Providence Board of Contract and Supply Meeting – October 20, 2025

The Board of Contract and Supply of the City of Providence convened on Monday, October 20, 2025, at 6:02 PM. Nine members were present, three were absent. Kyle Delgado was elected Chair for the meeting. The meeting included the opening of bids, discussion on several contract items, votes on continuations, and approval of multiple items and minutes.

Roll Call and Opening

• Roll call showed nine present (Kyle Delgado, Robert Baptista, Sarah Silveria, Elaine Richards, Joseph DePina, Patricia Planfei, Shamari Husband, John Arzimanian, Dante Bellini) and three absent (Mayor Smiley, Councilman Gonçalves, Cyril Stevens).
• Motion to elect Kyle Delgado as Chair passed unanimously.

Opening of Bids (Section B)

• Numerous bids were opened, including:
  • Item 12 – Sale of Mester Street School: Three bids received – K&F Development ($1,025,000), Eric Edelman ($1,500,000), and a third bid of $350,000.
  • Item 10 – Roof replacement at 552 Academy Ave: Two bids – Sheep Metal and Roofing ($1,734,400) and Commercial Roofing and Contracting ($1,386,000), plus a breakdown from JD Rivett and Company totaling $2,254,000.
  • Items 8 and 9 (municipal red light/speed camera systems and parking enforcement management system) were extended to November 2025 and November 2025 respectively.
  • Item 11 – Lease land for sodium chloride storage: No bids received; item dropped.
  • Other items for snow ice control, appraisal services, data destruction, timber harvesting, and various contracts.
• Bids referred to the clerk’s office by unanimous vote.

Advertisements (Section C)

• Motion to approve the advertisements and re-advertise item 2 from Section B passed unanimously.

Discussion Items

• Item 16 – Construction management services: A director explained that the contract would be converted to a design-build approach, with costs reduced by $1.6 million and total digital costs of $70 million.
• Item 20 – Quarterly report question: Director Shamari Husband asked when the last quarterly report for this item was submitted to the city council. No answer was available. A motion to continue item 20 to the next meeting was made by Director Baptista and seconded by Director Delgado. The motion failed (2 ayes, 6 nays, 3 absent). Director Sarah Silveria explained her nay vote: “I voted nay because I don’t want to hold up work in the city to find out if we have a quarterly report submitted.”
• Item 21 – City fleet manager awareness: Director Husband asked whether the city fleet manager was aware of the item. The board requested that the fleet manager attend the next meeting to answer questions.
• Board independence: Director Husband commented on the split vote on the continuation motion, stating, “I think that sort of validity of this board, there should be some independence for everyone’s vote.” He noted votes appeared to follow administration lines.

Key Outcomes

• Motion to continue item 20 failed: 2 ayes (Husband, Arzimanian), 6 nays (Silveria, Richards, DePina, Planfei, Bellini? – note: Bellini not recorded aye/nay in call but listed later as aye on final vote), 3 absent. The item remained on the agenda.
• Approval of items 1 through 27, with item 28 withdrawn: Passed (8 ayes, 1 nay, 3 absent). The items cover contracts and purchases from the agenda.
• Minutes from October 6, 2025: Approved without amendments.
• Adjournment: Motion passed unanimously.

Note: The transcript did not provide a formal agenda or minutes; the summary is based solely on the recorded proceedings.