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Record of Proceedings

Powell Finance Committee Meeting: September Report and 2026 Budget Review (October 14, 2025)

City Council & Boards — Tuesday, October 14, 2025
BodyPowell, Ohio
SessionCity Council & Boards
DateTuesday, October 14, 2025
StatusFILED
Video Record
0:00 / 1:27:39

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:00

Started.

0:03

I'll call the order finance committee for October 14th.

0:11

I will.

0:12

Marcus Bannisik.

0:14

Jennifer Beneathus.

0:16

Leaf Carlson.

0:18

Taylor Herman is running late.

0:21

And Heather Carr.

0:23

Yes.

0:25

All right.

0:26

With that, has everyone had a chance to review the minutes?

0:30

Any additions or corrections?

0:33

With that, we will approve them by consensus.

0:37

And we will move on to today's business.

0:42

Sam.

0:43

I'll get started.

0:43

I'll do a quick overview of set the September cover memo that kind of just touches on the high level values of the month.

0:52

So as of September, the general fund cash balance was 23.9 million, which was an increase of 865,321 from the prior year end.

1:05

Year-to-date general fund revenues are still strong.

1:09

They increased about 2.5% compared to year-to-day September of last year.

1:16

And all of our operating revenue categories are above the budget target of 75%.

1:22

So that's good news as well.

1:24

And then our year to date interest income is 1.3 million.

1:33

So interest earnings are still strong.

1:36

Our income tax and related revenue was above the target.

1:39

It was 80.5% of the budget.

1:43

So we're still running ahead of our budget for income tax for the year.

1:48

Year to date general fund expenditures were about 16.6 million.

1:53

And then operating expenditures are still running below the budget target there, about 60% for the year.

2:02

So that was kind of September highlights, and we're excited for that and excited to present the budget, proposed budget spike.

2:10

Any quick questions on September.

2:14

All right.

2:16

With that, we will move on to the budget review.

2:20

And if I could just have one moment of formality for council, um just an uh reflection upon how the budget's put together.

2:30

Uh the supporting department staff is here tonight, too.

2:33

And I know that we don't all get to work closely together with them, but um they're a huge part of the story that we have to tell and the thought process that went into a very deliberative discussion.

2:44

So if I could just introduce everyone real quick, I'll start with Melissa Heinman from Parkman Creation, Navy from HR, Sean Hughes for economic development.

2:53

Behind him would be Jamie Fink from the engineering department, Jeff Tyler, as everyone knows, Anna.

3:00

Umler for communications behind Anna is Seth Harding.

3:04

He's our billing official.

3:06

We all know Chief Salos, um Charles Dukes, Aaron Stanford, and uh Logan Stang.

3:14

Um with the transition we've incurred this year.

3:16

We had a the departure of our finance director in the middle of the year.

3:20

I also wanted to recognize Sam and Chloe Lanka for the effort that they put forth because it's been a pretty straightforward, seamless process to get this document back to you guys, and is a little bit different in the the approach, but I think it's gonna work out really well this year and sets us up for a more seamless conversation going into the future.

3:39

Um so without further ado, we were going to turn it over to Sam to kind of go over the document itself, and then we'll reserve time for questions and answers for you guys.

3:50

But um, you'll you'll see some themes within this budget just before I turn it over to Sam.

3:58

You know, each year of the last five, we've put building blocks together to try to get to a better version of the community.

4:05

Um, we've seen a lot of disruption within infrastructure this year, and even more planned for the next couple but 26 uh is envisioned to see a lot more things coming out of the ground, uh, the completion of a lot of assessment that will be beneficial, but also the expiration of some of those costs.

4:23

So as we go forward, we'll have replenished resources available for council consideration for our future infrastructure program.

4:30

So we're excited about that.

4:32

Um with that, I will now stop talking and turn it back.

4:37

Thank you.

4:45

So you have a printed version of the presentation.

4:48

It will be up on the screen also, but it's probably gonna be a little hard to read, so just follow along in the printed version here.

4:56

Um, and then the other supplemental documents that are in your folder.

5:08

So you have a listing of all of our funds, estimated beginning balances, plus revenues, minus expenses, and then estimated ending balances for the year.

5:19

So just so you can kind of see a holistic view of all the financials.

5:24

The next document, this kind of black and white one here, is the proposed expenditures for 2026, but it's listed by fund and department, and then by expense category, like capital personnel operating so you can see a good breakout with the information as well.

5:46

The last document that you have is an Excel file here, come with blue shaded highlighting.

5:54

That is also the 2026 proposed expenditures.

Discussion Breakdown — Share of Meeting
Budget Review████████████████████████████████████████████44%
Capital Improvements Planning███████████11%
Personnel Matters██████████10%
Parks and Recreation████████8%
Community Engagement████4%
Engineering And Infrastructure████4%
Signage Management███3%
Public Infrastructure███3%
Technology and Innovation███3%
Summary of Proceedings

Powell Finance Committee Meeting - October 14, 2025

On October 14, 2025, the Powell Finance Committee met to approve the minutes of the September 9, 2025 meeting, receive the September 2025 monthly financial report, and review the proposed 2026 operating budget. Staff presented detailed financials, including new position requests and an overview of all funds, capital projects, and debt. No formal vote on the budget was taken at this committee meeting.

Consent Calendar

  • Approval of minutes from the September 9, 2025 Finance Committee meeting were approved by consensus.

Public Comments & Testimony

  • No public comments were made during the meeting.

Discussion Items

  • Monthly Report (September 2025)
    Finance staff reported the general fund cash balance was $23.9 million, an increase of $865,321 from the prior year-end. Year-to-date general fund revenues were up 2.5% compared to September 2024, with all operating revenue categories exceeding the 75% budget target. Year-to-date interest income was $1.3 million. Income tax and related revenue reached 80.5% of the budget. Year-to-date general fund expenditures were $16.6 million, with operating expenditures at 60% of the budget target.

  • 2026 Proposed Operating Budget
    The proposed 2026 all-funds expenditures total $42.8 million, a 12.4% increase over the 2025 budget. This includes a projected spending deficit of $8.3 million, primarily due to capital projects funded from reserves. Total expenditures include $12.8 million in capital items (excluding street maintenance). Key elements:

    • Personnel: Four new full-time equivalents (FTEs) are proposed: one community engagement specialist for digital communications/graphic design, one engineering inspector, and two maintenance specialists. A vacant HR director position is reclassified to the administration department. Total headcount would reach 64.
    • Health insurance: Initial renewal quotes included over a 25% increase; the city is leaving the current health consortium and negotiating with a larger group to reduce costs.
    • Department grouping summaries:
      • Administration group (city manager, clerk, HR, public info, finance, legal, IT): $4.2 million, up 15.6% driven by personnel and healthcare.
      • Parks and public service group (public service, park maintenance, engineering, fleet, building maintenance): $5.0 million, up 11%.
      • Community development group (planning, economic development, building): $1.93 million, up 6.6%.
      • Police: $5.0 million, relatively flat.
    • Special revenue funds: $4.77 million, over half for street construction, maintenance, and repair; includes skate park resurfacing, tennis court resurfacing, Bennett Farm site maintenance, and Murphy Park shelter improvements.
    • Capital projects: The 2026 capital program totals $15.3 million, with major projects including the farm shared-use path plan, Adventure Park CSX tunnel rehabilitation, Adventure Park playground replacement, and Sawmill Quarter traffic signal.
    • Debt service: $2.4 million, mostly funded by community authority revenues.
    • General fund transfers: Corrected to $6.4 million (a duplicate $518,000 line was removed).
    • Staff noted that the deficit is a result of planned use of reserves accumulated in prior years, and that revenues are expected to outpace expenditures over the five-year forecast. The city maintains a AAA bond rating and low debt.
  • Other discussion: IT budget is a placeholder pending an operations committee review of IT strategy and vendor satisfaction. Playground replacements are planned with an aggressive schedule, starting with Adventure Park in 2026. The city’s pavement condition score and capital investment strategy were also addressed.

Key Outcomes

  • Minutes approved (September 9, 2025) by consensus.
  • Budget presentation received; no vote was taken. The proposed budget will be presented to City Council for adoption.
  • Next meeting scheduled: Monday, November 10, 2025 at 7:00 PM (date change due to Veterans Day), likely the last meeting of 2025.
  • Meeting adjourned by motion and second, with all in favor.

Meeting Transcript

Started. I'll call the order finance committee for October 14th. I will. Marcus Bannisik. Jennifer Beneathus. Leaf Carlson. Taylor Herman is running late. And Heather Carr. Yes. All right. With that, has everyone had a chance to review the minutes? Any additions or corrections? With that, we will approve them by consensus. And we will move on to today's business. Sam. I'll get started. I'll do a quick overview of set the September cover memo that kind of just touches on the high level values of the month. So as of September, the general fund cash balance was 23.9 million, which was an increase of 865,321 from the prior year end. Year-to-date general fund revenues are still strong. They increased about 2.5% compared to year-to-day September of last year. And all of our operating revenue categories are above the budget target of 75%. So that's good news as well. And then our year to date interest income is 1.3 million. So interest earnings are still strong. Our income tax and related revenue was above the target. It was 80.5% of the budget. So we're still running ahead of our budget for income tax for the year. Year to date general fund expenditures were about 16.6 million. And then operating expenditures are still running below the budget target there, about 60% for the year. So that was kind of September highlights, and we're excited for that and excited to present the budget, proposed budget spike. Any quick questions on September. All right. With that, we will move on to the budget review. And if I could just have one moment of formality for council, um just an uh reflection upon how the budget's put together. Uh the supporting department staff is here tonight, too. And I know that we don't all get to work closely together with them, but um they're a huge part of the story that we have to tell and the thought process that went into a very deliberative discussion. So if I could just introduce everyone real quick, I'll start with Melissa Heinman from Parkman Creation, Navy from HR, Sean Hughes for economic development. Behind him would be Jamie Fink from the engineering department, Jeff Tyler, as everyone knows, Anna. Umler for communications behind Anna is Seth Harding. He's our billing official. We all know Chief Salos, um Charles Dukes, Aaron Stanford, and uh Logan Stang. Um with the transition we've incurred this year. We had a the departure of our finance director in the middle of the year. I also wanted to recognize Sam and Chloe Lanka for the effort that they put forth because it's been a pretty straightforward, seamless process to get this document back to you guys, and is a little bit different in the the approach, but I think it's gonna work out really well this year and sets us up for a more seamless conversation going into the future. Um so without further ado, we were going to turn it over to Sam to kind of go over the document itself, and then we'll reserve time for questions and answers for you guys. But um, you'll you'll see some themes within this budget just before I turn it over to Sam. You know, each year of the last five, we've put building blocks together to try to get to a better version of the community. Um, we've seen a lot of disruption within infrastructure this year, and even more planned for the next couple but 26 uh is envisioned to see a lot more things coming out of the ground, uh, the completion of a lot of assessment that will be beneficial, but also the expiration of some of those costs. So as we go forward, we'll have replenished resources available for council consideration for our future infrastructure program. So we're excited about that.

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