Finance and Personnel Committee Meeting - August 24, 2026

The Finance and Personnel Committee of the City of Rockford met on Monday, August 24, 2026 at 5:30 PM in City Hall (425 E. State Street) to review financial reports, approve vouchers, consider property additions, award bids, accept grants, and act on other resolutions. The meeting was live-streamed. No public comments or testimony are recorded in the agenda.

Information Only

• Financial Discussion – July 2026 (Item 26-01041): Presentation of July 2026 financial data.
• Change Order – Mason Avenue Reconstruction (Item 26-01042): Informational change order for Northern Illinois Service Co., Rockford, IL. Original contract: $457,295.44; proposed change order: $30,264.81; amended total: $487,560.25. Work includes unsuitable soil conditions, larger manholes, and additional storm sewer improvements for erosion control. Funding: DCEO Grant and 1% Infrastructure Sales Tax.

Committee Reports

• Voucher Approval (Item 26-01062): Approval of vouchers totaling $9,707,390.16.
• Mow-to-Own Property Addition (Item 26-01043): Addition of city-owned property at 638 Whitman Street (PIN 11-14-361-005) to the Mow-to-Own Program; agreement with adjacent property owner Jessica Cortinez.

Resolutions

• Award of Bid – CDBG Sidewalk Repairs 2026 (Item 26-01044): To T.C.I. Concrete, Rockford, IL – $704,353.50. Funding: CDBG Funds. Contract through September 30, 2026.
• Award of Bid – City Wide Street Repairs Group No. 7 (Residential) (Item 26-01045): To Rock Road Companies, Rockford, IL – $2,052,716.65. Funding: Motor Fuel Tax Funds. Contract through October 23, 2026.
• Award of Bid – Parking Lot 19 Reconstruction (Item 26-01046): To N-Trak Group, Loves Park, IL – $495,434.48. Funding: Parking Fund. Contract through October 23, 2026.
• Award of Bid – Easton Parkway Multi-Use Path (Item 26-01047): To N-Trak Group, Loves Park, IL – $217,479.96. Funding: 1% Infrastructure Sales Tax. Contract through October 23, 2026.
• Engineering Agreement Supplement #2 – Auburn Street Corridor Improvements (Land Acquisition Phase 3) (Item 26-01049): Additional $226,788.04 to Crawford, Murphy & Tilly, Inc., Rockford, IL; amended total $1,233,449.04. Funding: General Fund – 2022 Surplus Funds. Contract duration September 2026 – December 2027.
• Award of Engineering Agreement – 15th Avenue over Rock River Bridge Replacement (Construction Engineering) (Item 26-01050): To Crawford, Murphy & Tilly, Inc., Rockford, IL – $2,366,368.00. Funding: State Grant LPF, MFT, and WRIA Funds. Contract duration 2027–2029.
• Supplemental Appropriation of Motor Fuel Tax Funds – 15th Avenue over Rock River Bridge Replacement (Item 26-01051): Additional $2,000,000.00 (total $4,000,000.00) for improvement under Illinois Highway Code.
• City-State Joint Funding Agreement with IDOT – 15th Avenue Bridge (Item 26-01052): Estimated City share $4,187,743.00 funded by MFT ($3,836,743.00) and WRIA ($351,000.00).
• Acceptance of CFNIL Family Crisis Grant (Item 26-01053): $25,597.94 from Community Foundation of Northern Illinois; no cost match; term July 1, 2026 – June 30, 2027.
• Acceptance of HUD Continuum of Care (COC) Planning Grant (Item 26-01054): $189,675.00; 25% cost match ($47,418.75) from CSBG Funds; term December 1, 2026 – November 30, 2027.
• Acceptance of HUD COC Rapid Youth Housing Grant (Item 26-01061): $129,089.00; 25% cost match ($32,272.25) from CSBG Funds; term November 1, 2026 – October 31, 2027.
• Award of Bid – Traffic Signal and Street Lighting Electrical Services (Item 26-01063): To Helm Electric, Loves Park, IL and William Charles, Rockford, IL; estimated annual amount $50,000.00 (unit pricing); one-year contract with four possible one-year extensions and CPI adjustments at renewal. Funding: Traffic Section Operating Budget.
• Rejection of Bid – Public Works Materials (Item 26-01055): Only one bid received (asphalt only); re-bid to include stone aggregates and asphalt.
• Rejection of Bid – Coronado Elevator Replacements (Item 26-01056): Only one bid received, significantly higher than anticipated cost.
• Reimbursement of TIF Increment – Armory at 605 North Main Street (Item 26-01057): Approval of reimbursement to Rockford Area Arts Council (RAAC) for improvements; period up to three years.
• Award of Joint Purchase Contract – Network Cloud Storage (Item 26-01058): To CDW Government, Vernon Hills, IL – $745,000.00; three-year contract. Funding: IT Operating Budget.
• Award of Joint Purchase Contract – Data Analytics, Solutions and Services (Item 26-01065): To Darkhorse Emergency LP, Edmonton, Canada – $89,500.00 year one, $49,500.00 annually thereafter plus CPI; contract through April 30, 2029 with two possible one-year extensions. Funding: Fire Department Operating Budget.

Key Outcomes

No minutes or transcript are available to confirm votes or decisions. Based on the agenda, the committee reviewed all items listed above and is expected to recommend approval to the full City Council. Specific tallies, amendments, or further directives are not recorded in this document.