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Record of Proceedings

Oxford Board of Aldermen Regular Meeting – September 15, 2026

Board of Aldermen — Tuesday, September 15, 2026
BodyOxford, Mississippi
SessionBoard of Aldermen
DateTuesday, September 15, 2026
StatusFILED
Video Record
0:00 / 39:46

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Unassigned speaker

5:03

I'll talk to you later.

Speaker 1

5:12

I know.

5:12

It's probably the first meeting he's missed.

Unassigned speaker

5:14

That's why we're going to be able to do that.

Speaker 1

5:22

This is the first time.

Unassigned speaker

5:27

So

Speaker 1

5:28

I

Speaker 2

5:28

shouldn't

Speaker 3

5:28

have.

Speaker 1

5:30

All right, I'd like to call to order the meeting of the mayor and board of Alderman for Tuesday, September the 15th.

5:36

The first thing on our agenda is to adopt the agenda, and I do have a few changes.

5:43

If you would add at 3C five to request permission to hire a part-time employee for the environmental services department at 3C six to request permission to approve the resignation of an intern from the municipal court.

6:01

Just an update to the address that was listed.

6:04

It was the address was listed as North 14th Street, but it's actually South 14th Street.

6:10

So I just want to change that on your agenda before we proceed.

6:14

And those are all the changes I have.

6:16

Anything else, Leslie?

6:17

No.

6:18

All right.

6:18

With that said, is there a motion to adopt the agenda?

6:21

So

Speaker 4

6:22

moved.

Speaker 1

6:23

Second.

6:24

All in favor?

6:25

Any opposed?

6:26

A quick mayor's report for you.

6:28

I see Kenny Farris sitting out there, and I want to brag on Visit Oxford.

6:33

They won the best marketing program from Southeast Tourism Society.

6:39

And that is a very high honor.

6:40

And so congratulations to you and your staff.

6:43

We are very proud of

Unassigned speaker

6:45

you.

Speaker 1

7:12

And that we need those lanes open.

7:16

So he has agreed that at the finish of work tomorrow they will move all of the barrels out of the road, and all those lanes will be open until Monday morning.

7:27

So I'm relieved to know that for the weekend.

7:41

They're acting like we've just never done this before.

7:43

But just so that you know, we have been talking about this large crowd and and will it be a bigger game than we've ever had before?

7:52

You know, I think it'll be a lot of folks.

7:54

The biggest difference is going to be they'll be here tomorrow.

7:56

So it's going to be a Wednesday to Sunday event rather than just a weekend event with the event at the Lyric tomorrow night and the Ella Langley concert Thursday night.

8:05

But we have covered it from every angle from water and sewer to public safety to trash pickup numerous times during the day, every day this weekend.

8:14

And extra street sweepers do make it look as beautiful as it does when that 4 a.m.

8:19

crew rolls in all those mornings to clean up and power wash things that need to be power washed and I'll let you just use your imagination.

8:29

But we look forward to welcoming game day to welcoming all of our visitors except for just maybe this particular one, but everybody else.

8:38

And we are looking forward to a really great weekend.

8:42

After this busy weekend, um, I along with several aldermen and staff members will head to DC Monday morning where we will go with our handout.

8:51

So um asking for money for the infrastructure improvements that we need in this growing town and um to thank them for the money that they've given us.

8:59

I think it's always um it it always inspires me to look back over the past ten years.

9:05

We have secured more than 250 million dollars from our state and federal partners.

9:10

So um we will be back asking for more next week.

9:14

So with that, we will move on to our agenda and ask you to approve the minutes of the regular board meeting of Alderman meeting on September the first.

9:22

To move all in favor, any opposed, request approval of the minutes of the recess board of alderman meeting on September 8th.

9:31

So move.

Speaker 3

9:32

Second.

Speaker 1

9:32

All in favor?

9:33

Any opposed?

9:34

Request your permission to approve the accounts for all city departments.

Speaker 3

9:37

So move.

Unassigned speaker

9:38

Second.

Speaker 1

9:39

All in favor, any opposed.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████52%
Procedural███████████████████████████31%
Public Safety███████████13%
Public Engagement███4%
Summary of Proceedings

Oxford Board of Aldermen Regular Meeting – September 15, 2026

The Oxford Board of Aldermen held a regular meeting on Tuesday, September 15, 2026, at 5:00 PM in the City Hall Courtroom, presided over by Mayor Robyn Tannehill. All aldermen were present except Ward V Alderman Preston Taylor. The board approved a consent agenda, numerous contracts, appointments, and heard a lengthy discussion on a sidewalk closure request. The meeting concluded with an executive session.

Consent Calendar

  • Minutes: Approved minutes of the Regular Board meeting on September 1, 2026, and the Recess meeting on September 8, 2026.
  • Accounts Payable: Approved claims totaling $2,350,676.30 across all city departments.
  • Donations: Accepted a bench donation from the Oxford Pickleball Group for Bobby Maddox, a donation from The Woman's Forum for Stronger Together, and donations for the Animal Resource Center.
  • Pedicab/Taxi Permits: Approved Elena Hart and Matthew King as drivers for Local Bike Taxi, LLC.
  • Water/Sewer Adjustments: Approved adjustments per the Leak Adjustment Policy.
  • Travel Requests: Approved 12 travel requests for police, fire, Stronger Together, board members, and animal center staff, with costs ranging from $229 to $11,532.
  • Human Resources: Approved promotion of Adarius Brown to Grill Cook at $15.00/hour; unpaid internships for Jamarion Hicks and Yasmin Arellano; step increase for Brian "Keith" Ray to $66,306.25/year; hire of Camryn Dennis as Administrative Assistant ($41,600/year); hire of Isaac Arney as part-time laborer ($15.00/hour); resignation of Addyson Crowder.
  • Grants: Accepted grants #26LE286 ($98,085) and #26LE286A ($45,000) from MS Office of Homeland Security for the Regional Fusion Center; approved MOSTF grant resolution; authorized application for MS Forestry Grant.
  • The consent agenda was adopted with additions of items 3.c.v and 3.c.vi.

Public Comments & Testimony

  • No public comments were made during the public hearing for the proposed ordinance amending Chapter 22 (Building Code).

Discussion Items

  • Mayor's Report: Announced Visit Oxford won the Best Marketing Program award from Southeast Tourism Society; discussed game day weekend preparations (Wednesday to Sunday event with extra street sweepers and security); announced a trip to Washington, D.C. with aldermen and staff to request infrastructure funding (noting over $250 million secured from state/federal partners in past ten years).
  • Snyder Construction Group Sidewalk Closure Request (Item 8.l): Chris from Snyder Construction presented a request to close a sidewalk along South Lamar Boulevard and the Harrison Avenue alley for approximately eight months to build a shoring wall and foundation for a development at 208 South Lamar. Board members raised concerns about the eight-month duration, lack of emergency access (fire trucks need 14-foot width, but only 10 feet would be available), impact on football season traffic, and damage to newly reconstructed road and utilities. The board suggested a phased approach, starting with shoring wall approval, reduced closure time, and better pedestrian detour plans. No motion was made; the contractor was asked to return with a revised plan.
  • General Liability Insurance for Oxford University Transit: Eric Jeffries presented a quote. Note: The agenda/minutes state the approved quote was $815,804.70 with a $1,000 deductible, but the transcript records a quote of $733,500. The board approved the quote as recorded in the minutes.

Key Outcomes

  • Appointments: James Harper and Mary Polk appointed to the Affordable Housing Commission; Allison Anderson appointed to the Tourism Council. (All unanimous)
  • Oxford University Transit Insurance: Accepted General Liability Insurance for 10/1/2026–9/30/2027; amount per minutes: $815,804.70.
  • Local State of Emergency: Extended for an additional 30 days (unanimous).

Permits & Contracts

  • Parade/Assembly Permits: Approved for NAMI Oxford awareness walk on October 24, 2026 (10:00 AM–12:00 PM) and for WMC Action News 5/Gray Media live broadcast on September 19, 2026 (2:00–6:00 PM). (Unanimous)
  • Ordinance: Approved second reading of ordinance amending Chapter 22 (Building Code) to include demolition. (Unanimous)
  • Tournament Agreements: Approved General Services Agreement with Gameday Management Services, LLC for cleanup ($16.50/hour); Tournament Operating Agreement with Mark LLC for youth soccer ($65/team); Tournament Operating Agreement with Southern Sports Specialists, LLC for fast-pitch softball ($195 for main field Friday, $325/field Saturday/Sunday, $75/field overflow). (All unanimous)
  • Municipal Annex AV Package: Accepted low bid of $80,390.42 from Davaine. (Unanimous)

Engineering & Development Items

  • Performance Bond: Released bond No. 4442951 for Colonnade Crossing Phase 1 street lighting. (Unanimous)
  • Annual Material Bids: Accepted low bids for FY 2026–2027; one bid from Univar Kent was rejected due to irregular bid form and past delivery issues. (Unanimous)
  • Engineering Amendment: Approved $38,000 amendment to Elliott and Britt Engineering for electrical/mechanical design of South 14th Street Trash Compactor Enclosure. (Unanimous)
  • mTrade Wells: Approved contract with Donald Smith Company for Wells No. 3 and 4 at $1,135,500. (Unanimous)
  • Advertisements for Bids: Authorized advertising for Howell Loop Lift Station Replacement and mTrade Water Treatment Plant projects. (Unanimous)
  • MDOT Agreement: Approved replacement Memorandum of Agreement for Thacker Road Sidewalks Phase 2. (Unanimous)
  • Concrete Pours: Approved Live Oak Contracting early morning pours on specified dates in September, with a condition to stop if complaints arise. (Unanimous)
  • Sunday Work: Approved Century Construction interior-only Sunday work at Magnolia Development (October–December 2026); Alderman Bailey abstained. (7–0–1)
  • Taylor Condominium Development:
    • Approved reconfiguration of city parking lot (7 spaces affected, but replaced). (Unanimous)
    • Approved revocable license for stormwater detention line across city property, pending site plan approval. (Unanimous)

Executive Session (Personnel & Property Acquisition)

  • Motion to enter executive session passed (unanimous). The board discussed personnel matters for Municipal Court and Police Department and property acquisition near water tower, behind City Hall, and Varner Loop.
  • Decisions: Offered Kim Hampton the position of Municipal Court prosecutor at $55,000/year; upon acceptance, promoted Robert Lomenick to prosecutor at $55,000/year. (All unanimous)
  • Returned to regular session and adjourned.

Meeting Transcript

I'll talk to you later. I know. It's probably the first meeting he's missed. That's why we're going to be able to do that. This is the first time. So I shouldn't have. All right, I'd like to call to order the meeting of the mayor and board of Alderman for Tuesday, September the 15th. The first thing on our agenda is to adopt the agenda, and I do have a few changes. If you would add at 3C five to request permission to hire a part-time employee for the environmental services department at 3C six to request permission to approve the resignation of an intern from the municipal court. Just an update to the address that was listed. It was the address was listed as North 14th Street, but it's actually South 14th Street. So I just want to change that on your agenda before we proceed. And those are all the changes I have. Anything else, Leslie? No. All right. With that said, is there a motion to adopt the agenda? So moved. Second. All in favor? Any opposed? A quick mayor's report for you. I see Kenny Farris sitting out there, and I want to brag on Visit Oxford. They won the best marketing program from Southeast Tourism Society. And that is a very high honor. And so congratulations to you and your staff. We are very proud of you. And that we need those lanes open. So he has agreed that at the finish of work tomorrow they will move all of the barrels out of the road, and all those lanes will be open until Monday morning. So I'm relieved to know that for the weekend. They're acting like we've just never done this before. But just so that you know, we have been talking about this large crowd and and will it be a bigger game than we've ever had before? You know, I think it'll be a lot of folks. The biggest difference is going to be they'll be here tomorrow. So it's going to be a Wednesday to Sunday event rather than just a weekend event with the event at the Lyric tomorrow night and the Ella Langley concert Thursday night. But we have covered it from every angle from water and sewer to public safety to trash pickup numerous times during the day, every day this weekend. And extra street sweepers do make it look as beautiful as it does when that 4 a.m. crew rolls in all those mornings to clean up and power wash things that need to be power washed and I'll let you just use your imagination. But we look forward to welcoming game day to welcoming all of our visitors except for just maybe this particular one, but everybody else. And we are looking forward to a really great weekend. After this busy weekend, um, I along with several aldermen and staff members will head to DC Monday morning where we will go with our handout. So um asking for money for the infrastructure improvements that we need in this growing town and um to thank them for the money that they've given us. I think it's always um it it always inspires me to look back over the past ten years. We have secured more than 250 million dollars from our state and federal partners. So um we will be back asking for more next week.

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