OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Providence City Council Historical Commission Organizational Meeting - March 11, 2026

City CouncilWednesday, March 11, 2026
BodyProvidence, Rhode Island
SessionCity Council
DateWednesday, March 11, 2026
StatusFILED
Video Record

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim
8:26

That's a title of the term anyway.

8:38

Welcome to the special question on the history of the Providence City Council.

8:44

This is our first regular meeting Wednesday, March eleventh, twenty twenty-six.

9:00

Councilwoman Harris President.

9:19

Okay, this is an exciting meeting.

9:22

This is the first that I am aware of, but very important task is ahead of us.

9:46

And since it's formed since it's establishment in eighteen thirty-two historical actions, government practices, operational structure, and evolution of the city council are essential to understanding the city's policy making process and democratic values.

10:03

That's the basis for the form formation.

10:06

So before we get into our discussion, I'd like to just start our Madam Clerk.

10:14

Item one for the record is an organizational meeting.

10:18

Item one organizational meeting, election of chair, and election of vice chair.

10:23

Okay, so let's start.

10:25

Madam Clerk, I would like to nominate Councilwoman Ryan as chair.

10:32

Okay.

10:33

Are there any further nominations?

10:36

Are there any further nominations?

10:38

Are there any further nominations?

10:40

There being no firm of the nominations, the city thoroughly is here by directive to cast one ballot for councilwoman Joanne Ryan as chair.

10:50

Thank you very much.

10:51

I'm excited about this.

10:53

The next challenge we have is uh I'd like to intertain a motion to elect the vice chair.

10:59

Motion made by I uh will nominate councilwoman Harris as chair, a vice chair.

11:05

Thank you.

11:07

And do I have a second?

11:08

Yes, certainly said.

11:10

Okay.

11:10

Are there any other nominations?

11:12

Any other nominations?

11:14

Any further nominations?

11:16

Any no nominations, further nominations, city of my director to pass one ballot for vice chair Harris.

11:24

So the team of Ryan and Harris.

11:27

I'd like to put up all excited.

11:32

And we're working on history.

11:34

Well, yeah, the family history.

11:36

Okay, so not it out together for the team to know.

11:40

So item two, member.

11:43

Item two discussion relative to the charge scope and goals of the commission.

11:47

Okay.

11:48

All right.

11:49

So as indicated, uh, reformed by the city council with the intention of kind of formalizing on kind of our approach at our work that we do here.

12:06

Um so we've got a fabulous archives um uh department, and we've got a fabulous uh communications department, and we have an equally fabulous first department.

12:21

One of my goals was to get us all working together so that we're sharing information and that we're putting our best foot forward all the time on each department has significant um access to significant data and records and reports, and we feel that it's somewhat disjointed in that if we're doing the press release, we don't always have the exact dates and details and facts and figures.

12:52

I've seen it over and over again.

12:54

Um I notice it obviously when it impacts me.

12:58

Um I also know that that exists.

13:02

So when each council comes in, it shouldn't be a vacuum.

13:07

They shouldn't lose in order that we've done in the past because the reality is uh the electorate, um, you know, people elect representatives, but those representatives stand on the shoulders of the people that came before them.

13:25

Um, and there is a body of work that needs to be celebrated, whether they believe in it or the earth has shifted, it's still a body of work that was contemplated and uh labored over it.

13:40

People had you know input in and it's it's there, but it's hard to access and get that.

13:48

So, you know, I was trying to wrap my head around before Council Harrow, Councilwoman Harris and I left.

13:55

She and I have shared number of these similar conversations about how do we build a system that celebrates all of the work we do, its significance for um the city council as a whole, but this is the city of Providence also.

14:11

How do we maintain that going forward?

14:14

How do we set up a system or put a structure in place so that all the T's are always crossed, all the I's are always dotted, and they'll we're working in rhythm on what's celebrating the city council and the city of Providence.

14:28

So that's kind of what I had in my mind.

14:32

I've talked to each of you guys that are on the committee individually, and I hoped that this first meeting would be an opportunity for us to kind of talk about our own expectations and um we could set up our kind of scope of of work on in goals for this commission at this first meeting.

14:55

So this is kind of meant to basically get your input.

15:00

So councilwoman Harris, if you don't mind, I spoke for you.

15:04

I took a review of speaking for you.

15:06

That's all good.

15:08

But what are your thoughts?

15:10

Well, yeah, absolutely.

15:11

I truly definitely agree with what you're saying about the history itself is not as clear as it should be.

15:20

I know Caleb does a really good job when we ask them to go dig for some.

15:24

But I think in order for especially new members of the city council coming in to understand the work and expectation of how that work is done, right?

15:36

A lot of times people are, you know, they their perspective of life and what they've been doing perspective.

15:45

Doesn't always remind the way that policies work out, you know.

15:49

And so I think uh knowing some of the things that council people have done in the past, like I had no idea about the first woman until we display it and didn't make it very, very big for us and pay attention.

16:05

So we have uh as the city grow and as the city change, there's different policies that need to be recognized and different things that need to try to try to dig in and wrap a mind around.

16:20

So I think this is a great approach.

16:22

I think it's really good.

16:24

Something never been done before.

16:26

And we hear names, councilwoman sometimes of people.

16:30

I mean, we've been around a while to know politicians, and I cost my fire work.

16:35

I knew a lot of past politicians, but you don't hear uh names like we um folks, you know.

16:44

I know we're on that's that matter.

16:47

It was the only one that was on those also later on where oh no hanging up we got that told us not that's I know it was back to 18 something, but yeah, as policies on driven and as politicians should trust it more.

17:05

I think there's more transparency behind it's up to us to celebrate the work that has been done.

17:10

Yeah, and the transparency behind it, and as long as there's a clear uh uh presentation of what has been done and where you can go to find it, right?

17:22

It's easier to celebrate it and move forward, right?

17:25

And and again, I'm not saying right or wrong, you know, the word changes, uh-huh, and the council changes, but it's important to know what has been done.

17:35

Right.

17:35

I mentioned that when we first came, councilwoman Harris and I came as on we came in together and we've been together, we've been working on houses together from day one.

17:48

But I can recall when we first came into the building, we walked through the chain the uh hallway and we looked at each other, and everybody knows me, and everyone knows councilwoman Harris.

18:00

Do we look like we're easily dissuaded?

18:04

We're two strong um women and focused and not afraid to take the bull by the horns.

18:12

But we looked at each other and we said, Oh my God, where do we start?

18:18

And we actually felt a bit disheartened on and I know that that happens to all new council people.

18:31

And we want to, if we do anything, Harrison Ryan, we want to be able to build a ship that when new council people come in, they don't have that same feeling that we had that day.

18:43

Now I can tell you that what we did as we went out and we worked with the council president, uh Luisa Ponte said, you ladies come in here to my office, and let me help you.

18:57

How can I answer your questions?

18:59

How can I um make you feel better about the task at hand?

19:04

And other council people also under their way, and not in a way that I want to influence them because I really just want their vote.

19:15

But other council people who were senior council people said, well, this is how I would approach this problem, and you might be different for you, but you know, this is kind of how I would approach it.

19:28

But we're losing that as we lose council people.

19:32

There's a crop of new um council members that don't have the historical past that councilwoman Harris and I had the benefit of because we served with council people that spans many many years that was before the um term limit question.

19:53

So we're trying to rebuild those connections with this effort.

19:58

So that's kind of where we're coming from.

20:00

But I just wanted to say how cool would it be when you just mentioned on the board that you put up that Caleb helped us with all of the past council people.

20:10

How cool if that was an automated board and you push that person's name and their history call Io and all their legislative work that they did.

20:18

That's awesome.

20:19

Can that be done, Caleb?

20:21

So yeah, that's actually what we're ultimately would like to achieve.

20:27

So right now we're gonna date Mars.

20:30

I I have a key but I haven't written much on the city council, um, including timelines, uh party backgrounds, chair uh the committees that uh councillors have uh chair, been a part of a basic information, but also first.

20:49

Um it's been a tremendous help for the past couple of months um going back even farther into the record um to kind of not only just see the research on individual councillors, but to really give a grasp on the basic functions of the legislative body through the history of province.

21:11

I mean, province is 390 years old, one of the oldest cities in America, but we've always had a strong legislature.

21:20

I mean, Roger Williams is our basically referring to member city.

21:26

I mean, he conducted meetings and meetings much like this in his house, uh uh like on the hill, basically.

21:37

Well, it's five area lots.

21:39

So, you know, when envisioning this, how neat would it be to have founding documents, the kiosk on Williams and the left, and on the right, you would have the kiosk on the legislative history?

21:53

Yep.

21:54

Um I think the focus, of course, on that kiosk should be more modern.

22:01

It should be the modern city council, 1940, which I consider you know when we reach a certain point of modernity in the legislative body would be 1941, the massive charter change uh the elimination of Lord Alderman.

22:15

I still think it's very important to cover that history.

22:18

Um you do that in in a kiosk, sir.

22:21

So can I just interrupt right here?

22:24

Sure, yeah.

22:24

It's by all means time we have a uh whatever.

22:30

Let's take uh Black History Month.

22:34

You've got to go and you go order plaques and banners, and we've got all kinds of different uh easels and everything, and I'm not you know criticizing them because you do a beautiful job in your display.

22:48

But it's hard for you to stop everything you're doing and bring this stuff in.

22:55

Could we have like a more um valuable if you will kiosk system?

23:02

That maybe it's just not that one place.

23:04

Maybe there's a public kiosk units that could be done too.

23:08

And you could change the content with a push of viewer computer.

23:12

Is that something that the technology is getting cheaper, more affordable?

23:16

I shouldn't say cheaper, more affordable.

23:19

Um you know, the kiosk we have with the Williams is a bit stationary, it's it's beautiful, but it's has one specific purpose.

23:27

But you could have a unit that has you could upload multiple things on you could have another unit that's more dedicated to just um maybe first city council, first African American council, first female counselor, first female council president, etc.

23:43

etc.

23:44

You could have maybe a kiosk on just colonial providence in the legislative body in that time.

23:49

Does it have to be one kiosk dedicated to thing like that?

23:54

Can there be a kiosk that is completely totally able to manipulate it for every month?

24:01

Yeah, you could you could do whatever you want.

24:03

You could you could uh modify to do one thing, you could have options to select whatever you'd like.

24:10

Um so if somebody came in off the street and uh I don't know, let's just say design standards possess the thing that's um burning in line hot right now.

24:21

I came in off the street and I wanted to see design standards.

24:24

Could I just push a button?

24:25

Yeah, you could have said design standards, and like I could read what's been done, what's the legislation?

24:32

Well, maybe it's the last thing instead of calling the clerk's office or asking the question, and then you know the legislators that voted for it, what the votes were and what the hot topic is, and that's a way of giving life to the nuts and bolts, if you will, both the so can that be done?

24:52

Yeah, I would think so.

24:54

Madam Chair, I find that all this information is out there, but it's in so many different that you know, and maybe one chaos won't be enough.

25:04

There could be kiosk in front of the council chambers that just talks about council.

25:10

Maybe there's a chaos downstairs as people come into the building.

25:13

Yeah.

25:14

And there's many things we can do.

25:17

But I think one specific one kind of history of the city council aren't at the council chambers.

25:23

Yeah.

25:23

That's a good one.

25:25

I have to say, you know, in when I'm not here, I'm in a museum, and I'm looking at what they're doing.

25:30

I know a lot of different uh I know a lot of people in the museum field.

25:36

I mean, archives necessarily museum work, but we're very closely related.

25:41

And having been in this role is technically the city historian many ways because it is in the charter archives and public history, um, which we need to remember that.

25:52

So you know, one of our missions in the archives is to collect, preserve, but most importantly, make available.

25:58

Yeah.

25:59

So our goal is to make this available.

26:02

So I mean that's why this is important.

26:05

But I've I kind of see the trends going on in these museums and uh how public history is presented, and kiosks are definitely the way to go.

26:16

Um, and you could have multiple ones.

26:18

Um I don't see that as an issue.

26:22

Um, what I like about that also is I call them living documents.

26:27

You can update this stuff.

26:29

Say I'm in the archives, and I'm because it's like an archaeological dig every day to me.

26:33

I think it will be for the for the rest of my life because um people either donate collections, we find them, you know, and the strange place out of the city is we discuss.

26:46

Um I might find, you know, an uh a uh piece of correspondence belonging to a certain councillor that will unveil some history or some information.

26:55

Oh, let's transcribe that, let's put that in the kiosk for people to view.

26:59

Um, you know, sometimes we might get more information that might shed light onto a topic or a different historical interpretation that we find more accurate as time goes on.

27:10

We can update that.

27:12

I love the printed word.

27:14

Um I have a manuscript in the works right now, it's coming out, but once it's in print, it becomes published, the books come out.

27:23

But you know, the books become kind of rare over time, publisher will you know, might print on demand, or they might start printing publishing my book business.

27:32

So you're kind of stuck to that analog form that we're talking about with exhibits.

27:37

Analog is fun, it's great, brings people together, it's a purpose.

27:41

But if you want longevity, this also ensures you know someday if you know I'm not here.

27:48

The next person has to make sure that this keeps covering, right?

27:53

So they have a responsibility to this technology, the kiosk out there, and this technology isn't going away, it's just it's here to stay.

28:00

I don't see it, it's just no, it's not bad, you know.

28:03

And most places now use it, uh, even on their analog panels.

28:08

So if you go to a national park and you want to read about even the Rod Williams National Park, you want to read about Roger Williams Spring.

28:15

It's 500 words in there, but oh gee, there's a QR code.

28:19

Go in the QR code, get even more information.

28:22

Absolutely.

28:23

So I mean, that's the way to go.

28:24

Really good.

28:27

Which was not before questioning that.

28:30

And so I'm wondering how um most of these things like we go as far back as Roger Games, um, how that stuff is captured, and uh the error time is still you know, as you're identifying an error and signed the like every every part of history rules on different specs, like times of foreclosure, you know, going to times of the crisis, yeah.

28:58

We just had this crazy lizard, you know.

29:01

So well, it's sorry to keep blind.

29:04

I don't know how actually, you know, one of the things I've had Alan working on actually seeing what councils were doing um the public housing.

29:12

Uh we look what probably 70s, 80s era, or even back to the fair housing movement, what city councils are doing like Lloyd Burger, um so I mean, in the kiosk, we have a section of these counselors that worked on the certain uh but I mean I know that you know that probably is gonna know that he's joining the council and and not to their fall, it's our job to there, but you just said it's all over so that's why the three of you were selected because we need um councilwoman Harris are going to give you all the tools you need to get to where we need to be.

30:02

We're gonna, yes, yes.

30:04

Okay.

30:08

So my vision is that you guys are gonna work together, kinda on a daily basis because you're in the building.

30:15

Yeah, you're gonna share ideas and thoughts and put together a package um of what we'd like to see.

30:23

How do you like to see this done?

30:25

I think we're all in agreement.

30:27

Gabby, we haven't heard from you, but I've had conversations with you as well.

30:31

Um so I want you guys to be the uh the working committee members, if you will, and um try to decide what your needs are because what I would like to see the last function of this group is on to make a request of the council for dollars on the which our resolution basically saying make provisions on uh to do for the purpose of examining, documenting, making provisions for preserving the council's institutional legislative and construction history and for assembling and organizing the records of the council's past actions, development, operation, government practice to ensure their accessibility of the public into current and future council.

31:22

That's our charge.

31:24

Um, and that's where we need realize to say it's really good if we can do this.

31:30

How do we go about doing that?

31:33

Um again, I do I love the idea in Gabby.

31:38

That's uh, you know, you guys write up those um biographies, if you will.

31:44

Yeah, but I don't know how that will be done.

31:49

Um there's no format to it.

31:52

Do you know what I mean?

31:53

Like everyone's got a different.

31:55

I'd like you to look at the bios that are out there now on the current council.

32:00

Because you know, I'm like, let's work with what we have and then expand it.

32:06

So let's try to get bios and data for the existing council that we're working with right now, and then build upon that.

32:15

Does that make sense?

32:16

Absolutely.

32:17

Um, and I don't know if a written bio, maybe the written bio is a couple of paragraphs, but then it's links to if I can just share some thoughts and just listening to me.

32:32

I was gonna my goal to just get information about like the audiences and the scope, because comms 101 as you guys know, is like you need to know your audience and what the people you're reaching with would end from there, you identify the tools that you're using.

32:44

So um I think with the audience being counselors and anybody who comes into City Hall, there's a lot of opportunities for what the products look like.

32:54

Um something that comes to mind is I actually have a pretty extensive uh work history with digital collections.

33:01

I worked at the uh Brown libraries.

33:04

Oh wow, um, doing digital like collection management and promotion.

33:09

So I think there's a lot of opportunities to create, I mean, depending on what the budget is, but uh there's opportunities to create uh kind of digital database that we could link it to counselors, but also identify policy items by themes, then something like housing.

33:25

You can pull up anything, policy like obviously there's like a tagging process and a lot of things on the back end that need to happen, but if somebody's just interested in you know a specific theme that they want to glimpse at, they could go into that digital you know, kiosk need to ask the digital collection and then say, okay, like these different counselors address this issue in these ways, or if you're interested in women counselors, you can go in and do that, or counselors of colored what yeah.

33:53

So there's a lot of you know accessible technology out there.

33:55

I think it just depends on what our scope is and what timelines they hang in.

34:00

So when I spoke with Payloop, I said think big.

34:03

You know, don't say, oh, we can't do that because it's too big of an idea.

34:09

Yeah, let's think babe because the world's gonna change, and um and we need to be thinking boom right now.

34:16

And Clarkson, you guys, you're in in this too.

34:19

So if anybody has any ideas, let's all start sharing them.

34:23

I have an idea for funding.

34:29

Oh, uh we have a machine upstairs that is worth quite a bit of money that is not utilized.

34:37

What is that?

34:38

It's um this book scanning machine that it's excuse me.

34:42

It's a book scanning machine, but it's not really used because of uh it's limited in what you do, and it should have never been purchased, but we have it, and I'm trying to think of the sale value.

34:53

I mean, the machine itself costs over 150,000.

34:58

Why do we read it?

34:59

Why do we not use it?

35:00

Why what you'd have to stand there eight hours a day attorney on devaluate?

35:06

It's a wonderful machine.

35:14

But it fell on down here's a project.

35:17

Can you do me a favor?

35:18

Yes.

35:18

Speak with the director of purchasing, identify that property as salvaged goods, and ask me on his recommendation as to what we can do with it.

35:31

And as finance chair, I will make sure those come back into project here.

35:39

As finance chair, I'm also gonna make sure, and that's why we want to work fast because we've got a budget coming up.

35:46

I want to include this.

35:48

It's I pulled my my charter, or I don't believe this at one and chores, but I do spend a lot of time with it.

35:57

Archives is a significant piece of the charter required to preserve, protect, and make available.

36:04

So what we're doing is a charter uh supported action that we're taking.

36:11

It's something they're wanting the whole time.

36:15

We just need to work out these.

36:24

I will I don't want to take away from how that was one great idea.

36:29

I'm sure this is because there'll be another.

36:30

I was gonna just say to you.

36:33

I know that you lead uh you help with orientation, right?

36:38

And I think that that that and again, if you guys wanted to know why we're here, it's because of Alice and I and the experiences that we had.

36:48

Um I found the orientation very helpful, but it was more of a um it was a nice thing, you got to meet the directors, but we didn't get to learn how to move a piece of legislation, and we didn't learn that if the council person wants to do something, they need to talk to other council guy that a staff person does not have the expertise um or was not elected to make policy, obviously.

37:25

They may have insights, right?

37:27

But council people need to speak with other council people, and that's why it's helpful.

37:32

Um you know how when I was a kid where they did the how a bill was made kind of thing, yeah.

37:42

Some guidance like that more than basic one-on-one.

37:46

Right.

37:46

Here's a citation, this is how you have to here's a memorial.

37:50

We're beyond your one.

37:51

Yeah, and beside that, if you want, if something comes into the council, it comes into a committee.

38:00

If you're a sponsor, you have a duty and an obligation to work.

38:06

Call up the chairperson and say, hey, this piece of legislation, here's what it's about.

38:13

It might not be 100% of having trouble with these pieces of it, I don't necessarily have a duty and an obligation to bring the chair into what your thought and process is because that chair is going to help you move that piece of legislation through committee.

38:33

And you also need to educate other council people.

38:38

It's not okay for staff people to go to council people and say, oh, Jimmy put in a piece of legislation, here's what it's about.

38:48

Staff doesn't have the depth of knowledge that the council person has to brief another council person, and they're actually doing that council person a disservice, right?

38:59

Because they cut off the relationship that needs to be built by council people.

39:04

And if I call Harrison, she'll say to me, you know, here's my concerns.

39:10

I'm not gonna vote on a piece of legislation.

39:12

And so Harris has exercised her concerns, or I've said, you know, those concerns I share with you, and I would like to see this legislation change.

39:22

So then you want to.

39:27

Yes.

39:27

Our constituents, that's that's their job to bring us to outside struggles that disconnect them from the democratic process.

39:36

And it's our job is to try to build within.

39:41

That's what always said to people is is very hard to work with men.

39:45

Do you have like you said you want to communicate?

39:48

We've got a lot of me.

39:55

And it makes it easier for logging.

39:58

And you know, we have to learn that.

40:00

And you know we have to learn that I think a lot of people don't learn that how to communicate our automatically make okay it's a good thing and Adam made a big deal about it and I don't really know this random style.

40:15

That's a lot of energy and that's sort of like the frustration of like if we do follow the old school rules and from child and of course to stop.

40:25

But seconds not in people they just don't know.

40:37

And maybe and again I go back to the thing about when I was a kid about you know how it goes yeah.

40:44

I mean I think there's room for that right I think maybe once we get everything that we need or in the process of getting everything we need for kiosks we can write a smaller version of it that we can pass out our orientation and say look I'm not the person to go to fast about legislation.

41:03

You put something in and you need there needs to be steps laid out and you're right orientation needs to be beefed up a little bit more than just basic one on one this has to be like basic one thousand and I thought it was good I mean council people need to know who to call for various topics.

41:28

So it's you know yeah who how do you get something done?

41:32

How do you move things as a new council person sometimes it's you know not easy.

41:39

What's the best approach?

41:41

So I don't know those are some of the low-hanging food that I thought of but you know I'll keep interrupted one not at all the people everything right and I share a lot of information with Caleb like he puts up our file papers on his website but they're also on our open meetings portal and they're also they're you know and as far as like legislation we keep internal files so if you put in you know 20 items during a year we have separate folder for that so I can give you all the legislation you've sponsored since you started here.

42:16

That's also the same for you.

42:18

Nobody else has that nobody knows that exists nobody even knows it's just something that Sherry started doing many years ago.

42:26

It's going to be great for you Tina because you also building your legislation on the way out the case where that you have the best we have to order that and we can make you make sure that's yeah yeah and it's available on the open meetings portal as well because you can look at person um like I can click on councilwoman joint ryan and I can see everything you voted on not necessarily everything you sponsored but I can see every single vote you made but the lead sponsor should be somehow eliminated on yeah pieces of legislation.

43:01

Yeah and sometimes it's lost I believe it does it does because I remember I've been a lot of things and I've sponsored and like forget I'm not even wanting anymore.

43:10

So yeah I think I actually like to give a shout out to Tina because I think a lot of people don't understand the works of division of the clerk's office to Tina's ultimately the head the boss right um we're we're in office within the clerk in the clerks always in office with the call because John of the we used to say the council medical offices right so um yeah we're part of the council of course but really the clerk's office and and ourselves are really kind of one office.

43:42

If you went to another city archives the new one you'd see the same thing you know if it was possible you know the way the buildings are really possible we'd probably be in one office the archives of the clerk would be sitting together essentially so I think that keep our direct and it's amazing how many people just don't know that and I try to try to educate on that but I'm I'm laughing as we're talking about other things and educate counselors coming in that would be something we could very you know define in this kiosk during this project and um not to mention that a counselor helped found the our virtual that worked with and make sure that the city court and city clerk was involved at that time too to make sure this became a division and it's in the chart that's a division of the city floor and uh that's why I've always reported to Tina and we work closely together.

44:42

So I just want to I love it.

44:44

Doing a wonderful job to push a question.

44:47

At the end of this we're gonna put a regular reference charter charge on we're going to talk about things that we want to put to codify if you will we're going to have legislation some legislation that creates an ongoing process for this I don't envision that there's going to be a commission like an ongoing commission.

45:11

I envision us crafting something that lives on so I mean we don't it's it would give our kinds of hours of work along continual words yeah it's what's a system in place so that this continuous review definement if you will and what you know you're talking about these kiosks you're talking about you know electronic support systems and collaboration that's gonna be built into we're making that out of this you know in this big reservator and then if your kiosks get old or you there's a new technology then that budget season you're like I need to upgrade this because this is a goal that we need to maintain to keep this um body more does that make sense yeah technology is really important right now money back in the day it was so much easier to you know just have a tape reporter or typewriter or even with your laptops but now was more advanced even with the codes right the bar codes I mean to me that was when I first used it's like what is this right yeah and try to help it's a brand new system.

46:34

We should have that and the reality is it doesn't cost a lot what it you need is collaboration and we need to unify all our efforts.

46:44

So we've had a good meeting um I'd like you to work together and brainstorm about things that um as our communities change in um language different language will we have a good fun we should do like uh English Spanish oh what is the top we did that with the um yeah the founding documents yeah okay um so that's very easily but that's once we build the ship yeah easy to do those yeah no no problem that yeah yeah we'll make sure that with a conscious of that we very beginning because not that easy to you know definitely and I would say we have other resources to town like in my office we have Darius Anderson you see the gentleman yeah he's now uh fully integrated into the city is why he's an environment his technology I I get I scoop them up so that's gonna be a great asset um with this technology with the kiosk and I plan on hiring a second special project manager to mirror Darius because technology is exploding and as I've always said we're clerks we're not technology people I also want you to look at this job to make sure we have the right resources in place to do what we're talking about during each one of you yes okay I think that the team that you've put together each of us have our own aspect like Gabby said she's curated political I've been selected for a reason yeah we know your special talents um and then literally you're gonna shape this you're in the wilderness because I've heard many of you each of you say oh if I could this bag would be a dream if I could do this well you know what let's stop dreaming and let's get it done um yeah because Harris and I'm gonna be here next year and we're gonna look at this as our major legacy we want to build this ship that lasts you're in the same role we're gonna lose there's gonna be a major cliff uh that we want to try to prepare for in a better way we do have a list of the city clerks to base we did a city clerks exhibit years ago so that could be that's part of legislative history too I want to make it very clear oh absolutely I'm with you on that um it's this is all about the clerks but no that's very important so let's start to you know we had a good discussion we have to go all in the same thing and um I want you guys to think about it talking together and come up with how you're going to move forward yeah so after you do that come back and we'll meet again and we'll set another agenda um we don't have a lot of time but we're doing it's on the side is uh can be even if it's so we don't have to build the whole ship but we need to build the skeletons lay the foundation so that we can fill it yeah we can certainly build uh this well we need to pull this thing yeah and I want to get you know whatever asks through you need a budget that's gonna happen yeah right definitely a few weeks you have two weeks maybe it's maybe three because we're gonna have to meet with purchasing we're gonna go through well I like the idea of that as a first but don't let that limit you

50:03

Yeah, we can certainly build uh sweating to pull this thing.

50:08

Yeah, and I want to get you know, whatever asks for you in the budget, that's what I have to do.

50:14

Definitely a few weeks, you know, a few weeks, yeah.

50:17

Maybe maybe three, because we're gonna have to meet with purchasing, yeah.

50:24

We're gonna go through well.

50:26

I like the idea of that as a first, but don't let that limit you.

50:30

Right.

50:30

I want you guys to think about how do you build collaboration and connections with you know each of your departments, and you know, if you bump into something and you need help, go see the other person, and maybe they would have ideas.

50:48

So maybe you should just go to lunch and have informal movements about document the first day history to present is the overall goal.

51:01

Yeah, or we could take it in pieces to get make it happen, but we also might look at displaying it in a different way.

51:09

So maybe the modern day stuff, you know, is a certain has a certain level of feeling, functionality.

51:15

But like I was thinking, as a communications person, you shouldn't have to like recreate the wheel all the time.

51:24

You know, if you're doing a press release for me, you should be able to push Joanne line and you know what were her priorities, what you know, you could, you know, you could see what legislation I've worked on, you could see the dates I came in, you can see what committees.

51:40

Do you know what I mean?

51:40

It should be at the press of a button.

51:43

We are in that era that the fact that we don't have that sways me.

51:48

The fact, and I'm not criticizing the fact that I see stuff that looks like out and it doesn't have current information.

51:57

And I've had conversations with you where you say, Well, somebody should ask me, I have that data.

52:02

Yeah, so we don't have to ask any block, it's a button push, but there's gonna be controllers of those buttons so that we have that information and it can be relied upon, you know.

52:15

In companies, it's um um what do you call it?

52:20

Information, yeah.

52:24

We don't have that, and that's a shame.

52:26

So let's build that.

52:28

Okay, awesome.

52:29

All right, I don't have anything else to say unless anybody else has any calls of wisdom.

52:33

I think we're good.

52:34

May I have a motion to adjourn?

52:36

Motion to adjourn, then by Council Woman and Paris, seconded by our vagueness city clerk.

52:42

He has united on favor, I mean opposed, eyes happens to Paris.

52:47

We are thanking.

52:50

So yeah, we're gonna do this.

Discussion Breakdown — Share of Meeting
Historic Preservation████████████████████████████████████36%
Technology and Innovation████████████████████████████28%
Procedural███████████████████████23%
Community Engagement█████████9%
Public Engagement████4%
Summary of Proceedings

Providence City Council Historical Commission Organizational Meeting - March 11, 2026

This was the first organizational meeting of the newly formed Providence City Council Historical Commission, convened to elect leadership and discuss the commission's charge, scope, and goals. The meeting focused on preserving and making accessible the city council's institutional history through digital kiosks, archival collaboration, and improved orientation for new council members.

Discussion Items

  • Election of Chair and Vice Chair: Councilwoman Joanne Ryan was nominated and elected as Chair by acclamation. Councilwoman Harris was nominated and elected as Vice Chair by acclamation.
  • Charge, Scope, and Goals of the Commission: Chair Ryan outlined the commission's purpose: to formalize efforts to document, preserve, and share the council's legislative history, working collaboratively with the archives, communications, and clerk's offices. Councilwoman Harris emphasized the need for transparency and celebrating past work to help new council members understand policy processes. Caleb, the archivist, described ongoing work to research council history and the potential for interactive kiosks that could display bios, legislation, and historical milestones. Gabby, from communications, noted the opportunity to create digital databases with tagging by theme (e.g., housing, firsts) to facilitate public access. Discussion included using a little-used book scanning machine (originally costing over $150,000) as a potential funding source via surplus sale. Chair Ryan stressed the goal of building a sustainable system that outlasts the commission, with regular budget requests for technology updates.
  • Improving New Council Orientation: Members noted that orientation should include practical guidance on moving legislation and building relationships among council members, not just introductions to staff.

Key Outcomes

  • Unanimous Election of Officers: Councilwoman Joanne Ryan elected Chair, Councilwoman Harris elected Vice Chair.
  • Directive to Working Group: The three staff members (Caleb, Gabby, and Tina from the clerk's office) were asked to collaborate on a detailed proposal for digital kiosks, databases, and orientation materials, and to identify budget needs for the upcoming fiscal year.
  • Potential Funding Source: Chair Ryan asked Caleb to work with the purchasing director to identify the book scanning machine as salvageable goods, with the intent to redirect its value to the commission’s project.
  • Next Steps: The working group is to meet informally and return with a plan within two to three weeks. A formal request for budget allocation will be prepared for the council.
  • Motion to Adjourn: Unanimously approved.

Meeting Transcript

That's a title of the term anyway. Welcome to the special question on the history of the Providence City Council. This is our first regular meeting Wednesday, March eleventh, twenty twenty-six. Councilwoman Harris President. Okay, this is an exciting meeting. This is the first that I am aware of, but very important task is ahead of us. And since it's formed since it's establishment in eighteen thirty-two historical actions, government practices, operational structure, and evolution of the city council are essential to understanding the city's policy making process and democratic values. That's the basis for the form formation. So before we get into our discussion, I'd like to just start our Madam Clerk. Item one for the record is an organizational meeting. Item one organizational meeting, election of chair, and election of vice chair. Okay, so let's start. Madam Clerk, I would like to nominate Councilwoman Ryan as chair. Okay. Are there any further nominations? Are there any further nominations? Are there any further nominations? There being no firm of the nominations, the city thoroughly is here by directive to cast one ballot for councilwoman Joanne Ryan as chair. Thank you very much. I'm excited about this. The next challenge we have is uh I'd like to intertain a motion to elect the vice chair. Motion made by I uh will nominate councilwoman Harris as chair, a vice chair. Thank you. And do I have a second? Yes, certainly said. Okay. Are there any other nominations? Any other nominations? Any further nominations? Any no nominations, further nominations, city of my director to pass one ballot for vice chair Harris. So the team of Ryan and Harris. I'd like to put up all excited. And we're working on history. Well, yeah, the family history. Okay, so not it out together for the team to know. So item two, member. Item two discussion relative to the charge scope and goals of the commission. Okay. All right. So as indicated, uh, reformed by the city council with the intention of kind of formalizing on kind of our approach at our work that we do here. Um so we've got a fabulous archives um uh department, and we've got a fabulous uh communications department, and we have an equally fabulous first department. One of my goals was to get us all working together so that we're sharing information and that we're putting our best foot forward all the time on each department has significant um access to significant data and records and reports, and we feel that it's somewhat disjointed in that if we're doing the press release, we don't always have the exact dates and details and facts and figures. I've seen it over and over again. Um I notice it obviously when it impacts me. Um I also know that that exists. So when each council comes in, it shouldn't be a vacuum. They shouldn't lose in order that we've done in the past because the reality is uh the electorate, um, you know, people elect representatives, but those representatives stand on the shoulders of the people that came before them. Um, and there is a body of work that needs to be celebrated, whether they believe in it or the earth has shifted, it's still a body of work that was contemplated and uh labored over it. People had you know input in and it's it's there, but it's hard to access and get that. So, you know, I was trying to wrap my head around before Council Harrow, Councilwoman Harris and I left.

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