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Record of Proceedings

Round Rock City Council Packet Briefing - December 2, 2025

City Council — Tuesday, December 2, 2025
BodyRound Rock, Texas
SessionCity Council
DateTuesday, December 2, 2025
StatusFILED
Video Record
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Transcript — Verbatim
0:00

I will call the 730 happy rate into order.

0:06

And please call the roll.

0:09

Mayor Morgan.

0:15

Okay.

0:16

Mayor Morgan.

0:18

Mayor Port Tim Stevens here.

0:20

Councilmember Lee?

0:21

Here.

0:22

Councilmember Flores.

0:23

Here.

0:23

Councilmember?

0:25

Here.

0:25

Councilmember I take it?

0:26

Here.

0:27

Council Member McCoy.

0:28

And Mayor Morgan and Councilmember Emerson.

0:32

Their apologies for not being here this morning, but they will both be here on Thursday and they are watching this morning.

0:38

Citizen communication.

0:42

All right.

0:43

D staff briefings.

0:45

Consider stack briefings and council member discussion andor questions regarding items on the agenda for the December 4th, 2025 county meeting.

0:53

Let's see, we've got a proclamation proclaiming December 11th at Saroma Day in the city of Brown Rock.

1:00

Staff presentations consider a presentation and departments update from general services.

1:08

G consent agenda.

1:10

Anyone passing questions on the same?

1:13

Councilmember Flores?

1:19

Regards to the stop loss insurance.

1:22

Is that just meaning that reference?

1:25

Fair.

1:30

Good morning, everyone.

1:31

Yeah, well, I think three stop loss.

1:34

Does that just mean that we're self-insuring for the first $200,000?

1:37

Is that prior to the that is correct?

1:40

So on an individual basis, we're ensuring every covered member up to $200,000.

1:47

So all the paid claims for their medical prescription benefits, we are self-funded up to $200,000.

1:54

And one stat member concurs any claims beyond $200,000.

1:59

Then United Healthcare would claim the responsibility for paying all those claims for the remainder of the calendar to the stop loss insurance.

2:07

Okay.

2:08

All right.

2:08

All right.

2:08

Thanks, please.

2:10

You're welcome.

2:10

Thank you, Tyler.

2:11

Okay.

2:12

Any other questions on the consents?

2:15

Okay.

2:16

H resolutions.

2:18

H1, consider a resolution authorizing the merits amendment to reimbursement agreement with Williamson County and Wingston Central Graisal District to reimburse certain litigation costs related to the lakeside apartments from Rock Texas LLC versus WCAP lawsuit control.

2:36

That one.

2:48

And uh tax exemption status.

2:50

And this is actually a lawsuit between WCAD and the public facility corporation.

2:56

However, the city has a great interest in that case because we do not want that to become tax exempt.

3:04

And so this is we've already done an agreement where we are reimbursing costs to WCAD because they are in the litigation cases and incur quite a few costs.

3:13

This is an amendment to add additional costs to that.

3:16

This is the um share proportionally between uh the city and we use the county as well.

3:22

Questions questions council member Flores.

3:32

This is kind of all C and maybe was it RLC?

3:38

That is correct.

3:39

It was it wasn't above a hundred thousand previously, but now that it's going over a hundred thousand.

3:50

All right, thank you.

Discussion Breakdown — Share of Meeting
Water And Wastewater Management████████████████████████24%
Planned Unit Development██████████████████████22%
Zoning and Development Code█████████████13%
Fiscal Sustainability██████████10%
Healthcare Services████████8%
Data Center Regulation███████7%
Parks and Recreation████4%
Procedural███3%
Pending Litigation███3%
Summary of Proceedings

Round Rock City Council Packet Briefing - December 2, 2025

The Round Rock City Council held a packet briefing on Tuesday, December 2, 2025, at 7:30 AM to discuss and ask questions on items scheduled for the December 4, 2025, City Council meeting. No votes were taken; this session was for staff presentations and council member discussion. The meeting adjourned at 8:27 AM.

Staff Briefings

  • Litigation Cost Reimbursement (H1): Council discussed an amendment to a reimbursement agreement with Williamson County and the Williamson Central Appraisal District (WCAP) for litigation costs related to Lakeside Apartments vs. WCAP. The city opposes making the property tax-exempt. Councilmember Flores asked about the cost threshold; staff noted the agreement previously was under $100,000 but now exceeds that amount.
  • Play for All Park Expansion (H2): Staff presented a $536,468 agreement with Republic Services for a recycling-themed play pod. The total project is under $1 million, with a $250,000 grant from Republic. Councilmember Ortega asked about educational methods; staff mentioned QR codes and signage.
  • Roadway Impact Fees (H3): Gerald War gave a six-month update on the roadway impact fee program. No issues were reported; a full presentation is scheduled for Thursday.
  • Water/Wastewater Impact Fees (H4): Michael provided a similar update on water and wastewater impact fees. The Capital Improvements Advisory Committee reviewed the fees on November 5th and found no concerns.
  • Wholesale Water Agreement (H5): Staff recommended a 40-year renewal of a wholesale water agreement with Fern Bluff Municipal Utility District. The base charge is $27,443/month plus $3.00 per thousand gallons. Councilmember Flores asked about rate escalators and whether the city is required to supply water; staff explained that while not mandated, the city plans for service area demands.
  • Valve Replacement Project (H6): A $1.46 million contract with Patent Construction for nine gate valves on large water mains was discussed. The project is under the $2 million estimate. Councilmember Flores asked about manual operation; staff confirmed manually operated.
  • Wastewater Interceptor Rehabilitation (H7): An interlocal agreement with four cities (Round Rock, Cedar Park, Leander, Austin) to allocate costs for rehabilitating and potentially adding a parallel line along Brushy Creek. Councilmembers inquired about environmental guidelines and timeline; staff noted environmental compliance with TCEQ and FEMA.
  • Reuse Water Line Extension (H8): A $5.1 million contract with Cash Construction for a 24-inch reuse water line along Kenney Fort Boulevard was presented. The Bureau of Reclamation will pay 25% of the project.
  • Quarterly Financial Report (H9): Staff presented the fourth quarter fiscal 2025 financial report. Councilmember Flores requested more detail on hotel occupancy and venue tax for Thursday.
  • Investment Policy (H10): An updated investment policy and strategy were presented with minimal edits to the broker-dealer list.
  • WCAP Board Votes (H11): Staff explained that the city has 205 votes to allocate among three candidates for two seats on the Williamson Central Appraisal District Board. Two incumbents are seeking re-election. Voting will occur Thursday.
  • Self-Funded Health Insurance Budget (H12): A $24.785 million budget for fiscal 2026 was proposed, with expenses exceeding revenues. City contributions remain stable, but employee premiums have been unchanged for nine years. Councilmember Fleming requested a comparison to fully-insured plans and analysis of the ROPCARE clinic savings.

Public Comments & Testimony

  • No public speakers appeared during the designated citizen communication period or the public hearings for items I2, I3, and I4. One resident emailed concerns about the data center PUD (I2), but did not speak.

Discussion Items

  • Ordinance I2 – Rezoning for Data Center PUD: A proposal to rezone 29.69 acres at Old Settlers Boulevard and AW Grimes Boulevard from Light Industrial to Planned Unit Development (PUD) 159 to allow a data center and electric substation. The PUD includes closed-loop cooling, buffers, landscaping, and design standards. Councilmembers discussed distance from neighborhoods (500-1,000 feet), noise mitigation, dust during construction, pollution from data centers vs. light industrial, and grid priority during freezes. The Planning and Zoning Commission unanimously recommended approval.
  • Ordinance I3 – Zoning Protest Procedures: An amendment to comply with Texas House Bill 24, raising the protest petition signature threshold from 20% to 60% for rezonings increasing residential development and removing the supermajority vote requirement. Councilmember Fleming asked about historical use; staff noted only one instance (Slate Round Rock) where it applied.
  • Ordinance I4 – Driveway Spacing: An amendment to increase minimum driveway spacing from 200 feet to 250 feet along arterial streets for common lot townhomes, multifamily, and non-residential uses, measured from edge of pavement. Aimed at improving safety.

Key Outcomes

  • No formal actions were taken; all items are scheduled for a vote at the December 4, 2025, City Council meeting. Council members asked clarifying questions and directed staff to provide additional information on topics including hotel occupancy tax trends, health insurance plan comparisons, data center noise and grid priority, and precise parcel acreage for the PUD.

Meeting Transcript

I will call the 730 happy rate into order. And please call the roll. Mayor Morgan. Okay. Mayor Morgan. Mayor Port Tim Stevens here. Councilmember Lee? Here. Councilmember Flores. Here. Councilmember? Here. Councilmember I take it? Here. Council Member McCoy. And Mayor Morgan and Councilmember Emerson. Their apologies for not being here this morning, but they will both be here on Thursday and they are watching this morning. Citizen communication. All right. D staff briefings. Consider stack briefings and council member discussion andor questions regarding items on the agenda for the December 4th, 2025 county meeting. Let's see, we've got a proclamation proclaiming December 11th at Saroma Day in the city of Brown Rock. Staff presentations consider a presentation and departments update from general services. G consent agenda. Anyone passing questions on the same? Councilmember Flores? Regards to the stop loss insurance. Is that just meaning that reference? Fair. Good morning, everyone. Yeah, well, I think three stop loss. Does that just mean that we're self-insuring for the first $200,000? Is that prior to the that is correct? So on an individual basis, we're ensuring every covered member up to $200,000. So all the paid claims for their medical prescription benefits, we are self-funded up to $200,000. And one stat member concurs any claims beyond $200,000. Then United Healthcare would claim the responsibility for paying all those claims for the remainder of the calendar to the stop loss insurance. Okay. All right. All right. Thanks, please. You're welcome. Thank you, Tyler. Okay. Any other questions on the consents? Okay. H resolutions. H1, consider a resolution authorizing the merits amendment to reimbursement agreement with Williamson County and Wingston Central Graisal District to reimburse certain litigation costs related to the lakeside apartments from Rock Texas LLC versus WCAP lawsuit control. That one. And uh tax exemption status.

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