The elected body present, Council Member Mayor Pro Tim Sarah Beeson, Councilmember Jennifer Philippi, Councilmember Aaron Brumley, Councilmember Christopher Zack, Councilmember Christine Hall, I am Randy Nighton, the City Administrator, along with the city attorney, Mr.

David Davidson, and along with the Deputy City Clerk, Rachel Reigns as well.

This is a public meeting, but not a public hearing.

While this meeting is open to the public, we do not generally take public comments or questions during committee meetings.

Motion by Council Member Beeson, second by Council Member Zack.

Further discussion.

Seeing none, all in favor.

All right, thank you.

We do have several items on our regular agenda this evening.

However, uh there are several items, especially on the second page of our agenda, which are similar in nature and for presentation purposes, we will group several of those items together for presentation for expediency.

We want to be as detailed and as thorough as needed, and hopefully we will be able to adjourn by midnight.

Consideration of a resolution to apply for a loan in the amount of three million dollars in a grant in the amount of 1.5 million dollars from the Georgia Transportation Infrastructure Bank.

GTIB, which is administered by the State Road and Tollway Authority, SRTA, presented by Director of Transportation, Mr.

Andy Flegger.

Thank you.

Thank you.

So we had an opportunity show up, and there's a little bit of a short fuse on this, but the opportunity to apply for the loan and a grant.

It's a combination with Jeep Tib.

Uh they're looking for projects that improve mobility and promote economic development.

This is a statewide process that they're going through to find some places to award the money.

Um it is due on August 21st, is our application.

What we're looking for is uh going after considering going after phase two of Green Street.

This is the northern section from Cherry Way all the way up to Warsaw.

It would be conclude uh burying the utilities, putting some more sidewalks in to match up what we have on the south side.

Part of why we think this is a good idea.

Um they are looking for projects that have a strong local commitment.

We're going to lean on the work that we have already put into the south side of this project to complete it and move forward.

Um they're looking for locations that can provide some economic development benefits.

We can get that if we go up this road.

Uh phase two cost estimates is about 4.75 million.

That's about 500,000 for design, two and a half million for construction, 900,000 for right-away, about 850 for relocation and burying of the utilities.

What we're uh going to go after, if you would allow us or want us to ask for 1.5 million in a grant and up to three million dollars for a loan.

This would, if we want to pursue this project, this will save money out of our own budget.

The loan terms are there is a 250 dollar application fee that we would have to pay out of our existing funds to make this application for the grant and loan.

They are not necessarily tied together.

We could get one, we could get it the other, we could get nothing.

Um, and the loan terms we can work with finance to determine which is best.

We will at the time of the application, we'll tell them which of these terms we would like to do, uh, five, ten, fifteen, or twenty-year term uh for that payout.

Questions?

All right, Mr.

Flagger, thank you very much.

Um any questions or comments from uh the elected body?

Yes, council member Philippi.

Angry again.

Um I'm sorry if I missed this, but if if we don't go for this funding, when and how we get with this project get done.

It would not be funded at this point.

Okay, so we would be delaying it and doing that.

We would delay it until we find other funding or other ways that we want to proceed this.

Okay.

The question is Councilmember Zek, and then I'll come to Councilmember Hall.

Zach.

I don't know how to ask this elegantly, so please bear with me.

Um I believe phase one and phase two, phase two is not required, but because we've done phase one, there's a strong inclination to move forward with phase two.

Can you talk a little bit about like what phase two will actually accomplish and what the end goal of both of them uh together will be?

I think before I got here, I think the the whole plan was was one big plan.

Um, and it got split up for the purposes of getting it billed.

Go ahead and do from Cherry Way South as we were getting the parking deck done.

Go ahead and take plum tree, turn it into the pedestrian only.

The idea was it was always going to go all the way up to Warsaw to come across the soccer fields, um, put a pedestrian crossing there or um flashing beacons for it.

Uh, continue the sidewalk that we're putting in on the east side of the road, the eight to ten foot sidewalk, carry that on the rest of the way up there.

Um, it would just make the finish off this whole section.

It was thought of originally as a come as one project, it got split up for expediency of getting the bottom part done with the parking duck.

Councilmember is that any further question.

Okay.

Councilmember Hall.

Thank you.

Uh if we get awarded the grant and and the loan and that goes through, what would the timeline look like as far as when it would start and how long would it take?

Okay.

Now I'll call Greg up.

Because correct me, we're scheduled to complete by October the uh phase one and open that street up.

If we can if we can get the utilities to get out of the way, yes.

Yeah, phase one is hope open to be done by the end of the year.

Um phase two, we would work through the design and right-of-way next year, and then construction likely would not start until uh 28 at the earliest or phase two.

And it would be a full shutdown of that section, probably.

I it's probably too early to um at least for we that's what we'll have to look through during the design.

Um, but similar to phase one, yes, that there would be a period of time where the whole road would likely be shut down, uh, mainly for the because we're reconstruct reconstructing the road because the asphalt is no good.

Um so that's why the that's the biggest issue is the reconstruction.

And six months to do it.

Yeah, uh three to six.

All right, thank you.

Uh further questions.

Councilmember Z.

Hopefully I can make this question make sense.

If you we apply for we're applying for both loan and grant from the same organization.

Could they not give us the grant but give us the loan?

And if that happens, we're still on the hook to do the project.

I don't think we're on the hook to do the project.

We could always turn around and say you thanks but no thanks.

Um, or if we want to find the funding, we can.

I'm sure there's some timeline of look, we're not gonna be able to pursue this and um hand them their money back or never take their money.

Yeah, this is this is an application, or the we're asking for your consideration of applying for the grant and the loan.

For certain grants, we do ask for applic to apply and accept for this particular one.

We're just asking for uh your consideration of applying.

Now there has been some uh conjecture regarding um the uh if if in fact we do receive either grant or loan and then turn it back in and not not receive it, that um perhaps that may not be looked favorably upon a subsequent request for for a loan or grant.

But those are things that um obviously uh you want to weigh and determine if this is something that um you are considering uh prudent uh to move forward with and apply for for the grant and the loan.

If I could uh and just kind of to my earlier question, if we don't move forward with phase two, will it just be business as usual for that road, or because of things we've done in phase one, there would be like detrimental issues?

I think it'll be business as usual.

Okay.

Um, there the other the other process here that we could do to get sidewalk, you know, a decent sidewalk from where we're stopping now up the rest of the way.

You know, if any of these properties redevelop, you know, get those developers to start piecemealing in and hook it up together that way.

Thank you.

Councilmember Brumley.

Um we recently repaved Canton Street, right?

Correct.

Is it did it go the way to Woodstock?

Yes.

So we basically gonna undo what we just did.

Reto it.

I mean, we did this is um Cherry Street that we're doing.

Would this will not touch Canton Street?

Okay.

Further questions, comments.

Um is there a consideration of a motion?

Councilmember Hall, your motion motion by council member Hall.

Is there a second?

Is there a second?

There's not a second, therefore, the motion fails.

All right.

So is um the consensus of this body that we not uh pursue the grant and the loan as prescribed.

Councilmember Beeson.

I'm an abstention on this one.

Uh just because financially interested in the sense that my business is at the corner of uh green and woodstock.

All right, we'll note the uh abstention by council member Beeson.

Any further comments regarding this matter, or is there an additional motion?

All right, seeing none, then this item dies and will not move forward.

All right, thank you.

Then the next item is item number three consideration of a blanket approval to perform right-of-way acquisition services and to accept right-of-way options for the Pine Grove phase one A project in an amount not to exceed $1.25 million.

Presented by uh Mr.

Flegger, Director of Transportation.

So just because I always get them confused.

Uh Pine Grove did get split into three projects.

So the red area is what phase one A is.

It is the roundabout at North Coleman and 8 to 10 foot sidewalks going east of there until we get to Mimosa.

We're far enough along to start right-of-way acquisitions.

Um there are 15 parcels that will either need to acquire some land or get easements.

Looking for a blanket approval to negotiate with these property owners and procure the right-of-way necessary for the project.

And we do have the 1.25 million available in T Sploss two funding.

All right, thank you, sir.

Questions and comments regarding this item.

Yes, Councilmember Brumley.

Yes.

Now I'm confused.

So there's something already started, not yet.

Excuse me.

That for the three faces.

There's one that has just started or how is it called?

We are pretty far along in phase one B.

One B started first.

Phase one A is coming in right behind it.

Okay.

And then the really tough section is going to be phase two, which is connecting that sidewalk all the way through that stretch of road.

So phase one A, we really want to get out the door as fast as we can right now.

Thank you.

Any further questions or comments regarding this item?

Seeing none, uh, do we'll we'll entertain a motion.

Motion by Councilmember Beeson.

We have second second by council member Brumley.

Further discussion.

Seeing none, all in favor.

All right, that moves forward unanimously.

Thank you very much.

All right.

Thank you, gentlemen.

All right, the next item, item number four consideration for the mayor and or city or city administrator to award a contract with range systems for the 911 range improvement project in an amount not to exceed one million one hundred nine thousand nine hundred and seventy-nine dollars.

That will be presented by Chief Conroy and Major Greco.

All right, good evening.

The 2026 approved budget contain 1.5 million dollars for range renovations, improvements, and upgrades that were needed to the police indoor firing range.

This agenda item is a consideration of a contract with a vendor that will do a large portion of that work.

The indoor shooting range, this contract will be covering replacing the existing metal bullet trap and replacing with rubber bullet traps, adding additional overhead ballistic baffles, replacing the side ballistic panels, as well as updating the entire targeting system.

City of Roswell obtained three proposals from three potential vendors who have open general services administration contracts.

Proposal uh the police department contacted the references listed and made a recommendation that we go with the vendor range systems.

Um addition to this is the contract amount is a hundred and I'm sorry, is uh one million one hundred and nine thousand, but we're also asking for contingency of one hundred and ten thousand dollars just to cover any unexpected costs.

So that's not a part of the contract, but that's included in this agenda item at the bottom.

Thank you.

Any questions for Chief Conroy, Major Greco?

All right, there are multiple okay, yeah.

Multiple funding sources, yes.

Yes, it's uh partially with impact fees and then some with the PLA.

Correct, yes.

And the accounts are listed on the agent item.

Yeah.

Councilmember Beeson.

Councilmember Beeson is a motion to move this item forward, second by councilmember Zack.

Further discussion?

Seeing none, all in favor.

That passes unanimously.

Thank you all.

Thank you, gentlemen.

Item number five.

Consideration of the mayor and or city administrator for the contract approval with signature tennis in the amount of 197,760 with a total budget authorization of 227,424 for the East Roswell.

One through four tennis court replacement.

Mr.

Malone.

Thank you, sir.

Yes.

So we're talking about the lower tennis courts located at the East Roswell Park.

The courts five through eight that are on the upper courts are actually replaced in 2023.

We have identified courts one through four that typically run about 16 to 20 years in their useful life.

They have exceeded their expected service life for us.

So we are proposing that these courts have been identified as the highest priority for replacement due to their age, overall condition, and the high level of community use.

So we're proposing this is a complete renovation of those courts.

As stated, the budget authorization would be for 227,424.

That does include a 15% contingency as needed.

Happy to answer any questions.

Alright, thank you.

Councilmember Hall.

Just a quick question.

Are you also upgrading the little hut?

Sun area.

Yeah.

Not as part of this project.

We have done some upgrades within that center as part of the bond funding and the East Roswell renovations that have taken place thus far.

This project is only related to the tennis court surfaces themselves.

Okay, thank you.

All right.

Thank you.

Further questions.

Councilmember Zach.

And you can read the high level on the procurement process.

So this procurement was actually we worked with the city's procurement process and we were able to utilize an existing Cobb County procurement or cooperative purchasing contract.

So we've kind of piggybacked off of Cobb County's contract to be able to utilize signature tennis, which has been a well-known contractor that we've used for a lot of our tennis projects.

Is there a benefit to expediency and or cost?

Yes, sir.

Both uh we get a so the procurement process has already happened at the Cobb County level, so we're able to utilize their procurement process to get the lower pricing, as well as now this gets us into the project a little bit quicker.

Uh asphalt as you're dealing with it when the cold weather arrives can become a little problematic when you can actually do the resurfacing if we don't get it done before the winter months.

Councilmember Brumley.

I'm sorry, because I wasn't at the three on three.

Is this coming from the bond money?

Yes, ma'am.

Thank you.

Any further questions, comments?

Not we'll understand a motion of council member Beeson.

Motion by Councilmember Beeson, second by council member Zack.

Any further discussion?

Seeing none.

All in favor?

All right.

This item moves forward as well.

For items number six and seven, uh, since they both pertain to Hembry Park, and essentially a similar, if not the same project.

Consideration of mayor andor city administrator for the contract approval with Covington Flooring Company in the amount of 117,027.

The total budget authorization of 128,729 dollars for the Hembry Park Green Gymnasium Court replacement.

Item seven, consideration of the mayor andor city administrator for the contract approval with Southeastern surfaces and equipment in the amount of 104,478 dollars and seventy-eight cents with a total budget authorization of 114,926 for the Hembry Park Green Gymnasium basketball goals and bleacher replacement.

These items are connected.

Is that correct?

So the presentation will address both items as they are listed on the agenda if that's okay with this body.

Thank you.

All right, Mr.

Malone.

Yes, sir.

So as you stated, this is technically one project with several different elements.

There are two specific items that require mayor and council authorization.

I'm gonna run through the entire scope of the project so you understand exactly what's happening uh throughout this project specifically.

So the city initiated a phased replacement program associated with all seven of the city's gyms.

That first gym was part of the first phase in 2024.

There are two gyms at Hemory Park, a blue gym, and a green gym.

We replaced the blue gym in 2024.

This is the green gym that we're coming back and recommending replacement of.

So almost 30 years old.

Uh this has been identified to the department's facility assessment as the next facility requiring renovations.

I'll get into a little bit of that.

The reason for those is the conditions currently, non-compliant bleachers.

They do not meet the current ADA standards, outdated and inefficient lighting.

We propose putting LED in there.

You can see by the picture right there, that's the Graham Wood floor.

We have literally resurfaced that to the point where we are now chipping up the tiles associated with the floor and can no longer go down any further.

So the playing surface has gotten to a point where we can no longer do any resurfacing to it.

The basketball goals and support infrastructures are all original, 30 years old, they require replacement, and the wall padding and interior finishes such as paint would also be recommended as part of this project as well.

To give you a little bit of the scope of the entirety of the financial obligation associated with this project, the two items that you are voting on tonight, basketball court surfaces as item number six on your agenda for 128,729,000.

Again, that is just for the basketball court service surface, uh goals and ADA bleachers at 114,926.

Those both include contingencies as part of the project, uh supporting improvements that go along with it as discussed, LED lighting improvements for 23,000, painting of the new gymnasium 13,000, and then replacement of the wall pads for 7300 for total project cost 286,955.

That is bond dollars and allocated and identified within the bond fund.

To give you an estimated timeline, we're bringing it to you tonight for consideration if we move forward.

August 10th would be approval, contract signed late August, construction to start in September.

Our substantial completion would need to take place in October because our basketball season would be kicking off in November.

So that's kind of our critical timeline to get this project done.

Happy to answer any questions you might have.

Thank you very much.

In the procurement process for these two items is through a state consortium.

Source bill.

That's correct.

Yes.

And that's related to the two items at the top right there.

The procurement obligations related to the other three items are being followed through our procurement policies.

All right, for the benefit of the audience and the listed viewership, uh there's certain state contracts or consortiums that cities and counties are able to use, government entities are able to use, which have already been vetted and reviewed for compliance, and uh provides an opportunity for uh local jurisdictions to tap into that um that uh base of vendors uh who uh can provide certain uh services and or uh who can provide certain uh construction projects or who can fulfill certain construction projects.

Um questions regarding this item.

Councilmember Zach.

Kind of follow up what you're saying, Mr.

Nine.

Um Steve, when you're going to the consortium, are you competing with the selected vendors that we could choose from?

Or are you selecting one that you're familiar with?

Uh generally speaking, there are a list of vendors that have been pre-authorized through the source weld that have gone through the procurement mechanism that we can look at and uh be a little selective in who we're looking for, particularly if we've used them before on certain projects.

Okay, all right.

Councilmember Brumley.

And just for um for clarity, I know we're about to redo Hambury Park, and I just want to remind people that these building will not have changes.

This you know that the design changes that we're gonna do to Himberry Park are about the fields, not about this.

So it's not that we're spending this money to just build a new building.

Correct.

That's correct.

Thank you.

All right, thank you.

Further questions or comments.

All right, full entertainment motion.

Motion by council member Philippies, second by council member Zach.

Any further discussion?

Seeing none, all in favor.

All right, and let me let me clarify.

That was for items six and seven.

The legal um council has determined that we you can't approve those uh two items together.

Of course, as they appear on the mayor and council agenda, they will have to be voted on separately, unless, of course, they're a part of the consent agenda.

So that was for item six and seven, full clarity there.

Okay.

All right.

Thank you.

The next item, uh, Mr.

Watson will come forward and I will read the uh consistent language in items eight, nine, and ten, and distinguish uh between the three based on the project.

Consideration for the mayor or city administrator to award a contract with chest stain plumbing, heating and cooling LLC for the public safety headquarters building.

100 RTU number one, project in an amount not to exceed 113,353 dollars.

Item number nine, RTU number two, project in an amount not to exceed 129,941 dollars.

Item 10.

RTU number three, project in an amount not to exceed 129,941 dollars.

Those three items obviously is similar in nature, which um Mr.

Watson will convey in just a moment.

Uh they were bid separately to seek best pricing for those items, but they're all can connected to the public safety headquarters.

Mr.

Watson.

Thank you, Mr.

Knight.

Yeah, you actually did most of the presentation for me.

So thank you very much.

So yeah, as Mr.

Knight was saying, um, this project, although it is split up into three agenda items, is really the replacement of the three RTU units or uh rooftop units at public safety headquarters building 100.

Um as Mr.

Knight noted, uh, the reason that we bid these separately is each RTU unit is not connected to the other one, so they can actually they're separate units, and what we were trying to do is get the best pricing.

So we put it out to three of our pre-qualified vendors who've actually done work on either the public safety headquarters, city hall, or other uh city buildings.

Um we got three prices for each RTU unit, and uh lo and behold, um chassin plumbing was a little bit on all three of them.

Um we did get a question early on uh um could we get a better pricing if we would have put it together?

We spoke with the vendor and they said well, this was the best pricing because they were trying to win the work.

So um, as Mr.

Knighton said, all three of these items are are together.

That's all I have.

Any questions?

Uh councilmember Beeson.

Uh two questions for you.

First of which is uh is this coming out of the bond budget?

Uh this is all PFA funded.

Okay, so none of it's coming out of the bond then for public safety.

And then uh secondly, is when will the work be totally completed?

Uh the lead time on these units is I believe uh 14 to 20 weeks.

So as soon as the units come in, it's less than a week to get it done.

So these are just HAC equipment these days has been very, very long lead time.

So as soon as we can get in, it won't take that long.

All right.

I hope so.

Thank you.

Any further questions or comments pertaining to these items?

If not, we'll entertain a motion for items eight, nine, and ten.

Motion by council member Beeson.

Uh second by council member Philippi.

Any further discussion?

Seeing none, all in favor.

All right, that passes unanimously.

And then for items 11 and 12, uh, consideration for the mayor or city administrator to award a contract with comfort systems for power terminal units, PIU and variable air volume fans VAV for the City Hall HVAC, HVAC improvement project, in an amount not to exceed $727,000.

Item 12 is consideration for the mayor or city administrator to award a contract with train technologies for the PIU VAV controls, power terminal units and variable air volume fans for the city hall HVAC improvement project in an amount not to exceed 432,821 dollars and seventy-six cents.

Mr.

Watson, I know it's a lot of uh letters, so I appreciate that.

All right, so uh just a little bit of a background.

In 2025, we completed the first portion of the City Hall HVAC improvement project.

Um that portion included replacing the four air handler units that are in the roof uh or in the attic, and then the chillers that are outside.

The second phase of that project is to replace, as Mr.

Knighton uh mentioned, the power terminal units, which are basically the thermostats, and the variable air volume fans, which are basically direct the air through uh each of the levels.

Um we put this out to the OmniApartners Cooperative, um, which there are four uh vendors that are part of that.

Um we actually had response from two of the vendors for the PIUs and the VAVs, the equipment.

Um, the first item, which is uh comfort systems, they were the the low bid.

Um so we wanted to go with them.

The second item is the controls.

So right now, the air handler units and the chillers already use train technologies as the controls.

So to make the system um basically um all consistent with one another, we actually bid the controls out separately.

We had two bids on that, and train technologies was the low bid on that.

So that's why the we separated those out.

This is all bond funding.

Um I'm sorry, sorry, this is all PFA funding.

Um any questions that you have, we'll be happy to answer.

Questions from Mr.

Watson.

All right.

Yes, Councilmember Bromley.

And just again for clarification, all these components are original to the building.

All of the ones that we're replacing, there may be one or two that we've replaced in the past 10, 15 years, but um all of these are good.

The VAVs are all original.

The PIUs of thermostats, there may be one or two that are old, but we're actually changing from pneumatic controls, which are air controlled, to digital controls.

And so we would be replacing them because of that.

Okay.

And that's just one clarification for the public.

I mean, this is similar to the issue we've been having with the roof that is just the maintenance that all of a sudden we need to replace things.

And I mean, we you've sold as the sneaker in a little bit before um this item came because this building has so many temperature problems.

You're either in super cold or super hot.

And again, you know, it's not for our benefit, it's for the benefit of the people who work here.

They are here eight hours or more a day, and you know their working areas should be um safe and you know, good to work.

So thank you.

I I can't uh guarantee that replacement of this will make everybody's temperature happy, but it will definitely be much better.

So Bson.

When will this be completed?

Uh this I may have to phone a friend.

I want to say four to five months, four to five months.

A long lead time, the lead times are still the the long part, and we're also gonna have to coordinate with the vendor on the replacement of the PIUs and VAVs while the roof replacement is going on.

So um we don't have a full schedule right now, so it may take just a little bit longer because we're trying to avoid the impact of people working in the building.

Yeah, we're kind of planning everything for like a four to five month period.

All right.

Thank you, Mr.

Watson.

Um, any further questions or comments pertaining to these two items?

If not, we'll entertain a motion to move both forward.

Okay.

Motion by council member Hall, second by council member Zach.

Um further discussion?

Seeing none.

All in favor.

All right.

Thank you very much.

All right, that does conclude the agenda items for the committees of Tuesday, July 28th, 2026.

A motion for adjournment by Councilmember Beeson, second by council member Philippi.

All in favor.

Okay.

Um all opposed, and Mr.

Zach is uh it passes, it passes.

Uh thank you all very much.

Have a wonderful evening.

I remember how many people are uh