Finance & Personnel Committee Meeting – May 8, 2026 (Agenda/Transcript Date Discrepancy)
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Finance & Personnel Committee Meeting – May 8, 2026
Note: The agenda and transcript identify the meeting date as Monday, January 5, 2026. The official meeting date provided for this summary is May 8, 2026. This discrepancy is noted; the summary below reflects the proceedings as recorded.
The Finance & Personnel Committee of the Rockford City Council met on May 8, 2026 (per instruction) to consider a consent agenda of routine financial approvals, grant authorizations, contract renewals, and professional service awards. The meeting was called to order at 5:30 PM with Aldermen Graneth and Beach present. All 25 action items were approved without opposition.
Consent Calendar
- Approval of vouchers in the amount of $20,640,223.52.
- Collaborative agreement with Rosecrance, Inc. for a full-time school-based counselor for Head Start (October 1, 2025 – September 30, 2026; $96,537.28).
- Collaborative agreement with Youth Services Network for a full-time trauma specialist for Early Head Start (same period; $90,220.00).
- Approval of the Head Start Staff Incentive Policy for the Health & Human Services Department.
- Lease agreement with Comprehensive Community Solutions, Inc. for one office at 917 South Main Street ($450/month; nine-month term January 1 – September 30, 2026; not-to-exceed $4,050; funded by OJJDP grant).
- Addition of 2022 Auburn Street (PIN 11-14-326-002) to the Mow-to-Own Program with adjacent property owner Janet Wattles Center.
- Acceptance of DCEO LIHEAP HHS Grant Award of $2,896,554 (no match; October 1, 2025 – August 31, 2027).
- Renewal of Medical Stop Loss Insurance with Tokio Marine HCC Insurance – rates: $42.90/employee/month (single), $156.72/employee/month (family). The transcript states a 43% increase over 2025 (the agenda listed 32% – a scrivener’s error corrected during the meeting). Total estimated annual premium: $1,789,020 (Health Insurance Fund).
- Renewal of Pharmacy Benefit Manager (PBM) with Express Scripts – AWP less 19.50% for brand, less 83% for generic; estimated $667,000 savings; total estimated cost $7,000,000 (one year with two one-year renewal options; Health Insurance Fund).
- Renewal of Workers’ Compensation Excess Coverage with Safety National Casualty – premium based on $87,789,490 payroll at $0.2578/$100; total estimated $226,321 (one-year; Workers’ Compensation Fund).
- Award of Joint Purchasing Contract – Infrastructure Software to Insight Public Sector ($118,901.76; one year + three one-year extensions; IT Budget).
- Award of Joint Purchasing Contract – Policy training/consultation to Lexipol LLC ($52,254.50; one year + one-year extension; Fire Department Budget).
- Award of Bid – Fire Department Station Wear to Uniform Den (estimated $60,000 unit pricing; one year + four one-year extensions; Fire Department Budget).
- Award of Bid – Garage Commercial Labor Light-Medium to Anderson Rock River Ford, Boves Auto & Truck Service, Buttita Auto (Rockford), and Brad Manning Ford (DeKalb) – estimated $250,000 annual (unit pricing; through Dec 31, 2026 + four one-year extensions; Equipment Fund).
- Award of Non-Competitive Contract – John Deere Equipment Parts & Services to West Side Tractor Co. ($100,000 annual; through Dec 31, 2026 + two one-year extensions; Equipment Fund).
- Award of Non-Competitive Contract – Heavy Duty Truck Repair Services & Parts to Lakeside International ($95,000 annual; through Dec 31, 2026 + two one-year extensions; Equipment Fund).
- Award of Non-Competitive Contract – Traffic Signal Electronic Equipment to Mobotrex Mobility & Traffic Experts ($300,000 annual; through Dec 31, 2026 + two one-year extensions; Traffic Operating Budget).
- Award of Non-Competitive Contract – Southeast Rockford Superfund Site Groundwater Monitoring to Nationwide Environmental Services ($100,750 annual; one year + four one-year extensions; Water Fund).
- Award of Non-Competitive Contract – Infrastructure Scheduling Software to JAMS Software LLC ($27,599; one year + three one-year extensions; IT Budget).
- Award of Non-Competitive Contract – ESRI Software Products to Environmental Systems Research Institute ($290,300; one year + two one-year extensions; IT Budget).
- Award of Bid – Lead Service Line Replacement Phase 9 to N-Trak Group (not-to-exceed $2,000,000; one year; IEPA State Revolving Loan Fund).
- Award of Bid – Lead Service Line Replacement Phase 10 to N-Trak Group (not-to-exceed $2,000,000; one year; same source).
- Award of Bid – Granular Activated Carbon Replacement to Calgon Carbon Corporation (estimated $150,000 annual; one year + four one-year extensions; Water Operating Budget).
- Award of Engineering Agreement – Well No. 6 Reservoir Rehabilitation to Fehr Graham Engineering ($29,000; through Dec 31, 2026; Water Fund).
- Award of Professional Services – Water Division Cost of Service Rate Study to Burns & McDonnell Engineering (not-to-exceed $61,189; one year; Water Fund).
- Award of RFP – Submersible Pump Services to Layne Christensen Company and Water Well Solutions (estimated $1,000,000 annual unit pricing; one year + four one-year extensions with CPI adjustments; Water Fund).
- Approval to take Proposals for Permit and Code Enforcement Software (Community & Economic Development Budget).
- Authorization for $200,000 matching funds for a DCEO Tourism Attraction Grant in partnership with Rockford Area Venue and Entertainment Authority (RAVE).
- Funding reimbursement for sidewalks on Linden Road – Crusader Community Health Expansion ($50,000 from 2025 Casino Funds/Economic Development).
- Funding reimbursement for sidewalks and bus stop on Alpine and Linden Road – PCI Pharma Services Expansion ($250,000 from 2025 Casino Funds/Economic Development).
- Change Order – Firewall Replacement and IT Support to Sayers Technology Services – original $286,319.55; change order $68,103.00; amended $354,422.55; scope extended to include Microsoft O365 deployment consultation.
Discussion Items
- Alderman Beach (Item 7 – Fire Department Station Wear) asked whether one-year extension options meant the contract would not return to the council for approval after passage. Director Hagerty confirmed that once approved, extensions proceed automatically. No further discussion.
- Alderman Salgado (Items 15 & 16 – Lead Service Line Replacement Phase 9 & 10) asked whether N-Trak Group would subcontract the work. The administration response indicated they believe N-Trak uses its own employees and no subcontractor list was provided. Salgado acknowledged and moved on.
- Alderman Durkey (Item 23 – Crusader Community Health sidewalk reimbursement) questioned why the city was paying $50,000 for a sidewalk the developer would otherwise be required to install. The administration explained that as an economic development incentive, the city agreed to advance the funding as a favor to support the project.
- Alderman Meeks (Item 24 – PCI Pharma Services sidewalk reimbursement) recalled a previous proposal of $50,000 and asked if the $250,000 amount was always intended. The administration clarified that earlier estimates were lower, but actual sidewalk construction costs are higher, and this is a separate new PCI building on the west side of Alpine Road, south of Linden. Meeks noted she remembered seeing a PCI item recently.
Key Outcomes
All 25 action items were approved unanimously (voice votes; no roll call recorded except for the first voucher approval which showed ayes from both present aldermen). No opposition was expressed on any item. The meeting adjourned after final item approval without additional business.
Meeting Transcript
Call the finance and personnel meeting on January 5th, 2026 to order in attendance. We have Alderman Graneth and Alderman Beach. Clerk, do you need to call the roll? No. Okay. Here. Thank you. First item is information only, uh, information only change order, citywide street repairs group number three to TCI Concrete Incorporated of Rockford, Illinois. Um information that we want to share on that, Mr. Matson. Nope, just a few additional items that came up uh during the during the contract that we were able to complete. Any questions for administration? Seeing none, we'll move on to item number two, information only change order. Well number 40, well house improvements to scandrolly construction of Rockford, Illinois, an amended amount of $740,969 and 21 cents. Um questions for the water superintendent. Any comments by the water superintendent? Okay. Sounds good. No additional comments. All right, thank you very much. We'll move on to committee court uh committee reports item number three. Um agenda item number three. Uh number one, we have approval of vouchers in the amount of 20 million six hundred and forty thousand two hundred and twenty-three dollars and fifty-three cents. Is there a motion on the floor? Sorry. Got a motion and a second. Any discussion? Uh clerk, could you please call the roll? Vote. Aye. Right. Aye. Item passes. Item number two, approval of the collaborative agreement between the city of Rockford Human Services Department and Rosecrans Incorporated. The provisions of this agreement are based on services to children and families enrolled in and served through the Head Start program and include the provision of a full-time school-based counselor funded with quality improvement funds for the period of October 1st, 2025 through September 30th, 2026, and the amount of 96,537 and 28 cents. Is there a motion on the floor? No. We have a motion and a second. Any discussion? Seeing none, Clerk, could you please call the roll? Aye. Aye. Item passes. Moving on to item number three, approval of the collaborative agreement between the City of Rockford Health and Human Services Department and Youth Services Network. The provisions of this agreement are based on services to children and families enrolled in and served through the Head Start program and include the provision of a full-time trauma specialist to support early head start children and families funded with the quality improvement funds for the period of October 1st, 2025 through September 30th, 2026, and the amount of 90,220 and no cents. Is there a motion on the floor? We have a motion and a second. Any discussion? Seeing none, all in favor say aye. Opposed.
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