Payson Planning & Zoning Commission Meeting - July 8, 2024

The Payson Planning and Zoning Commission met on July 8, 2024, at 3:00 p.m. in the Town Council Chambers. The meeting lasted approximately 18 minutes and focused on a compliance review of a previously approved Conditional Use Permit (CUP22-008) for property at 104 West Phoenix Street. The commission also approved prior meeting minutes and discussed future agenda items.

Consent Calendar

• Approval of Minutes (June 3 & June 10, 2024): Motion by Dallin Haws, seconded by Mike Foil. The motion carried 3-0, with Laura Malone abstaining due to not being present at those meetings. Voting yes: Mike Foil, Dallin Haws, Miranda R Meyer. Absent: Karen Schaier, Douglas Martin, Nathan Morris.

Public Comments & Testimony

• No public comments were made.

Discussion Items

• CUP22-008 Compliance Review – 104 West Phoenix Street: The applicant, Justin Garrett, requested an extension of the CUP because site improvements (grading, asphalt, sidewalks, landscaping) were not completed by the original deadline of May 24, 2024. The Zoning Administrator, Nicole Adams, summarized the background: the CUP was originally approved on December 5, 2022, with conditions, including completion by May 24, 2024, and a required compliance review if not met. A previous permit for the site had been revoked for non-compliance, but a new one was issued with conditions. Staff reported that a tenant improvement permit (PY2102-032) for the building interior is finished but cannot be finaled until all site improvements are done; that permit expires July 27, 2024, and would need renewal (at a reduced fee of 10% of the original).
  • The applicant stated that the general contractor (Buddy Randall) has been occupied with multiple jobs, causing delays. He provided an update: Phoenix Street sidewalks are 95% complete, Cedar Lane excavation has started, rough grading is done, base fill installed, compaction starting, asphalt expected late that week or the next, and the building is ready for inspection. He requested a 90-day extension, noting the contractor is a grade A contractor required by the town to perform road work. Commissioner Laura Malone questioned what would change in the next 90 days to ensure progress, asking about a schedule. The applicant replied that the contractors are busy and working seven days a week, but no formal schedule exists.
  • Commissioner Dallin Haws proposed a six-month extension to provide a buffer for unforeseen delays. Nicole Adams confirmed that only condition three (timeline) would need modification; other conditions remain. The applicant appreciated the extra time.
  • The applicant inquired about waiving the renewal fee for the building permit, but the Zoning Administrator noted that only the Town Council could waive fees; however, because the interior work is substantially complete, only 10% of the renewal fee (a minimal amount) is required.
• Future Agenda Items: Nicole Adams announced that at the next meeting (August 5, 2024), the commission will hold elections for chair and vice-chair, and will consider a zone change for properties at 1900 and 1904 North Beeline Highway to C3 for a U-Haul development. Commissioner Miranda Meyer noted she might be absent on August 5th but could attend via Zoom.

Key Outcomes

• Motion to extend CUP22-008 for six months: Moved by Miranda R Meyer, seconded by Dallin Haws. The motion carried 4-0. Voting yes: Mike Foil, Dallin Haws, Miranda R Meyer, and Laura Malone (with a reluctant yes). Laura Malone stated on the record that she would likely have challenges supporting further extensions if issues persist after six months. Absent: Karen Schaier, Douglas Martin, Nathan Morris. The extension allows continued site improvements, with the condition that construction must be completed within the six-month period.
• The building permit (PY2102-032) renewal fee will be a minimal 10% of the original fee, not waived.
• No other actions were taken.