Welcome to the finance and personnel committee meeting held tonight, April 27th, 2026.

Sir Clerk, could you please take the roll?

There.

Okay.

Sure.

Thank you.

Our first item is the information only item.

It is the fiscal or financial discussion for March 2026.

Ms.

Harry, if you're going to present us.

Yes, yes, sir.

Thank you.

Go ahead.

Yes.

So year to date revenue through March.

As you can see in the report, a couple of items to note.

The first is use tax, which is significantly over budget year to date by about $53,000.

Income tax over budget as well, about 12% or $450,000.

Unfortunately offset by a significant underperformance and replacement tax or PPRT of $922,000.

If you recall, that was a revenue source that we reduced significantly for the 2026 budget based on estimates that we received from the state and IML.

It looks like that reduction has not been sufficient.

So we'll continue to monitor PPRT performance as the year goes on.

And they it they do not come evenly throughout the year.

So there is a possibility that we could uh recover some of those losses.

On the expense side, uh similar story, about eight percent under budget year to date on expenditures, which we would anticipate uh for the first part of the fiscal year as we're still paying, as we've uh recently wrapped up paying 2025 invoices and um getting firmly into the work of 2026.

Uh on the CAP, we have a CAP sales tax uh first disbursement 16 and a half percent over budget, um, which is great news.

Um in the redevelopment fund overall about four percent underperformance, and that's largely driven by package liquor and hotel motel tax and casino revenue is uh overestimate uh by about six percent year to date.

Happy to answer any questions anyone has.

Anyway, we have questions from Syrie.

Alderman Solgado.

Yeah, just real quick.

Um the comment about the replacement tax.

Yes, uh, can you uh brief uh re um say that because I I wasn't paying attention.

Oh sure.

So we uh we reduced that budget significantly for 2026 based on projections that we were receiving both from the state and the um IML puts together projections uh as this is a statewide revenue source.

Um obviously that has that wasn't uh a big enough reduction, it appears, based on the first two disbursements we've received so far.

So we'll continue to monitor it.

It is uh dispersed in eight installments throughout the year.

This is two of eight, and it's not eight equal disbursements, so there's still a chance that we could have some recovery.

Um so I'm sorry, so um so you're saying we reduced it, but most likely we'll get to that number that we have.

Well, we reduced it.

So we're measuring performance against a budget that's already been reduced from historical numbers.

So it appears that potentially the projection or the the recommendations we receive from IML and the state were not sufficient.

Um, but it is still early in the fiscal year, 25% of the revenue in.

Um I will obviously very closely monitor this and look for updates from the state or IML on how they project the year to end as as we move forward.

Okay, please, please.

Thank you.

All of them.

Thank you, Chairman.

Um I think I noticed that the uh Rockford Fire had I think it was 24% over budgeted for overtime, and our PD was about 14% under budgeted, um, which is good.

Typically, I I feel like we see RPD and RFD are usually around like the 15 to 20 percent range of uh going over their budget for overtime right now.

I was surprised to see RPD being like double digits under budget.

I know the chief is dealing with other things right now, but um I was curious as to why that was.

Do you know?

Sure.

So as we so they're they're not 14 percent under budget, they have only spent 14 percent of the total budget here to date, um, which is under where we would expect them to be, but um you know, as our effort or is uh PD's efforts to um get up to full staffing have started to come to fruition.

We have more officers on the street, overtime exposure reduces.

So I think some of that some of those hiring efforts are um showing themselves in the overtime numbers.

Okay, thank you.

Alderman Toonberg.

Thank you, Chairman.

Uh sorry, Director, I would have asked this question earlier in the week had I had time.

Uh could you further elaborate on the utility tax?

There seems to be that large uh increase.

There is, and I do not have an answer for you on that, but I will uh get information put together and share that with all of city council.

Okay.

And uh I do see that hotel, motel, and package liquor down double digits and uh, but maybe those same people are just uh going out to eat because at least the uh restaurant taxes up.

So thank you.

All right.

Um seeing no other questions, thank you very much for that information.

Moving on, the committee reports uh item number one is the approval of vouchers in the amount of nine million twenty-two thousand five hundred and fifty-eight dollars and twenty-eight cents.

Is there a motion to approve vouchers?

Second.

Any questions or comments on vouchers?

Seeing none, all is in favor and keep by aye.

Aye.

Opposed?

Matter passes.

Resolutions.

Item number one is award of bid for demolition group 36 in Northern Illinois service in the amount of $39,700 for properties located at 1151 North Main Street and 2818 Horton Street.

The contract duration is through the completion of the demolition project.

The funding sources are the community development general fund and the IDHA strong communities grant.

So motion to approve.

Any questions for staff?

Seeing none, all is in favor indicated by aye.

Aye.

Opposed?

Matter passes.

Item two is award bid for citywide street repairs group number three to Rock Road companies in the amount of three million four hundred and ninety-four thousand three hundred and ninety-six dollars and nineteen cents.

The contract is through August 28th, 2026, and the funding source is the one percent infrastructure sales tax.

Is there a motion to approve the repairs?

Second.

Any questions or comments for staff?

Seeing none, all is in favor indicate by aye.

Aye.

Opposed.

I'm sorry, Alderman 2 and G question?

No.

I have an aye on that, by the way.

All right.

Thank you.

Matter passes.

Item 3 is awarded bid for Madison Street Corridor Improvements Phase 2 to end track the amount of $9,750,755 and 36 cents.

The contract duration is from June 1, 2026 through October 31, 2027.

The funding sources are the 1% infrastructure infrastructure sales tax, the WRIA, the Illinois Department of Commerce and Economic Opportunity Funds, and the Portiver Sanitation Authority Funds.

Is there a motion to approve?

Any questions or comments on Mass Street?

Alvin Logan.

Yeah, real quick, thank you, Chair.

The I notice in the memo it said um the repairs are going to take two years.

I'm curious if that's like two seasons.

So uh this like summer of 26, summer of 27, or two years from this date, which would be like April of 28.

It would be 26 and 27.

Okay.

Good to know.

Thank you.

All right, any other questions?

Seeing none, all is in favor indicate by aye.

Aye.

Opposed?

Matter passes.

Moving on number four, is the award of an engineering agreement for the Mass and Street Improvements in the amount of $719,000 to fair Graham.

Uh the contract is also from June 1, 2026 through October 31, 2027, and the funding sources are the 1% infrastructure sales tax and the uh WRIA.

Is there a motion to approve?

Second.

Any questions or comments for staff?

Seeing none, all is in favor indicated by aye.

Aye.

Opposed?

Matter passes.

Item five is an award of engineering agreement for the Winnebago Street over Kent Creek and Railroad Bridge Rehabilitation phase two engineering to HR Green in the amount of 333,693 dollars.

The contract is from April 2026 through June of 2027, and the funding source are MFT funds.

Is there a motion approved?

Any questions on this project?

Seeing none, all is a favorite indicate by aye.

Aye.

Opposed?

Matter passes.

Item 6 is a uh resolution approving the appropriation of MFT funds for the improvement under the Illinois Highway Code 4 of the Winnebago Street over Kent Creek and Railroads Bridge Rehabilitation amount of 500,000.

Is there motion to approve?

Any questions or comments for staff?

Seeing none, all is a favorite indicated by aye.

Aye, opposed, matter passes.

Item seven is an approval and acceptance of the ID uh's grant award in the amount of 25,000.

The grant does require a hundred percent cost match.

The grant terms from July 1, 2026 to June 30, 2027.

It will be used to pay for street outreach homeless management information, data entry, and admin costs.

Second.

Any questions or comments for staff?

Seeing none, all is a favor indicate aye.

Aye.

Opposed?

Matter passes.

Item 8 is approval and submits of the IDHS Rapid Rehousing Grant award in the amount of $374,169.

This grant does not require a cost match.

The grant term is from July 1, 2026 to June 30, 2027.

Is there a motion to approve?

Second.

Any questions for staff?

Alderman Hoffman.

Thank you for letting me speak at your meeting.

Can someone please explain what this actually looks like?

At one time we were able to take money and put people directly into motels and then things changed.

And I'm just wondering, is this bringing back that program or does this mean something else?

So I'm interested in both eight and how does that look as far as our homeless.

Sure.

Mr.

Carter.

Thank you, Alderman Hoffman.

No, uh, these are just reoccurring grants.

These grants, um, especially when you look at item uh eight, which is a rapid rehousing grant.

That is in conjunction with the federal funds that we receive from HUD in order to rehouse those who are homeless or who are facing homeless imminent.

When you look at the uh number nine, which is our IDHS homeless prevention grant, that is part of the challenge to where we are able to use some of those monies for hotels if needed.

But what you're thinking of, I think in the pass is through our community services block grant.

Those are the funds that allow us much more flexibility to do that.

The IDHS HP grant will allow that, but that has to receive permission directly from the state on that.

Thank you.

Any other questions?

Alderman Trina.

Okay.

All right, seeing no further questions, all those in favor indicate by aye.

Aye.

Opposed, matter passes.

Item nine is an approval and acceptance of the Illinois Department of Human Services, shelter diversion grant award in the amount of 113,534.

This grant does not require cost matches from July 1, 2026 through June 30, 2027.

Be used to pay for clients, landlord housing, stabilization services, payroll, and admin costs.

Is there a motion to approve?

Sorry.

Any questions or comments for staff?

Seeing none, all is a favor indicated by aye.

Aye.

Opposed?

Matter passes.

Item 10 is an approval acceptance of the Illinois Department of Human Services Homeless Prevention Grant Award in the amount of $1,110,414.

This grant does not require a cost match.

The grant term is from July 1, 2026 through June 30, 2027.

Be used to pay for approved clients' rent, electric and/or heating bills, budget education, staff training, payroll and advent costs.

Any questions for staff?

Seeing none, all is a favorite indicate by aye.

Aye.

Opposed?

Matter passes.

Item 11 is an acceptance and approval of the Illinois Department of Human Services Community Conventor Grant and Award in the amount of 188,000.

This grant does not require a cost match.

The award will be issued in two separate agreements covering a 12-month period.

Um with $47,000 for the period from April 1, 2026 to June 30, 2026, and Part B provides $141,000 for the period from June July 1, 2026 through March 31, 2027.

The grant will be used for the purpose of continuing to convene the group of community members and reimagined public safety act grant recipients to facilitate community-based violence prevention strategies, outreach, and service delivery costs.

Is there a motion to approve?

Any questions or comments for staff?

See none.

All those in favor indicate by aye.

Aye.

Opposed?

Matter passes.

Item 12 is an award of professional service agreement for architectural design of fire stations 2, 4, 5, 9, and 10, and fire department headquarters and the fire academy to Larson Derby in the amount of 192,950.

The contract duration is two years.

The funding source is the Fire Station 10 reallocation funds from the 2022 budget surplus funds.

Is there a motion to approve the award?

Second.

Are there any questions or comments for staff?

Seeing none, all is a favor indicate by aye.

Aye.

Opposed?

Matter passes.

Item 13 is an award of bid for the coordinator decorative plaster repairs to Evergreen Architectural Arts in the amount of $596,000 forty-eight dollars.

The contract duration is through December 31, 2027.

The funding source is the redevelopment fund.

Is there a motion to approve the bid?

Questions or comments for staff?

Seeing none, all is a favor indicate by aye.

Aye.

Opposed?

Matter passes.

Is there a motion to adjourn?

All those in favor of adjourning indicate by aye.