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Record of Proceedings

Round Rock City Council Packet Briefing - April 22, 2025

City Council — Tuesday, April 22, 2025
BodyRound Rock, Texas
SessionCity Council
DateTuesday, April 22, 2025
StatusFILED
Video Record
0:00 / 16:47

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:10

All right.

0:10

I will call the 7 30 packet uh meeting to order.

0:14

Ann, please call the roll.

0:18

Mayor Morgan.

0:19

Mayor Pro Tim Stevens.

0:20

Here.

0:21

Councilmember Lee.

0:22

Here.

0:22

Councilmember Flores?

0:23

Here.

0:24

Councilmember Fleming.

0:25

Here.

0:25

Councilmember Ortega?

0:27

Here.

0:27

Councilmember Montgomery.

0:29

And Mayor Morgan and Councilmember Montgomery are out today.

0:33

Mayor Morgan sends us apologies.

0:34

He is welcoming a group at Kalahari that's here for a few days.

0:38

And Councilmember Montgomery's under the weather.

0:40

They will both be here on Thursday, though.

0:43

Citizen Communication.

0:44

Anyone wishing to speak?

0:47

All right.

0:48

D1 staff briefings.

0:51

Consider staff briefings and council member discussion and our questions regarding items on the agenda for the April 24th, 2025 city council meeting.

1:01

Um there are a couple proclamations.

1:04

One proclamation proclaiming May 25th.

1:08

May 2025 is motorcycle safety and awareness month.

1:12

Um and April 2025 as muscular dystrophy awareness month.

1:17

And then the mayor has a special recognition for Stony Point High School student organization, round rock nutrition.

1:26

Consent agenda.

1:27

Anyone have any questions on the consent agenda?

1:32

Nope.

1:32

All right.

1:34

Resolutions.

1:35

H1.

1:36

Consider a resolution authorizing the mayor to execute quantity adjustment change order number one with Cash Construction Company Inc.

1:42

for the Gattus School Road segment three project.

1:45

Michael.

1:47

Good morning, Mayor Pro Tem and Council.

1:49

This is Gattis School segment three.

1:51

Uh we're under construction.

1:53

As you see here, here's the uh location of the work going on today on Gaddis.

1:57

We started at Wendy Park and we head east all the way to Round Rock Ranch Boulevard.

2:02

Uh we're on track with the contractor.

2:04

It's uh cash construction, they're doing a good job.

2:06

Uh lots of disruption by switching lanes and traffic, but we're going on schedule.

2:11

We're still anticipating completion September of 2026 if we stay on schedule.

2:16

Uh this is a change order here.

2:18

It's got some quantity adjustments, some change order items, just some small things that we're cleaning up, uh, some water services and some concrete, uh, some small things.

2:25

Total of 155,000 for both items, the quantity adjustments and the change order.

2:31

That brings the total to 26.8 million dollars.

2:34

I'll be happy to answer any questions.

2:36

Questions?

2:38

No, all right.

2:39

Thank you, Michael.

2:40

H2 consider a resolution authorizing the mayor to execute a guaranteed price amendment to the construction manager at risk standard form of agreement between the city and spa glass contractors, inc.

2:50

for the old settlers build-out project maintenance facility package 3B.

2:55

Good morning, Chad.

2:56

Good morning, everyone.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████59%
Budget Equity Analysis█████████████17%
Procedural███████████15%
Public Works███████9%
Summary of Proceedings

Round Rock City Council Packet Briefing - April 22, 2025

The Round Rock City Council held a packet briefing on Tuesday, April 22, 2025, from 7:30 AM to 7:45 AM in City Council Chambers. Mayor Pro Tem Kristin Stevens presided, with Councilmembers Michelle Ly, Rene Flores, Melissa Fleming, and Frank Ortega present. Mayor Craig Morgan and Councilmember Hilda Montgomery were absent (Mayor Morgan was welcoming a group at Kalahari; Councilmember Montgomery was ill) but expected to attend the April 24, 2025 City Council meeting. The briefing served as a preview of items on the April 24 agenda. No public comment was offered.

Proclamations and Recognitions (To Be Considered on April 24)

  • Proclamation declaring May 2025 as Motorcycle Safety and Awareness Month.
  • Proclamation declaring April 2025 as Muscular Dystrophy Awareness Month.
  • Special recognition for Stony Point High School's student organization, Round Rock Nutrition.

Consent Agenda

The consent agenda was presented; no councilmember had questions.

Discussion Items

  • H1 – Gattis School Road Segment 3 Change Order: Staff engineer Michael presented a quantity adjustment change order (No. 1) with Cash Construction Company Inc., totaling $155,000 for water services, concrete, and other items. The project cost now stands at $26.8 million. Construction is on schedule, with anticipated completion in September 2026.
  • H2 – Old Settlers Build-Out Maintenance Facility Package 3B: Chad presented a guaranteed maximum price amendment with SpawGlass Contractors Inc. for the heavy civil infrastructure (utilities, fencing, pre-engineered metal buildings) at Old Settlers Park. Funds for the full maintenance facility may be insufficient; staff is working on a funding plan and will bring options to council in about a month. City Manager Brooks noted the intent to keep the project moving despite economic uncertainty and tariff concerns. Councilmember Ortega asked about protecting other projects; Brooks responded that contract language has been updated to address tariff impacts, and delaying could increase costs.
  • H3 – Tent and Event Rentals Agreement: Sarah presented a five-year agreement with Star of Texas Events for tent and event rentals, not to exceed $500,000. The city has used this vendor for major events (e.g., Round Rock Arts Fest, 4th of July) for over a decade.
  • H4 – Type B Corporation Debt Service Agreement: Kevin presented a resolution authorizing the mayor to execute an agreement between the city and the Round Rock Transportation and Economic Development Corporation (Type B) for Type B to pay debt service on $20 million of certificates of obligation (COs) to be issued on April 24. This leverages Type B’s capacity to fund road projects. Councilmember Flores questioned the Type B’s bond rating (AA+); Kevin explained that a AAA rating for sales-tax-backed revenue bonds is rare.
  • H5 – Williamson County Regional Animal Shelter Interlocal Agreement Amendment: Kevin presented a second amendment to add Georgetown as a full member, following Georgetown’s issuance of $15 million in bonds for shelter expansion. The ILA had been under review by the Attorney General and has been released with minor revisions. Member cities are approving it; Round Rock’s service and costs are expected to remain stable. Councilmember Fleming asked about capacity allocation and temporary holding; staff will provide details on Thursday.
  • I1-I3 – Debt Issuance Ordinances (Total $115 Million): Kevin presented three ordinances for issuance on April 24: (I1) $90 million in general obligation bonds for parks (Proposition A), (I2) $20 million in certificates of obligation for roads (debt service to be paid by Type B), and (I3) $5 million in limited tax notes for fleet purchases over six years. Total issuance is $115 million, included in the adopted 2025 budget. Bond pricing will occur Thursday morning; yields are estimated between 4.25% and 4.5%. Staff is monitoring market volatility. Councilmember Fleming asked about the ability to withdraw; pulling the deal before pricing would be viewed neutrally, but postponing would require a month wait. Another AAA-rated entity pricing today will provide additional market data.

Key Outcomes

  • No formal votes or decisions were taken; the briefing prepared council for the April 24 meeting, where resolutions and ordinances will be considered.
  • Staff will provide additional information on the animal shelter capacity and temporary animal holding, and on the funding plan for the Old Settlers maintenance facility.
  • Debt issuance is proceeding as planned, with market conditions being monitored closely.

Meeting Transcript

All right. I will call the 7 30 packet uh meeting to order. Ann, please call the roll. Mayor Morgan. Mayor Pro Tim Stevens. Here. Councilmember Lee. Here. Councilmember Flores? Here. Councilmember Fleming. Here. Councilmember Ortega? Here. Councilmember Montgomery. And Mayor Morgan and Councilmember Montgomery are out today. Mayor Morgan sends us apologies. He is welcoming a group at Kalahari that's here for a few days. And Councilmember Montgomery's under the weather. They will both be here on Thursday, though. Citizen Communication. Anyone wishing to speak? All right. D1 staff briefings. Consider staff briefings and council member discussion and our questions regarding items on the agenda for the April 24th, 2025 city council meeting. Um there are a couple proclamations. One proclamation proclaiming May 25th. May 2025 is motorcycle safety and awareness month. Um and April 2025 as muscular dystrophy awareness month. And then the mayor has a special recognition for Stony Point High School student organization, round rock nutrition. Consent agenda. Anyone have any questions on the consent agenda? Nope. All right. Resolutions. H1. Consider a resolution authorizing the mayor to execute quantity adjustment change order number one with Cash Construction Company Inc. for the Gattus School Road segment three project. Michael. Good morning, Mayor Pro Tem and Council. This is Gattis School segment three. Uh we're under construction. As you see here, here's the uh location of the work going on today on Gaddis. We started at Wendy Park and we head east all the way to Round Rock Ranch Boulevard. Uh we're on track with the contractor. It's uh cash construction, they're doing a good job. Uh lots of disruption by switching lanes and traffic, but we're going on schedule. We're still anticipating completion September of 2026 if we stay on schedule. Uh this is a change order here. It's got some quantity adjustments, some change order items, just some small things that we're cleaning up, uh, some water services and some concrete, uh, some small things.

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