Good afternoon.

Welcome to the City of Providence Board of Contract and Supply Meeting Monday, November third, twenty twenty-five.

Madam Berkeley, you please call a roll.

Courtney Hoppins.

Present.

Councilman Gonzalves is absent.

Councilwoman Ryan is absent.

Sarah Silvera.

Present.

Elaine Richards.

Present.

Joseph DePina.

Patricia Coinfade.

Present.

Shamari Husband.

John Arsemanian.

Dante Bellini.

Present.

Tyrell Stevens is absent.

You have nine present and three absent.

You have four.

I'd like to entertain a motion to elect myself chairperson.

Moved.

Second.

Motion made by Director DePina.

Seconded by Director Richards.

All in favor.

All opposed.

They have it.

Please let the record reflect that we're joined today by Michael Pelisi, Deputy City Solicitor.

So I noted.

So move.

Motion made by Director Bellini, seconded by Director Richards, all in favor.

All opposed.

The ayes have it.

Um Section B, opening of bids.

Item one, Department of Housing and Human Services.

Innovative recovery supports two point oh, one year contract with two one year extension.

Three bids.

Three bids.

Neighbors seeking seeking recovery mini grant program administration.

One bid.

One bid.

Projects Weber renew one.

I'm sorry, seventy-four thousand six hundred and fifty-seven dollars.

Item three, Department of Housing and Human Services, Scaling and Sustaining Safer Use, Reducing Overdose and Substance Rated Homes.

Two bids.

Two bids.

Project Weber renewed fifty eight thousand five hundred two dollars.

Item four, Department of Parks.

Rebid, refrigeration service agreement, city center, rate three year contract.

One bid.

One bid.

North Star refrigeration, one hundred eight thousand for four hundred fifty-three dollars.

Item five department planning and development design and engineering for North Main Street corridor improvements.

No bids.

This solicitation is being rescinded while significant edits are made to the following bid, and we'll be reissue that immediately.

Okay.

Well, thank you.

Oh drop it.

Item six, department of planning and development, sidewalk road and drainage construction for safe streets projects.

Seven bits.

Seven bits.

And these are RFCs only.

Okay.

R two years.

Right on struction, LC.

Lucina Brothers.

Narrogance the Improvement Company.

The Amber Construction Company.

NJH lynch and funds.

Item seven, Providence Police Departments, Sound Camera Pilot Program 2025, one year contract with two one year options.

Three bids.

There's lease expense of sixty-two thousand four hundred year one and forty-two thousand each of your two and year three.

And American Traffic Solutions, five thousand per month plus seven dollars per violation.

Item eight department of public property, municipal parking enforcement management system, five year contract with five one year options for renewal.

Nine bids.

A unit price, depending on how many.

Um, NTS Holdings, Ink Net Tech Solutions, uh, unit pressed bid.

Okay.

And Ryan at the Unit Press Bid American Traffic Solutions, Unit Press Fid.

Eight bits, eight bits.

Red light estimated net sixteen million nine hundred nineteen thousand nine hundred twelve dollars.

Uh Novoa Global, unit priced food.

Red Speed Maryland L C unit restroom management twenty three million eight hundred eleven thousand six hundred and fifty six dollars total.

Unit try fiddle.

Blue line solutions unit press good.

Item tenpartment of public property on call fence and guard rail repairs and installation fiscal year twenty-six two-year contract with two one year options.

Okay, thank you.

Item eleven, department of public property, uh scenographic services two-year contract with two one year option.

This item is also being extended to December first one five.

Um Department of Public Works, Capital Cove, sewage pump generator preventative maintenance, one year contract with two one year options.

Six bids.

One notion distribution.

Two hundred fourteen thousand nine hundred and eighty-nine dollars.

So we've got Kenworth Northeast.

Northern Warwick L L C One Hundred Forty Seven Thousand Three Hundred Eighteen dollars.

I won't have the families once.

Yeah.

So if we look in the front of the oops, they have different company names, the different companies.

Yeah, they're different amounts.

Okay.

So then sitting separately on different types of trucks, it seems.

This is a work ready truck.

Is there any thing that indicates it's a different type of truck?

Eighteen Northern Warwick LLT one hundred and fifty-four thousand one hundred seventy-one cent.

I mean, all right, one hundred fifty-four thousand one hundred seventy-one dollars.

Rhode Island truck center, one hundred thirty-five thousand six hundred thirty-four dollars.

Item fourteen water supply board.

Purchase of new tires and twenty-four hour road service expires six nine thirty point ninety-seven with one option here.

One bid.

One bid.

So there's any those things that are maybe the shot.

Oh, yeah, that makes sense.

All right, Sullivan Fire Company uh unit price bid.

All right, item fifteen, office of the committee selector, appraisal services for defensive litigation expires December thirty first, twenty twenty-six, with two on your options for renewal.

We have one bid, and we have job in this after this um meeting to be drop up in the agenda.

Item sixteen, department of public works, interest in suppliers of snow ice control twenty twenty-five-twenty twenty-six winter season.

Five bids and this item will remain on the agenda until further notice.

This is for noise cameras.

So this is numbers seven.

So there are four bids for number seven.

And this is from Intel and Intelligent Instruments.

Um and it's referencing that it's in a non-compliant bid, and the um figures are in pounds.

All right, this is municipal parking enforcement management number eight.

So there are 10 bids for this one.

It's park loyalty inc and it's a unit price bid.

And Madam Clerk, we have um an item to add to section B.

Yes, um, I do um I have forwarded to all the board members a bid protest in regards to a bid that was opened up uh to um the last board meeting.

Um I would ask for a motion to enter this bid protest into the record.

So moved motion made by director Delgado, secondary treasurer husband, all in favor.

All opposed, the ayes have it.

So what is before the board is a big protest.

Um I'll give a brief summary of what occurred on Friday October 17th.

A bid was brought in by access and care recovery home.

The bidder had never been in the building before.

They entered through the Washington Street side.

So PVD 311 on the door.

The bid did state that it has to go to room 11.

They went in the door, they inquired if it was room 311, and they were misinformed that it was room 311.

They did take in the envelope, they stamped their stamped as received.

Um then the bid was delivered to our department on Tuesday, October 21st, one day after the bid opening.

Um the bidder did come in.

I discussed the situation and explained that it wasn't received in our department at the appropriate time.

This is now before the board to decide whether the FATS would fit in with allowing this bid to be opened or not.

And I would take that by a motion, should you so choose.

Do I have a motion?

I'd like to move that we take this bid, please.

Motion made by uh Chief Hawkins, seconded by Director Delgado, all in favor.

All opposed, the ayes have it.

Do we have the bid open?

We do.

This would be from item number three on the previous agenda.

Treatment and recovery supports infrastructure enhancement grants two point zero.

So there are now four bids for that.

That's correct.

Yeah.

This is access and care recovery home.

214,825.

Okay, so that's completes the opening of the bids.

Um, can I entertain a motion to refer the bids to the clerk's office?

Motion made by Director DePina, seconded by Director Richards, all in favor.

All opposed.

The ayes have it.

I'd like to entertain a motion to go to section C advertisements and we'll motion made by Director Richards, seconded by Director Delgado, all in favor.

Motion made by Director Richards, seconded by Director Delgado in favor.

All opposed.

The ayes have it.

I'd like to entertain a motion to approve the advertisements in section C.

Don't move.

Motion made by Director Delgado, seconded by Director Richards.

All in favor.

All opposed.

The ayes have it.

I'd like to entertain a motion to go to section A for review.

So second motion made by Director Balini, seconded by Director Richards.

All in favor.

All opposed.

You guys have it, Director Dogata.

Do you have any items you'd like to review?

Uh yes, madam chair.

Thank you.

Um I'm gonna go to A1 really quick.

Uh this is the department of parts.

We have a recommendation for World Ridon Masonry uh for multiple parts.

Um the amount of about 364,000.

Do we have anybody from parts there?

Hey, hello.

Um, there's a question here.

Um, what are the multiple sites that we're looking at for this?

Crystal, can you come to the table and identify yourself and your title for the record?

Hi, President Alanda's manager of fiscal operations.

This was David Lopes and Hill Street I think.

Trying to confirm that's okay.

This is two park locations.

I can circle back if maybe seems right.

Yeah, no worries.

Um, I'm gonna go to uh A2 through four.

Um, you know, they are all kind of interrelated here.

Um Chris, if you um if you can just give us a rundown on kind of how these interact with each other.

I know a couple of these have specifically items two and four have uh two recommended awardees.

How do they interact with each other there?

Sure.

So number two, um, these are vendors that it's actually in our queue um that basically tell us they're willing to come and do snow plowing during snow events for the city.

So that's two of those.

Um and then three and four uh three is for um sand.

It's like a sand salt mixture that's used to pre-treat roads when it's gonna be icy and four is salt, just straight salt, same thing.

Um treating during icy conditions.

And um, I remember in the past, I feel like we had a discussion about like the environmentally more friendly salt, or maybe one that kind of interacts with the roads better.

Are any of these of that oak?

I guess I think it's the same.

Oh, sorry.

I think it's the same salt that uh we've always used.

We have recent done some research into some other methods like Brian.

Um it's a completely different kind of method that's used that has a um starlight cost that we haven't agreed to take on at this point.

So we're gonna what we've used in the past.

Okay, um, I guess item 14 is is related to that as well.

This is the lease agreement for the sodium chloride storage there.

I remember this coming through a few times.

Um you guys got no bids, right?

So you guys are entering a contract with Prop Court for this.

Um how were the rates there and just the the figure and all agreed upon that was it negotiated?

Did you guys start with them previously?

Are you just continuing that?

Um, it wasn't really we haven't used that previously.

Um previously the city had a piece of uh property on which we stored our materials salt and sand.

Um frankly for free.

Um it was a couple of it was just one row over now to pay mission.

If you will that they weren't using that parcel and would allow us to store our materials there uh in this past spring, they decided that they needed to have leaves uh and take our salt in sand with us because they have a future use for that parcel that they wanted, and so you need to find a new home for our salt and sand.

And so we throw that out to our P because we said we got no bids.

Um we did have a conversation with someone at Prop Four.

It's it's very convenient is right next to where we are.

It's uh in terms of location or something.

Residential area that's in that it's in a it's in a very good location for us.

Um it has what we need in terms of access to that lot.

Um, and then formally it's our understanding that the price that's quoted per square foot is is fair market.

And after that six month period, what do you guys do if there's any edcess and we move salt that's still there remaining?

Um we're gonna have to have a long-term software plan before this we needed to put something short term in place, obviously because of winter season, but we'll have to have the long-term one.

Thank you.

Yeah, bro.

Well, sorry, I didn't mean to Kate here, you're welcome.

I apologize.

Um and then uh item number A five.

Uh this is uh Department of ACT.

Sort of bridge closure for the province independence day for $13,000.

Um, it seems like a pretty high rate for a bridge closure.

Um I believe Mr.

Joe Wilson viewers here.

Um how do we arrive at that theme?

I guess we we can negotiate that at all with the state, I believe.

Yes, we do.

Sorry, Jules and Junior for false criteria.

We didn't write anything.

If we did arrive at it, it wouldn't have tripled.

Um so this is almost triple the amount than it was last year's problems right now.

What was the estimation of that?

So they we have no ability to since it's the annual event, they just said uh there's gonna triple this.

Obviously, we've been working with them to try to get those to give us these estimates the other time.

Yeah, which for two years now they refuse to do that.

So once again, we're receiving these bills after the fact, which is why he's at a $13,000 vote.

So we are difficult working on priority on disclosure.

That's required to produce any point park.

Yeah, that's a little ridiculous to triple it like that.

Has there been any consideration of maybe relocating or this is our signature of fireworks at the city of Providence?

Um, so there has been no consideration to move uh that fireworks display.

We have investigated moving this to display this year or the past, but that would require us to purchase between six eight shells eight in shells, which because they're only American made would be triple the price.

All right, we're just gonna rate these prices up on the city.

I don't know Red Hat's operations, but this is like related to services provided.

Yeah, is there any public safety aspects of it too?

Might be related to their actual costs based on whatever the circumstance for the event.

Yes, it's it still seemed like a jumped up triple like alarming.

Um we don't have any ability to negotiate that so thanks, sir.

Um lovely parts.

Yes.

So this was ball field and who's uh acting street part th that you'll end this in the LDL.

Well, four parts.

Um, and it depends on the spencing, some treaties, some fall wall netting, and various repairs and whatnot going on over there.

That's four parts for what 3460?

It's pretty good.

Is that like a lump sum or is that uh certain allocations depending on C D BG and set through some circle back in that?

Thank you.

And I and um I should then the department for the hundred percent MBE rate there as well.

Thank you.

That's all Treasure Hustman, do you have any items we'd like to read?

Okay, um, I'd like to entertain a motion to approve items one through 17.

Um section A on a roll call vote.

Second motion made by treasurer husband, seconded by director Queen Faye.

Um hearing no objections or roll call, please.

Courtney Hoffman, Kyle Delgata, Councilman Gonzalez is absent, councilwoman Ryan is absent, Sarah Silveria.

Hi.

Elaine Richards, hi Joseph DePina, Patricia Coinfay.

I shamari husband, John Arzaminian.

Dante Bellini.

Tyrell Stevens is absent.

You have eight ayes, one nay, two absent.

The motion carries the matters are approved.

Okay, I'd like to entertain a motion to go to section D, approval of minutes.

So move.

Second motion made by Director Bellini, seconded by Director Richards, all in favor.

I'll oppose the eyes have it.

Section B, the board has been provided.

They minutes.

I need to entertain a motion to amend the minutes and to reflect four bids for item three in section B to reflect the addition of the access and care recovery home bid.

So move.

Second.

Motion made by Director Delgado, seconded by Director Bellini, all in favor.

Uh all opposed.

The ayes have it.

Does anyone else have any corrections or edits?

Okay, hearing none, I'd like to entertain a motion to approve the minutes as amended for Monday, October 20th, 2025.

So moved.

Second.

Motion made by Director Dapina, seconded by Director Richards, all in favor.

All opposed, the ayes have it.

Like to entertain a motion to adjourn.

Second.

Motion made by Director Bellini, seconded by Director Husband.

All in favor.

All opposed, then I have it.