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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Planning and Zoning Commission Meeting – September 8, 2025

Town Council & Planning and Zoning — Monday, September 15, 2025

BodyPayson, Arizona

SessionTown Council & Planning and Zoning

DateMonday, September 15, 2025

StatusFILED

Video Record

0:00 / 7:38

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

0:26

Yeah, can we have a roll call, please?

0:29

Doug Martin.

0:30

Here.

0:31

Darren Chair.

0:32

Here.

0:33

More of the loan.

0:34

Here.

0:36

Nathan Morris.

0:37

Here.

0:38

Um Jimmy Lee is absent.

0:41

We did call.

0:43

And Jeremy Gephardt.

0:46

He's not here yet.

0:49

All right.

0:51

Um item A on the agenda is approval of the minutes.

0:57

Chance to look at the minutes, everybody.

0:58

Could have a motion, please.

1:00

I move that we approve the amendments.

1:03

I second.

1:04

All those in favor signify by saying aye.

1:07

All those opposed, same sign.

1:13

Okay.

1:14

Item B, scheduled hearings.

1:16

Uh there are no scheduled hearings, so we'll jump right to item C.

1:24

Uh Nicole.

1:26

Thank you.

1:27

We have a scheduled discussion, possible action for the second and final request to extend the preliminary plat for North Peak Hills Phase 3, located at 1801 West Airport Road, APN 302-96-101A.

1:43

The original preliminary platch was approved on December 18th, 2023, and this is their request for their second extension, meaning in December of 2025, if they have not received approval of their final plat and civil improvement plans, their preliminary plot will expire.

2:01

They are currently in review in community development, and they are set to receive their last round of comments here either this afternoon or tomorrow.

2:19

Any discussion amongst members.

2:27

The extension.

2:49

Oh same sign?

2:52

Oh, I didn't get a second.

2:53

Okay, could I have a second, please?

2:55

Okay.

2:56

All those in favor signify by saying aye.

2:59

Oh, same sign.

3:00

Passes item D, request for staff placement of items on future planning and zoning commission agendas.

3:08

Anybody have anything they want to?

3:12

Um I just wanted to follow up because I know we talked a little bit about water and how how subdivisions are approved and you know, assured water supplies and um I you know I don't know.

3:27

I've I've looked and I've looked at DWR too.

3:30

I mean, I've researched.

3:32

I guess I'm just I'm trying to better understand just how the town looks at new subdivisions when it comes to water usage.

3:40

And if an assured water supply is required by DWR or by the town, but just how do we as we as we all know we're continuing to grow?

3:50

Um and I'm just I have that background, so I'm just concerned about how do we address water concerns.

3:58

Would you like that to be presented at our next meeting, or would you just like communication on that?

4:04

I think communication is fine.

4:05

I mean, I knew I think the last time we talked, we talked about having Tanner come.

4:10

You know, everybody's busy.

4:11

Um, if there's a place that you if there's a link that you can just send me to, I'm happy to research it myself.

4:19

I just wanted to better understand as we know we're gonna get more of those applications.

4:26

Thanks.

4:26

Is it okay if I comment on that?

4:29

Can I first I think you know I don't know for sure, but Tanner would probably say that there's not a lot of concern because of our 3,000 acre feet that we're supposed to receive a year, and if we're not taking our allotment of that CC Craig, then we may lose it.

4:53

So real I'm another subdivision, maybe a positive thing as far as our future water rights go.

5:00

Yeah, and and I don't want to be anything that a subdivision is not positive, it's just it's my background, so I I just want to make sure I understood what the process was on reviewing and approving.

5:13

Did uh Nicole does DWR have to approve every subdivision water source?

5:19

Yeah, there's a lot of steps that the I'm sorry, Michelle.

5:23

Michelle, we can barely hear you.

5:25

Here we go again.

Discussion Breakdown — Share of Meeting

Zoning And Land Use█████████████████████████████████████████████65%

Procedural████████████18%

Water And Wastewater Management████████████17%

Summary of Proceedings

Planning and Zoning Commission Meeting – September 8, 2025

The Payson Planning and Zoning Commission met on September 8, 2025, at 3:00 p.m. in the Town Hall Council Chambers to approve minutes, consider a preliminary plat extension, and discuss future agenda items. All action items passed unanimously 4-0 with two commissioners absent.

Consent Calendar

Approval of Minutes (May 5, 2025): Motion carried 4-0 (Martin, Schaier, Malone, Morris in favor; Lee and Gephart absent).

Discussion Items

C.1 – Second and Final Request to Extend Preliminary Plat for North Peak Hills Phase 3
- Property located at 1801 West Airport Road (APN 302-96-101A). Original preliminary plat approved December 18, 2023. This second extension, if granted, would set a final expiration of December 2025 unless the final plat and civil improvement plans are approved. Staff reported the application is currently in review in community development and expects to receive its last round of comments either that afternoon or the next day. The commission approved the extension by a 4-0 vote.
D – Requests to Staff for Future Agenda Items
- Commissioner Malone requested that the Water Department discuss the process for reviewing subdivisions regarding assured water supply. After brief discussion about water concerns and the town’s 3,000 acre-feet allotment, the commission agreed to place this item on the next meeting agenda, along with an update on the status of previously approved projects.
E – Information to Commission (Not for Discussion)
- Zoning Administrator Nicole Adams noted that a Conditional Use Permit (CUP) for 300 West Wade (a residential care facility similar to a previously approved rehabilitation center for females) will be on the October agenda. The Longhorn Ranch Planned Area Development Rezone and Minor General Plan Amendment is expected for the December agenda. Staff will provide written updates on all active projects after the meeting.

Key Outcomes

Approved May 5, 2025 meeting minutes (4-0).
Approved second and final extension of the North Peak Hills Phase 3 preliminary plat (4-0), with expiration in December 2025.
Directed staff to place a discussion on water supply review processes and project status updates on the next meeting agenda.

Meeting Transcript

Yeah, can we have a roll call, please? Doug Martin. Here. Darren Chair. Here. More of the loan. Here. Nathan Morris. Here. Um Jimmy Lee is absent. We did call. And Jeremy Gephardt. He's not here yet. All right. Um item A on the agenda is approval of the minutes. Chance to look at the minutes, everybody. Could have a motion, please. I move that we approve the amendments. I second. All those in favor signify by saying aye. All those opposed, same sign. Okay. Item B, scheduled hearings. Uh there are no scheduled hearings, so we'll jump right to item C. Uh Nicole. Thank you. We have a scheduled discussion, possible action for the second and final request to extend the preliminary plat for North Peak Hills Phase 3, located at 1801 West Airport Road, APN 302-96-101A. The original preliminary platch was approved on December 18th, 2023, and this is their request for their second extension, meaning in December of 2025, if they have not received approval of their final plat and civil improvement plans, their preliminary plot will expire. They are currently in review in community development, and they are set to receive their last round of comments here either this afternoon or tomorrow. Any discussion amongst members. The extension. Oh same sign? Oh, I didn't get a second. Okay, could I have a second, please? Okay. All those in favor signify by saying aye. Oh, same sign. Passes item D, request for staff placement of items on future planning and zoning commission agendas. Anybody have anything they want to? Um I just wanted to follow up because I know we talked a little bit about water and how how subdivisions are approved and you know, assured water supplies and um I you know I don't know. I've I've looked and I've looked at DWR too. I mean, I've researched. I guess I'm just I'm trying to better understand just how the town looks at new subdivisions when it comes to water usage. And if an assured water supply is required by DWR or by the town, but just how do we as we as we all know we're continuing to grow? Um and I'm just I have that background, so I'm just concerned about how do we address water concerns. Would you like that to be presented at our next meeting, or would you just like communication on that? I think communication is fine. I mean, I knew I think the last time we talked, we talked about having Tanner come. You know, everybody's busy. Um, if there's a place that you if there's a link that you can just send me to, I'm happy to research it myself.

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