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Record of Proceedings

Providence Board of Contract and Supply Meeting - August 12, 2025

City Council — Tuesday, August 12, 2025
BodyProvidence, Rhode Island
SessionCity Council
DateTuesday, August 12, 2025
StatusFILED
Video Record
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16:36

Ready, yes.

16:37

Yes.

16:38

We'll be here for all this now.

16:46

Good afternoon, everybody.

16:48

Welcome to the City of Providence Board of Contract and Supply meeting for today, Tuesday, August twelfth, two thousand twenty-five.

16:53

Madam Clerk, will you please call the role?

16:55

Courtney Hawkins.

16:56

Kyle Delgado.

16:58

Present.

16:58

Councilman Gunfeld is absent.

17:00

Councilwoman Anthony is absent.

17:03

Crystal Limber.

17:04

Present.

17:04

Elaine Richards.

17:05

Present.

17:06

Joseph DePina.

17:07

Present.

17:07

Maureen McManus.

17:09

Shamari husband.

17:11

Present.

17:11

Don Arzomanian.

17:13

Corey Martone.

17:14

Present.

17:15

Tyrell Stevens is absent.

17:17

You have nine present and three absent near the floor.

17:20

Thank you very much, Madam Clerk.

17:21

I'd like to entertain a motion to elect myself as a chairperson of this movie meeting.

17:25

So motion made by Chief De Pina, second by Deputy Commissioner Richards.

17:28

All those in favor, please say aye.

17:30

The eyes have it.

17:32

Um I'd like to, I'm sorry, those who are learning.

17:35

Anna.

17:35

Anna.

17:36

Oh, Anna.

17:37

Wonderful.

17:40

What is your last name again?

17:41

Full Hannah Foy, wonderful.

17:43

Madam Clerk, I'd like to let the record reflect that we're joined today by Hannah Foy with the city solicitor's office.

17:48

So noted.

17:48

Thank you very much.

17:49

Um I'd now like to entertain a motion to go to Section B opening of bids.

17:53

Oh second.

17:54

Motion made by Deputy Commissioner Richards, seconded by Director Delgado.

17:58

All those in favor, please say aye.

17:59

The eyes have it.

18:00

Section B, item number one, Department of Housing and Human Services, on call temporary relocation provider for your contract.

18:10

Thank you very much, Madam Clerk.

18:12

We'll be readvertising item number one.

18:14

Item number two, Department of Public Property, Hope High School Outdoor Basketball Corporation.

18:18

Five bids.

18:19

There are five bids for item number two.

20:00

And the fifth bidder for item number two is AEP Services Inc.

20:03

And they have bid $18,895.

20:08

Item number three, water supply board, certified sterilization and data destruction of hard drives and SSDS services.

20:15

Expire 6 30 28 with one year option.

20:20

Three bids for item number three.

20:48

The first bidder is info shred LLC, and they have bid five thousand three hundred fifty-one dollars and fifty cents.

21:09

Second bidder is automated business solutions.

21:47

Item number four, water supply board, maintenance and repair services for electric gate operators.

21:52

Expires 63028 with a one-year option.

21:55

One bid.

21:55

One bid for item number four.

22:20

Item number five, department of public property, catering service, open enrollment, one-year contract with free one-year option.

22:26

There are no bids, but this item will remain on the agenda to third list.

22:30

Thank you very much, Madam Clerk.

22:32

Are there any unmarked bids today?

22:34

No unlocked.

22:35

Thank you.

22:36

This completes the opening mall bid.

22:37

I'd like to entertain a motion to refer all bids to the city clerk's office.

22:43

Motion made by Deputy Commissioner Richards, seconded by Director Arzumanian.

22:46

All those in favor, please say aye.

22:48

Aye.

22:48

The ayes have it.

22:49

I'd like to entertain a motion to move to section C advertisements.

22:54

Second.

22:55

Motion made by Deputy Commissioner Richards, seconded by Treasurer Husband.

22:58

All those in favor, please say aye.

22:59

The ayes have it.

23:10

Motion made by Chief Depina, seconded by Deputy Commissioner Richards.

23:13

All those in favor, please say aye.

23:15

I'd like to entertain a motion to move to section A for review.

23:20

Second.

23:21

Motion made by Deputy Commissioner Richards, second by Director Delgado.

23:25

All those in favor, please say aye.

23:27

The eyes have it.

23:28

Section A, members of the board, are there any items you'd like to discuss on today's agenda?

23:35

No.

23:36

Hey.

23:37

So hearing no commentary, um, there is an agenda item that I would like to uh request a motion to amend.

23:44

It is item number 30.

23:47

Um, and I'd like to request a motion to amend item 30 to remove this language.

23:53

It the language states these payments are made under the terms of the power options participant agreement for the sale and purchase of natural gas under the Power Options Natural Gas Program.

24:03

Power Options undertook a competitive solicitation process, resulting in the selection of NRG Business Marketing LLC as the programs and supplier of natural gas.

24:14

May I please get a motion to amend item 30 to remove that language.

24:18

Second.

24:18

Motion made by Chief DePina, seconded by Deputy Commissioner Richards.

24:21

All those in favor, please say aye.

24:24

The ayes have it.

24:25

Thank you very much.

24:26

I'd now like to entertain a motion to approve items number one through 34 with number 30 as amended in section A on our roll call vote.

24:34

So moved.

24:35

Second motion made by Director Delgado, second by Deputy Commissioner Richards.

24:39

All those in favor, aye.

24:41

Madam Clerk, will you please fill the roll?

24:44

Courtney Hawkins.

24:46

Kyle Delgado.

24:49

Councilman Gunsalps is absent.

24:51

Councilwoman Anthony is absent.

24:53

Crystal Lindbergh.

24:54

Aye.

24:55

Elaine Richards.

24:56

Hi.

24:56

Joseph Depina.

24:58

Maureen McManus.

25:00

Shamari Husband.

25:02

John Arzimanian.

25:04

Corey Martone.

25:06

Aye.

25:06

Tyrell Stevens is absent.

25:09

You have eight ayes, one nay, three absent.

25:12

The motion carries the matters are approved with item 30 as amended.

25:16

Thank you very much, Madam Clerk.

25:17

I'd now like to entertain a motion to move to section D, approval of minutes.

25:21

Second.

25:21

Motion made by Chief DePina, second by Deputy Commissioner Richards.

25:24

All those in favor please say aye.

25:25

Aye.

25:26

The ayes have it I'd like to entertain a motion to approve the minutes of July 28, 2025.

25:32

Second.

25:33

Motion made by Deputy Commissioner Richards, second by Director Delgado.

25:36

All those in favor please say aye.

25:37

Aye.

25:38

Aye.

25:38

The ayes have it and I'd finally like to entertain a motion to adjourn.

25:42

Second.

25:42

So motion made by Chief DePina second by Deputy Commissioner Richards.

25:46

All in favor, please say aye.

25:48

Aye aye the aye

Discussion Breakdown — Share of Meeting
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Summary of Proceedings

Providence Board of Contract and Supply Meeting – August 12, 2025

The Providence Board of Contract and Supply met on Tuesday, August 12, 2025, at 5:58 PM. The meeting was called to order with nine members present and three absent. A board member was elected as chairperson. The board reviewed bids, approved contract items with a modification, and approved previous meeting minutes.

Discussion Items

  • Item 30: A motion was made and seconded to amend the language of agenda item 30, removing a paragraph describing the Power Options Natural Gas Program and the selection of NRG Business Marketing LLC. The amendment was approved unanimously.

Key Outcomes

  • Bids for multiple city contracts were opened and referred to the City Clerk's office:
    • Item 1 (Temporary Relocation Provider) was readvertised due to lack of bids.
    • Item 2 (Hope High School Basketball Court) received five bids; the lowest was $18,895 from AEP Services Inc.
    • Item 3 (Data destruction services) received three bids; the lowest was $5,351.50 from InfoShred LLC.
    • Item 4 (Gate operator maintenance) received one bid.
    • Item 5 (Catering service) received no bids; it will be re-listed.
  • Approval of Items 1–34 with Item 30 amended: The board voted 8–1 (with three absent) to approve all items on the agenda, including the amended Item 30.
  • Approval of Minutes: The minutes from the July 28, 2025, meeting were approved.
  • Adjournment: The meeting was adjourned.

Meeting Transcript

Ready, yes. Yes. We'll be here for all this now. Good afternoon, everybody. Welcome to the City of Providence Board of Contract and Supply meeting for today, Tuesday, August twelfth, two thousand twenty-five. Madam Clerk, will you please call the role? Courtney Hawkins. Kyle Delgado. Present. Councilman Gunfeld is absent. Councilwoman Anthony is absent. Crystal Limber. Present. Elaine Richards. Present. Joseph DePina. Present. Maureen McManus. Shamari husband. Present. Don Arzomanian. Corey Martone. Present. Tyrell Stevens is absent. You have nine present and three absent near the floor. Thank you very much, Madam Clerk. I'd like to entertain a motion to elect myself as a chairperson of this movie meeting. So motion made by Chief De Pina, second by Deputy Commissioner Richards. All those in favor, please say aye. The eyes have it. Um I'd like to, I'm sorry, those who are learning. Anna. Anna. Oh, Anna. Wonderful. What is your last name again? Full Hannah Foy, wonderful. Madam Clerk, I'd like to let the record reflect that we're joined today by Hannah Foy with the city solicitor's office. So noted. Thank you very much. Um I'd now like to entertain a motion to go to Section B opening of bids. Oh second. Motion made by Deputy Commissioner Richards, seconded by Director Delgado. All those in favor, please say aye. The eyes have it. Section B, item number one, Department of Housing and Human Services, on call temporary relocation provider for your contract. Thank you very much, Madam Clerk. We'll be readvertising item number one. Item number two, Department of Public Property, Hope High School Outdoor Basketball Corporation. Five bids.

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