OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Payson Planning and Zoning Commission Meeting - November 4, 2024

Town Council & Planning and Zoning — Monday, November 4, 2024
BodyPayson, Arizona
SessionTown Council & Planning and Zoning
DateMonday, November 4, 2024
StatusFILED
Video Record
0:00 / 57:46

Transcript — Verbatim
0:00

Call meeting to order Pace and Planning and Zoning Commission meeting for November 4th, 2024.

0:08

First thing we'll have is pledge of allegiance.

0:11

Miranda, would you leave us in the pledge?

0:13

Yes.

0:16

I pledge allegiance to the United States of America.

0:21

And to the Republic for which it stands one nation under God, indivisible with liberty and justice for all.

0:35

We have roll call, please.

0:43

Doug Martin.

0:44

Here.

0:45

Miranda Meyer here.

0:47

Karen Sherr here.

0:49

Laura Malone.

0:50

Here.

0:51

Nathan Morris.

0:53

Are we expecting the team?

0:56

He didn't say that he wasn't.

0:58

And Gallon is no longer.

1:02

Somebody's coming in.

1:04

No.

1:05

Nope.

1:07

Okay.

1:09

Okay.

1:11

First order business is the approval of the minutes.

1:14

Um from September 9th, 2024.

1:18

Motion please.

1:20

I move that we approve the minutes.

1:23

Second.

1:24

A second.

1:25

All those in favor?

1:26

Aye.

1:32

Okay.

1:35

Public comments.

1:36

Um be advised that the planning and zoning commission no longer accepts public accepts public comments during its meetings.

1:47

Members of the public are encouraged to share their comments with the town of patient council meetings where the input is welcome and be considered.

1:56

So this is yes, ma'am.

1:58

I just wanted to add to that.

1:59

That's nothing new that just our agendas put it on every time we create it, and it's not supposed to be there.

2:06

So that's why it's there.

2:07

So thank you for clarifying for everybody.

2:09

Okay.

2:10

So are we going to see the B on our agendas from here on out or is it not be there?

2:16

No.

2:16

No.

2:16

It's just we're working in an old program that automatically forces us to use old templates, and if it gets overlooked about deleting it, then it'll it showed up.

2:27

Gotcha.

2:27

Okay.

2:29

Okay.

2:29

Umber C public or scheduled hearings.

2:33

Uh there's no public hearings scheduled for today.

2:37

So we'll go to D Moving right along here.

2:43

This um this is uh discussion of today is to extend the uh preliminary plat for Ponderosa Pines located at 609 South Ponderosa Street in Payson.

2:56

Uh S22-004.

2:59

Uh the preliminary uh plat extension.

3:03

Um asked Nicole to give us a staff report on that, and uh there's some members that of the commission that were not on the board when uh so we'll give a little update here.

3:16

Thank you.

3:17

This is a extension request for the preliminary plat for Ponderosa Pines.

3:22

Uh case numbers S22-004 location of 609 South Ponderosa Street.

3:28

So I'll start with giving just a little brief uh description of what the planning and zoning commission's role is in the preliminary plat approval process.

3:38

Uh planning and zoning commission plays a key role in the approval of preliminary plat, serving as an advisory body to ensure that new developments align with the community's zoning regulations, general plans, and other land use policies.

3:50

Staff conducts the initial review of each preliminary plot submission, assessing it for compliance with all relevant standards, including lot sizes, street layouts, drainage, public access, utility easements, etc.

Discussion Breakdown — Share of Meeting
Miscellaneous█████████████████████████████████████████████49%
Zoning And Land Use█████████████████████████████████36%
Public Engagement████████9%
Procedural██████6%
Summary of Proceedings

Payson Planning and Zoning Commission Meeting - November 4, 2024

The Planning and Zoning Commission of Payson, Arizona, held a public meeting on November 4, 2024, at 3:00 p.m. in the Town Council Chambers. Commissioners Doug Martin, Miranda Meyer, Karen Schaier, and Laura Malone were present; Nathan Morris was absent. The meeting covered approval of minutes, discussion and action on a preliminary plat extension for Ponderosa Pines, and a presentation on commission roles and responsibilities.

Consent Calendar

  • Approval of Minutes: The commission unanimously approved the minutes from the September 9, 2024, Planning and Zoning meeting.
    • Note: The written minutes for this meeting state "November 4, 2024" for the minutes being approved, but both the agenda and the meeting transcript confirm the minutes were from September 9, 2024. The vote was 4-0.

Discussion Items

  • Ponderosa Pines Preliminary Plat Extension (Case S22-004): Zoning Administrator Nicole Adams presented the first request to extend the preliminary plat for Ponderosa Pines, a 20-lot residential duplex subdivision at 609 S Ponderosa Street. She explained that preliminary plat approval is valid for 12 months, with up to two six-month extensions allowed. The original plat was approved on November 6, 2023. The applicant submitted final plat and civil improvement plans within the last 30 days, which are under review by multiple departments. The delay was attributed to significant topography and drainage concerns. The commission discussed the subdivision approval process, including the step from preliminary plat to final plat and council approval. A motion was made and seconded to approve the six-month extension. The vote was 4-0 in favor.

  • Requests for Future Agenda Items: Nicole Adams informed the commission that a Conditional Use Permit (CUP) for Discount Tire would be on the December agenda.

Information to Commission

  • Presentation on Roles and Responsibilities: Nicole Adams delivered a PowerPoint presentation covering the duties of the Planning and Zoning Commission, including comprehensive planning, land use recommendations, review of development proposals, public hearings, and policy recommendations. Key principles for decision-making were reviewed: consistency with the General Plan, adherence to codes, impact on public health/safety/welfare, consideration of public input, objective review, reliance on expert advice, balancing interests, and legal precedent. Differences between the commission and town staff were highlighted: the commission provides strategic oversight and public engagement, while staff handles technical review and implementation. Commissioners asked questions about recusal procedures (leaving the room) and the effect of the upcoming mayoral/council change (no impact on commission terms). Council Liaison Joel Mona shared his experience on the commission, emphasizing that commission recommendations are not always followed by council, conditions can be added or subtracted, and the value of public hearings. Staff also announced plans to provide optional training videos on planning topics.

Key Outcomes

  • Approved Ponderosa Pines Preliminary Plat Extension: Motion carried 4-0 to grant the first six-month extension for the preliminary plat (Case S22-004).
  • Future Agenda Item: A Conditional Use Permit for Discount Tire will be considered in December 2024.
  • Training Resources: Staff will distribute optional planning-related training videos to commissioners.

The meeting was adjourned.

Meeting Transcript

Call meeting to order Pace and Planning and Zoning Commission meeting for November 4th, 2024. First thing we'll have is pledge of allegiance. Miranda, would you leave us in the pledge? Yes. I pledge allegiance to the United States of America. And to the Republic for which it stands one nation under God, indivisible with liberty and justice for all. We have roll call, please. Doug Martin. Here. Miranda Meyer here. Karen Sherr here. Laura Malone. Here. Nathan Morris. Are we expecting the team? He didn't say that he wasn't. And Gallon is no longer. Somebody's coming in. No. Nope. Okay. Okay. First order business is the approval of the minutes. Um from September 9th, 2024. Motion please. I move that we approve the minutes. Second. A second. All those in favor? Aye. Okay. Public comments. Um be advised that the planning and zoning commission no longer accepts public accepts public comments during its meetings. Members of the public are encouraged to share their comments with the town of patient council meetings where the input is welcome and be considered. So this is yes, ma'am. I just wanted to add to that. That's nothing new that just our agendas put it on every time we create it, and it's not supposed to be there. So that's why it's there. So thank you for clarifying for everybody. Okay. So are we going to see the B on our agendas from here on out or is it not be there? No. No. It's just we're working in an old program that automatically forces us to use old templates, and if it gets overlooked about deleting it, then it'll it showed up. Gotcha. Okay. Okay. Umber C public or scheduled hearings. Uh there's no public hearings scheduled for today. So we'll go to D Moving right along here.

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