Finance and Personnel Committee Meeting – April 13, 2026

The Finance and Personnel Committee of the City of Rockford met on Monday, April 13, 2026, at 5:30 PM in City Hall. The meeting was chaired by the committee chair and included roll call, approval of a consent-style committee report, and consideration of 17 resolutions involving contracts, agreements, and fund appropriations. All items were approved unanimously, with minimal discussion. One notable discrepancy exists between the agenda and the transcript regarding the funding source for Item 16.

Consent Calendar

• Approval of Vouchers (Item 1): Vouchers in the amount of $13,153,758.62 were approved unanimously.
• Release of Liens (Item 2): Liens totaling $20,293.23 were released to facilitate the sale of Winnebago County Trustee properties at 3617 Preston Street and 2916 Custer Avenue. Approved unanimously.

Discussion Items

• Items 8 & 9 – Well No. 46 Water Treatment Facility: During the consideration of the award of bid for construction (Item 8, $23,490,127.77 to Scandroli Construction) and the engineering agreement (Item 9, $1,840,000 to Strand Associates), Alderman Beach asked why the two items were separate. Staff explained that the construction bid covered the physical construction activities, while the engineering agreement covered design and construction inspection—a separate scope of work. Both items were approved unanimously.
• Item 4 – Light Duty Vehicle Lease: When considering the joint purchase contract for a 2026 light duty vehicle from Enterprise Fleet Management ($31,918), an alderman asked why Items 4 and 5 were separate. Staff responded that Item 4 is a lease through Enterprise, while Item 5 is an outright purchase from Anderson Rock River Ford. Approved unanimously.
• All other resolutions (Items 3, 5–7, 10–15) were moved and approved without further discussion.

Key Outcomes

• All 17 agenda items were approved unanimously by voice vote, with no recorded opposition.
• Item 16 – Microsoft Office Suite and Security Applications: Awarded to CDW Government in the amount of $487,597.27. The agenda lists the funding source as the Information Technology and Integration Budget, but the transcript states the funding sources are “the community and economic development and the legal department operating budgets.” This discrepancy is noted.
• Item 17 – Work Management and CRM Software: Listed on the agenda for award to SHI International Corp. ($54,717.40) but not discussed in the transcript. It is unclear whether the item was considered or omitted from the recording. This discrepancy is noted.
• Funding sources for approved items included the 1% Infrastructure Sales Tax, Water Division Capital Lease Fund, General Fund, IEPA State Revolving Fund, Motor Fuel Tax Funds, Federal Local Bridge Formula Program, and various departmental operating budgets. All contracts and agreements were advanced to the full City Council for final approval.