I

now declare the Plano City Council is convened into open session that all council members are present with the exception of Councilmember Levine who will be here.

The

council will now recess into executive session and training room A to hold a closed executive meeting pursuant to the provisions

of

Vernon's Texas codes annotated government code.

Chapter 551.

The open meetings act in accordance with the authority contained in Section 551071 to consult with attorney to receive legal advice and discuss litigation.

And section 551087 to discuss economic development matters.

Thank

you.

I

now declare that the Plano City Council preliminary open meeting is reconvened in open session, and that all council members are present.

Our first item on the preliminary agenda is consideration and action resulting from the executive session.

Our

next item is the will of an open house presentation.

We're gonna we're gonna skip item two until uh a future meeting.

So

Christina, you're up.

Welcome.

Great.

I um am glad to be able to come and give you an update on the open houses that we had in July on the Willow Bend district redevelopment.

So the slides were in your packet along with a memo and all the public comments that we received.

We did continue to work on the slides a little bit after the packet was posted, so there's some slight differences, but um not a lot of differences.

So if those are noted, those also are available by calling the planning department if anyone would like the updated slides.

So I'll start out with talking about the purpose.

Um so we were asked to engage the community to really initiate a formal conversation about this project.

So this site has gone through rezoning recently a couple of times, so redevelopment here I think is expected.

What was really new was the idea of a sports arena, so we needed to be able to start a really public conversation about that topic and listen to residents' thoughts, comments, and concerns about that redevelopment, and then provide what existing information we had structured around five primary topics that were hearing as the major concerns from the community, and those were traffic, parking, noise, light, and neighborhood quality of life.

So that was the task, and so we started developing this outreach event, and we communicated that through new web pages.

Those were launched June 8th, located on the city's website.

We also used our traditional resources, social media and traditional media coverage.

We got great media coverage out of this with a lot, the just a little sampling there for you all of some of the coverage we got.

We also use signage.

We placed those both in public locations at parks and community locations when like apartment complexes in the area would allow us to post there.

We were able to do that.

That started on June 22nd, and then we also mailed uh 1,267 postcards to area owners and homeowners association, and those went on on June 19th.

So you can see what those look like as well.

We also used this kind of standard graphic design theme, so people understood, hey, this is all the same thing that you are seeing if you saw this in multiple locations.

So we provided a number of opportunities.

Um we were very excited that we had the opportunity to meet at the shops at Willow Bend because that would be the site of um where that we were discussing.

We provided opportunities for in-person events, two different weeks because of summer vacations.

People are often traveling, so we thought two different weeks would be nice to try to catch as many people as possible.

One was a lunchtime.

We looked at the kind of demographics of the community and thought a lunchtime engagement would be good as well as an evening engagement, and those were both very well attended.

Um then we did input and information station again, covering those five key topics, as well as providing a survey of all participants.

We really wanted to hear from people in their own words, and the best way we thought to do that was to allow them to complete surveys so that we could really collect that data and provide it and make that publicly available and available, of course, to the city council.

So another way we wanted to provide this opportunity was through a virtual open house.

We know that not everyone's gonna have be able available on those two dates.

It may be you're on vacation at that time.

So this virtual open house allowed us to capture even more people that weren't able to attend, and that allowed a self-guided online experience.

While staff may not have been available to answer questions to people that were online, the same information was provided and the same questions were provided, and people still had the opportunity to provide feedback.

Throughout this same time frame, we maintained the web page with updates and promoted the engagement opportunities there, and that will continue to be updated throughout the project.

So these are just some photos about the suit's availability because this allowed us to host on site, we were also able to promote the uh the events on site by using some of the signs in the suite facing outward, so we were able to catch people that walked in the mall and use that as another promotional opportunity, and so you see how we transformed this kind of uh very large space into a functional space for the event.

That really took the cooperation of a lot of departments, and you and we were able to make this an organized process where people lined up due to the number of participants, they got some refreshments, and then they were able to walk through and talk to subject matter experts on these individual topics and engage with people about the various amounts of information, and then answer the questions of the survey if they so chose.

The surveys were provided in both uh electronic format and paper copies, with the majority of people deciding to participate in the electronic format.

So what was the response we received?

We did get a total of 861 surveys that were completed with about 2,400 comments submitted.

Um started the survey than actually completed it, though.

We had 63% of people submit at least one comment and over 50,000 words of written feedback.