OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Round Rock City Council Work Session - September 24, 2024

City Council — Tuesday, September 24, 2024
BodyRound Rock, Texas
SessionCity Council
DateTuesday, September 24, 2024
StatusFILED
Video Record
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Transcript — Verbatim
4:41

Goodbye, I'll call 730 packet brief in order and call the row.

4:48

Mayor Morgan.

4:49

Here.

4:51

Councilmember Lee.

4:52

Here.

4:53

Councilmember Flores?

4:54

Here.

4:55

Councilmember Fleming?

4:56

Here.

4:56

Councilmember Ortega?

4:58

Here.

4:58

Councilmember Montgomery.

5:00

Here.

5:01

All right.

5:01

So this communication.

5:03

Anybody wishing to speak?

5:04

Seeing none.

5:06

D1.

5:07

Consider staff briefings and council member discussion andor questions regarding items on the agenda for the September 26, 2024.

5:14

Meeting, uh we have uh two staff presentations.

5:20

Uh from uh on the economic development strategy strategic plan and then on the sports management from sports management tourism.

5:31

So uh anything on the consent?

5:33

Anybody have a question?

5:40

G1 consider resolution authorized and rate execute supplement agreement number one see a round rock agreement for professional consulting services.

5:48

Good morning, Mayor and Council.

5:50

Morning.

5:50

This item is an extension of the Arsenal Agreement.

5:53

Um Arsenal being our advertising and marketing arm for Go Round Rock brand in the sports capital of Texas.

5:58

Um focus on print and digital marketing, social media website optimization, uh refresh of our visors guide coming up and um PR work to promote our tournaments and events.

6:09

We've been working with them for about 18 years now.

6:12

They do a fantastic job.

6:13

Um, and it's a three-year extension, 433,000 per year, not to exceed 1 million 299,000.

6:21

Have to answer any questions.

6:23

Questions councilman Montgomery.

6:26

Uh just curious, do we have anything on the digital campaign about the what's the fish here in Brushy Creek?

6:36

Um the bass the Guadalupe based?

6:42

Yeah.

6:43

Um digital campaign on that, I'm not sure, but I I think we've done some stuff.

6:48

I'll have to look into that.

6:49

I can get an answer for you.

6:50

Yeah.

6:53

Any questions over here?

6:55

Councilman Flores?

6:57

So Chad, are they doing a they're not doing a whole new study or a whole new review or plan for future things that we need to focus on?

7:07

Or they they constantly do that.

7:09

Right.

7:09

Yeah, they are they are a leading edge uh advertising company.

7:13

Some of the things they come up with are just phenomenal.

7:15

So they're always looking at ways that we can you know get our brand out there and promote the city and and our sports tourism out there.

7:23

I just recall that there's been times where they're actually up here telling us here's what we think you should focus on, here's what you should do.

7:29

But that's yeah, this is just a continuation of the agreement.

7:31

Correct.

7:32

Okay, yes.

7:33

All right, thank you.

7:34

Other questions?

7:36

All right, thank you.

7:39

G2 consider resolution authorized mayor to execute an amendment and restated cooperative agreement with Williams County City's health district.

7:45

Brad morning, mayor and council.

7:51

Morning.

7:51

Well, so this is a pretty straightforward item.

Discussion Breakdown — Share of Meeting
Public Works████████████████████████████████32%
Public Safety█████████████████17%
Engineering And Infrastructure█████████████████17%
Water And Wastewater Management███████████11%
Personnel Matters███████7%
Public Engagement██████6%
Procedural████4%
Economic Development████4%
Zoning and Development Code██2%
Summary of Proceedings

Round Rock City Council Work Session - September 24, 2024

The Round Rock City Council held a work session on September 24, 2024, to discuss and receive staff briefings on multiple agenda items intended for the September 26, 2024 regular meeting. Topics included extensions of marketing and holiday lighting contracts, police officer meet and confer agreement, solid waste rate adjustments, stormwater infrastructure projects, and departmental reorganization. No public comments were made.

Discussion Items

  • G1 - Marketing Agreement Extension with Arsenal: Staff presented a three-year extension of the agreement with Arsenal, the advertising and marketing arm for the "Go Round Rock" brand and sports tourism. The extension is valued at $433,000 per year, not to exceed $1,299,000. Council discussed digital campaigns and the firm's ongoing strategic services.

  • G2 - Amendment to Health District Cooperative Agreement: An amendment to the agreement with the Williamson County Cities and Health District to align their budget cycle with the city's fiscal year starting October 1. Councilmember Ortega inquired about city involvement in budget review; staff confirmed representation on the board.

  • G3 - Police Officer Association Meet and Confer Agreement: The fifth meet and confer agreement with the Round Rock Police Officers Association, effective through September 30, 2027, includes market-driven salary adjustments across all steps and ranks for FY 2025-2027, and increased sick time payouts on separation. The agreement was overwhelmingly approved by the membership.

  • G4 - Nomination for Appraisal District Board: Council discussed the nomination of Laura Weber to the Williamson Central Appraisal District Board of Directors, noting her strong performance.

  • G5 - Holiday Lighting Contract with GGA Christmas LLC: A new three-year contract for downtown holiday lighting and decor, not to exceed $900,000, including installation, removal, and potential expansion. The previous vendor had responsiveness issues. Council discussed repair responsibilities and electrical infrastructure assessment.

  • G6 - Interlocal Agreement for Austin Regional Intelligence Center (ARIC): An amendment to streamline the process for adding new member agencies, allowing the executive board to approve new members. Round Rock has a seat on the executive board. Council discussed the value of the intelligence sharing network.

  • G7 - Old Settlers Park Construction Allowance Replenishment: Replenishment of a $500,000 allowance in the construction manager at risk contract, previously used to order long-lead items (bridge and underpass) to maintain schedule.

  • G8 - Lighting Contract with Musco Sports: A trade contract to standardize lighting controls at Old Settlers Park, leveraging a local representative.

  • G9 - Type B Board Additional Allocation for Transportation Projects: Request for an additional $29.5 million from the Type B board for three projects: Red Button North, Old Settlers Boulevard, and Wyoming Springs. Council requested clear presentation to avoid confusion about cost increases.

  • G10 - Eminent Domain Authorization for North Mays Project: Authorization to proceed with eminent domain for two parcels in the North Mays project, continuing negotiations.

  • G11 - Wyoming Springs Project Bid Award: Discussion of the low bid from Capital Excavation at $25,917,630 for the Wyoming Springs project. Council expressed concerns about using low-bid method given past issues with other contractors, and discussed moving toward Competitive Sealed Proposal (CSP) for future projects. Staff noted they are evaluating all procurement methods.

  • G12 - ARPA Funds Amendment for Water Line: Amendment to a subrecipient agreement with Williamson County to allow flexibility in using remaining $2.9 million in ARPA funds for either extending a water line under SH 130 or purchasing land for a pump station and storage tank.

  • G13 - Change Order for Wastewater Line Under Railroad: A $162,000 change order to Austin Underground for additional inspection and survey services required by Union Pacific Railroad to complete a bore under McNeil Road.

  • G14 - Solid Waste Rate Adjustment and Spring Cleanup Change: Proposed 3% CPI increase to residential, commercial, and downtown garbage rates, effective November 1, 2024. Also proposed changing the once-a-year spring bulk pickup to a scheduled on-call system (one pickup per year, limited to 5 cubic yards), effective January 1, 2025. Council discussed efficiency of collection methods and early morning pickups.

  • H1 - Ordinance Amending Garbage Rates: First reading of an ordinance to codify the rate increases.

  • H2 - Ordinance to Create Public Works Department: Ordinance amending various code chapters to combine Transportation and Utilities & Environmental Services into a single Public Works Department, following the departure of a director. The Planning and Zoning Commission unanimously recommended approval.

Key Outcomes

  • Council discussed all items and provided direction to staff. Formal votes on resolutions and ordinances are expected at the September 26, 2024 regular meeting.
  • Staff will present the Type B allocation request and the Wyoming Springs bid award with additional context on cost phasing.
  • The solid waste rate increase and spring cleanup change will be brought for formal adoption at the September 26 meeting.
  • The public works department consolidation ordinance will be considered for approval.

Meeting Transcript

Goodbye, I'll call 730 packet brief in order and call the row. Mayor Morgan. Here. Councilmember Lee. Here. Councilmember Flores? Here. Councilmember Fleming? Here. Councilmember Ortega? Here. Councilmember Montgomery. Here. All right. So this communication. Anybody wishing to speak? Seeing none. D1. Consider staff briefings and council member discussion andor questions regarding items on the agenda for the September 26, 2024. Meeting, uh we have uh two staff presentations. Uh from uh on the economic development strategy strategic plan and then on the sports management from sports management tourism. So uh anything on the consent? Anybody have a question? G1 consider resolution authorized and rate execute supplement agreement number one see a round rock agreement for professional consulting services. Good morning, Mayor and Council. Morning. This item is an extension of the Arsenal Agreement. Um Arsenal being our advertising and marketing arm for Go Round Rock brand in the sports capital of Texas. Um focus on print and digital marketing, social media website optimization, uh refresh of our visors guide coming up and um PR work to promote our tournaments and events. We've been working with them for about 18 years now. They do a fantastic job. Um, and it's a three-year extension, 433,000 per year, not to exceed 1 million 299,000. Have to answer any questions. Questions councilman Montgomery. Uh just curious, do we have anything on the digital campaign about the what's the fish here in Brushy Creek? Um the bass the Guadalupe based? Yeah. Um digital campaign on that, I'm not sure, but I I think we've done some stuff. I'll have to look into that. I can get an answer for you. Yeah. Any questions over here? Councilman Flores? So Chad, are they doing a they're not doing a whole new study or a whole new review or plan for future things that we need to focus on? Or they they constantly do that. Right. Yeah, they are they are a leading edge uh advertising company. Some of the things they come up with are just phenomenal. So they're always looking at ways that we can you know get our brand out there and promote the city and and our sports tourism out there. I just recall that there's been times where they're actually up here telling us here's what we think you should focus on, here's what you should do.

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