I'm calling this meeting to order.

This is a the Tuesday, June 9th, 2026 meeting of the Finance Administration and Communications Committee of the Whole of the Redmond City Council commencing at 4 30 p.m.

All council members are in attendance.

And on our agenda, we have uh six items.

The first item on the agenda is approval of the reappointments to the community facilities district 201601 Board of Supervisors.

I'll also note that there's an additional piece that uh will be highlighted as well by our finance director Kelly Cochran of some changes to the CFD and Council received an email earlier today with a little bit of information about that as well.

Um so I'll turn it over to Kelly Cochran to run us through that.

Thank you.

Good afternoon.

In 2016, Microsoft and the city formed a community facilities district help uh fund multimodal and some stormwater improvements.

That CFD board has four five representatives on it.

Three come from the city recommended by this uh mayor and approved by city council, and two um serve representing Microsoft.

Uh this memo was submitted to reappoint um both one of the city council members, uh Councilmember Nueva Kamina, as well as to reappoint a board member from Microsoft, um, Mr.

Don Marcy.

Since that time, we have also received notification from Microsoft that their other representative, Mike Ben has been moved to a different position, and they would like to re or they would like to appoint his uh replacement, um Jordan Rash, um, it to serve in um that position.

So um my request is to um move uh this item forward to the consent agenda on June 16th with the additional um appointment of Mr.

Jordan Rash.

Any questions?

Thank you so much, Director Cochrane.

And I yeah, I will note that uh Microsoft only recently notified us of that change, and so we thought that just for time's sake, it would make sense to bring it to the council with this item.

Um, Council Vice President Nueva Comina.

Thank you, Chair.

Thank you, Director.

Um I'm not seeing the email that you stated had gone out earlier today.

Um, but the the new information that you said was emailed.

Was that the new position that would replace Mike?

It was um uh notification that I would be requesting to add um that uh to the action on the consent and um his uh uh resume.

It went out just a little bit before noon today to council.

The title of that email is FAC agenda item update 6926.

Um if you see it there.

Should have have shown up in your inbox.

So it just included the resume for um for Jordan Rash if you all want to take a look at it.

We're not voting on it today, but just if in concept, the council is good with us moving the item as it was originally on our agenda to consent along with making this change on the board of supervisors.

Um we obviously, if there's any concern after you review the the information, you could always pull the item.

Um, but uh we'll just check with the council.

We could always put it on new business as well.

Any concerns about putting this on consent as described.

Great.

Um, and uh hopefully we'll look forward to to voting on this.

I would I do want to say really appreciate the um service from Supervisor Bain.

Um he's brought a really uh great uh collaborative approach to being on the board of supervisors and um I think a really great perspective and always come in person to do these meetings with us.

So it's been really wonderful to get to know him and look forward to uh voting on this and hopefully getting to work with um with Jordan Rash as well.

Um uh did you have a question, Councilmember Forsyth?

Okay, great.

Then we will move on to the next item on the agenda, and we'll see that item on consent on June 16th.

Um the next item on the agenda is the enterprise content management or ECM soft resources selection consulting services.

Um, and we have our TIS director, Mike Marchand here to present.

Good afternoon, Council.

I'm uh here to introduce Carmen Hall from our project management office who will introduce this item.

Thank you.

Uh good afternoon.

I'm here to provide some background and seek approval for the June 9th regular business meeting for a consulting service agreement for the enterprise content management project.

So a little bit of background.

In Q1 of this year, we partnered with soft resources to assess the current state of our document management environment.

The resulting report outlined key challenges, the benefits of implementing an enterprise content management system, defined business requirements, compiled vendor market information, and outline recommended next steps.

Based on the findings in that report, the city would like to move forward with issuing an RFP and continuing partnering with soft resources for support of that activity.

This engagement will include finalizing business requirements and technical requirements, preparing the analysis reports, providing support for demos, and provide decision guidance throughout the process.

The soft resources engagement is a fixed fee contract totaling 64,750.

Funds will come from the approved 2025-2026 BTIP budget for this project.

And our intention is to complete that RFP process and have a solution decision by the end of this year leading into implementation in 2027.