Okay, so we're gonna call the airport commission meeting of February 3rd, 2026 to order at 2 p.m.

And we have no one here from the public.

So the open comment period, we will just move through.

Um we have a quorum.

And um is there any can we get an approval of the order of the agenda?

Some old second all in favor?

I thank you.

That's two of you.

The rest of you I should say any nays, no nays.

Okay, it passes.

Um so we do have the consent agenda, which has the minutes of December 2nd.

Is anybody look those over?

Are you um I have it?

Just on seven item seven D.

This is was probably our spoken word, but I think um this was just an introduction of a subject on call airport services, including engineering, architectural planning, and environmental.

I don't know if we need the rest of that, to be honest.

It feels like yeah, that's more descriptive.

So could we change?

Could we make an amendment to could you just amend it to remove the first sentence, the first one?

Every for the word between every and four, and just leave on everything from on call.

Where are you?

Actually, 70.

That was that was the title of the item.

It was printed.

That probably shouldn't be.

That was the title of the item.

Okay, that's fine.

I'm just yeah, it doesn't need a description before.

Can we change that?

I probably are it was the title of, I mean it's already been printed that way.

That's what it said in the package.

Yeah, but we can we can make an amendment.

Request adjusting.

It's just a technical error.

I would fix it.

Yes.

So it's a technical amendment.

We can just adjust that.

Um to clarify the name.

We remove all the words starting with every through four.

So remove from every so let's see.

Oh, I don't know.

The item is just on call airport service.

Okay.

That got it.

Sorry, I couldn't find the word for.

I was looking for it, I couldn't find what they're so if there's no objections, we'll just make that technical change.

So reports you have a motion.

I make the mention.

I said if there were no objections, I think.

I don't think that's to the change.

That's to the change, then we go back to the I do this.

So I've been doing it for 40 years.

Yeah.

Um, if you would like to vote again on the consent agenda with as amended or as um a technical with a technical amendment, all those in favor signify by saying aye.

All right, any opposed?

Thank you.

I didn't get who seconded that read and I don't think they're voters.

I think all second.

Whatever.

Um so that was consent.

So we do have reports.

And John, are you giving financials or are you handing that off?

I'm gonna hand that off to Kyle.

Um with just the preface.

Um, still doing year-in closeouts, and uh this takes us on financials and data through November and next month.

I believe uh we'll have the have the finals, but I have Kyle walk you through um November financials and data.

As you mentioned, these are the November numbers.

We're working on the audit for year end right now.

We're close, but not done yet.

So I don't want to present you know, numbers that would change.

Uh so for November having a strong year at the airport.

Um the including the city numbers, we're at 1.8 million for um net profit, uh close to 1.9.

Um at the end of the year, we'll be able to write a significant check back to the airport.

Um sorry, back to the city uh the airport fund.

Um there aren't any areas that are substantially off budget.

And if they are, they're offset slightly by other areas that are any questions on actual financials.

We'll move on to the statistics.

So is that any we're not voting on the financials?

We're just a report, and so we'll move on to the operations.

Um recommends as far as the statistics go.

Uh we're close to our employment's number for the year.

I do believe we're gonna end up just shy of the number though.

Um our uh seats available though, we will meet that number.

Um, and then our departing flights went down slightly in December.

Um our uh see it's available though we will meet that number um and then our departing flights went down slightly in December so that'll be a little below our uh our goal as well parting plates takes into account if there was a cancellation uh or we just have less daily clients I don't know the answer to that particular question I'd have to check my uh see if I put it in that I think I think if it was scheduled and then um canceled it's still counted as a scheduled flight but then offset and canceled and I think it's worth us looking and getting back to you though.

I can offer some insight on it I hope so the Jacquin um our schedule doesn't always equal three flights out for each airline carrier and so each two month period we get a unique schedule from our air service consultant and so sometimes those the flights are exactly one to one and so they actually come up that's why you get decimal points is some days not at two some days we've got to one some days we're at three um so it's just an overall average that's being built into that number okay so it it's not accounting for cancellations or anything like that.

It's just an overall number okay okay all right thanks.

Oh no glad they have an answer um and then our passenger numbers on the next page there uh again up um over the previous year's month and also over the year so that's uh great and so somewhere in that six percent um uh for year end plus six percent for in plane passengers is where we'll be um our load factors delta is looking good or um similar previous uh years uh American that one is down quite a bit but the load factor uh in previous years went down sorry the capacity in previous years went down significantly in November and December particularly December uh but they did not decrease that uh this this year sorry November can you say that again I'm on understanding yeah sorry about that all right so the total number of seats available in December or sorry November of 2024 was only 8939 but this year American kept it pretty high at 1237.

So they weren't all filled but they had more of them yeah and and and we had quite a few cancellations so people made other it was a hard month for American okay I think you'll see that repeated in December again just their whole system had a lot of storms to deal with okay particularly in the Chicago area with where Chicago Dallas or um Charlotte all bad due to weather actual weather okay since our passengers are going up uh so do our other uh revenue streams such as the rental cars uh you parking lot uh you can see year over year it's all up um a little bit particularly the rental car uh revenue uh which was great um even though our parking lot transactions were slightly down in November the revenue was still um up then our international passengers and flights are on par with previous years and everything else is as expected any questions on real statistics otherwise we'll pass it on to Janani for marketing have any questions John has one no no no it's not a question it's just kind of a clarification and Mary can talk some more about it so net promoter score it's kind of a gauge that we use in relationship to satisfaction so um just something to keep in mind as we go forward since Mail um launched um um Wi-Fi at the airport um uh not only for its employees but that package also came with um mail intranet just for general public um you might see some of these numbers fluctuate or move or we may need to re-gauge how we're looking at them because less people will be uh forced to go onto our Wi-Fi does that make sense so this went off of access to RST's Wi-Fi so with all these other systems it it might drive the score either too good or too bad.

And so I just gonna set that kind of that level going forward here.

We need to understand and you join the the RST Wi-Fi it I'll say this nicely forces you to answer the it gives you a very clear option that you have to click through yeah to answer like it's like your experiences like no one probably goes to find that unless they're going to the Wi-Fi that has the splash point on it.

Like no one probably goes to find that unless they're going through the Wi-Fi that has the splashboard on it.

Yeah.

Whereas, you know, so a maybe found it.

A Mayo employee just immediately hooks on to Mayo.

Um so they go to work or whatever.

And then there, of course, there's the you know the patient option as well.

So just I think it's gonna take some massaging for us to understand this a little better.

Okay.

Moving forward.

I'm sorry, Mary.

That's okay.

We also talked a little bit about alternative feedback and how we can build those news to the experience so that we can have some of those path figures.

It's really the number of responses that you're gonna not necessarily hopefully we don't have but I'm just trying to capture more of that.

And we don't yet have uh retotal plan in place, but we're talking about that and thinking of different ways.

Um for the marketing report, we pulled back our budget in December a little bit.

Um, but all that is to say we were able to see slight increases, and so that's what we expected.

Um with supportbacks that didn't lose momentum that um maybe didn't drive the amount of change that we might have hoped to see in the other meets.

Um we had a decent amount of increase in web users, so people coming to our site um possibly to search or read different content.

They're sometimes driven by the organic social posts that we have as examples there.

We repurposed some of our content to also save budget too um in December.

Um so we repurposed some of the um PSA Christmas content that they helped us make last year.

It went over really well, so we didn't feel like it had fatigue.

It just really had some set with the timing.

So those performed really well.

And then um of course the content about our leakage and our global entry announcements or in the global entry interviews.

Um the second page, the the paid media uh local sales and retargeting sales traffic numbers, those are in um regards to our paid media campaigns.

And when we talk about sales, it's about bookings on our Fly My Airport online booking engine.

So we were still driving this last month, even with the decrease in budget behind that, a decent amount of searches that we're pretty happy with.

Um and of course, they're to very familiar destinations for Myers, Las Vegas meetings.

Um so seeing the volume of searches improve while the purchases decrease, that that's to be expected with the decrease in the budget, but it just shows high interest and search volume.

Maybe people were aspirational or uh looking for inspiration over that holiday time frame while they were with friends and family, but were less inclined to purchase or actually book at that time.

And then the three uh examples at the bottom, the top performing paid ads that you see there again, reiterate um that campaign targeting of the destinations to work miners, that um TSA Christmas content that we were talking about.

And then the the third one on the far right, that's a retargeting ad.

So if you've engaged with our content at any point, you get served this little bit of a nudge uh with an extra message about the benefits of flying local.

Um, those also perform really well when we have high-end time consumers uh clicking on our ads.

So that just shows that we have really engaged consumers that are really interested in booking.

They may not have completed that on our site, but they might have jumped somewhere else and done it.

So that's just a good indicator we're moving people down the funnel.

So good to see that.

I've seen that guy in my social media, so I must be you're engaging.

Now I know what's happening, Jimmy.

Exactly.

How many other questions for anybody on either of these?

No, but I would say Mary's doing a tremendous job in relationship to marketing, you know, our our product um not only locally but uh across the US targeting that that inbound travelers best we can.

Well, I will tell you with your advertising on the global entry, I went right through there and learned for my interview.

Awesome.

Yes, so that was very nice.

We met with Roxanne.

You made it through.

Yeah.

I got through in 10 minutes.

My husband was there two hours talking to her.

Oh she was lonely.

Okay, there's not a lot going on right now.

So yeah, they had a great comment.

He's a therapist by training.

So she got two hours of this time.

But we well, I he doesn't know if it's a problem.

So make him come back.

He had he had a lovely time.

That's awesome.

I like Roxanne.

Um, so if there's nothing else, we don't have any old business, but we do have two new business items.

7A is uh grant acceptance and professional services agreement to provide bidding and construction administration services related to the relocation of the existing FAA owned ASR 11 fiber optic communications cables as part of the runway 0321 reconstruction project at the airport.

Thank you.

Maybe we can look at narrowing those titles.

Yeah, we maybe.

Yeah, again, it is grant acceptance and it's a professional services agreement with Meet and Hunt.

I would turn it over to Matt and Kurt here.

But to simplify this for you, it's the relocation of the fiber between the FAA radar site and the air traffic control tower.

And that I would kind of turn it over to Matt and Kurt for any um any questions that you might have.

Um funded um by the FAA 95% and state bonding at 5%.

And we did remove this from another project.

Because I can I can provide some background on that, Mayor.

Um so yeah, it's part of the phase four project, it's a large grading project.

Umright knew it existed through the project grading limits, but we did not know it was encased in a concrete duct bank.

So we had provisions for lowering it as part of the project.

Um it wasn't until after the project was bid that we found out from FAA that it was encased in concrete.

Um with knowing that um basically the contractor had to work around this stuff bank.

Um 20 feet of cut around it.

So there's a big mound of earth over this fiber optic line, and it stretches about 1500 feet through our project site.

So we had gotten change order pricing from the contractor to relocate that line.

It came in way above our engineer's estimate for it.

Um so we ended up talking to the FAA and they suggested we break it out and bid it separately.

So this task order is for um wrapping up the design um reviews, design reviews of FAA, um, as well as bidding and construct administration services.

So the question that comes to mind is by pulling out of the contract, is it any cheaper?

Um we think in getting competitive bids, it'll come in considerably cheaper.

Right.

Right.

Versus a proposed change order.

So better expertise as well.

It opens the field to more electrical contractors to bid this work.

Okay.

Any other questions, Brooke?

If not, I would love a motion on the sign.

I'll move the item.

Thank you.

Okay.

Council President Schubert, seconded by our city administrator's own.

Anything else?

If not, all those in favor signify by saying aye.

Any opposed.

Wonderful.

Good news.

You have one more, and this one has a slightly shorter name.

Change order number two with SM Henches and Sons construction for phase four of the runway 0321 reconstruction project at RST.

Yeah, this is uh uh a change order, and again, I'll have uh Matt and Kurt walk you through this.

But this phase four, um uh 139,642 change order.

Um traditionally we'd probably wait to the end to bring some of these change orders together.

I think in dealing with this particular contract, it behooves us to keep moving these forward um as they come.

Um, and uh with that, I'll turn it over to Matt and uh Kurt to go walk you through what these changes were really means in this change order.

Okay, thank you, John.

Um, so this change order also has to do with this fiber optic line that runs through the project site.

Um, there are several components to this change order.

Um, one of them was you know, since we've got this uh urban berm through the project site currently, um, it's obstructing the runway visibility zone.

And at the project completion, we'll have to have that removed.

So we excavated um some additional um the grade next to this fiber optic line.

So once it is relocated under this other project, we can move that earth into that hole and then have the runway visibility zone clear.

Um so that was the first item in the change order.

Um the second item was a 60-inch pipe crossing underneath the fiber optic line.

Um, because this radar not only services RST, but also Minneapolis and the region for for radar services.

And so FA had a lot of requirements for protecting the line.

Um the contractor had to come up with a plan if the duct bank were to collapse during the excavation operations.

Um so it took probably close to nine months from start to finish to coordinate this with FAA.

Um cost um for that is included in this change order, as well as the electrical contractor had some costs related to the investigation that was done for this fiber optic line again over the course of about nine months um during the project.

So and then we had two items that we subtracted out of the contract that are no longer necessary because we're not lowering that line.

We didn't have to uncover it.

And then there was another um cable that we located that was outside the project limits.

So we took that out as well.

So yeah, total increase to the project would be 139,642.

So uh so this is a net change order.

So you subtracted the two projects that you didn't have to do.

What uh percent of the total project cost is this changing response.

That's a good thing.

Yep, that's a great question.

So change order one.

If you remember that we did um last year for unsuitable soils was about 407,000.

Um this additional 140 would bring the total percentage of the original contract up to I think 3.7 percent the total.

And the FA allowance um um in relationship to change order adjustments within that correct.

What is that?

Um 10%.

Yeah, typically 15% is what they can then grant.

Okay, yeah, we're at Mac.

We looked at 5% as they did not want to be over 5%.

Yeah, I mean I think it's good.

And engineers were not really excited about change orders, but at times you just unsuitable soils is a great example of that.

In this case, also we're dealing with an unknown duck bank.

I mean, I mean, frankly, we were told that it was just direct bury, and that's from the owner of that equipment.

When you get in there and you find that it is um uh cable, it's encased well, yeah, pretty sensitive equipment, and um um had to be very careful with that, and that costs money and time.

I should add too, this is a negotiated amount.

Um, they came forward with pricing that we reviewed.

It was outside of our our estimate, and we sat down with them and said, well, why are we so far off?

And then the items that we were off on considerably, we went back to the FA and said, hey, is there another way we can do this?

Um we came back with that plan and they were able to reduce their pricing.

So I think we're actually cut about 220,000 off of the original original changeover.

Good work.

Yeah, great, great job.

Other questions folks have I don't see any again.

I would entertain a motion.

Oh we have a time.

I did go.

Okay, I moved by Dylan, seconded by council president Schubering.

Um all those in favor.

Seven B, the change orders signify by saying aye.

Okay.

Any opposed?

Wonderful.

Any other uh business mayor?

Yeah, if I may.

Uh I just provide the airport commission with a quick update on the joint airport zoning board.

Many of you, I know the mayor was there, and many of you are involved with that process, but uh we had our second meeting on January 23rd.

Our consultant with uh Matt's colleague from Eden Hunt, Evan Barrett presented to the Jazby in regards to sort of going with this custom option versus going with the model ordinance uh option, and ultimately it was a unanimous decision to proceed forward with the uh the model ordinance option, which was uh staff's recommendation.

So we were pleased with that.

So uh currently Meet and Hunt is in the process of uh drafting an ordinance that will come back at the next meeting, which is on April 1st.

Uh, we decided to move that meeting till to a five o'clock meeting, just so that any members of the public that wish to attend, it's more convenient for them as there will be a public hearing on the on the ordinance.

So uh Jazby is is moving forward.

Uh I know uh Evan had reached out to Minda earlier this week, and they seem pleased that we reconvene the Jazby and um are moving forward with that process.

So um it's it's moving in the right direction.

And I think the goal will be to um have the public meeting have the public hearing at the third meeting, and assuming everything goes sort of as planned, um, that would be the extent of the business we have for them at this time.

All right, thank you for that update.

So just a little color on that as well.

I I mentioned at our previous meeting that there was a little bit of concern from uh from folks from Stuartville that they were not appointed to the JASB, and we made it clear to them at that time that Homestead County representatives had the option to appoint whoever they wanted um at um the uh the January meeting, uh both the mayor and the city administrator from Stewartville were there uh for the full meeting, and they spoke during public comment, but then we also suspended our rules and allowed them to give their feedback on using the model uh the model option, and they were uh happy about it.

And so it was a good good connect.

And that was nice.

So and they'll be there at our last meeting.

Yep.

Yeah.

I think um I think Evan was able to maybe at least openly discuss the impacts and which were I think he was very good.

Um so I thought good dialogue, and you know, Kurt and I have a pretty good working relationship.

They're close neighbors.

So I thought it was a nice, I thought it was nice to invited them to do that, and I felt that it was like a little ease in the room.

The temperature lowered, and that was great.

So thank you for that leadership on that.

Wonderful.

Anything else?

All right.

Seeing none, we will um close this meeting at 226.

All those in favor signify by saying aye.

Aye.

I didn't get a second, but I second it myself.

I heard.