Providence Board of Contract and Supply Meeting – January 12, 2026
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Providence Board of Contract and Supply Meeting – January 12, 2026
The Providence Board of Contract and Supply met on Monday, January 12, 2026, with Chair Courtney Hawkins presiding. Nine members were present, three were absent. The board approved routine items in Section A, voted on a series of contract awards and bids in Section B, authorized advertisements in Section C, and approved minutes from the previous meeting.
Consent Calendar (Section A)
- The board approved items 1 through 16 in Section A via roll call vote. The motion carried with 8 ayes, 1 nay (Treasurer Shamari Husband voted no), and 3 absent members.
Discussion Items (Section B – Contract Awards and Bids)
- Item 1: Rebid for Ward Nine design (bill socket to ref reach the center gateway fans) – City Council Office.
- Item 2: Street tree planting and side profit installation for spring 2026 – Department of Parks, with engineers from Tool Design.
- Item 4: Project “Super Heavy Self‑loading Wheel Ball” annual base – Providence Police Department.
- Item 5: Owner’s Project Manager base for private/public school projects – Department of Public Property. The calculated fee of 2.75% on a base of $8,662,500 was noted.
- Item 6: Roofing repair and maintenance services for Providence school facilities, with two one‑year options – Department of Public Property (Patrick McKenna Roping Unit cited).
- Item 7: Carpentry Services for Providence and School Facilities, open enrollment for three years with a one‑year option – Department of Public Property.
- Item 8: Community engagement and equity consultant for “Climate Thrive Community Strategies” at $34,980 – Office of Sustainability. Four bids were received, including one from Applied Economics Clinic for $35,000.
- Item 9: Interest and suppliers for Department of Public Works (description unclear).
- A motion to approve all Section B items was made by Director De Pina, seconded by Director Richards, and passed unanimously.
Discussion Items (Section C – Advertisements)
- The board voted to approve the advertisements listed in Section C and to readvertise Item 4 from Section B. Motion made by Director Richards, seconded by Treasurer Husband, all in favor.
Discussion Items (Other Business)
- Chair Hawkins noted that the administration had provided comments on the space study discussed at the last meeting. A new draft was received at the end of November. Chair Hawkins stated that a version could be shared soon and offered to discuss further.
Key Outcomes
- Section A Approval: Motion to approve items 1–16 carried 8‑1‑3.
- Section B Approval: All items approved unanimously.
- Section C Approval: Advertisements and readvertising of Item 4 approved unanimously.
- Minutes Approval: The board approved the minutes from the Monday, December 29, 2025 meeting by voice vote (all in favor).
- Adjournment: Motion made by Director De Pina, seconded by Director Richards, all in favor.
Note: The transcript gives the meeting date as January 12, 2036, but the user specified that the meeting occurred on January 12, 2026. This summary uses the provided date.
Meeting Transcript
Good afternoon. Welcome to the City of Providence Board of Contract and Supply Meeting of Monday, January 12th, 2036. Courtney Hawkins. Councilman Gonzales is absent. Councilwoman Ryan is absent. Sarah Silveria. Elaine Richards, present. Joseph De Pina. Present. Patricia Coinbase, present. Present. John Argemania. Present. Tori Martone. Present. Tyrell Stevens is absent. You have nine present and three absent. You have a four. I'd like to entertain a motion to let myself care for some of the day. Second motion made by Director De Pina seconded by Director Richards. All in favor. Section B opening a bit. Item one city council office. Rebid Ward Nine design bill socket to ref reach the center gateway fans. Item two, Department of Park. Street tree planting, side profit installation, spring twenty twenty-six. Engineers. From tool design. And balan item four Providence Police Department. Project Super Heavy Self loading wheel ball. Annual base. Item five, Department of Public Property. Owners Project Manager base for private public school projects possible. And the calculated be two million eight hundred ninety-four thousand four tech company. Two point seven five percent fee calculated at eight million six hundred sixty two thousand five hundred dollars. Item six department of public property roofing repair and maintenance services as needed for provident school facilities or contract with two one year options. There's one day that calling callers can be done. Patrick McKenna Ruping Unit Citemen, Department of Public Property, Carpentry Services for Profit and School Fabilities Open Enrollment Three. Your contract to one year off in there now based and it is in the law. Item eight office of sustainability community engagement and equity consultant. Climate thrive community strategies thirty-four thousand nine hundred eighty dollars. Item nine, department of public works, interest and suppliers is now exposed to help me that have there any unmarked so it's a lady motion. For item eight applied economics clinic $35,000. So item eight has four bids. So move motion made by director defina, seconded by director Richards, all in favor. I have all those the eyes have it. I'd like to understand the motion to go to section C advertisement. Motion made by Director Delgado, seconded by Director's Allen favor. I have it. I'd like to entertain the motion to the advertisements in section C as well as readvertising item four for section B.
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