresee happening for like HFACS or random things that happen at any one of our hundred and thirty buildings throughout the city.

Uh and approval of contract for purchase of property from from the state uh Oklahoma Department of Health and Substance Abuse uh services for a three point two three acre tract along Reed Avenue uh for $74,000.

This property is for the targeted to build a homeless shelter on and when that building is built, uh that will be um fall in the parks department to to oversee the construction of that project.

Any questions?

I assume we'll be responsible for the uh yard work at that facility until well, yard working and um facility maintenance.

Well, you know, the facility maintenance, but until it's built, we'll still have to do the mowing and uh probably not a whole lot of mowing over there.

Hopefully, to go go on.

Uh we think that uh well it's gonna, of course, we're in winter months, so there's not a whole lot of uh mowing right now.

Then once we plans are one once we get to warmer months, hopefully uh construction will start, and then of course, most of the property would be uh the landwork on that property will take up any mowing portions that we would be mowing because it would be all dirt moving and such at that point.

Any other questions or comments about any of those projects?

Okay, nomination and election of chair, vice chair, and subcommittee appointments of the board of park commissioners.

Um I have a motion for a nomination of election of a chair for the board of parks commissioners.

Just a quick little explanation too.

That we are moving this.

We're gonna try to do this in our last yearly meeting every year from here on out.

Makes a little bit more sense to have a chair rolling into our calendar year than it does kind of electing a chair than having to change chairs at that point.

And uh, we are also I think after this, just a little cleanup to make sure that everybody knows our schedule for next year on partboard meetings.

Sorry to interrupt.

I'll nominate Cheryl to continue being chair if she wants I would accept.

Is there a second to that?

Is there any other nominations?

anybody else want to do it?

Okay.

Uh in favor.

Aye.

Any opposed?

Okay, I will do it again.

Nomination and election of vice chair of the board of parks commissioners.

Current vice chair is Ellen Usri.

Are there any nominations?

So Alan's not here.

Wasn't she just reappointed?

Or was she she was just she wasn't she wasn't one of the one she wasn't one of the ones that would just appoint us?

She has got another couple years, or at least another year.

Another year.

Well, if you're not here, you get right.

Or is there anybody else that wants to?

So do I have a motion to nominate Ellen as vice chair, continue as vice chair?

Todd, there's our second all second.

Thank you, Tori.

Um, all in favor, aye.

Any opposed?

Okay.

Ellen will continue as vice chair.

Consideration of Board of Parks Commissioner's subcommittee appointments.

And you there is a list of current appointments there.

Um is there we've got uh let's see.

And Tori is not on any committee.

Mark is that the only and Todd's not and Todd's not.

So those is there anything that you guys see that you would like to be on because uh Alan's on one, two, three, four.

Ellen's on four committees.

We could take her off of that.

I'm on one, two committees.

Now I'm not sure how active the movie in the park committee is, so we probably can uh do away with that committee.

Okay, so we will remove movie in the park committee.

Tori, do you see can we get a little bit of a description of what these committees sure?

I mean, it's kind of oh, I understand yes.

So this quick written rundown naming and recognition of uh parks and recreation facilities anytime that we have a park come forward, which is not some years we have a lot, some years we don't have a whole lot, but any time an arc uh a park or not an ARC, that'd be kind of cool though.

Um, but a parks uh or a recreation facility comes uh across.

Y'all do have the responsibility of naming that or confirming the name that the um staff or or council recommends advisory committee for urban wilderness park that is a uh I think they meet quarterly, uh and that just comes in there.

That's part of our state contract with uh the uh state of Oklahoma uh visitors uh and tourism board, which we lease the park from.

Uh it's just one of the things we have to have to have a recommendation or advisory committee that goes along with um things and that meets quarterly uh advisory committee for parks and recreation procedures.

We're going through that right now.

If somebody else is interested, we probably would have to remove uh somebody off that committee because that is uh we can't have a quorum on any of our committees, and then um Saxon Park ad hoc committee that has our only active ad hoc uh committee going on right now, and that's just an ex officio to the board, which uh we occasionally have meetings with the ad hoc committee, which works with our design group to uh help get the park designed all the way from um conceptual phase through construction and uh even help us plan the the ribbon cutting of the uh those and we'll probably have another one of those ad hoc committees come online.

Let's say here I would hope sometime this next year with the uh with the uh river Canadian River Park or River Park Trails.

So hopefully it'll be another one of those pop up the next few months.

Which are the urban wilderness parks?

That's Sutton Wilderness, just for Sutton Wilderness.

No, I mean the advisory committee for urban wilderness parks.

Yeah, that's for Sutton Wilderness.

Oh, that's for Sutton as well as the ad hoc.

Uh no, advisory committee for urban wilderness is just for Sutton Park.

And SAC the ad hoc committee is part of the resident group that helps us design and put together that part.

Two completely different committees.

Right, yeah.

They both start with S's.

Yeah, we like to confuse everybody as much as possible.

I like Saxon or Urban Wilderness.

I will uh get off of that, and you can take that position on the uh urban wilderness park.

Oh, and are only two people allowed on that?

Because I could join Ellen over on Saxon.

You could that's better.

I just wanted to, you know, the um I don't know that it matters how many are on it, but I just want to be able to give because we still have so which one would you prefer?

Uh this the ad hoc.

Okay.

So the Norman Forward Saxon ad hoc be Tory.

Tell me what page this is on.

Uh we're on page 85 and 86.

I think I'll just take that.

You just want that only that one.

Okay.

Todd, is there's this anything that you would like?

So I'm willing to be on any of them.

Um I'm confused as well by how many individuals can be on each.

So I am seeing there's some that just have one individual listed, others that have four people listed, and then a couple that have two.

So we the max would be four.

We just can't have a five would be a quorum.

So we couldn't, even if we had five committee members on there, theoretically, five of all five of y'all could show up, and we wouldn't probably have the proper notifications out to because we'd have to not only call that specific meeting, then we'd also have to call a park board meeting at the same time.

So we would like to keep the max for all those at most four.

We don't really have a preference on what committees you want to volunteer for or how many.

So I currently see there's only one individual in the movie in the park committee.

So we just struck that one.

Oh, you just struck that one.

Yeah, that was the one we were talking about.

We could do away with that committee.

Oh, yeah.

No problem.

Because we also need to now is um Christina Wyckoff, is she has she been in the Sutton Wilderness stuff or was she Saxon?

Neither one of those okay.

She was part of the Green Belt Commission beforehand.

Okay, so the uh yeah, I mean, we can nominate her for uh a committee.

I mean, she doesn't she's not that shouldn't have to show up if she doesn't want to no problem.

Todd, do you have a preference?

I don't so any place I needed to so you'd like to be on the urban wilderness park committee.

Absolutely.

I will stay on there.

Um and then um Christina on the Saxon Park.

Mark, is there anything else you want?

No, well you're on two, right?

No, you're on one advisory committee for the policy procedure.

Canadian river park when that comes up.

That sounds interesting.

That one does sound interesting too.

I would be interested in participating.

Uh okay.

I think it's interesting too.

So does the I'm I'm confused.

Does that sorry?

Does the you said that the Canadian River was going to that the sack I when we form that ad hoc committee, which is not at this time, we'll bring it back for for appointments.

Appointments, yeah.

Oh, we can do a mid mid-year appointment.

No.

Okay.

You want that one too.

Okay.

We can have up to four of y'all.

Yeah.

Well, make sure you that was sounds fun.

Just don't miss that meeting.

When it comes time to form that ad hoc committee.

Yeah.

Billy, is there anything else you want?

Uh okay.

Very good.

Could you also explain how these subcommittees when and how they meet for the new members?

So just like all these uh part board, we'll send out a uh notice of meeting along with uh an agenda, and we'll put you on an email list and that will this get sent out.

Not all these um committees meet.

Uh, we we've uh there for a while.

There there was a little bit of a drought in uh new parks and things like that.

I don't think they had meeting for like three or four years in a row.

Um so uh it doesn't even if you're on a committee, doesn't mean that that there's gonna necessarily meet can be a that committee happen um in that calendar year.

So yeah.

Currently the only one that's been doing actively is the Sutton Wilderness one policy and procedures committee.

We've met twice in the last month.

So it's just we're just trying to uh go through policy and procedures and get those cleaned up and has not been adopted since 2001.

Ah has changed.

Yeah, so it's been a while.

Yeah, it's been a while.

But didn't you say earlier that the urban wilderness meets quarterly to kind of give an idea of frequently?

That one's the most active.

Well, I would also be interested in the Kind of Park and Tory We can have we can have arm wrestling matches if there's too many.

Okay, so uh naming and recognition parks and recreation facilities.

I have Christy Isaacson and Christy Wright, advisory committee for urban wilderness parks, Cheryl Sheriff, Ellen Ustery, and Todd Fagan.

Advisory committee for parks and recreation policy and procedures, Billy Davison, Mark Nanny, Cheryl Sheriff, Ellen Usri.

Norman Forward, Saxon Park, Ad hoc ex officio, Ellen Usry, and Tori Ted Orlain and Christina Wykoff.

Do I have a motion to accept those appointments to continue some of those names?

Thank you, Billy.

Do I second?

Second.

Thank you, Mark.

All in favor?

Hi.

Any opposed?

Okay.

Those are our committees for 2026.

All right.

Next item.

Consideration of approval acceptance, rejection, amendment, and or postponement of the 2026 schedule of Board of Parks Commissioners meetings.

Just to let you know, the lucky us January, first Thursday in January is also New Year's Day, so we have gone ahead and cancel that meeting.

Unless y'all want to uh instead of watching some great football game and hanging out with your family eating um awesome food all day.

You want to hang out with us.

Uh we plan on canceling that meeting meeting.

We did get notice today that uh there has been a development that needs to be heard sometime in January so it can get to planning commission by February.

So we will have a special meeting sometime within that first week, and we'll uh we'll try to get with y'all as soon as possible to the schedule that and sometimes we do those special meetings at lunch or something like that, uh to try to uh not run somebody's evening for that, and usually those meetings are pretty short and quick, but we'll let you know what uh I think we have to do that before January 7th.

Is that right, James?

Yeah, so um we'll let you know when we schedule that special meeting.

We and we typically don't meet in July because that conflicts with pretty close to July 4th.

We're tired that after July 4th or that week.

Okay, stack recommends that the park board approve and accept the proposed 2026 schedule of meetings for the board of park commissioners.

Do I have a motion to accept these dates?

Thank you, Todd.

Is there a second?

Second, thank you, Tori.

All in favor?

Aye, can you oppose?

Okay, those will be our dates, so put them on your calendars.

Next item on the agenda is consideration of approval, rejection, amendment, and or postponement of the request from community development block grant program, and the original town site voluntary neighborhood association to install a message board in McGeorge Park.

Tara.

Yeah, I'm Chairman with the community development block grant for CDBG.

Um the original town site neighborhood association brought forward this project has to install a message board in McGeorge Park.

Sorry, I don't know.

Um I had a PowerPoint.

Is it on here?

Uh-uh.

Okay.

Um here is the proposed message board.

It will be 48 inches by 48 inches of the actual message board.

It will be the installation will be cemented into the ground.

The frame is the recycled plastic with the cedar finish.

It does have uh two locking doors, and the neighborhood association got together and they drafted and voted on a set of um policies for this message board that you guys should have in your agenda packets.

Um basically the CDBG program will pay for the message board and for the installation of it, and it is up to the association to maintain it.

Um it is going to be installed on the southern end of McGeorge Park by the parking off Ufala Street.

And we also have someone from the neighborhood association here as well.

If you have any questions of them, but as of right now, do you have any questions for me?

Um will maintain the lock, I guess.

So um the secretary of the neighborhood association will have one key, and then the parks department will have one key as well.

Okay, okay.

Why would that be our right there?

Someone in the parks department.

Yes, imagine key loose.

That would be so cool.

Is this a well-traveled area?

What's why why this location and what so the neighborhood association got together and they decided that they wanted it?

I think they want to increase uh traffic and activity in the park and use of it, and so this was uh their idea of a good way to help with that.

Okay, now there we go.

I know in the past that this park has been had a history of vandalism.

Is that being cleaned up or yes?

Um the neighborhood obviously is very invested in the park now.

So I mean many many years ago when we are first project to replace the whole play.

So as we've done more, they've done more, and real good partnership between the neighborhood and the city.

Good.

Does anybody have any other questions?

Comments.

Okay.

It is recommended that the board of car park commissioners recommend to the director of parks and recreation that the message board project in McGeorge Park be approved.

Do I have anybody make that motion?

Thank you, Billy.

Second.

Second.

Thank you, Christy.

All in favor?

Aye.

Any opposed?

Okay.

Thank you.

Thank you.

Next item, consideration of approval acceptance, rejection, amendment, and or postponement of the annual report from Norman Sports Commission.

All right.

Appreciate everybody having me here.

My name is Trenton Brown.

I'm the director of the Norman Sports Commission.

And I'm trying to stay as close to the rubric that uh Carla had given me.

So this is just a list of our upcoming events here.

And Mitchell, if you don't mind just kind of scrolling up a little bit here.

But this oops.

There we go.

And this is always we're we're adding to this on a weekly basis.

Um everything that you see highlighted in green is actually for our creative producer to go out and gather shots.

Um, but this currently is sitting at about 60 events, but by the time we end our fiscal year, it'll be about closer to 100.

Um, this ranges anywhere from Wi Fac to Reeves and to Gillos Rother Soccer Complex, and then some events that we we host at OU as well.

And so our fiscal year starts July 1 and goes to the end of June.

And so these are a couple of snapshots of the economic impact that some of the events that we've hosted so far this year.

Uh you'll see Premier Basketball Tournament happened here in July.

It had about 810 room nights, is what so let me back up.

So Norman Sports is underneath the um Visit Norman umbrella, and we are funded by the guest tax.

And so back in 2023, we were at 5%, and we asked our citizens to raise the guest tax from 5% to 8%.

And then with that additional funding, we created the Norman Sports Commission.

So obviously, our ultimate goal is put heads in beds and to drive economic dollars into our community.

Um for this first event, the premier basketball tournament brought in 810 room nights.

It drove in about uh half a million dollars into the community, and then the direct uh local tax was about 26,000, and the bed tax was about 9600.

Okay fadeaway hoops brought in about two million to the economic impact, 71 in in um uh direct local tax here, and then 30,000 in the bed tax.

Evolved tournaments, it's another basketball tournament at Wi Fac, brought in about 570 room nights, um, a little over a half a million, and then 28,000 in direct local tax with 10,000 room nights.

Uh NYSA, which is a Gillis Rother Soccer Complex soccer tournament that's hosted every year, brought in about 1,800 room nights and 1.3 million into the community, um, with 56,000 being into uh local tax with 21,000 being uh direct bed tax, and then the last uh event here is MAYB, another basketball tournament.

We are a little basketball heavy, but that is the bread and butter, and that is the the premier complex that we have here in our community.

Um they brought in six thousand sixty, six hundred room nights, um 4.5 million dollars into this community, and then 216 in local tax and 78 into the bed tax.

So what we're trying to do this next year is being a lot more intentional about tracking all of this information so that we're a lot more granular.

We can be a lot more intentional about what sort of events we're bringing into Wi Fac to Reeves, whether that's wrestling or that's volleyball, uh, whatever those tournaments look like, but ultimately we want to see what's driving the most dollars into our community.

So that's our goal.

And so go ahead.

So I have a quick question.

Your business sales, is that the amount you made on the hotel rooms, or is that include other like restaurants?

That's restaurants.

That's everything that's inclusive of uh the city here.

Of course.

Any other questions?

Christy easily doesn't so when you the bet tax column, is that your share, or is that the total tax?

And then you guys have a like that's the total eighths of that.

That's exactly it.

So that's the total bed tax, and then we get a percentage of that.

So do you have a way to provide us an income and expense of your share?

How you the income that you've received from that tax in the most recent fiscal year, and then how you've used the expenses of that.

We don't have a breakdown per event, but we do have but we absolutely have a fiscal budget that we work from, and and I'll I'll go to that, and it's we it's one of the last slides that I'll have here, but it'll break down all that information.

Our mission state sorry, did I go ahead?

Go for it.

Well, no, uh, I mean, I have other questions that uh you may go ahead and address.

So I'll ask at the end.

Okay, all right.

Our mission statement is elevating Norman's profile by bringing visitors, energy, and community pride by through premier sporting events here in Norman.

Okay.

And so if you'll go to the next, yeah, I guess I can do that.

Thank you, Mitchell.

Um, this is a good this is our fiscal year annual plan.

Obviously, we work both for visit Norman and Norman Sports.

So I'll slide down here to the portion that speaks to just Norman Sports.

All right.

So 90 to 95% of what we do is we go out and speak with event owners or event managers across the country and try to bring in their outside events to our city.

Another part, another portion of what we do is perfect, Mitchell.

Uh, is what we um we we try to create our own signature events.

So we created a half marathon marathon this last year.

We partner with OU, and we were able to run through the stadium.

And so in year two, we want to expand the participation, enhance the event experience.

Uh we also created a maver a Maverick um cycling event, which is a crit race.

It's a pro-cycling event that happens over a two-day period at the end of May.

It predecesses the Tulsa TUF.

I don't know if anyone's familiar with Tulsa Tough, but it brings about 80,000 people into the community every year for Tulsa.

So that's what that's been modeled after in hopes that we can increase that and gain participation there as well.

And then the next event that we look to produce this this year, in addition to the other two is the Norman Sports Hall of Fame.

Um so this would be recognizing all of our sports figures that come out of our community out of this footprint here.

So economic impact, tourism growth.

Um we we kind of touched on those, and then another thing that we look to do is obviously in order to sustain these these signature events, we have to get sponsorships.

So we have hired a director of sponsorships to go out and collect those to help us kind of sustain these events uh year in and year out, and then community and university engagement.

We just want to strengthen those relationships.

We partnered both with University of Oklahoma for the uh half marathon as well as the um crit race.

We utilize the North Oval, so and we obviously we work really closely with the city on on all these events as well.

We can go to the next slide.

Okay, so these let me sorry, I'm just trying to catch up with you all here.

All right, if you'll click the Storm and Norman one, please.

So this is our half marathon.

We have rebranded last year was the Fury.

We rebranded as Storm and Norman.

Uh we just felt like that has a lot more staying power.

Um we want this this race to outlast us.

And so um this year we've again partnered with OU, it'll be a along campus, it'll be March 29th.

Um we've actually already four months out, we've already surpassed our half marathon numbers that we had on race day.

Um, and and we still have another three, you know, some odd months to go.

So we're excited for that.

Um and then the next event, the Maverick, you can X out on the top right.

Thank you.

Perfect.

This is our procycling event uh modeled after Tulsa Tuff.

Um it's an amazing event.

If you guys didn't check it out last year, please come check this out.

It's it's uh May 30th and May 31st.

Um it's really exciting.

Um we we utilized uh campus corner as a course again, utilizing the North Oval, and then we shut down um Main Street, and it was it was something to be to be seen.

So we're really excited for that.

And then if you'll X out of that, and then Norman Sports Hall of Fame has not happened yet.

Uh we look to produce this either fall or um early spring of next year.

And then we'll go on to the next slide here.

So this is probably where a lot of your questions are.

I won't go into every line item here, but some of the things that I'll call out is we have a line item that speaks to some of this the uh convention and um conferences that I attend every year.

We've got a about 35,000 that are dedicated to that.

Envision me uh speed dating, but with event planners.

So I go in and meet with them uh for 10 or 15 minutes and sit down with them, and then you ultimately try to decide whether the event is a good fit if you have the facility if if it's a good um community based event, and so that's how some of those um conversations start.

Um, and that is hold on here.

I'm sorry, I'm trying to find the sports one.

I think there's a local sports um local event sponsorships.

Yes, it should be 75 or local locally owned created events is 75,000.

Um those go towards obviously Storm and Norman, the Hall of Fame, and then the crit race.

Um I'm looking at the uh locally owned created events.

I don't see I'm sorry, it yours got cut off on a PDF.

This is this is interactive, and and we can send this to you guys so you have you'll have this exact version of this where you can open it up and it's interactive, and you can you can study this all.

Um budget still, correct?

Correct.

And there's also another line item that speaks to sponsorships and bid fees.

It's about a hundred thousand dollars that that we um allot every year towards that.

Um the first year that we were in um that we were created back in 2023, we put 50,000 to bring in um beep baseball, which was um visually impaired baseball league.

Um we brought in their World Series, it it costs us about 45 to 50,000 to put that on and to host that.

Um Adidas Live, you know, they they're always um requiring their court fees to be taken care of, and usually that runs anywhere from 15 to 25,000.

Um we helped bring in Corn Ferry a couple of years ago as well, which is a subsidiary of PGA.

Um they they played at uh Jimmy Austin.

So I'm sure you guys have questions on the budget.

I actually have a question on financials for the year that completed in the similar format as the budget you've shown us.

Can you also provide us for last year?

For last the year that's ended, your fiscal year that's ended, please.

Absolutely.

Yeah, absolutely.

And in the question, right?

And the other the other line, sorry, Mitchell, if you'll scroll back up, I'm sorry.

One thing I'd be remiss if I didn't mention this.

Um part of the agreement that we have with Parks and Rec was that they give us a portion of the the new tax that from the 5% to the 8%, where we would create a certain allotment that would go towards facility improvement, and that that line item is about 150,000, and that's to help if if they're you know, let's say Griffin needs new lights, if Reeves needs uh new uh pitching mats, um we put dollars towards uh barriers um uh for the the crit race, but also parks and rec is is able to use those for any of their events that they have coming up.

Um, but that's a really important piece, and I it to me that's a really important community builder as well, knowing that that we're backing some of some of these facilities that we have.

So Jason, is our responsibility as parks and recreation?

Are we just responsible for the events that are hosted in our parks, or are we who's responsible for their overall total budget?

So y'all take basically the full presentation on behalf of council.

So I would think the uh y'all's responsibility is basically to receive a report for everything uh that the sports commission, you know, fiscally events just to hear a report about it, ask questions, and then give your opinion or basically bless the report to pass on to council for their whole for every for every that's why I was just wondering what our yes okay and just to be clear all of this is public information, but our our budget is audited every year.

Um, and so we can we can pass along those numbers to you and so you have any um on this economic impact snapshot.

You've got some of the these things that listed here that were done at WiFect.

Um, are any of those returning this next year?

Absolutely, the majority of them are okay.

And we work really closely with Kellen McCoy over there, and he's been fantastic.

And but yes, um, the majority of the events that happen at Wi Fac they return.

And really the the majority of the events that happen at any of the facilities returned because they have such a great time here in Norman, and that's ultimately what what our job is to do.

Right, right.

I I would just be curious that you know, when sometimes we get projections of SWATs coming up, is there anything I I guess your newest one's gonna be the Hall of Fame thing.

Is it the Hall of Fame will be the newest event that that's a signature event.

Now the the other events we always are are bringing every week we're adding new events, but um those will be added to that list, and we can we can email those out to you or however you guys want to be apprised.

The the other thing is that we're working on um currently for our website is an up-to-date um schedule of events so that way any of our facilities here when they're out trying to schedule for their own events, they know what's happening in the community over those weekends that they're um looking at for their events.

So um, and also have a calendar of those facilities.

So let's say that you know they're looking at Wi Fac for a basketball or a wrestling tournament, they can potentially log in and see what available dates they have.

So I think that's pretty critical and in a one-stop shop for for people that are event owners or event organizers.

What's the process for um advertising some of these events?

Um like is that is that like when we close down the roads for like the bike race.

Yes, it was that announced on Norman's page.

Um the city process he has to file a special event permit, and then that includes all the road closings, and they work with police department and uh streets department and all this uh all the city uh departments go along that with that, and there is an approval process uh that gets checked with every single one of that, and then through press releases, social media announcements, and so forth fourth of what we do with any typical street closer or major special events that does affect the community in some way or another, is communicated through those avenues that are traditionally.

And do you guys also kind of try to promote that and advertise it?

I just say that because like I live right there and where the street was closed, and I had a detour.

Yeah, yeah, yeah.

And and I had a detour, and you know, it was unexpected and not a big deal.

Yeah, because I like to see things happening.

Okay.

Some people get angry, and I don't want I mean, you know what I mean?

Like I it it's it's it's ridiculous because it's just cool that something like that's there.

And it was cool to watching all the bikes go by and yeah, and I wasn't in a hurry.

So um no, we we try to let no nothing to do with your thing.

I'm just curious if you no, we work really closely with the city with the police department, with the fire department.

Um, you know, the street closures, that that's a tall order in itself.

Um because it's unlike Norman Music Fest where it's just linear, right?

You're just looking at one street for the crit, it was it was a quadrant of streets that we're shutting down, and so almost unheard of.

I don't know, and I'm probably kind of bragging here, but I don't think that this city's ever shut down Porter before for an event.

We were able to do that, or at least a portion of Porter.

I'm hoping I'm not gonna have to put my foot in my mouth.

But uh we we so in addition to that for the street closures, the signatures, you know, it's um 75% of the businesses, and then for the residential, which around campus, there's a lot of residences, whether it's the apartment complexes or whatnot, um, it's about 90% of the signatures.

So um it was a tall task, but we were able to do it.

So it was cool.

It was I asked it was it was really cool, but I did have to figure out how to get home.

Well, nothing to do with anything, sure.

If you follow visit Norman, if you follow Parks and Rec, I mean for sure those channels, but the Norman community page, I think also had updates on that one as well.

But we'll definitely um we're working on um a new uh map system, it's called proxy maps that will have everything listed out.

So when we send this out, it'll be interactive.

So if for when you're needing to park, if you're looking, you know, if you're living in the area, you'll know where to go and and know what what streets are gonna be shut down and for how long, and then for a certain areas uh on the streets, they'll be open to you know, to like when the crit race or when um there's different heats that happen, they're called heats, and like an hour every hour to an hour and a half, they they shut down the streets, and then you can open back up to the community and let them through.

But we'll have all that listed out for you.

Thank you.

Yeah, was it the Fury that ran down Robinson?

Yes, it did.

Oh, then block, yeah.

I mean, that I was just uh I was thinking that's what it was, and so you're moving that next year.

Is that what I understood?

So it won't be a long well, it it won't be going down Robinson, no, it'll be going down flood this year.

Okay, and honestly, um if you go to Storm, if you go to Storm and Norman, the website, Storm and Norman Run, we could take a look at the maps.

Um, I would just I mean that's fine.

I just wanted I was just kind of I thought the Fury was up there, and I thought you had mentioned it was being moved, and that's why I was wanted was that the one that was on Robinson.

What I meant to say it was it's been rebranded from Fury to to Storm and Norman.

Okay.

Um that's the run sign up.

Storm and Norman Run dot com.

Perfect.

And if you go to race info, and then the roots, there you go.

Because I thought those were stakes.

And then you can just, yeah, half marathon and the 5K, and there's a one-mile fun run.

But um this is a little if it doesn't load, um Wi-Fi.

Yeah, you can you can send another star IG department.

Well, it it's it doesn't look like it's cooperating, but you you you you well, I was just wanted to make sure I had the same one in my mind, because I remember I started it started at Wi Fac.

It did last year.

And so we've we've changed a lot of things.

We we learned we had a lot of hard lessons the first year, as you could imagine.

Um we had a lot of different start and different finish locations last year.

We've unified all of that.

We're this year it'll be at Brooks and Jenkins um right in front of Brooks Mall, right in front of the stadium.

Um will be the start-finish, and so everyone will have a lot of uh areas to park right there, but it'll be all uh unified right in one area versus having I think we had buses going from different starting locations that were on campus and then Wi Fac as well.

So it'll be different than last year, but in a good way.

Do y'all get involved in any like it used to be the Brookhaven run?

I'm not sure what they're calling it now.

Is that something that you guys help facilitate, or is that all okay runner?

That's it completely separate.

Gus, we're really close with, he sits on our board for the Storm and Norman run.

Um same with Red Coyote John.

Um, but no, we we don't have any direct affiliation.

I mean, we do sponsor it if that makes any difference, but um I mean it's not part of your beds and head stuff, and it's not okay, it's not traditionally so and then I have one more question.

Uh on your current board members that you have listed there.

Yes.

I noticed that the seniors are missing that there's no kind of a representative of the senior, and with pickleball being so uh prevalent now, and also the senior games.

Yes, I'm her name is escaping me at this moment.

I'm talking about Kathleen.

Yes, Kathleen.

I met with Kathleen in the last uh couple of months.

She's she's great.

Um I I've Catherine Catherine Lighty.

Yes.

Catherine Lighty.

Yeah, she's she's great.

But I have met with her and we've we've talked because I don't think she was uh made aware of Wi Fac and all the offerings there between the pool and then obviously the the basketball and volleyball, and I think that she wanted to run um there's a there's a dance.

Well now she well she knows, yeah.

She there's a uh she hosts like a dance, some sort of line dancing deal, I think every year, and so I think there's some real um synergies that we could work together on um 100%.

But are you uh recommending or you uh offering your services to the board?

Well, no, I was just thought Catherine might be a good board person.

Uh-huh.

Would be a good person to have on your board.

Okay.

To represent seniors because she's involved in what the seniors are doing, what activities they've got coming in and everything.

That's all I was just I just noticed that in looking at these, some of them might be seniors, but not representing the senior community.

Right.

Right.

That's all I was wondering.

I'll bring it to our staff.

I have a quick question about the economic impact stuff.

Yeah.

So you have the business cells total, which we mentioned in the moment again.

I'm wondering how that is ascertained.

I mean, obviously remember rooms.

It could be fairly straightforward if we're trying to determine the actual number of business cells across the city.

How do you tie this specifically to the event?

Zodac versus that's a normal shopping going on.

Is it I'd love to act like I'm smart enough to answer that.

Is that that Zartico deal?

I don't know.

Between between we we use an impact calculator uh by DI Destinations International, and you know, working closely with Sarah Kaplan, and she's got Placer AI.

So between those two things where it's tracking their their actual spending, um, I think that between those two, you you come up with an average, but ultimately I I don't know where they I mean the numbers are pretty precise here.

I mean, I guess you can compare them to the cells, the data.

I was just wondering.

Well, I think Jason has had has talked to that before where they're able to some of the Wi Fact things that they can tell based on mobile devices where people have moved.

Well, I think Jason has had has talked to that before where they've able to some of the Wi Fact things that they can tell based on mobile devices where people have moved, they're they're leaving there and going into the restaurant so they know where some of that's coming from.

Yeah, that's the place or AI stuff that they there are be able to know if you like it or not, they know where you are.

Um but the uh yeah, they there are certain apps and things, even if you don't agree to sharing your information.

There are certain apps by agreeing to using that app that it automatically connects you to some of the agreements that Tracer AI has, and they are able to help put together at least uh on our end of calculations, telling where people are, how long they dwell there, what zip codes are coming from, where they're going from or coming from and going to afterwards.

Uh they're I'm not sure if I said dwell time.

I mean the the information we're either able to gather from them, and I know that visit Norman has uh software and things that they're able to uh you know see how many people are staying in hotel rooms and what nights and how much the hotel rooms charging, and then they can uh are able to track credit card transactions and you know, not your you know, Todd went and slid something at uh torches where we don't know how much you're you're it's Todd or how much it is, but they're able to the get information from you know zip codes or specific areas that all that's happening, and they're able to pull out all that information and these are help putting together a complete understanding snapshots of these events that are coming to the city, and then furthermore, I think even though the software that y'all use to help track economic impact, that's been around a lot longer than Tracer AI and everything.

There are certain um calculations and understandings of how many people are participating, and it goes into or are signed up and it goes into this calculation of you know and zip codes and all that stuff they're coming from, they're able to put together a what I would say a pretty accurate assumption to how much people are or how much this event is bringing into the community, and then it's dollars compounded on dollars.

I mean, so not necessarily that they know exactly 4.5 million dollars are spent, but how much money is spent and then um how much money is reinvested from that one dollar that is spent into inside your community over and over again too.

There's people that think about this a lot.

Yeah, yeah.

Yeah, they they really are, and and I'm excited for this next year because we'll be able to come back and show you ultimately all the events that have happened within the city and then show you what the economic impact is because that's that's what we're trying to track track and and from an economic impact standpoint, but also the room nights.

So for those events that we're bringing in, you know it it's especially with sports, it's a lot of citywide events, you know, with conferences is easier because you can set them up at embassy suites, but with families that are coming in for sports, they they're brand loyal, so you don't know exactly where they're staying, and the hotels have a hard time tracking the information.

So it's it's my um intention this year to really kind of at least for the events that we're bringing in that we're giving sponsorship dollars to that way we point them in the direction of going with a third-party tracking company, Vent Connect comes to mind where they're able to um whether it's a wrestling tournament coming in, they can track everybody that's used the link, and then at that point it's easier for us to track how many room nights and then how long they're staying.

And um, you know, with place where AI we're we're learning that with the SEC and the football games, those aren't necessarily direct numbers that we're driving, but we're we're realizing that people are staying longer than when they did with the big 12.

So it's just small things like that that that we're able to kind of um learn.

So just anyway.

That's about what I have, you guys, unless you have more questions.

Okay, staff recommends that the board approve and submit the Norman Sports Commission annual report to the city council once the board of park commissioners has accepted the annual report.

I don't think I'm ready to recommend it until we get financials like full financials with uh line item uh stuff.

So uh in that case, what I recommend is uh that uh sports commission send them over to us, and then once we receive those uh we can put that on a uh uh consent item in our next meeting for you to basically give a thumbs up uh uh once we get the full financials, and then it really doesn't matter to us when it the annual report gets passed on to council.

So uh we can make sure that we include their financials inside that whenever we get that.

Okay.

And y'all can actually do or you can do contingent of um if you want to is approve it on contingent of receiving the financials or just that that the financials need to be added to it.

Correct.

That's what so that our so that I understand that the budget you guys are asking for the the document that's when within that presentation, or are you asking for the numbers that she was asking for last year?

The 2025, yes.

Got it.

Okay, just want to be clear, thank you.

So I mean, we could approve this with the addition of the 2025 budget.

Would that cephus for you, Tori?

Or well, not the budget, but the actuals.

The financials, the financials.

Like did that the line item that like the the audit.

You said you did an audit and the audit.

Sure.

The revenue and expense for the year that's ended in the same format as the budget.

You got it.

That yes, ma'am.

That you would we could approve the report with the addition of the finance.

So I mean, I'm not an auditor, so if the audit passed, then get passed.

So then yes.

Okay, I think, right?

Yeah.

So moved just what you just said.

Okay, Carla, did you get do you understand that what I'm saying?

We're saying okay.

Is there a second?

That's second.

Chrissy.

Okay.

All in favor?

Any opposed?

Okay.

Thank you.

We'll sick our bird dog on that.

Next item, consideration of approval, acceptance, rejection, amendment, and or postponement of land exchange with Norman Public Schools, and combining the newly acquired land with High Meadow Park and Northeast Lions Park.

Hello, hello, hello.

I'm James Briggs, Park Development Manager.

So Jason covered this in the uh council items that went last month, um, where the council finally approved all the land swapping that we've been doing with Norman Public Schools.

Um boiling it all down to what we're looking at here tonight, and it was in your staff report.

Essentially, we gained a gap of land that was in between what was High Meadows Park and Northeast Lions Park.

There's a walking trail and things out there that have been in there for years, and it functions as a park.

We never technically owned that gap of land.

I can't actually use uh, but there's a square of land on the east side of Eisenhower School that you see in the map map.

Um so we are gaining that square of land that goes from what with High Meadows Park up to Northeast Lions Park.

So we would like to propose here tonight to effectively make all that Northeast Lions Park to combine them all into one contiguous piece of property and name it all Northeast Lions Park and effectively eliminating High Meadows Park from the nomenclature.

And we've glad to discuss anything you want to ask about this process, but we really couldn't need you to approve us doing that before we do it.

Because I think the land deals already done, it's been approved by council.

So we're not we're asking to approve the land swap necessarily.

We just that our our philosophy of combining them into one park.

And I and I would say, yeah, part of the process of us wanting to do this is uh moving the playground, which is uh and I it's not viewable from the street, and you can kind of see it uh over there behind the pond area.

Just north of that neighborhood, yeah, right there.

Yeah, uh so as you can see that is not um at all viewable from the street, and our proposal will be move it to what it's currently high metals park, so it is viewable from the street, and hopefully it would be less vandalized.

And this is one of our next Norman Ford playgrounds to be replaced.

The most vandalized park in the state and also the playground in the street.

High Meadows Park uh would not otherwise get a playground.

So we'll let you know that this is a neighborhood park.

Yeah, it's the largest neighborhood park practically by the time we're done with it.

I think we looked it up as the fifth largest park overall.

It's been there for decades because it has a disc golf course and the fishing pond and all that stuff.

So it'll be always been big, it's just gonna get bigger now.

Um High Meadows Park.

And I don't should have looked up what high meadows was, but uh was saying one six, it was like four acres.

Yeah, and so you're the playground that's isn't there a playground.

There's a little well, there's a little playground over the corner at the edge of 12th Avenue parking lot, kind of where the dot is.

There's a little playground there that serves the recenter during the summer and during camp, so they can not have to travel all the way over to Eisenhower or anywhere else thing to stay on site and do some outdoor recreation with a shade cover.

And that's ours.

That's ours.

We built that with that part of 12th Avenue.

Yes.

Okay.

It's on 12th Avenue property.

It is right next to the uh parking lot on the east side, east edge of the parking lot.

But you're asking us to approve the name change, not the placement of the park equipment.

Essentially, yeah.

Yeah.

So we will actually have you know park equipment coming uh into bid this this month, and we'll be awarding that here after the holiday.

So the school thing is this and this.

Nope.

They gave us a square directly east of the school.

It's not really shown, it's in the map that was in the council item.

Essentially a big square right there.

So right here that track is yes, the north half of that track.

Actually, this right here was high meadows park.

Um this in right here, and then this was uh school school property.

So we this is the property that we we got from the school.

This is the property we gave to the school as the exchange.

Well, we're saying that now uh that we own an park, which is this right here is that this will be this highlighted green area will all become Northeast Lions Park.

Uh this will make High Meadows Green Belt Park Land, but it will be not known as um we don't know what to do with that yet.

But it's not it's not used parkland right now, it's not very well frequented.

And we also have this property right here, which is technically parkland, but has never been adopted in a Northeast Lions Park, and we would like to probably someday get that into Northeast Lions Park, but we need to communicate that with this neighborhood, because this neighborhood basically donated this land to us with the agreement at the time they donated the slang to us not for it to be part of Northeast Lions Park.

But that was that the park hill called how long ago was that?

15 years ago, maybe so the neighborhood park hill, yes.

We need to get back with them.

Is that park hill?

Yes, it's park hill neighborhood.

They have a park over.

I think so, yeah, right over on 12th Avenue.

There's one over there.

Yeah.

So now this belongs to the school now, right?

All the way up to the tennis court.

Right here.

Just from right here.

Okay, just this little, okay.

So like that much of it.

Okay.

Yeah.

So yeah, that effectively you're correct.

We're just bringing this to you all that we're going to make it one contiguous property, which it is now, and just call the whole thing Northeast Lions Park.

Instead of saying you've magically crossed from High Meadows into Northeast Lions, it's just all the way from High Meadows Avenue North would be Northeast Lions Park now.

Was it called High Meadows just because of the neighborhood name?

Yep.

It's the street that runs right through it.

That's High Meadows Avenue.

High Meadows Avenue, right?

So there's super creative.

No person we are having to see there's any way.

John High Meadows out there that we're insulting now.

Yeah, that's what I would just want to highlight.

Nope, just the name of the neighborhood.

We actually pulled the I don't remember what question it came up, but we actually pulled the plat recently from that.

It was in um it was early 70s filed plat, but it is just exactly that.

It was we I think we pulled the plat because of something that was happening at 12th Avenue.

Yeah.

Uh but the uh but that plat was pulled, and man, it was 1972 plat and it was uh had a uh it actually had they proposed giving that all to the Norman public schools as before Eisenhower was uh built, and then uh somehow eventually got split between that property got split between us and the schools, and then we weirdly weirdly enough, you know, nobody's asked the question.

Well, what extra mowing are we gonna have to inherit?

Zero because we mow it anyways.

So um uh so it's it's kind of interesting you go back look at it originally.

It was supposed to be all school property, school didn't want it.

The developer didn't want it, so they gave it to to the the city, and now the school doesn't practically want it, and it makes sense for us to grab it because uh we think that is an ideal place to put the playground for that park.

And um, we can't put one in high meadows, but we can put one in Northeast Lions, and the only way we can put it northeast lines if that is becomes part of Northeast Lions Park.

Why couldn't you put it in High Meadows?

Clever.

Because it wasn't on the um wasn't part of our Norm Ford election.

Okay, okay.

Um so basically there'll be a playground there.

Yeah that the school could use during will there'll be any restrictions as to who can be in the park at any place at Monroe.

It'll be just like rotary and other places where we have a park up against the school.

The they they don't take over our park during school hours.

If they want to come over, that's up to them to bring supervisor.

We don't tell the public they can't be in the park because the park is still the park.

Okay.

Like rotary rotary rotary park has like there's a chain link where the properties defined between roads.

Sort of there's actually there's actually gaps in between Jackson and there.

So there's a chain link all the way down.

Yeah, the schools chain themselves off pretty well.

That's chained off.

There's a fence fence there.

So from but they use that track all the time.

We're not doing anything out of the ordinary that you have to don't see at Adams.

You see it at Truman.

You see it at all the schools where we have a school butted up against the park.

The park is always the park, and we don't get the same.

Yeah, the school has the school has no problem using the park, but they have people uh problems with the general public using the school playgrounds during the yeah, they can't ask us to close the school the park down during school hours, and we wouldn't it works one way, does not work the other.

Right, yeah.

Um yeah, just to repeat, the playground will be moved directly east of where Eisenhower is, right?

A little bit, yeah, South East, somewhere between Eisenhower and more towards High Meadows Avenue, kind of in that southern portion of what is now the the the annex of of Northeast Lions or the or the panhandle.

Be kind of in that southern.

We're not gonna get too close to the street because we don't want it to be too close to the street, but somewhere between the first house and the last house.

Somewhere in there.

Yeah, your your old, your old um high meadows park.

We just now have now connected.

We'll probably keep it a little further away from the school because the school does have a playground right by there, and if you know just it's a little bit closer, and it gets it closer into all the neighborhood coming off of uh North Cliff Avenue and all that.

Oh, it would be their playground.

Right.

I think it's one on that.

Oh no, no, it's new.

There's nothing left of the old one.

There's nothing to move.

It's been vandalized to death.

I mean, it's very if you go to Northeast Lions now, there's an enormous playground area, mulch area, but there's very little equipment left in it because not only is it vandalized, it's also so old there's no replacement parts.

It's it's obsolete and vandalized, so you get a twofer there.

And it's pretty isolated, right?

It's right.

Well, the one there now is yeah, you cannot see you.

Even if you pull into the parking lot in Northeast Lions, you can't see the playground.

So you could be there all night vandalizing it, and no one would know there's no houses at back.

No one has eyes on that park, except our guys in the morning when they come and remove the burned things that are left in it.

Yeah, and forward Norman for the that project's just gonna continue to develop like the frisbee and yeah, this golf's super happy being there, and yeah, they they yeah, that's a well-used old course.

So any other questions.

So the the park existing park land out of the neighborhood there.

What did what was their reason for it not wanting to be northeast line?

They had for years use it as sort of their own community green belt, and they take a little riding mower and mow pass through the grasses and all that, and they did it's just kind of a little they didn't want us to develop it as a park.

They asked us to not expand the disc golf course over all the way over there and not put play equipment or anything.

They just kind of liked it being you know, so they they they were fine because uh technically I think a family owned the land and they'd been letting the neighborhood use it, but the family didn't want it anymore, and the neighborhood HOA didn't want to own it.

So they we went to them and with a meeting and said, So here's some things we could do there, and the overwhelming response back then, before the majority of those houses north of Northeast Lions park rebel, was like, yeah, could you just leave it like that?

Because the people on Groon Drive have just been using it as a sort of neighborhood.

So we may go back, like Jason said, to the full-on built-out neighborhood.

Say is there anything else you want here that all are likely to say no?

We kind of like having a little area, but we should someday may come back to you, say let's incorporate that in Northeast Lions too.

But for now, it's just park land.

The same way Legacy Trail is parkland, but it's not a neighborhood park.

And so the city doesn't do any maintenance in there.

Not really.

We just kind of mow the edge like right along Broom Drive, maybe because there's a sidewalk that goes up to the Northeast Line or goes down.

Yeah, little triangle.

Yep.

Yeah, I see that.

Yeah, yeah.

Yeah, so it'd pretty much be business as usual.

We're really here just to let you know that High Meadows Park as a name probably won't exist anymore.

We're getting your seeking your approval for that.

Okay.

Any other questions?

Staff recommends that the Board of Park Commissioners approve that the newly acquired land on the east side of the school be combined with the park lands adjacent to it on the south, High Meadows Park, and on the north, Northeast Lions Park, into one continuous piece of property that will together now be considered as a part of Northeast Lions Park.

The park formerly known as High Meadows Park will no longer be used to describe the parkland north of High Meadows Avenue, and the sign for that park will be replaced with a new sign indicating it as Northeast Lions Park.

So moved.

Thank you, Billy.

Uh, will you second it?

Because Christy.

Okay.

All in favor.

Aye.

Any opposed?

Okay.

Thank you.

So you're going to use a simple like prince part full window.

Yeah.

Oh, that would be awesome.

We can come up with that signal.

It'll be great.

AKA, AKN.

They emotion is a now in an emoji.

All right.

Next item, consideration of approval, acceptance, rejection, amendment, and our postpilment of the annual report from Westwood Family Aquatic Center.

Hello, Parkboard members.

This one, so Westwood Family Aquatic Center completed its season this year.

This facility is one that's special to me, as some of you may know.

I essentially grew up in the Westwood pool.

It wasn't quite a family aquatic center when I was around and run around, but now it's a whole much bigger operation and it does a ton of new great things that the old pool didn't.

With that, uh in March of 2025 here, our former supervisor of the aquatics section, a Josh Holman, found a great job in Colorado.

He said he likes the views.

Here she was the former uh aquatic supervisor up at Pelican Bay.

Uh that's the Edmund basically municipal pool there.

Uh it's a whole other backstory.

We won't get into that.

Uh but uh with that, uh Marina essentially came into the operations with two months till opening, um, which is in pool terms quick.

Uh so she has done a fantastic job completing this uh first year at the pool.

And I won't take any more time because I know after this we have Norman Ford uh master plan stuff that Jason talks about, so we'll go a little quicker.

All right, I'll give it to Marina Wells here.

Hi y'all.

Hi, welcome to my first time formally meeting y'all.

Um so in front of you you have the report printed.

It's a little more condensed than than last year.

I like to be kind of concise and to the point, but feel free to ask any questions if you have any questions about anything that's in here.

Um so up on our first page with the marketing insights.

Um, so Jason mentioned that Placer AI software, and so these three little snapshots with the graphs are actually pulled from Placer.

Um, I really liked the top one because it really kind of hits on uh, you know, are we looking at making sure we're looking every year?

Are we meeting the needs of different age groups, right?

So it just and obviously children are met.

You can drive by that place every single day, and you see a bunch of kids, and you know, our enrollment can back that up, but this just shows some different age ranges, and there's not one that's significantly dipping.

Um, and I think that's a good reflection that our programming and our offerings and our facility is definitely used for different age demographics there.

Um, and then below that, the other two are just a good indicator of usage, though squiggly looking line one.

Um, I just wanted to point out that we did have a very rainy June, and it's kind of reflected there too.

Um, I think our financial and attendance performance would be bumped up a little bit had we been gifted a little sunnier June.

It was cold and rainy, but we're still open as long as we don't have uh weather that impairs the safety of our patrons, we'll still be open whether there's 20 people that come or 2,000 in a day.

So um you see it kind of steadily increasing as our temperatures kind of warmed up.

Um I just wanted to point those two out.

So our total attendance was just shy of 100,000 this year, not too far off from last year, which sat around 107,000.

Um, and at the end of our swim lesson season, we did do a survey on enrollment.

Would y'all reenroll?

That was one of many questions that was asked, and we I read through all of it.

Um, and so having 92% say they would reenroll is also a good indicator of a good program.

A program too that depends on reenrollment and growth and progression.

Uh of that 8%, there was a portion of that that it wasn't that they didn't want to re-enroll, but their children just in fact kind of outgrew it.

So some of them um mentioned, you know, the next step is enrolling into our developmental swim team, and that's what you want to see.

You want to see that progression from hey, they came when they were little, hey, now they're in swim lessons, hey now they can swim, are they doing swim team?

Whether that's Sooner Swim Club, or whether that's the developmental recreation one.

Um, just again, seeing that progression and they're growing up through that park.

Um, we did partner this year with the adult wellness and education center.

Um, and it was actually super successful.

Uh so we had 913 check-ins.

So the backstory there, as long as you have a membership with them, you got free access to Westwood for water walking.

So we're open Monday through Saturday uh in the mornings for water walking, and and they definitely used it and clocked it in.

We checked them in.

The Awe also dropped off an iPad so that they were also getting their check-ins as well, because they depend on that as part of their funding.

And we are gonna extend that into next year as well, too.

So on that note, uh we worked with that 913 nine.

Check-ins.

Check-ins.

Yeah, check-ins, not unique individuals.

Thank you.

Just individu it's probably less because a lot of them came multiple times, but it is being used.

So it's not just 24 check-ins that came and they didn't come back.

They were habitually coming.

Yeah, and reasons for them, it's important for them to gather that information too.

So part of their revenue is dependent on insurance.

So every time somebody checks in, uh, like with silver sneakers or something like that.

They silver sneakers is not almost a stickers.

That'd be awesome.

But they don't send them a uh $35 check a month.

They they get so much per per time that person checks in.

So it's very important that they collect that data so they can build the insurance company to have revenue for the adult wellness center.

I just you know, because the adult wellness center 3,000 numbers.

And I thought, well, that's about a third of the numbers.

That's important.

So that's what I've asked.

Check-ins.

It didn't, I didn't look at you unique individuals.

I understand what you're saying.

That makes perfect sense.

Um so we'll be extending that.

Um we also partnered with kind of working with them and Kathleen.

Y'all know Kathleen.

Um, so we hosted at Westwood, we hosted the uh senior water walking event at the end of the season, and then over at WIFAC was where we hosted the actual swim meet.

Next year, we're bringing them back at both locations, and we always block out the other for a backup location.

So should something happen at Wi Fac, we can still host it at uh Westwood.

But um next year, the swim portion is actually a qualifier for the 2027 uh nationals, which will be in Tulsa.

So next year's a big year.

Um, and on that note, one of the things that we did is you didn't have to be a member of the AWS, you didn't have to be a pass holder if you were enrolled in uh the uh either event.

If you're enrolled in either event, we also gave free access at the end of summer up until the event to come practice.

We were the host facility for the event.

Um, so we also counted those check-ins.

I I track everything, but um, just as a courtesy of come practice, um, maybe you know, you don't want financial limitations to be a reason why someone can't come.

Um, and it just offered again, just opening up a little more accessibility.

So happy to bring that back next year.

And uh, I passed on Kathy's information on his way out so he can touch space with her.

But um, she's great to work with.

Um, but yeah, so no, loved having that.

It's a good kind of end of season thing.

Next year we're bumping it up earlier in the morning at Westwood each year, more and more people have come to that water walking event.

Um, the YMCA has voiced interest in in bringing additional people as well.

Um, and then with um with the buzz of hey, next year's a qualifying event, not for water walking, it's just for the swim team, but we just anticipate it's been growing, it's gonna keep growing.

We don't want to be there till six o'clock at night, and it gets really hot in the afternoon, the concrete gets hot, the sun shines stronger, is what it feels like.

So we're just bumping up the start time for next year.

So and they come in water walk at five in the morning, so I have no no issues with I think they're not gonna be pushing back on on coming uh a little earlier.

All right, uh on the next page, we have a list of our special events we offered this year, all very well received, super successful.

Um, just uh we do try to blend, find that balance between even some of ours that we max out, um like our family night.

Uh we want to find that blend of how do we allow passholder access but not exclude the public and vice versa.

Um, and so we actually rolled out cards, these little cards that we would we count out, hey, our max capacity is 860, let's split it in half, you know, maybe this line's a little longer, let's kind of parry it just to be as fair as we can be for those who want to pay to come, but also hey, we we told our pass holders that hey, this is one of the perks of your your things.

If we just opened it to pass holders, I guarantee we could fill that place, but um, this also we can then go through the line and say we're out of cards.

If you don't have a card, you're not waiting in line for an hour and then you can't get in, or just saying, hey, by the time we get to you, it's gonna be an in and out, just really kind of regulating that crowd control.

It also helped with uh line hopping.

So if you didn't have a card when we came through, you weren't here and you can't save a spot.

So we're just trying to how can we make this fair?

How can we um you know keep the peace in the two lines that we have?

Um, and so now I'm looking forward.

I'm working on the event schedule for next year as well.

Um so uh going into the next page.

So next year uh we are introducing a sensory swim time where we will make some accommodations.

We're we're we're starting slowly, we're doing it on Saturdays, um, and just seeing, you know, how is it well received?

Is it well attended?

Um do hit or miss, what what do we do?

Great, what do we not?

Um it's included in our program guide for next year as well to help get the word out for it, as well as hey, if you have any suggestions on how we can do this better, um, let us know.

Um, but you you do things like avoid PA announcements and unless uh there's an emergency or you keep music off, there's certain features you can turn off.

It's it's a lot of sound and stimulation.

It's not just geared toward kids too.

There's other people for their own personal reasons have sensitivity to things, and so it's just something we thought, hey, how can we weave even more things into our packed packed schedule?

Um so I do think that each year you should be reviewing what do you do?

Is there any room for improvement?

Is there any room for adjustment?

What can we squeeze in more or less of?

And um, and so that that one made the cut this year for for next year.

Um we are also so this is gonna be at Wi Fac as well.

Uh all of our managers, well, I'm gonna have all the guards and managers on our aquatic side are gonna go through um our safe sport athlete protection training.

Um and uh there's two different levels of it, but because we do host swim meets, and this is geared toward it's it's put on by USA swimming, it's free, so zero dollars to us.

Um I just gotta make them sit down and do it.

Um, but it's just recognizing dangerous or predatory behaviors, um, whether that's coaches, parents, spectators, fellow team members, um, they're there and they're around it, and so they are already a layer of protection for those student athletes.

So both complexes do have swim team kids, so both complexes are going to go through the training.

I'm not having all 120 lifeguards at Westwood, but at least the managers will have that in-depth hour-long training session.

Uh so I'm excited about that one.

Um, USA Swimming wanted so many facilities per state to be considered a safe sport sanctioned facility, and that includes some signage and stuff.

So I know that's that's veering left a little to WiFac, but because we host so many year-round events, that's why we're hitting it hard there.

Um, but hey, we can carry some of this over to the other facility as well, because hey, we do the same thing.

Um, and then uh we are this winter keeping water in our competition pool.

The idea behind it being keeping it running, keeping the weight of the pool in there.

Hopefully, fingers crossed.

Hopefully, we don't get uh the same kind of pipe breaks underground.

Hopefully, it stabilizes it a bit.

We don't have to, we're not gonna be burning through the same amount of chemicals as you would in this summer.

You have a lower battery load, your temperatures outside aren't burning your chemicals, and because people aren't getting in it, you don't have to maintain it as high.

So it's kind of an autopilot, just needs to be babied from time to time, keep an eye on it.

Um we have a contingency plan.

Should there be some freak snowstorm that sweeps through because it's happened before, I've lived here long enough in Oklahoma and know that could happen.

Um we also uh put in an insulated the pump room so it has uh a heating unit in it to keep the air temperature warmer.

Again, doesn't have to be 70 warm enough to potentially keep pipes from freezing.

Um and then they're doing there's they just I don't know if they've quite finished yet, but this past week they've been doing the spray foam insulation in the ceiling, just to kind of insulate the pump room because it was built to be a seasonal outdoor pool and pump room, and so you kind of need to safeguard that.

So we're hoping that invest the money that's spent on that and the operating chemicals through the winter is less costly than another three or four cracked pipes and breaking up the ground and potentially impacting um our summer season.

So that's newer to this year.

Um, and then uh below you'll see the revenue and expenses for 2025 and 2024.

Um, like I said, you know, some of the numbers are fairly close.

Some we did a little better, some we did a little less.

Uh, and if you have any questions on those, feel free to speak now forever, hold your peace forever.

Why do the classes uh such a different?

So, my answer, uh, how do I be tactful about it?

I don't know how we got 108,000.

That's my answer.

I I tried to look back.

It's really hard.

Um, we are switching from uh rec track to rectext.

So we're switching the technologies that we have and our reports, going trying to retroactively pull those reports will be they'll be empty.

And uh it's it's so I it's really hard for me to answer how certain numbers were found last year.

And uh, but I did go back and because I well, I I saw the same thing too, right?

Well, I went back and I looked at 23, 22, 21.

They're sitting at 38, 42.

They're sitting a lot lower.

So I'm trending closer to them.

I'm trending closer to them.

Um I did I didn't see the enrollment numbers or classes advertised that to in my head, the math wouldn't quite math that way.

So looking at it, is the possibility that lessons uh swim lessons were counted in with classics as well.

Where it was like duplicately accounted for.

Yeah moving forward, that's not how we'll calculate our break out individually.

So I'll say too that our current software rec track is very sensitive.

Sometimes uh uh a code would get switched in there and it would take us uh weeks to figure out you know, of collecting revenues and all this other stuff, and and you would have to literally whoever's um calculating revenue share all knows about this in the mornings would have to like uh find an uh disparacy like why is this happening on a consistent basis, and then we would have to go back in there and find the I mean rec tracks so complicated.

You have to go in there and find the exact account number and try to figure out an eye would have to go through there and figure out oh somebody accidentally copy and pasted something here, so now it's getting put in the wrong revenue account, then we could go fix it, and then you if you go talk to finance and tell them the hey, we found this problem.

So it's kind of like oh it's still getting deposited within that account.

We're not gonna go back and fix it because that'll take too long.

So I mean it's just sometimes it takes us a while to figure out there's something happening, but I do remember occasionally there's been several times out at Westwood because uh we tried to we simplified it a lot, but there's a lot of times, especially since we first opened where we um were either punching the wrong button on our uh on our computer system, or it was this coded in correctly into the computer and we were collecting revenue in the wrong spot.

And I know I mentioned it once, but uh if weather had been a little better, I think some of those might be just a touch higher.

Because June would be your highest generally, it's your highest attendance.

Um, and that's half of your but almost half of your summer.

I know we have an ex uh extended season, but that's minimal morning stuff there at the end.

But when you're looking at June and July, that's when you're raking in the majority of everything from programming to parties to daily attendance to even concessions.

So um I would are it so if you look at concessions, you're only off by a couple thousand.

So I honestly think we would have smashed concessions out of the park for a true summer June.

Give or take a couple rain days here and there, but um, so I don't think we're doing horrible given uh weather.

Um we did have 51 lifeguard rescues, that's where they enter the water.

Uh 112 medical incident reports were filled out.

It seems like a high number, but we document any time care is given, and I would say confidently 75% of those are scraped knees and band-aids given to kids and popsicles, you know, with that.

But uh uh, but we do document any time we are are communicating and giving care to a patron or child, we document it.

So it seems high, so it wasn't like 112 kids got death gravely injured there.

Um we do so I do track the rescues though, based on stand and time.

And so I did it for I took last year's because I had the whole stack of them, there's little yellow cards, um, and I do it by month, by stand, by time, by who did it, and it really gives you some good metrics that you can flip around to training.

So I hadn't even ran, I mean I didn't run Westwood last year, but I could tell them at orientation hey, these are the two stands where 80% of our saves are at.

You need to pay special attention, these are what the saves were for.

Keep an eye out for this stuff.

So you can take that data and you can roll it back into their training.

Um, and so 51 rescues is 51 kids that you know got help, is how I see it.

So um higher or lower than last year, I don't think it's a a poor indicator of anything.

It means the guards were vigilant on 51 times where they had to intervene.

Um, and we do push preventative guarding.

So ideally we want to stop something dangerous before it happens.

Kids are kids, and kids also do whatever they want to do.

I have two, so I can speak confidently on that, but um uh I tell them all the time if you don't stop it, you're the one saving it.

So they they really want to we push that a lot.

So um, and then uh we only called EMS three times, so that's a win.

Uh yeah.

EMS for medical reasons.

That that excludes any um intervention for police for any uh incidents, patron incidents.

So those are the two two different two different things.

The number would be a little higher on that one.

Any questions before I turn page?

All right.

Um so I have our mission as creating a safe aquatic environment that's family friendly and inclusive by offering a variety of programming opportunities, scholarships, community outreach, all while promoting socioeconomic and community growth.

I know it's a mouthful.

Um and then I did do kind of a breakdown on our staff retention, which is actually pretty good.

Um especially seeing as how this is designed to be a seasonal facility, and there aren't benefits that come with it.

Um you're looking at a year two, three if you're lucky, four four for a small fraction will stay there, but it's really great to see, especially areas where there's a hundred percent retention.

Every time you see that, every single one of them came back.

Every single one of them came back.

Um, and I adjusted it so I didn't just average 100.

I didn't just average the um percentages because that would have been a higher number.

I I took it off of the number of bodies that returned versus not.

And I love some fresh guards because they haven't been corrupted, they don't have their bad habits.

You can you're starting with a clean slate, and so again, turnover is not a negative thing per se.

Um it's just the nature of the game.

So any questions.

That's your summer in a snapshot.

Um on Saturdays, you guys don't open till later.

You don't offer the water walking early in the morning on Saturday.

Not at five in the morning.

We still offer it Saturday mornings though, until 11.

But you don't it doesn't start till like nine.

It's nine to eleven.

And we also have scuba diving on the weekends as well.

Okay.

I know there's some times I wanted to go over there because the odd doesn't open till eight.

And I'm usually there at 6 30.

And I thought, I'd like to go over to Westwood and water walk, but oh yeah, they don't open till after the aw.

So I've just, you know, that that's all I was just uh and I didn't want to go to the awe and then get out and go over to Westwood.

So if you could open earlier, I'd like to.

Well, we are open Monday through Friday.

I know.

We are also looking for the adult gods.

I I don't need a job.

Your mother.

Yeah.

I don't know.

I don't think we can do that.

That wasn't meant as a cut now, by the way.

No, for the when when Mitch said he grew up at Westwood, his mother was one of the managers every summer between Gail and Chris Aiki.

They ran the pool all summer for years and years and years and years, and that's why Mitch said he grew up there because he was he literally grew up there with his mom.

Any other questions?

All right, I'm gonna sneak out back.

Uh it was so nice to meet y'all.

Welcome.

Thank you.

Thank you.

See you next year.

Yeah, that's true.

Staff recommends approving and submitting the Westwood Family Aquatic Center annual report to the city council once the Board of Park Commissioners has accepted the annual report.

Do I have a recognition recommendation to accept the report?

I'll move it.

Okay, Christy, second.

I'll second.

Thank you, Todd.

All in favor?

Aye.

Any opposed?

All right.

Next item.

Norman forward master up plan updates.

Presented this to finance committee, I think last week or two weeks ago.

Uh we're kind of got to the point where we are what I would call pretty much substantially complete with Norm Ford one.

Uh, we are start starting to look at Norm Ford 2.

Uh we have a uh just like Norm Ford 1, we have a resident committee that's kind of um trying to put together a plan and talking to all the the uh stakeholder groups and user groups and operators about putting together a package for Norm Ford 2.

Uh so we are to the point where we have a bunch of new master plans out there, but we do have a bunch of old master plans that are uh some of these master plans with some of these parks are uh half done, 60% done, 40% done.

There's a little bit all over the place.

So I'll go over that in a in a second.

So real quick, uh only remaining projects that we got are uh trail develop development neighborhood parks, uh Saxon Park, which we already have plans.

We're just waiting for the road to be built out front of it so that we can start.

We think that we'll be um working on that starting spring 2026, and we have a lot of anxious uh park commissioners who are ready to sit on an ad hoc committee for the Canadian River Park.

So we all know that that's coming.

Um, and to kind of remind everybody, let's go to the next slide.

Uh we might already skipped it, but the uh the uh uh Norm 4 passed 2015, 72% of the voters uh voted yes for about 150 million dollars in quality of life projects.

So to go over real quick, uh when we did Norm Ford originally, we went through there uh before we started working on any of these parks and had a master plan to go along with this.

So this is completely what the original Griffin Park master plan looked like, and that's uh if we had unlimited money, which I believe I'm trying to remember, this would have been back in 2015.

This would have been somewhere around 30 million dollars for a full build out.

We had about 14 million dollars uh available to us, so we'll show you what we got done on the next slide.

Uh so the question is uh uh that these master plans were done in 2015, and we've had turnover.

If you can do the math, 2015 is a whole generation ago.

We've had a uh we've had a bunch of kids that want run through there.

We have different people running these groups, so we would like to give a shot to update these master plans, priorities changed, uh, recreational uh uh priorities of change, trends of change.

So we would like to go through here and spend a little bit of money updating this plan and having clear and uh full understanding what uh new plan would look like and how much that would cost if we did these new plans.

So uh we would go through here, update these, work with our user groups that are inside the park, and have a an exact cost estimate with a three percent change in each year, uh depending on when we do the project to go along with that, so that we will have accurate cost estimations, which we did not have in Norm Ford 1.

Uh, this is what we got built out.

I think next I have uh a little bit of a uh this is a satellite view of the of Griffin Park.

What's kind of cool?

We went through here and now we own this part before we were renting this from the Department of Mental Health.

This little yellow box up here on the northeast side is a new addition.

It doesn't belong in either Sutton Wilderness or uh Griffin Park.

So we have this to uh what goes through my head immediately is a hey, let's uh eventually add that to Griffin Park.

That is a prime spot to build a new 12th Avenue recenter in.

Uh, maybe add some uh pickleball courts, a splash pad, unlimited um ideas, but this is the kind of thing that we need to prepare for in a master plan, get a cost estimation uh to go along with it so we can do it.

Uh and I mean I don't know if y'all have been on park board a long enough.

Uh the disadvantaged one 12th Avenue was an old warehouse, it's been there for several years.

It's one of uh I can go through here and say one of our park properties that has expired.

One of several of our park properties have expired.

Um, or we now living in far beyond of its expected life capacity, and plus it's in a neighborhood, which um does cause a lot of uh problems for us on picking up complaints.

Moving over here, um, you know, cool possibilities.

Just throwing that out there as a as a cool cool thing that we could do.

This is originally where we were gonna put park maintenance.

That's what I was talking about.

There too, though.

Uh dog park is actually uh uh over here in this area right here.

So yeah, that's what's out of the MGC.

So not really kind of inner um interact with that at all.

But that's kind of some of the thoughts that we would need to pick up if we um went through there and add the master plan.

Go ahead and let's go to the next slide.

Ruby Grant is another master plan we would like to update.

So this is the full master plan.

As you look at this, uh we have uh so many things in there.

Uh you can see it's super busy.

Uh we even have uh, you know, I'm uh rec guy, that's where I started at, and that's where I worked for uh never thought I was gonna get out of Whittier, but eventually I got there.

If you're patient enough, you do move on in your career at some point.

But they have a community center that was in the original master plan.

Did we already and you go back to our 2009 master plan and said that we needed a both a West and East Side at East Side Rec Center before we built the YFAC?

This was planned as our West Side Center.

Did we already check that box?

So is that community center necessary anymore?

If you ask me, probably not.

I think we already checked that box and building our West Side Community Center or Rec Center.

Uh, but what else can we do to update this park?

Is this still what our community wants?

Um, how do we get um to basically knock out all of our past that we're planning on our trails or we're planning on being sidewalks and and lit and so forth and so on.

We have a monument um uh kind of a city sculpture monument area that was planned.

Uh so much more.

We've talked to, I know you can't see over here on the the left side, but we did uh we have been recent talks with OU Cross Country.

They do want to uh have a home cross-country course.

They actually uh are supposed to hold host the SEC cross-country meets in uh 2029 or schedule for that.

We think it would be uh super cool to have a permanent course for them over here in Ruby Grant, and they're super interested in it.

So uh is that something that the public's interested in?

This is all stuff that we need to know, and we could probably find out um through going through this master plan process.

I promise I'll go faster.

These are just two of my parks I'm super passionate about.

Uh so this is uh what we actually built out with subtle changes out at Ruby Grant Park.

Uh as you can see up there on the uh northwest side, we did end up um spending some of our sports uh what was supposed to be a sports park, uh sports park that had adult softball and um youth football fields in it.

Uh, we ended up splitting that between because that had a 2.5 million dollar budget, and when we actually went out to to cost estimate that, I think it came in in somewhere about um about 10 million dollars.

So if you know, I always say that we don't do math very well over in parks, but but even with our park math, we will understand that might be a little bit upside down.

So we ended up splitting that between Reese Park and Ruby Grant Park, and we ended up uh advancing a little bit on um parking lots and a bathroom facility up in the north side of the park, and it changed a little bit.

So if you go to the uh the next slide, this is actually what we built a little bit.

Change it uh, we did change a little bit where the the restroom facility went, but besides that, it pretty much got um built out up there on the north side.

Uh go ahead, go to the next one, Mitchell.

So we got Reese Park.

This was our full master plan.

Uh we went out.

This one uh did not have a user group at the time when we went through this.

So uh the the city was the main baseball provider at that time.

Uh since then, the Optimus Club now runs the baseball program.

They had zero input on how the this facility would look like.

They need input and um time to go through here and tell us what they really want in a baseball complex.

Uh, so when we priced this out to build this out, I believe we had uh about six million dollars to put towards this park, and then that this full build out of this park was somewhere in a 15 to 18 million dollar range.

So this is actually what we built out.

We didn't we only got to build one of the new complexes.

Go ahead and advance.

Uh we only got to build one of the new complexes, and that was uh, as y'all probably know.

Is this complex right here?

Everything else stayed in place.

Uh, some of the things that we do need to update if you go back to the last slide, Mitchell uh is definitely over here where we put in the pond.

It was planned to have a stage uh back here in our 4th of July fireworks set up over here.

So we talked about possibly moving that more to the festival ground area because we have a safety zone, we set off fireworks.

Uh, we also have a playground that's down here.

We would uh I think uh community uh sentiment is um we need an advance and fix an update kit space.

Uh also over here, if you advance we are talking about putting a miracle field over here originally.

It was set up over here, but uh we think it makes more sense because it's closer to the baseball fields and uh it hits more ADA standards being closer to where other children do play and participate.

Uh go ahead and advance if you want to.

So that is uh what we actually built out, and you can even see that that field does exist to a certain extent right now.

We just need to uh a miracle field is basically a full if you can go out and think of uh of Ruby Grant or think of Andrew's Park and that poured playground surface, it'd be a full play uh poured out playground type surface for uh kids of any ability to play on that on that um field.

Uh yeah, go ahead.

This is the the uh conceptual plan that we had built out for the uh softball and football park that never got built.

This is over uh we were gonna talking about bidding it building over in Franklin and 12th Avenue.

Uh user groups that are kind of hanging out there that uh if we do this master plan, probably is gonna change a little bit.

I don't know if we need as many um adult softbill fields that are shown.

And now we have interest from lacrosse and rugby and no real home for them to be at.

So uh we need to get their input and probably kind of scrap this plan and restart, but uh the I think this park location is still optimal, and it'll be up there um really really close to the east-west turnpike.

So we think that that it will probably attract um people from surrounding communities um more north if it's located there.

Is that just empty?

Like it's just right now.

The uh utilities owns that, and that's supposed to be a north side water treatment plant that they're not they're not gonna progress with.

Uh Saxon Park does have master plan.

We did get uh we did go ahead and get a cost of uh redoing this master plan.

This is one that we as a parks department is not gonna recommend moving forward with on a new master plan.

We think that uh the information, what we've heard back from the community over the past several years is leave this alone and leave it as natural as possible.

We think this master plan is sufficient.

Uh once we get through this current uh build out, the only thing would be pretty much be left would be that pond area over there.

So we don't think we need to move forward with anything out there.

Um like I said, what we've heard from the community is let it be as natural as possible.

Uh we also have master plans uh requests out there for young family athletic center and adult wellness.

Uh the did mention this earlier.

We think this does satisfy the West Side Rec Center, but um, how do we truly add things in there that makes it more of a community recenter?

The things uh the we built a really really good uh competition basketball and swimming um complex.

We didn't do so good at building a rec center, so we need things in there like classrooms, meeting room spaces, uh basically uh just small elements would make it a community center, and we also need more probably room for a few more basketball courts and uh volleyball courts, not to mention that the original plans for this center was to have a 50-meter pool that we could do and hold um four to five thousand people in to have uh state uh meets in and large swim meets.

Um and that was an original ask and one of the the original reasons that we had a Norman Ford.

Uh this is the senior wellness center.

Uh two things that we are severely missing out there is parking and the multi-purpose gymnasium that's out back.

We also think that we might have room to build additional classroom space in the back.

Uh the the current operator wants a walking track upstairs, so not the second story walkie track uh that would go in the multi-purpose area.

Um we old add that multi-purpose gym area, we're also gonna have to add restrooms and storage and probably office space.

So there's a little bit of planning out there, and if anybody's been out there during lunch time, uh there's no parking.

So wait, there's a upstairs, not yet.

They're wanting to you haven't been up there yet.

No, it's up on the roof, obviously.

I mean, that's cool.

You can make a green roof.

That's okay.

Thanks.

So is the multi-purpose gymnasium there?

Is that where the pickleball courts are right now?

Uh it would be where the pickleball courts are there.

The pickleball courts were always that was kind of our backup plan.

It was always we actually have a that designed and ready to be built.

We just didn't have enough money to build it.

So they put the pickable courts in.

Pickleball courts were I can't remember 75 to 100,000 bucks to probably build out.

And I just I know that they're used quite extensively.

I just don't know what I'm I'm surprised that they would want to lose those.

So well, you would be adding indoor pickleball courts back.

Okay, okay.

And that's it, unless I'm forgetting something.

These are the costs to do all this.

So all together with our recommendation, we are not gonna recommend that that we update the Saxon Park, um, which is 17,250.

I believe we're I didn't put a total in there, but everything in there besides uh Saxon Park is right at 130,000, which we would uh take from the Norman Ford um uh fund balance and update these master plans, get community uh user group input, parks input, your input, and then um go ahead and take that back to council to readopt those master plans um and uh go along with those.

We would have accurate, which we did not have a normal forward one, so it bit us on the last half of our normal forward projects uh uh cost estimations to go along with these projects.

Will you renew the ad hoc committees for these plans, or is that something we're just gonna let these groups so to keep the cost down?

Uh we only did two or three meetings with each one of these uh design groups, so the uh those meetings include a meeting with parks, meeting with the user groups, and then uh coming back and doing a uh meeting with you or city council to get them adopted.

So to keep the cost down, or these aren't gonna be drastic changes to these plans.

So I think the uh as much as possible, these master plans are still gonna stay in place with subtle uh subtle changes in input from everybody that are using these groups or using these parts.

Any questions about the adult adult wellness master plan the multi-purpose gymnasium?

Is that just expanding the size, the interior space of the current gymnasium or the well?

So that look like inside.

So they uh so if you go back into what is the workout area, yeah, right there.

So basically that will be built on top of the pickleball area.

So it will still be two separate areas, and we're not really if you go on to what would be the south side of the workout area.

Uh there is a closets right there.

So that would be the hallway access into the the multi-purpose gym area.

Yeah, so there's a little door there to the drive right there, right where there's a door there, and and then that's windows along the yeah, there's windows all the way back in.

Is there a reason like it's the shape of Oklahoma?

I mean, why what's the purpose of nothing?

That's the whole way that's all the way you're gonna get into the multi-purpose.

But what's the purpose of not extending it all the way down here?

Just cost that was just the original design of it.

It could change to add more.

I mean, I know they need another, they need like this is the current footprint meeting room.

That's the current footprint of the pickleball courts.

Okay.

But now the pickleball.

I'm sorry, you did say the pickleball courts aren't going away.

They're gonna be indoor outdoor.

And the multi-purpose gym is gonna be on the second floor on top of the indoor pickle.

It's a walking track they're wanting.

I'm so confused.

So multi-purpose.

The multi-purpose gym will be 25 feet tall, and there'll be a walking track.

It will actually be a second floor, there's be a walking track that would be an elevated walking track.

Okay, and there would be pickleball courts on the floor.

Pickleball courts, basketball goals, volleyball, multi-purpose.

Is availability to do all that.

Yeah, gosh.

But that's part of the master planning process.

There's input.

That's not necessarily the shape of it.

That's what the shape of it would have been if we would have built the multi-purpose gymnasium along with this project, and there would have been no walking track.

So there's the ability.

Beautiful thing about master planning, is you can go in there and master plan whatever the heck you want.

So it won't necessarily look like that.

That's just what it was originally planned.

Yeah.

And they could recoup some of the walking track space in the existing area right now for other correct.

And this is something that uh you guys proposing or the people that are talking about the adult wellness center that run the adult well wellness center.

They want this was originally the helper puzzle, but there weren't enough funding, so they had to cut something.

So they cut right.

So they cut that, and so now they're looking at putting it back in.

We'll take their input.

Oh, okay.

Just curious.

Because I know they really like those pickleballs.

Well, they would be they'd become indoor.

Yeah.

So it'd be indoor, yeah.

That was indoor now.

And air conditioning.

Yeah, that's excellent.

They would lose them for a year or so.

And I know the classrooms are totally full.

Yeah, the classrooms are the best way to do that.

They also have that area up on the um call in the open grass reparation area.

You have this area to possibly build stuff.

I don't know.

We have we already have some conceptual plans over here for parking parking, but it's not really a thing.

That'd be like Norman Forward 2.

Yeah.

It help out a lot.

So it it can all be going on to a plan and you'll see it eventually.

Once we come back with it, and it'll probably be a big surprise.

Hopefully, you can participate if you want to, but yeah, uh, I would imagine sometime next summer we come back with all these plans for you to see.

Cool.

Before we take them to council.

Is our wish list and these are updating plans that we're hoping to use in Norman Forward 2 proposals.

Okay.

Good job.

Reasoning for funding for Norman Forward 2.

You gotta have a plan to absolutely go to the public and pretty pictures and all this other stuff to go along for the ass.

We've done the parks department has done an extremely great job, and this is what we want from Norman Forward 1.

This is what we have done for Norman Forward 1.

And they've pretty much stuck to it and has done a great job doing that.

And I would hope that the citizens would recognize that in approving forward too that we we are doing with the money what we said we were gonna do.

But there's still like five more years left on the Yeah, I would I would say the the possibility the earliest you probably see this comeback for an election is probably 27 or 20, or I take that back 28, 20, 27, 28 is probably not or 27 or 29.

I think this one they want to do it.

Because you can you can up it earlier.

Cool.

Um staff requests that the Norman Board of Park Commissioners support the effort to update the recommendation to the city council to appropriate friends from the Norman Forward Fund for updating the master plan.

Do I have a motion that we appropriate the funds to update master plans?

So moved.

Thank you, Tori.

Second.

Thank you, Billy.

Um in favor.

Aye.

Any opposed?

Okay.

Oh, we got two more things.

Uh next, Norman Forward update.

Fly through this one as well.

Uh not a whole lot of changes since the last time we met.

Uh still still progressing with Blue Sten Park and Saxon Park is kind of uh at a standstill at Blue Sten Park.

We are starting to go out there and doing the very, very initial uh starting of uh getting that property ready to start working on making that into a really really cool neighborhood park, which I think we've done great on our new neighborhood parks, and uh that standard has been set high, and we're gonna continue that with Blue Stone Park.

Any questions?

Okay, next item update regarding the commission for accreditation of park and recreation agencies, CAP CAPRA.

Hi, hi park board members.

Uh so I'm gonna talk to you just to update you on what our current process is here.

We have applied for the commission for accreditation of parks and recreation agencies.

We call it CAPRA.

This is part of a national uh the National Parks and Recreation Association and the uh Capra Commission.

So they work together, they put together these standards.

There are 154 standards uh in this uh accreditation process, and so through that we go through a variety of different chapters, including our agency going through HR, through our marketing, through recreation facilities, everything, even through our initial review processes all the way down to how we take minutes and how we uh go.

It is very highly detailed.

Uh, they're currently around 220-ish agencies in the entire United States of America that have this accreditation.

Um, so it is a very tall task to undertake.

Um, it's something that we've been wanting to do for a while, and we found a gap in between Norman Forward and maybe something else uh going forward if we do another large project gap.

So this seemed like the perfect time for us to start compiling it together.

Um so we just wanted to bring it to your guys' attention that this is a large task that a lot of our staff have dedicated already a good amount of time to, and we will give you updates as we go through.

And we will give you updates as we go through.

Right now we have about one chapter completed out of the 10, but we're still going through it, and I cannot speak enough to how much the staff have really gotten a ton of work already done.

And as we go through it, it's not only just to check a box, it's here to find any holes, find everything that we can do to become a better, more efficient department.

That's my update if you have any questions.

Yes.

So have you found any ways to become better?

So yeah, I mean, so it goes all the way through.

I mean, we it goes down into how our HR processes go, how our ADA transition plans are, and so some of our things like a full-blown recreation plan.

That needs to be in place, and it has a very defined list of everything it wants to see, and that allows us to look at it, say, hey, we don't have uh key perform key performance indicators for every single one of our facilities, and that's required within this documentation, so it allows us to view it, say, okay, great.

Now we need to develop that for our own future reference.

And so, yes, plenty.

Um, not that we're not an amazing department, truly, we are um a fantastic department, especially within the state, and this will put us on more of a national scale.

So what kind of time frame are you looking at?

So we will apply uh basically the accreditation processes.

We have a self-assessment.

Um, that's where we compile every one of the 154 standards and provide evidence of compliance for each one, uh, and then send it off to uh CAPRA board, and they review it if they have any concerns or anything, they will reach out back to us, have us fill in questions, and then they will do a site visit.

Um, we're going to plan to send in our self-assessment accreditation in December of 2026.

Um, so we've got about a year left to finish up everything that we've got currently, and then they the plan is to have them uh come in January to visit, and they come and make sure we're doing everything that we say we're doing.

Yeah, yeah.

Yeah.

How long does the accreditation last and lack?

Sure, it's a five-year accreditation, and so every five years we will then go through it.

Um, the other reason we wanted to do it now is we are currently we've been planning on the process of what the current standards are.

They will actually move to new standards in 2027, um, required to be these new standards, and basically they just condense them down.

Honestly, I think they're maybe a little harder.

So we're gonna do it now.

Uh and then we'll readjust for our re-accreditation process to have the new standards.

So, in addition to just the inherent improvement and uh it increases credibility even more because you're a very credible organization already.

Does this make you eligible for any grants that you are not already eligible for, or some kind of funding or so, not directly in the sense that it uh there's grants that are only available to CAPRA uh agencies, but when we do apply for grants within our National Parks and Recreation Association, we get to put on we are a CAPRA accredited agency, and that would not hurt our uh submission there.

Um, it also allows uh Jason when he's over there uh he knows what's coming when he's arguing, you know, or working with the other directors about funding for sources when we go into our uh capital improvements or budgets that we are a nationally accredited agency that can really be trusted with that sense of extra funds.

Yeah, of course.

All right, thank you.

Um division update.

Hello, I'm back.

I'll make it quick.

Uh so Saturday, uh December 6th, we have Winterfest on Main Street here.

Uh, it's in combination with the uh Christmas holiday parade uh in Norman.

Uh so where it goes from Norman High all the way down uh to James Garner there, it'll take a right, but after the parade completes, uh we will have our tree lighting uh over at James Garner.

We did it last year, and so we have a 36-foot tree uh there that's uh really uh a spectacle to behold.

Uh and then we will also do a drone show again this year.

Uh this year it will be located on the south end uh near the county offices.

Um so instead of near where Gray Gray Street uh basically where we are, that's where they took off last year was actually in the parking lot right over there.

Um they'll be over by the county side, so just turn back around the other way.

Um, and then uh we'll have uh the imagine Aries, imaginaries, yes.

Uh the the band that is the grand marshal of the parade will actually be our uh main stage uh performance as well.

Uh we also have a bunch of other musical acts going on with it.

Fantastic time, get your pictures with Santa, Coco, all the good stuff.

We also on SAT uh Sunday, uh December 7th, we are doing a bike giveaway in partnership with the Trey Young Family Foundation and Primetime Transportation, uh, where we'll be giving out 500 bikes uh to anybody with a child in the car.

Uh and they come through, hand them a bike, move on, and it's really kind of an amazing feat.

It was the first time we did it last year.

500 people is a lot of people, by the way.

Similar to the tree giveaway is it's it's a lot of people.

Um, and then we have December 13th, we have the ugly sweater run.

Uh, that'll be a legacy park.

Uh this year it'll be a more of a nighttime race with a bunch of people with different glow items on it and everything, and a bunch of Christmas lights decorated throughout it.

It runs all the way down Interstate Drive, takes a loop, comes on back.

Um, uh that we already have around 250 people registered for that race.

Um, so it's really great to see um an influx of racers as we go through.

And then we have our winter break camp at both Whittier and Irving, uh, providing when the all the kids are out of school.

And that's all I got.

Is there an age limit on the bikes, or is there a so not a hard to find age limit?

Um we base it will basically be 18.

Um so the So there's like 20, there's all different size box bikes in.

Yes.

Um the max I would recommend would be a 13-year-old.

Um at that point, like I mean checking ID though.

No, we're definitely not.

Okay.

So I just didn't know if there was if they were limited to the smaller bikes, or if there's actually 26-inch bikes and stuff.

So there's varieties and sizes and colors and different kinds of girls' bikes maybe for children.

That's that's why I was just curious about that.

Yeah.

That's good.

All right, thank you.

I'm also gonna make this pretty short.

It's been a long day with the winter weather.

We were started about 5 30 this morning.

So good news it wasn't too bad.

So, at least in our area, it looks like we missed it by about 20 miles and two degrees as we were sitting here, or as I was sitting here watching the temperature and be like, stay at 32, stay at 32.

So with that and our ground temperatures, we're kind of hovering at 40.

So we obviously have been taking care of that in preparation for some of the cold events that we've had.

Uh we've got all of our water irrigation systems shut down.

Uh, the ones that are still live have heat tape, insulation, covered, um, restrooms, same things.

We've got heaters in them, we've got temperature thermometers, we've got thermostatic heaters with thermostatic plugs for double protection in case those areas get too warm, then it kills the electricity.

We got basically double protection in all our restrooms to keep them open year-round, um, which is something we've kind of tried to do uh the past couple of years.

Um, as you can see, the trees leaves are gone.

We've had a ton of time uh doing leaf cleanup.

Um we've got a couple of drain projects that we're working on at William Morgan, um, Adkins Crossing and Eastwood.

And because it's some nice neighbors, Northeast Lines.

Um we had the Veterans Day Parade.

Uh and then we did we didn't we have a 5k the same day as the Veterans Day Parade?

Okay.

I thought there was a 5k that same day for some reason.

Um we pulled in our little autonomous mowers and are cleaning them up and putting them up for the winter.

Um we made it through all year.

Um really no large repairs for them.

Yeah.

Yeah, and I think they I think some of them had close to like 1700 hours, not 1700 hours, 900 hours.

Wow of runtime through the from mid-March to about two weeks ago.

Did you do a calculation as to say nine 900 hours times what the cost of a man hour would be for those?

I didn't.

What the what the comparison that I made was when we had looked at the overall cost of the unit versus what we were paying for the services that we were already providing.

Um because our service contract for those fields for the year prior was about $30,000, and that's for one cut a week, and they were cutting it two inches.

The units total cost uh sixty thousand dollars roughly, and we were cutting it in an inch all year long.

So actually, to get that same service to get that same service, it would have cost what we paid for these in one year in service because it it would have they would have had to up the frequency of those man hours.

Right, okay.

So to get the quality that we got for what we would have had to pay man hours was even for one year.

And then the next years are just fluff because you've already paid for them.

Yep, but they they're holding up really well.

Um, so we're we're pretty pleased with them.

That helped out us as well as the Optimist Club.

Can I ask a question?

Yeah, quick question about the leaves.

Do you is there ever anywhere that we don't clean up leaves that we just let them lie?

Uh we do most of them let them lie.

The places that we really try is like City Hall, um our sports complexes where they get stuck on fences.

Um specifically, weirdly, Earl Sneed is one because it's like a very small little pocket park next to the street, and it's got so many trees and so many leaves that'll just like cover the ground and almost just like completely kill any vegetation because it'll be so thick.

Okay, um, but most of the time we kind of let them go, but there are spots that we spend a good amount of time um like Reeves and Griffin and City Hall and some of our uh rec center complexes.

Okay, thanks.

Um we've been working on power washing some playgrounds, some annual tree trimming at Westwood in some of our parks.

Our mowing guys get tired of hitting the same limbs all summer, so then in the fall we they like to go out and uh trim them up a little bit so that they're not bumping into them all the following year, and uh a couple plaque installs benches all the time and upcoming.

We were working on a couple projects to repaint a couple of restrooms, the interiors of them, and uh demo a couple of playgrounds for some uh replacements that are coming.

Any questions?

But it feels like so long ago.

So, yeah, so as part of our Oklahoma uh it's called Orps, was it Oklahoma Recreation and Park Society?

Yeah, so we put on me and the supervisor for park maintenance over the past few years have been putting it on for the entire state at the conference, the maintenance rodeo, and for the third year in a row, uh a team from Norman won the championship.

Uh we were at Tulsa this year, and we had the most teams we've ever had, I think 13 teams total, two from Norman.

We placed first and tied for third, but on a tiebreaker loss, so they got fourth.

So they did well.

I'm sorry, I can't.

I'm so short.

So they they do a series of contests where they do um there's a Z turn competition, there's a hammer drive competition blower, uh little mini excavator, truck and trailer pool, um, uh weed and plant ID, and they have like some of them are timed, some of them uh like the track the truck and trailer one is pretty cool because they like weave through a bunch of cones, and all the cones have little tennis balls that sit on top.

And if you knock a tennis ball over, you get a 30-second deduction or addition to your time.

So it's kind of cool watching them pull and it's all measured out, and there's like a specific uh course that they take every year to try.

So and they have to you know be wearing their seat belt or they lose time, they have to put the wheel chucks on to make sure that you know the safety and stuff, and then there's the funny thing about the truck and trailers there's a cone with a tennis ball on the trailer.

So if they like hit a bump or break too hard or speed off too much, it'll knock the tennis ball off.

But it's pretty entertaining, and uh it was really encouraging to see that many teams go because I think when we started doing this, it was like four, five teams, so to double it is cool.

Well, it sounds like the camaraderie down at Park Mainness has really improved, and it's been pretty good lately.

Yeah, we got a bunch of really good guys and have versus Eddie.

Hello, I'm park planner Megan Feelin' standing in for James as park um We don't need James.

Uh park development update.

And I'm reading from his notes, so let me decipher them.

Um we issued four RFPs for playgrounds at Northeast Lions, Sutton Place, Eagle Cliff, and Blue Stem.

Those will be due December 18th.

We're having a pre-bid meeting on Monday.

Uh we completed renovation of pollinator landscapes at Mick George Park.

Uh a paved walkway trail at Eagle Cliff Park.

We'll also be planting some trees there, and that's also getting a new playground.

Uh working on prairie restoration habitat, um, an invasive species removal at Sutton Wilderness, and also working with the Sierra Club at Saxon doing similar um projects there.

Bishop Creek Eco Park, uh, that's still moving along.

Think they might have the parking lot completed now.

They're working on the walkway and um this little lookout pathway.

So that's moving along, and doing some site assessment at South Lake Neighborhood Park, which will be coming up hopefully soon as a park to be developed.

Um facilities, replacing the oldest lights at Westwood Tennis, finishing the courtyard and the walking trail and the landscape at Wi Fac on the east side.

Um we have ordered some furniture for there, which will be nice, and we've got some native planting areas.

We're gonna attempt a much to Wade's chagrin, a native planting.

That Wi Fac.

The nate we're doing some native seed, and gonna try a little like prairie-esque um landscape bed.

Um helping the firehouse art center, we did uh pollinator garden design and a they're gonna do a little mural in on the west side.

Um they're submitting uh for a grant for that.

And we replaced several stage soft goods at Sooner Theater.

I would call them curtains, but that's probably not the tech the technical term for those.

Um and scheduling floor repairs at the historic house, and then forestry, planning winter tree projects, uh working on Sutton Wilderness, and we did a tree giveaway where we gave away 300 trees in three hours, so it's very successful.

Okay, that's it.

We're gonna try to fit in more next month if we hold enough.

Do you know if the floor is we're not meeting next month?

Or it's just it's just um like from what I understand.

There was a previous renovation with the foundation, and I don't know if you know.

I was gonna say, and that's it.

I think that's the chimney issue he's talked about before.

In that renovation, they removed something with the chimney, and so the chimney was falling, basically.

So just shoring that up.

Yeah.

Any other questions?

Any other comments?

And since we have no audience, we're adjourned.

Turn your own door on you.