Miss Bryant, presentation.

Miss Thomas, Mr.

Tillich.

Here.

And Mary Glavery is a second.

Thank you, Madam Clerk.

Yes, sir.

And like to welcome everyone to our five o'clock work session.

Actually, our five oh five work session.

Okay, exactly.

Good afternoon.

Thank you, Vice Mayor.

Uh members of council.

And the first one will be from Anna McCray, who's our Deputy Emergency Management Coordinator.

And she'll be speaking about the basic emergency operation plan.

And then the second will be from uh Dr.

Russell, our director of planning, who uh will speak on zoning changes for the innovation district with late.

Um ready?

Yes, sir.

Come on down, as Bob Barker used to say.

Coleman, and other distinguished members.

I'll start off by first saying I would love to come talk to you at some point when it's sunny outside and not about hurricanes and disaster preparedness.

But I did just pull the 5 p.m.

briefing for Hurricane Melissa as she's impacting Jamaica and wanted to share her center is emerging from the northern coast of western Jamaica.

She's still a category four storm, but she has started that forward motion now.

So she's moving along at a clipping eight miles an hour, which is better than the three miles an hour she was moving this morning when she made landfall.

She's a compact storm, but you know, her hurricane force winds extend about 30 miles out from the center of the storm.

So all of Jamaica won't see those huge hurricane wind impacts, but the tropical storm winds do extend close to 195 miles out.

So the uh the the country will take a pretty decent uh hit.

There's uh 12 to 24 inches of rain expected with that storm, 30 inches or more in the mountains of Jamaica.

And the storm surge as the storm moves towards Cuba is expected to approach 12 feet.

So she still will be a very uh intense storm and have uh catastrophic damage as she continues her way towards the Bahamas and eventually towards Bermuda and then off to the North Atlantic on a much quicker pace tomorrow.

So certainly are sending our thoughts and prayers and put picking up lessons learned from the uh the country of Jamaica as they work through this.

That being said, uh, thank you for the opportunity to come speak to you tonight about our city's basic emergency operations plan.

If this is on your agenda for consideration at your next meeting, what the basic emergency operations plan covers is general guidance for city departments and agencies, all of our external stakeholders, other internal stakeholders to help us better prepare for, respond to, recover from, and mitigate the damages from various threats and hazards.

We are required by state code to under uh section 44-146.19, letter E, which outlines the authorities of the localities to have a basic emergency operations plan that is adopted by the local council.

This plan has to be adopted every four years.

We review it annually and make updates as we work incidents and have incidents occur.

But it will come to you all for adoption every four years.

The plan overall is made up of four volumes, and the one volume that you'll be looking at to for your approval is the basic emergency operations plan.

This is written from an all-hazards perspective and is designed to guide all of the city agencies through what their roles are when we have a large-scale incidents.

We'll have minor changes uh throughout the course of time, but it again will only come to you every four years for adoption unless there are major or significant changes that we need to make to the document.

Some of the uh sections of the emergency operations plan are outlined, and you have a copy of our operational summary for a senior leadership that go a little bit more uh in depth on what these individual pieces are.

But with the introduction, that's just simply the table of contents, the uh the information about community lifelines, uh, samples of the uh declaration process, resources that we would want to have at the go and ready for for you all.

The purpose section outlines the uh overall objectives of the emergency operations plan, what the scope is, population demographics, and other basic information and limitations of the plan.

Our concept of operations goes over the overall intention of the entirety of the emergency operations plan, uh, what should happen, who should do it, when it should happen, who provides direction.

The direction organization and coordination section talks about how we set up emergency management in the city of Portsmouth and how we coordinate with all of the stakeholders to include our community members.

Assignment of responsibility provides an overview of the key organizations that are tied into our emergency operations plan, what they need to do on blue sky days, and how they need to activate and how they need to react to incidents as we have them occur.

The plan development and maintenance section of the plan talks about our planning process, how we adopt a whole community perspective and desire input and feedback from all of our constituents and stakeholders, and talks about uh who is responsible for maintaining the plan, training to the plan, and exercising the plan.

And then we provide a list of authorities and references, which covers everything from local ordinance to FEMA FEMA direction of you know Stafford Act and things like that.

Just for your general knowledge, the other three volumes are designed to help us walk through response recovery and get into mitigation efforts.

So volume two with our functional annexes, look at community lifelines.

So these are designed to be the eight core functions that FEMA says should be green in order for a community to function and support its constituents.

So we want to make sure that we're looking at these 18 common functions, identify the city agencies that are responsible for these functions, make sure that we can share information back and forth, and uh support decision making.

This is a flexible living document, so it doesn't come to you all for approval, but it's certainly open for questions and you know for us to provide you additional information.

With volume three with the hazard specific annexes, we use a process called the threat hazard identification risk analysis or the thyra, which looks at hazards and events through a terrorism lens.

We align those to our general hazard vulnerability assessments, which looks at any kind of natural hazard, and uh helps us assess gaps, assign resources to support planning, equipment training, and exercise needs, and helps us build context into these types of events.

You can see here these are some of the outputs for our thyra, where on a probability perspective, our most likely event to happen since 1667, which was the earliest hurricane record I could find is hurricanes.

All the way through the bottom of the list here is the number of times these these hazards have actually happened.

So a lot of people may think hurricanes are our number one thing that we have to worry about when in fact it's actually just your general run-of-the-mill thunderstorm and lightning and hail and general flooding.