Welcome to the City of Providence Board of Contract and Supply Meeting Monday, August twenty-fifth, twenty twenty-five.

I'm not appropriate, please call it Courtney Hawkins present.

Kyle Delgado.

Present.

Councilman Gonzalez is absent.

Councilwoman Anthony is absent.

Sarah Silveria.

Present.

Present.

Joseph Depina.

Present.

Patricia Coinface.

Shamari has been John Arsimanian.

Dante Bellini.

Present.

Tyrell Stevens is absent.

You have nine present and three apps.

I think you have four.

I'd like to entertain a motion to elect myself to chair person of this meeting.

Second.

Motion made by Director Richard, seconded by Director Bellini.

All in favor.

I have it.

Please let the record reflect that we are joined today by my birth police deputy city solicitor.

So noted.

Motion made by Director Delgado, seconded by Director Richards all in favor.

Oh, do we have a walk on?

We do.

We have a walk-on advertisement from the city solicitor's office for appraisal services for defensive litigation expiring December thirty first, twenty twenty-six with two one year options for renewal.

This will be an open enrollment and this will be beginning to open on September 22nd, 2025.

Okay, I'd like to entertain a motion to approve the advertisements in section C as well as the walk-on advertisement from the law departments.

So I'm sorry.

All opposed.

Yes.

Second.

Motion made by director delaying segment by director of Delgado, all in favor.

All opposed.

I've had it.

Director Delgado, do you have any items you'd like to review?

Uh yes, madam chair.

Thank you.

Um for item number one.

We have the recommendation of I think DJ and Bond, the third lowest bidder here for the uh the digital square uh engineering process.

Do we have anybody here from planning could speak towards that?

Hey, Jess, how's it going?

Um just a quick question on like the evaluation and technical evaluations that you guys had.

No problem.

Um, just if you can give us a rundown on the evaluation, I seen in the um the paperwork that there is a criteria um here that was a technical evaluation for um the bidders.

And can you just run us through like how you guys scored this and how you guys arrived at the third lowest bidder here?

Can you ask before you start?

Can you just identify yourself for the I'm just landing director session projects for the planning department?

Um, so within the RFP, we have laid out our um selection criteria that is available to anyone who's bidding on the project or looking at it.

Um really what we look for heavily in our um evaluation through these projects is the project approach and understanding.

Umce we get through that technical evaluation, um we made through you know the project schedule breakdown, how the teams plan on uh approaching the project and whether we feel like they have a good understanding of what we're looking for.

We'll score them based on that, and then um as stated in the evaluation, there's if a firm has met the technical score, they'll come in for interviews, and then based on the interviews, depending on you know how they're reacting to questions that were given, um, and making sure that y'all don't have working, but then really understand what we're looking for to the process.

So that's the main um way that we evaluate these, and then of course also comes into consideration as well.

And so um, you know, based on reading through the proposals, the interviews that we did and making sure that everybody had all the forms really were uh making sure that they were responding to everything that's how we got to tie a bond as our preferred.

And what was the threshold for your the scoring?

Okay, so that eliminated two vendors on the bottom, beta and and Ray Dunits LA.

So that left you with T Day.