Good evening.

It is 6:31 p.m.

and I call the Thursday, July 17, 2025 Planning and Zoning Commission work session to order.

A

quorum of the Planning and Zoning Commission is present, and the meeting has been posted in accordance with the Texas Open Meetings Act of the Texas Government Code.

The first item of business during our work session is election of officers.

However, I'm proposing since we're missing two members who I know have an interest in being officers that we just go ahead and postpone that until a later meeting.

Is there anybody that has an objection to postponing that?

All right, then we'll go ahead and postpone

that.

And the next item is uh staff is going to discuss the items on tonight's work session agenda.

Corey, go ahead.

So

I should get started here with a couple of just community updates like we do at every meeting.

Uh tomorrow, Friday, uh July 18th.

It's a movie in the park.

It's Moana 2.

It's presented at the NRH Center Plaza.

Other fun summer activities.

Next Saturday, July 26th is another drone show that the city has offered in the past.

This one is coming in at NRH20.

It is a drone show that is shark themed, and there will be food and vendors.

Um I should have mentioned at the movie in the park, there will also be popcorn candy kind of movie snacks and drinks available there.

Uh

but vendor food vendors and just all sorts of fun live music uh there with the DJ to come out and watch a drone

show.

And

the last thing we have here on just an update, they're still accepting applications for the Citizens Police Academy.

If you've thought about participating, it kicks off again next month.

It will run through the middle of November.

It's a once-a-week commitment for a few hours each

week.

Uh so applications are still available on the website to participate this uh upcoming class.

And then uh just a point of interest.

I think a couple of you may have heard before the meeting started.

Jalen, our planning technician did resign, accepted another job uh in another city.

And so uh Chad is going to be filling in in the meantime until we get that position posted.

Uh so if you have anything

you

know, point any questions or anything about upcoming meetings, feel free to reach out to Clayton or me.

Uh, but also Chad will be stepping in a little bit more with PNZ for the time being.

Okay, so to items on the agenda this evening.

Uh the first item we have listed is an application from the Meadow Development Group for an exception to the city's subdivision regulations related to placement of utilities within the lots.

Our current subdivision ordinance requires uh that those utilities be placed on the rear of the lot within an easement, and they are ex requesting an exception to that um requirement.

This

is the location map.

This is a project that you may have seen some dirt moving.

It's under construction currently for the infrastructure portion at the southeast corner of Reef Snow and Burcy.

This is a copy of the final plat that was approved for the subdivision.

If

you'll see here on the final plat, there is actually an easement located on the front of the lots to accommodate the utilities, which I'll get into a little bit later here.

Oops,

sorry.

This is uh an excerpt from the civil plans for this project from the grading plan to show the immense amount of retaining walls that are planned for this subdivision.

Uh it's there are a lot of elevation challenges on the site.

Um, and I'll let I'll let the experts speak to that a little bit more than I can, but just to kind of put into perspective the amount of um retaining walls both at the back of and between some of the lots throughout the site.

So I

mentioned that this was a requirement within the subdivision regulations that section 110 256 C requires that all of the utilities on subdivisions that are platted after 2003 uh be placed in an easement at the rear of the lot.

However, the code a couple of uh bullet points down uh 110 367 F uh allows for uh planning and zoning commission to grant an exception to that requirement.

So it was some forethought that this may come up and these parameters were put in place that you may grant an exception as long as all of these other conditions can be uh adhered to, and the applicant has indicated that they do intend to adhere to all of those.