Welcome to the finance and personnel committee meeting.

Uh Sir Clerk, please take roll.

Here.

All right, thank you.

Uh first item is an information only item.

It is a the quarterly investment report uh for the quarter end of December 31, 2025.

Yes, thank you, sir.

Uh so again, this is through the end of 2025.

So uh obviously we've had some uh changes since then, but we'll highlight where the portfolio ended at the end of the year.

Um just sort of generally the feds cut uh rates by 50 basis points or half a percent in the last quarter of the year.

Unemployment trended higher, resulting in net new job creation near zero.

Uh but on the positive side, signs of growth and disposable personal income and resilient consumer spending.

Our uh portfolio performance is outlined in the memo um year end for our core account, total return of six percent.

Um in our short-term account, which we are in the process of closing, um, is at four point one eight percent, and our motor fuel tax account at four point six two percent.

Uh the portfolio is in compliance with our investment policy, um, and I'm happy to answer any questions anyone has.

Thank you.

Are the any questions?

All right.

Seeing none, thank you for summarizing the lengthy report.

Alderman Toomber.

Yes, sir.

Um, I think to point out also that in the 12 months ended, uh there was two million in the core account, two million eight hundred and forty-three thousand four hundred and nineteen dollars in interest earned.

Uh short-term account 149,337.

MFT account 280,322.

So we have uh over three million dollars in interest earned.

Um and so again, going back that I've insinuated before is is uh thank you to all in council and administration at the time that uh got this going.

I also uh want to give uh uh a thank you to PFM management, asset management.

Um they're they're very transparent on these on the portfolios.

Uh you know, to have which are generally because of this strictly fixed income.

Um to have the par value coupon uh yield to maturity at cost is is uh very transparent.

You don't see that in some other manners, so or in some other institutions.

So it does create transparency, which I think not only we but the taxpayers like as well.

So thank you.

Um not just transparent but very uh frugal on their fees, which is nice as a taxpayer to see that as well.

It is, thank you.

All right, so uh moving on.

Uh item one of the quarterly reports or committee reports is the approval of vouchers in the amount of eight million four hundred and seventy-seven thousand four hundred and seven dollars and sixty-seven cents.

Is there a motion to approve vouchers?

Any questions or comments on vouchers?

Seeing none, all is a favorite and keep it aye.

Aye.

Opposed?

Item B is an approval of the eighth amendment to the agreement with associated bank to extend the lease on a line of credit for an additional year.

Is there a motion to approve?

Any questions or comments for staff?

Seeing none all the reach, go ahead.

When is that due to be paid off?

Uh so uh Rave is making uh monthly payments towards principal.

I would estimate based on the balance we have today and the rate at which they're uh making payments that we've got about two years left.

Thank you.

All right.

Seeing no further questions, all those in favor Nikki by aye.

Aye.

Opposed?

Matter passes items three is an approval of the lien reduction request for 2213 Wentworth Avenue on the amount of 7,933.

Is there a motion to approve?

So move.

Any questions or comments for staff?

All the logman.

Just uh quick comment.

Um I know Mr.

Naruz, he owns a business toad hall in my ward.

Um I've talked with him a little bit on this.

He sent an email to all the finance and personnel uh talking about a little bit of the miscommunication here that went on.

Uh a letter was mailed as I understand it to the address where the lien reduction request was happening.

Uh Mr.

Narus didn't receive it, and so just a little miscommunication here.

I think it's an effort in good faith on Mr.

Naruz's part to um kind of have the amounts for the lien reduction request.

So yeah, given all that, I'll be supporting this.

Thank you.

Yes, I also received the same email, and I uh when it was broken down all the work and efforts and what what took place and what is future investments and I think what he had to do to clear up um the first demo to make it right to build on it, it it it made sense versus not knowing last week.

Yes, all the grant.

Do we have a list of what thing because wasn't something posted on the House?

Wouldn't that have been part of that process?

Who can answer that?

Mr.

King Naughty.

Go ahead.

Thank you, Chairman.

I'm sure Director Lies could also could also answer, but we did have our legal department review um the statutory requirements related to the demolition notice, and we did comply, but I would concur that we have been working with the the property owner as well through the zoning process and development process, and he's been amenable with all the requirements.

Any other questions?

All right, seeing all is in favor of Nikki.

Aye.

Opposed?

No.

Matter passes.

Item four is an approval of a hearing a hiring request for the water division for two project managers and one water utility technician, an estimated annual amount of 394,100.

The estimated total cost, which includes vehicles is 513,100, and the funding source is the water fund operating budget.

Sir motion to approve.

So moved.

Second.

Any questions or comments for staff?

Aldman Durkey.

Thank you, Mr.

Chair.

Just a question of the position comes with cars.

We're buying three cars.

It said an auto.

I will get to it later in the agenda, but yeah, yes, I believe so.

Yeah, there is a request a little bit later for to purchase vehicles for the employees.

So each each of the three employees is going to get a full-time vehicle.

They will not be taking it home.

They'll be utilizing it just during working hours.

So there's nothing.

There's nothing available and all in our stable of vehicles.

We have to buy three more cars for these guys?

Go ahead.

That from what I understand there is not.

Um however, I know that when that agenda item comes up, I know that um Mitch Leatherby may be able to answer that.

But from what I understand, there are no fleet available that we would be able to utilize.

All right, thanks.

Chairman, I'm I'm sure I could provide additional clarification or Director Haggerty better.

Um but you know, City Council had approved uh vehicle purchase plan um a number of years ago, which we have been following, where we identified the life cycle of the various vehicles, vehicles and equipment for our organization.

So we are readily um replacing those on a regular basis and taking the old vehicles to auction.

Um we know with that we have now uh much more limited supply of vehicles.

So we do have uh fleet vehicles, which any department could check out if um they're not assigned uh their own vehicle.

Um and these individuals will be out in the field significant portion if their day of their day.

Almond Toomberth.

Thank you, Chairman.

Director, uh, we had a conversation about this earlier in the week.

Thank you for that time spent.

Could you elaborate just a little bit more on the each position, the two and the one?

So the two project managers will be overseeing our lead service line replacement program.

So they'll be directly involved with that.

And the one position, the water utility technician is uh locating our storm and water facilities within the right-of-way.

So when a Julie Locate comes in, they would be handling that.

Okay.

And I think as a reminder, uh, so we do have one essentially Julie locator.

Uh the other two are not really directly related with this one person.

No.

Sorry, there was a uh electrical, electric snaffo there or technical snafu there.

Uh so on the on the two positions that are needed.

If you could again just briefly explain why they're needed, and it's not necessarily because of our municipality, it's due to federal regulations coming down the and the cost of that.

Yeah, so in beginning in 2027, we will have approximately 10 years to replace all LED service lines within the city.

We uh we anticipate that there will there are approximately 30,000 LED service lines.

So in 2027, we need to replace 3,000 lead service lines per year.

Uh with that additional workload, we've identified that we need the additional employees for you know public engagement, um, regulatory data tracking, um, you know, just following up and sampling, they're managing our in-house replacement program from start to completion.

So when somebody signs up, they're dealing with that paperwork, uh dealing with the paperwork, dealing with meeting with the customer, discussing how the lead service line will be installed, um, working with the contractor, scheduling that, um, and that's more of that in-house.

For the in-house program, they follow that lead service line replacement from start to finish.

With our grant and loan program, they would be managing the data that's coming in from our contractors and consultants and managing that data, reporting that on a regulatory basis.

Um, every year we have to submit a report to the IEPA.

What do we at the current time?

How many lead service lines do we generally replace a year?

So on average.

Oh, sorry.

Uh last year was a banana year, we replaced approximately 850.

And we're gonna have to crank that up to 3,000 to the tune over 10 years of $500 million.

Yes.

Thanks.

All right.

Um have we worked with or continue figured out where the contractors for this additional time?

I mean, I know we have current contractors doing the 850.

We need more contractors to do it.

Where are we going to find those?

So we have seen with our bidding process a few outside contractors that have bid on a few of these projects.

I would anticipate that we'll see more and more contractors starting to bid on the work as um as we post more and more contracts.

And they have very specific requirements.

I we don't want somebody coming in you know all of a sudden seeing extra money sitting around something that we know that we need.

We have requirements and process to make sure that they are an approved provider for all these things.

Yeah, so there are there are requirements with each of the bidding processes.

You also have um, you know, everything that's installed has to be done by a licensed plumber.

Um there's specific contract requirements through purchasing as well as the building department.

Although it makes sense, thank you so much for allowing me to speak on your committee.

Um I'm just wondering.

We have the program with the sidewalks where we have worked with a uh contractor to bring a workforce development program to sidewalks.

Is lead service lines a possibility for the creation of a workforce development program?

I know that one of the contractors, and I I'll leave the name out for now, but one of the contractors I did have an opportunity to speak to to see if there was any appetite or any interest in kind of being similar to a tank and running a workforce development program that would allow younger individuals to take advantage of uh pre-apprentiping or plumbing pre-apprentip, and then possibly utilizing those services to help us replace lead service lines.

Is there a possibility within kind of the framework and what we're doing here with adding project managers?

Um is there a possibility to implement something like that?

We'd have to take a look at um, have a couple conversations, see if there are contractors that are willing to explore that opportunity with lead service line replacements.

I mean, we are entering people's homes, so it it's one of those things.

I think we could definitely explore that opportunity that opportunity.

So it's not we're not just performing work in the right of way.

That is a difference.

Thank you so much.

All right.

Alden Salgato.

Thank you, Chairman, for allowing me to ask a question.

Um Jamie, just real quick.

Um, these positions that you're um going to hire, um, are these permanent?

Are these temporary 10 years?

Um, what are we looking at potentially?

So these will our planning to be permanent.

However, at the end of 10 years, we'll reevaluate everything and take a look.

Is it something that we continue to fill them or with a retirement, we just don't fill that position.

So at the end of 10 years, we will re-evaluate.

Yeah, so my so we're we're 800, right?

And a year last year, whatever we did, 800, 900.

Um, we're supposed to get up to 3,000.

Yeah.

So yeah, I I think it's uh well needed from that perspective, uh, knowing the fact that uh I have gotten two letters and I have not responded yet, and uh that's bad on me.

Um but uh but yeah, so I I see the frustration from that standpoint.

Um but most definitely I just wanted to ask that if you know, after 10 years, you know, if if it's gonna be permanent and going forward from that perspective.

So thank you for that.

All right.

Seeing no further questions, all those in favor and keep aye.

Aye.

Opposed?

Matter passes.

Moving on to resolutions.

Number one is an award of a sole source contract for generator and switch gear services to uh all toffer in the estimated annual amount of 100,000 dollars based on unit pricing is a one-year contract with four annual extension options, the funding sources, the water fund operating budget.

So motion to approve.

Any questions or comments for staff?

Seeing none, all is a favor to keep aye.

Aye.

Opposed.

Matter passes.

Item two is award of professional services for the 2026 water system improvements design and inspection services of Fairgram for an estimated budget of 2.5 million in 2026, 6.25 million for 2027 and 2028.

Um the contract duration is through February 28, 2027, with two possible one-year extension options upon mutual consent of the city and the consultant.

The funding sources are the water replacement improvement account and the state revolving fund.

So motion to approve.

Any questions or comments?

Alban Salgado.

Thank you again, Mr.

Chairman, for allowing me to ask a question.

Um do we know this one out for bid, correct?

Is that Jamie?

So this these um we've been working with Fair Graham for as long as we've been completing lead service lines, so since 2019, so they have an established uh history with us.

They currently perform our scheduling and all of the work scope that is with our observations, and we've been working very closely with them on our funding, seeking funding, obtaining that, and uh managing that funding too, as well as the reimbursements.

So we work very closely with Fair Graham.

Okay.

Um so yeah, so just I that was my question to see if there was any other individuals that applied for this uh engineering design and inspection, I believe, are the two things that they'll be doing.

Is that correct?

Yep.

Yep.

So yeah, loan management, design, um, project plan, making sure our project plan is good to go with the uh IEPA submittal, and then construction observation.

Gotcha.

And scheduling.

Scheduling is a large, a large part of what they're working on.

Cool.

And then real quick, uh, so Antrac is the folks that are doing the lead-base, and then they subcontract that out, I'm assuming.

Yeah, so NTREC is uh they were the awarded contractor for eight, nine, and ten.

So, but moving forward in the next phases that we advertise, it could be a different uh contractor.

Oh, okay.

Cool.

No, I just wanted to link the pieces, you know, because there's a lot.

Yeah, there's a lot of work going on.

Thank you.

Ms.

Hagar, did you want to weigh on that?

Yeah, I just wanted to clarify.

Engineering services falls under a specific state statute called the Professional Services Selection Act that allows or requires us to use a qualifications-based selection services for engineers, architects, and attorneys, um, and also you know, factors heavily in the previous experience that we have with a firm like Fairgram as part of that process.

Yes.

If I may ask a question, so do we uh internally have a list of approved engineering firms that have gone through the list?

Is that what you're pretty much saying?

And then out of that list is how you guys make that determination.

Okay, cool.

Awesome.

Thank you.

All right, thank you.

And I take it this item uh as well as the the previous item and the and the the three vehicles below are all part of the diligence and ramp up that you're uh trying to do to get in in front of this federal law.

I'm hopeful that that law changes between now and then, but I do appreciate like I said, the diligence you're working on trying to keep up with with the law that stands right now.

Yeah.

All right, seeing no further questions, all those in favor indicate by aye.

Aye.

Opposed, matter passes.

Item three is award of RFP for water main capacity, fire hydrant flow testing and assessment to ME Simpson uh in the estimate estimated amount of $73,000.

The contract is through December 31, 2026 with four annual extension options.

The funding sources are the fire and water department operating budgets.

Sir motion to approve.

Any questions for staff?

Seeing none, all those in favor indicate by aye.

Aye.

Opposed?

Matter passes.

Item four is award of joint purchase contract for 2026 light uh duty citywide vehicles to enterprise fleet management in amount of 117,729.

It's a four-year contract for one vehicle and sixty months for two vehicles.

The funding source is the water division capital lease budget.

Is there a motion to approve?

Any questions or comments?

All right, seeing none, all those in favor indicate by aye.

Aye.

Opposed, matter passes.

Item five is award of bid for sidewalk and ADA repair package to TCI contract, amount of one hundred and twelve thousand eight hundred and ninety-four dollars and seventy-five cents.

The contract is due May 15, 2026.

The funding source is the one percent infrastructure sales tax.

There are motion to approve.

Any questions or comments for staff?

Seeing none, all those in favor indicate aye.

Aye.

Opposed, matter passes.

Item 6 is an award of bid for citywide pavement preservation and microsurfacing to AC pavement striping in the amount of 490, 809.90 cents.

The contract durations through October 2nd, 2026.

The funding source uh are MFT funds.

Is there a motion to approve?

Second.

Any questions or comments for staff?

Seeing none, all those in favor indicate by aye.

Aye.

Opposed?

Matter passes.

Item seven is award of bid for citywide pavement rejuvenation uh 2026 to conc connect corrective asphalt materials uh in the amount of 342,026 and 96 cents.

The contract duration is through July 31, 2026, and the funding source is also the MFT funds.

Is there a motion to approve?

Any questions or comments for staff?

Seeing none, all those in favor to keep aye.

Aye.

Opposed, matter passes.

Item eight is an award of bid for citywide bridge preservation to MM concrete in the amount of fifty-nine thousand nine hundred and forty dollars and eighty-five cents.

The contract is through July 31, 2026.

The funding source is also the motor fuel tax funds.

Is there a motion to approve?

Any questions for staff?

Seeing none, all is in favor indicate by aye.

Aye, oppose, matter passes.

Item nine is an award of design engineering agreement for the Beverly Park floodplain reconnection to HR Green in amount not to exceed 105,936.

The contract is through July of 2027.

The funding source is the CIP general fund.

Is there a motion to approve?

Any questions or comments for staff?

Seeing none, all is a favor indicate by aye.

Aye.

Post?

Matter passes.

Item 10 is an approval and acceptance of the ILET SB Fiscal Year 2026 camera grant award in the amount of 262,464 dollars.

This grant does not require a cost match.

The grant term is from July 1, 2025 through June 30, 2030.

The grant award, if accepted, will be used to cover the fiscal year 26 costs related to licensing fees and device storage costs of the current axon body one cameras.

So motion to approve.

Uh any questions or comments for staff.

Seeing none, all those in favor indicate by aye.

Aye.

Opposed?

Matter passes.

Item 11 is award of non-competitive contract for police vehicles to Rock River Ford in the amount of $1,582,589.

This is a one-time purchase for 37 vehicles.

The funding sources are capital lease funds and the police department operating budget.

Is there a motion to approve?

Sorry.

Uh any questions or comments for staff.

Alderman Toonberg.

Thank you, Chairman.

I would just like to say thank you to the individuals who are looking into this.

Uh in the fact that I see that the investigators have a little bit smaller and more budget-friendly vehicle than the regular police cruisers.

So thank you for uh the work on that.

All right.

Duly noted.

Any further questions?

Seeing none, all those in favor indicate by aye.

Aye.

Opposed?

Matter passes.

Item 12 is the award of sole source contract for fire apparatus and ambulance supplies to McQueen equipment and estimated annual amount of 120,000.

The contract creations through December 31, 2026, with four annual extension options.

The funding sources, the fire department operating budget.

So motion to approve.

Are there any questions or comments for staff?

Seeing none, all is in favor indicate by aye.

Aye.

Opposed?

Matter passes.

Item 13 is an award of a sole source contract for fire apparatus supplies and service repair to JX Truck Center.

An estimated annual amount of 100,000 based on unit pricing.

The contract is through December 31, 2026, with four annual extension options.

The funding source is the fire department operating budget.

Is there a motion to approve?

Sorry.

Any questions or comments for staff?

Seeing none, all is in favor indicate by aye.

Aye.

Opposed?

Matter passes.

Item 14 is a resolution authorizing the Central Services Manager to execute an extension of the electrical municipal aggregation supply contract.

Is there a motion to approve the resolution?

Any questions or comments for staff?

Seeing none, all those in favor indicate by aye.

Aye.

Opposed?

Matter passes.

Is there a motion to adjourn?

Albany B.

Recorded as a no on committee report three.

I was kind of remembering the vote was only one against aye.

I'm opposed to that.

Are you saying that you said no?

Because I I thought I only heard one.

Uh committee report number three.

I don't know.

I don't remember what the initial vote was.

Are you asking to change it or are you saying that you said no?

I was recorded as an IB, but it was already a no.

I'll I'll defer to legal whether that's possible now or not.

Correct.

I think we can go back and change it without approval.

Council.

Sorry?

I don't think we can go back and change it without council approval.

This is a committee report, but yeah, uh yeah.

I I guess I'll be perhaps next week uh uh when it comes to um I don't know if it's possible to change your own.

Let's leave it alone.

We'll take our take care of it next week.

Okay.

All right.

So is there another motion to adjourn?

So moved.

All right.

All those in favor of adjourning indicate by aye.

Aye.

This means adjourned.