I'm calling this meeting to order.

This is a meeting of the Finance Administration and Communications Committee of the Whole of the Redmond City Council.

Is there is there an echo here?

Maybe someone logged on here.

Okay.

We're all right.

Good.

All council members are in attendance.

We have eight items on our agenda today.

And I'll turn it over to our TIS director, Mike Marshan, to uh kick us off.

Good afternoon, Council.

I will hand this over to Courtney Miller, a project manager to introduce this item.

Good afternoon, members of the city council.

My name is Courtney Miller.

I am a technology project manager, and I'm here today to provide background and seek approval at the March 17th regular business meeting of a project change order for workforce management phase two.

For background, in 2023, the city started the BTIP project workforce management phase two, continuing the transition to UKG platforms already in use for timekeeping, which was implemented in May 2021.

The original plan was to implement the UKG ready product.

However, during implementation, the team identified significant concerns, including the products plan sunset and compatibility limitations with the existing timekeeping system due to UKG's redesigns.

So during Q2, Q3 of 2024, the team evaluated the city's requirements and decided to shift the implementation from UKG ready to UKG PRO.

UKG PRO implementation began in November 2024.

It will bring a modern human resource information system to the city, strengthening operational efficiency, expanding employee self-service capabilities, and ensuring a secure, reliable platform.

Excuse me.

This contract extension will provide continued UKG support while we refine payroll processes, re-engage city project resources, and ensure system readiness for launch.

The extension specifically provides the following.

It extends our existing assigned UKG resources through April 2026 and allows for UKG resource support through launch by October 2026.

The extension is a flat rate contract by period, October 2025 through April 2026, then month with monthly amounts billed as consumed beyond April 2026.

These funds are included in the 25-26 BTIP budget.

So we are seeking council approval at the March 17th regular business meeting, a minimum 150,000 with a maximum of 225,000 if implementation extends to October 2026.

Thank you so much.

So as noted, the proposal would be to put this on the March 17th consent agenda.

Are there questions from the council?

I'm not seeing any.

Thank you for that very comprehensive review.

Great.

Thank you so much.

Thank you.

And we have our finance director Kelly Cochrane here to introduce this item.

Go ahead.

Good afternoon, Council.

This is the fifth budget adjustment that we are submitting for your consideration.

And I'm going to hand it off to Haley Zurcher, who is our financial planning manager responsible for the development, monitoring, and adjusting of the city's budget.

All right, good afternoon, council.

Since this is our first budget adjustment with some new faces at the table, I just wanted to take take a quick second and give you a brief overview of why we would and when we bring budget adjustments forward.

So whenever the city's total budget changes, um, we seek council approval and an ordinance is required.

So in instances where that happens is when we are transferring funds from one fund to another, um, when we're recognizing new revenue, whether that be through grants or reimbursements, um, and then the addition of a CIP project into the CIP.

So even if we've already explained to you all the CIP project that's getting added.

If it hasn't been brought forward as a budget adjustment in another touch point, then we'll bring it forward this way.

So today we just have a very brief budget adjustment.

Um it's really just cleanup items.

Um we are recognizing revenues and reimbursement or recognizing some revenues mostly through grants and through reimbursements, um, and then adding the old firehouse building demo to the CIP.

You've already been briefed on the actual project.

We're just adding it into the plan now.

And then transferring funds from the utilities over to information technology for a BTIP project that has also already been briefed to you all.

So any questions?

Councilmember Sony.

And are we also anticipating any more changes that would come?

That's a great question.

We do try to bring these quarterly.

So we are we get budget changes into our office all the time.

And so we try to compile all of them and bring them forward to you all quarterly.