OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Finance and Personnel Committee Meeting - August 10, 2026

Meeting Portal — Monday, August 10, 2026
BodyRockford, Illinois
SessionMeeting Portal
DateMonday, August 10, 2026
StatusNEW · FILED
Video Record
0:00 / 50:51
Transcript — Verbatim
1:23

Okay.

1:23

Um item number one is approval of vouchers amount of twelve million three hundred and five thousand five hundred and ninety-eight dollars and twenty-two cents.

1:31

Is there a motion to approve vouchers?

1:33

So second.

1:34

Any questions or comments for staff?

1:37

Seeing none, all is in favor indicate by I.

1:39

Aye.

1:40

Opposed?

1:41

Matter passes.

1:42

Item uh moving on to resolutions.

1:44

Item one, it is an award a bid for the Rockford Fire Department headquarters renovation to L builders in the amount of four hundred and eighty-one thousand five hundred and ninety dollars.

1:52

The contract creation is through February of twenty twenty-seven, and the funding source is the twenty twenty-two budget surplus funds.

1:59

Is there a motion to approve?

2:01

Second.

2:02

Any questions or comments for staff?

2:05

Seeing none, all is in favor indicate by aye.

2:08

Aye.

2:08

Opposed.

2:09

Matter passes.

2:10

Item two is the award of non-competitive contract for legal research services to West Publishing in the annual amount of $29,609 and 16 cents with a six percent increase of fees annually.

2:21

The contract duration is three years.

2:22

The funding source is the legal department operating budget.

2:25

Is there a motion to approve?

2:27

So moved.

2:28

Any questions or comments for staff?

2:31

Seeing none, all is favor indicated by aye.

2:33

Aye.

2:34

Opposed?

2:35

Matter passes.

2:37

Item three is the ward of engineering agreement for state west parking deck 2027 maintenance repairs to Walker consultants in the amount of $37,501.

2:47

The contract is through December 2026, and the funding source is the parking fund operating budget.

2:52

Is there a motion to approve the award?

2:54

So moved.

2:56

Second.

2:56

Any questions or comments for staff?

2:59

Seeing none, all is a favor indicated by I.

3:01

Aye.

3:02

Post?

3:03

Matter passes.

3:04

Item four is an application approval and award acceptance for the Illinois DCO state designated cultural district grant award in the amount of two hundred thousand dollars.

3:14

This grant does not require a cost match.

3:16

It will be from May 1, 2026 to April 30, 2028.

3:20

Uh it would provide funds used to develop district identity and branding, support new and existing businesses, and promote visitor attraction.

3:27

Is there a motion to approve?

3:28

So move.

3:30

Second.

3:30

Any questions or comments for staff?

3:33

Alderman Toonberg.

3:34

Thanks, Chairman.

3:35

Do we have any idea where these boundaries will be?

3:40

Um yes.

3:41

So it's from the north.

3:44

It's on South Main Street.

3:46

Um from the baseball down to the whole boundary for the cultural areas.

3:59

That so the cultural district designation is a state of the living program, and in that you have to have an identified operating for that we've decided to do the basic in the first place at Rockford.

4:12

Um so that would be applied for our area.

4:15

Yes.

4:16

Okay.

4:16

So it wouldn't include places like Seventh Street or not for this specific designation, no.

4:23

Okay.

Discussion Breakdown — Share of Meeting
Tourism Promotion█████████████████████████████████████████41%
Public Engagement█████████████████17%
Procedural████████████12%
Budget Equity Analysis██████████10%
Tax Increment Financing█████████9%
Technology and Innovation███████7%
Fiscal Sustainability████4%
Summary of Proceedings

Finance and Personnel Committee Meeting - August 10, 2026

The Finance and Personnel Committee met on August 10, 2026, at 5:30 PM. The primary agenda item was an informational-only change order for communication equipment from GenComm Inc., but discussion also focused on the funding source for the associated resolution. The committee approved the change order and subsequent resolution after clarifying that funds originate from the 2022 budget surplus allocated for Fire Station 10.

Discussion Items

  • Informational Change Order – Communication Equipment to GenComm Inc. : The committee reviewed a change order for communication equipment with GenComm Inc. The original contract amount was $2,991,170.40, amended to $3,178,558.86, with a proposed change order of $347,174.18, resulting in a final contract amount of $3,525,733.04. Funding sources include ARPA funds, 2022 Budget Surplus funds, and the Fire Department Operating Budget.
  • Questions on Software and Integration: A committee member inquired about the current software used, costs, and integration. Staff responded that the new software would replace two existing systems, generate savings in the community economic development budget, and improve customer experience and reporting.
  • Funding Source Clarification for Resolution Four: A committee member asked whether the funds referenced in resolution number four (from February 27) were truly from the 2022 budget surplus. Staff confirmed that the City Council had approved a plan for the 2022 surplus, which included $10 million set aside for Fire Station 10 construction. Those funds are held in the Capital Projects Fund and will be used for the communication equipment improvements after being reallocated from the fire station project.

Key Outcomes

  • The committee voted unanimously (by voice vote, no oppositions noted) to pass the matter, likely the change order or resolution authorizing the funding.
  • A motion to adjourn was made and passed unanimously.
  • The meeting concluded after the funding clarification and adjournment.

Meeting Transcript

Okay. Um item number one is approval of vouchers amount of twelve million three hundred and five thousand five hundred and ninety-eight dollars and twenty-two cents. Is there a motion to approve vouchers? So second. Any questions or comments for staff? Seeing none, all is in favor indicate by I. Aye. Opposed? Matter passes. Item uh moving on to resolutions. Item one, it is an award a bid for the Rockford Fire Department headquarters renovation to L builders in the amount of four hundred and eighty-one thousand five hundred and ninety dollars. The contract creation is through February of twenty twenty-seven, and the funding source is the twenty twenty-two budget surplus funds. Is there a motion to approve? Second. Any questions or comments for staff? Seeing none, all is in favor indicate by aye. Aye. Opposed. Matter passes. Item two is the award of non-competitive contract for legal research services to West Publishing in the annual amount of $29,609 and 16 cents with a six percent increase of fees annually. The contract duration is three years. The funding source is the legal department operating budget. Is there a motion to approve? So moved. Any questions or comments for staff? Seeing none, all is favor indicated by aye. Aye. Opposed? Matter passes. Item three is the ward of engineering agreement for state west parking deck 2027 maintenance repairs to Walker consultants in the amount of $37,501. The contract is through December 2026, and the funding source is the parking fund operating budget. Is there a motion to approve the award? So moved. Second. Any questions or comments for staff? Seeing none, all is a favor indicated by I. Aye. Post? Matter passes. Item four is an application approval and award acceptance for the Illinois DCO state designated cultural district grant award in the amount of two hundred thousand dollars. This grant does not require a cost match. It will be from May 1, 2026 to April 30, 2028. Uh it would provide funds used to develop district identity and branding, support new and existing businesses, and promote visitor attraction. Is there a motion to approve? So move. Second. Any questions or comments for staff? Alderman Toonberg. Thanks, Chairman. Do we have any idea where these boundaries will be?

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